Annexure-1

ROLES AND RESPOSIBLITY

1.0 Managing Director:

Responsibilities and Authorities:

 Responsible for overall control of the company

 Establishing and communicating the company quality policy and quality
objectives of the company
 Maintaining the finance and accounts of the company
 Overall security of the organization
 Appointing a Management Representative and controls and chairing MRM.
 Responsible to review Quality Management System and communication
system
 Approval of Business Plan and responsible to maintain good infrastructure,
environment system and human resource system
 Responsible to review product realization
 Responsible for Periodical review of Statutory and Regulatory requirements
 Approval of Quality Manual
 Maintaining good relation to employee
 Controlling overall Operations

2.0 Overall Manager

Responsibilities and Authorities:

 Over all responsibility to cover shop floor activities.

 Control of work force and ensure the resources availability related to
operation
 Authorization of quality/production/maintainers/stores/dispatch doc’s
 Responsible for taking and implementing appropriate actions necessary for the
achievement of organizational quality objectives and business goal of the
organization
 Overall responsible for meeting customer requirement on time

Rev: 0, Date: 02.05.2019 Page Number - 1

 Annexure-1
ROLES AND RESPOSIBLITY

 Responsible to maintain housekeeping in shop floor

 Organize Management Review Meeting and maintain records

3.0 HRD

Responsibilities and Authorities:

 Responsible for Pay roll, Security, Statutory and Legal requirements

 Welfare and disciplinary action of the factory employees
 Ensure good housekeeping
 Grievance redressed for all factory employees
 Handle all statutory applicable for factory operation
 Plan for Training requirements for all the employees and maintaining all
records
 Preparation of Annual Training plan based on Training Needs and
implementation
 Recruitment of Employees as per the Requirement plan & emergency
requirements
 Approval and Issue of Appointment Order
 Handling performance appraisal of employee
 Ensure employee safety
 Conducting Employee Satisfaction survey as per the plan & plan for
Improvement.
 Collection of employee suggestions and implementation of selected
Suggestions.
 Responsible for maintaining and updating of ISO 9001 QMS related records
and documents
 Participating Management Review Meeting
 Cost control & Yearly cost plan
 Ensure Quality personnel protective equipment’s
 Maintain cordial relationship with employees

Rev: 0, Date: 02.05.2019 Page Number - 2

 Annexure-1
ROLES AND RESPOSIBLITY

 Ensure peaceful industrial environment

 Authorities of manpower and respective controls

4.0 Production in charge

Responsibilities and Authorities

 Overall activities related to Production, Planning & identifying the Materials

 Preparation capacity plan for the regular parts
 Continual Improvement in Quality System and Product Quality
 Overall administration of the work force
 Identifying the training needs in the respective production activities
 Follow-ups and ensuring corrective and preventive actions for production
stage
 Identifying training requirements for the employees
 Responsible for product Quality for entire production shifts
 Responsible to maintain and updating of ISO 9001 QMS related format
 Ensure the smooth operation of the production line
 Ensure good housekeeping in shop floor
 Control of manufacturing/Assembly/welding rejection
 Participating Management Review Meeting
 Authorities to manufacturing of products.

5.0 Quality in charge

Responsibilities and Authorities

 Overall training needs of personnel under Quality Assurance Department

 Maintaining ISO 9001 documentation and revisions.
 Coordinating with all department for documentation.
 Responsible for interacting with customer on complaints and taking corrective
and preventive action to prevent the detected non conformity.
 Providing guidance for Continual Improvement activities.

Rev: 0, Date: 02.05.2019 Page Number - 3

 Annexure-1
ROLES AND RESPOSIBLITY

 Maintaining customer related documents and records.

 Responsible for taking corrective and preventive action for the non-
conformities in product/process audit, and internal audit.
 To be a motivating team member in the organization to strive towards its
goals.
 Responsible to maintain and updating of ISO 9001 related records and
documents.
 To maintain 5S in organization.
 Responsibility to maintain good customer relationship.
 Authority to release the products.

