[DOCUMENT TITLE]

FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Balanga City Bataan 2100 Philippines
|| www.finest-event.comp.ph || +639223739122 || finest-event@gmail.com ||
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Introduction

The Importance of Hiring a Professional Event Management Partner

In-person events are a great opportunity to establish the right impression and reputation for
your company. Events offer a look into the company’s culture, a window into the corporation’s
nuts and bolts. A well-executed event can your memoir special and unforgettable to the point
that it will be treasure forever.

For that reason, hiring the right event management company to orchestrate your events is
critical. You need experts who can: (1) map out an end-to-end event plan; (2) execute the many
logistical tasks required to deliver a quality event; (3) manage your vendors and be your reliable
point of contact; (4) measure event outcomes.

As your event management partner, FINEST EVENT Group of Company will help oversee every
step of the event planning and execution process. Let us manage your labor-intensive event
logistics so you can stay focused on more strategic activities.

Company Profile
We are a professional, creative team of event management specialists with 10 years of
experience producing high-quality events of every type and scale. Our passion is managing the
behind-the-scenes details so our clients don’t have to worry about them.

Mission
To represent our clients to the highest caliber by delivering superior event experiences.

Vision
To have delighted and valued customer, by means of helping them to host events that exceed
business requirements and expectations.
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

The Team
Our company is composed of professional in their own expertize, thus will ensure you optimum
productivity for the company and or treasurable event of your life.

Dr. Salita Aldave Field

CEO, General Manager

Ar. Cristal Joy Field Engr. Jonathan Aldave Field

Social & Event Manager Liaison and Technical Manager

Yuri Bernadette Field Yuki Salve Field Rio Janelle Field, CPA Engr. Aldhem Aldave
Area/Project Coordinator Secretary Liaison Supervisor Technical Supervisor

Glayzel Field Justine Field Jayson Field

Liaison Staff, Supplies Liaison Staff, Billing Liaison Staff, Receivable

Our Location
The location of our company is in the heart of Bataan. We are just 5 minutes away from Balanga
City Poblacion if you will take the path of national road to our location. If by means of provincial
highway our street is just along the Balanga bus stop in front of Jolibee Balanga highway.
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Affiliates
Catering Services Lights and Sounds
Gowns and Suites Rental

Video Coverage and Travel and Tours

Other IT Needs

Table, Chair and Tent Rentals

Online and Local Funeral Services

Souvenirs, Invitation and Party Needs

Event Summary Souvenir

 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Project Proposal
Our Understanding of Your Needs
We have reviewed your initial requirements and understand the following key facts about your
event:
1. Event Name: Wedding: Nix Da Silva and Gianne Salonga
2. Date(s): October 22, 2016
3. Location: Bucco Bal, Morong Bataan Philippines
4. Projected Number of Attendees: 150

Every event is unique and special. Each has its own distinct audience, tone, personality, and set
of business objectives. In the beginning, FINEST EVENT Group of Company will conduct a
preliminary consultation to understand your event’s objectives and goals. We will then set up a
strategy and execution plan accordingly. It will focus on streamlining logistics so that your event's
best qualities shine through.
Event’s Location
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Memorandum of Agreement

Letter of Agreement
This agreement is between Nix Da Silva and Gianne Salonga, hereafter referred to as CLIENT,
and FINEST EVENT Group of Company, hereafter referred to as CONTRACTOR, and made
and entered into this March 05, 2016 at Bagong Silang Balanga City Bataan.

Whereas, the contractor offers his services for wedding event as an event coordinator to provide
the
I. Following
1. Research, Design, planning, coordination, and evaluation of the wedding event.
2. Research that will commence with the join execution of this agreement.
3. A wedding event that will be hold on October 22, 2016, Saturday

II. Client agrees to provide:

1. Liable to pay all incurred cost on the services made by the first party.
2. Liable to pay all cost stated upon breach of contract.
3. Down payment of 40% upon signing of contract.
4. All payments made upon cancellation will be forfeited.
5. Corkage fee of 7500 for every supplier not affiliated from the Venue.
6. A 2% Discount can be acquired if the payment is received two weeks advance prior to
the due date.