6.0 Maintenance in charge

Responsibilities and Authorities

 Responsible for Plant Machine Maintenance, Instrumentation, Utility services

and Industrial Safety.
 Ensure good working condition of all machines and auxiliaries
 Planning of Preventive/ Predictive maintenance & Implementation as per the
plan.
 Maintaining of Critical spares as per the machine critical spares list.
 Ensuring effective utilization of utility services aiming towards cost reduction.
 Ensuring of Machine Safety Activities across the Organization.
 Ensuring Calibration for shop floor Process Control Instruments.
 Responsible for giving on the job training as and when required for the
employees of the department
 Responsible for House Keeping of the department
 Responsible for QMS and ISO 9001 implementation and documentation the
department
 Responsible for all the continual improvement activities of the department
 Responsible for all corrective and preventive actions for your department
concern

Rev: 0, Date: 02.05.2019 Page Number - 4

 Annexure-1
ROLES AND RESPOSIBLITY

 Participating Management Review Meeting

 Authority of maintenance documented information.

7.0 Stores in charge

Responsibilities and Authorities:

 Receipt of incoming materials as per the Purchase Order.

 Suitable and safe storage of all type of equipment’s and incoming materials
 Issue of incoming materials as per the request.
 Identification of incoming materials storage, including rework and rejections.
 Follow up of suppliers activities like return materials.
 Maintaining stock as per management requirements
 Sending materials for sub sequent operations etc.,
 Preparation of GRN.
 Responsible to maintain and updating of ISO 9001 related records and
documents
 Authority of Stores documented information.

8.0 Quality Inspector in charge

Responsibilities and Authorities:

 Responsible to stop the Production to correct Quality Problems after

communicating to Quality in-charge
 Responsible to ensure the products meets the quality requirements.
 Responsible to maintain housekeeping in his area
 Responsible for controlling of monitoring & Measuring instruments
 Responsible for Incoming, In process and Final Inspection and maintain the
relevant records
 Responsible to control the non- conformance at all stages.
 Responsible to handle the quality problem of all suppliers
 Authority to confirm quality level of the products

Rev: 0, Date: 02.05.2019 Page Number - 5

 Annexure-1
ROLES AND RESPOSIBLITY

9.0 Machine operators

Responsibilities and Authorities:

 Ensure the availability of relevant inspection standards at the workstation

 Responsible to process the material as per standard operating procedure /
instruction given
 Responsible to produce the products that meets quality requirements
 Co-ordinate with the Shift In charge and other operators
 Report to Shift In charge in the event of break down & non-conforming
products
 Keep the products identified with appropriate tags / areas in the workstation
 Responsible to maintain housekeeping in his area
 Responsible to maintain all documents & records in his area
 Try to avoid abnormal happening in machine. If happens, he should take
responsibility for the troubleshooting
 Frequently, check all the machines check sheet and update on time
 Responsible for identifying Molding defects and rectification
 Record and reducing the downtime by troubleshooting the problems

Responsibility for quality

Authority
Responsibility Authority to
Non-conforming for Communication
for stop production
situation corrective system
communication until correction
action

Rev: 0, Date: 02.05.2019 Page Number - 6

 Annexure-1
ROLES AND RESPOSIBLITY

Products non-
conforming at Suppliers Quality Inspector Rejection Report HOD-Quality
receiving inspection
Products found non-
HOD- Non-conforming HOD-Quality
conforming during Quality Inspector
Production report
production stage
Products found non-
HOD – Product audit
conforming during MR HOD-Quality
Production report
internal audit
Non
Products found HOD- conformance
Inspector –
without Production, label, verbal HOD-Quality
Quality
identification Stores communication

Products suspected
to be non- HOD- Inspector – Risk assessment
HOD-Quality
conforming after Quality Quality report
calibration

Products suspected
to be non- Non-
HOD - Inspector –
conforming due to conformance HOD-Quality
Production Quality
out of control report
situation observed

Products suspect to
Engineering
be non- conforming HOD – Inspector – Managing
change review
due to engineering Quality Quality Director
record
change.
Products returned
Returned
by customer due to HOD- Inspector – Managing
product analysis
no-conformance or Quality Quality Director
report
failure

Rev: 0, Date: 02.05.2019 Page Number - 7