III. Terms and Condition

The clients agree to provide the following schedule of payment made.
1. March 15, 2016 40% down payment upon contract signing
2. April 25, 2016 20% three months before the event
3. July 10, 2016 10% two months before the event
4. October 2016 30% on or before the event
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

IV. Mode of Payments

1. Cash on the schedule of payment
2. Online bank transfer with emailed copy of transaction
3. Postdated Check named to the company

V. Force Majeure
If an act of God, such as a fire, flood, earthquake, or other natural calamity shall cause
CLIENT to cancel the event, CONTRACTOR will require payment only for the time actually
spent planning CLIENT’s event

VI. Termination of Event

This agreement will terminate automatically upon completion of the
services required by this letter of agreement.

VII. Changes and Cancellations

Any and all changes made to this letter of agreement must be made in writing and signed
by all parties. If the event is cancelled, refunds are limited to unearned fees, funds in
excess of unused or non-refundable fees, and out-of-pocket expenses. If CLIENT cancels
less than 90 days before the event, there will be no refund issued.

VIII. Acceptance
The parties whose signature affixed below agree to accept the terms and conditions stated
within this agreement.

Signed by

Nix Da Silva and Gianne Salonga, Date

Date
Client

Salita Aldave Field, Date

Event Manager
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Activity Calendar
Months Week 1 Week 2 Week 3 Week 4
March  Meeting with the
suppliers of the
invitation card and
 Finalize event
 Proposal/meeting souvenirs, discuss the
proposal  Contact all the
with the Client details and request
 Contract signing needed affiliates
 Budget Alignment sample prototype
of MOA and  Schedule meeting
 Discussion of Venue,  Meeting with the
down payment with all affiliates
Guest, Motif and Date suppliers of flowers
of 40%
and place an order to
be deliver on the day
before wedding
April  Finalizing the venue
 Update the status of
 Meeting and  Meeting with
the venue, caterer,
food tasting photographer
photographer, flower
with the caterer discussing the
shop and invitation of
together with concern with the
suppliers
 Holy week the client, event and photo
 Give an update to the
discussing the booth
couple and get
concern and  Finalize the deal
collection of another
finalizing the  Distribution of
20% of payment for
deal invitations
the supplier

May  Meeting with the

videographer and
 Follow up supplier director for Same Day
 Meeting with the  Meeting with
for the delivery of Edit and Pre-Nuptial
couturier for gowns the couturier for
the souvenir on July Video
and other concern fitting of Gowns
1, 2016  Finalizing the deal
together with the
client
June  Meeting the
 Meeting with the
 Checking the venue Lights and  Update Status
choreographer and
for all audio video Sound Supplier  Capture pre-nuptial
Singer for dance
presentation for the wedding video of the client in
and music
requirements event Italy
performances
 Finalize the deal
July  Give an update to the  Meeting the
couple and get videographer  Follow up all the
another 10% of and client to supplier regarding
payment for the finalize pre- their updates
payment of supplier nuptial video
August Updates Status
September  Meeting with
choreographer and
musician for the
rehearsal
October  Technical
Rehearsal for
the artist and
 Meeting with
light and sounds
choreographer and  Event Date
 Give an update
musician for the The Wedding
to the couple
rehearsal
and get another
30% for pull
payment
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Event’s Needs Proposal

Hawaiian Team wedding reception in full services may include

1. Priest – will officiate the wedding ceremony

2. Venue/ Facilities with host included in 5 hours.

 Bucco Bali, Morong Bataan
 Open Venue, Tent available if rain occur.
 Floor Area – 50m x 50m =2500 sq. m.
 Parking area for family and guests
 House Villa for celebrant’s family members
 Guest Room for guest and staffs
 Electric Generator is available in case of power interruption.

3. Photo and Video Coverage

 Hard Bound Leather Wedding Album (magazine type); Gold colored
 Unlimited photo Shots
a) Only 300 photos of your choice be included and arrange in the album
b) Unpicked photos will be given out in the form of DVD or Printed as per client’s choice
c) Photo boot will also be provided with the team of Hawaiian costumes and props;
photo boot will be available with-in 4 hours of the program
 DVD on Same Day EDIT video coverage during wedding ceremony and reception.
 DVD on Prenuptial Video of the celebrants.

4. Wedding Gown, Suites and Accessories

 Sets of Tuxedo and Wedding Gown for the couple
 Sets of Tuxedo and Gowns for Secondary Sponsor
 Sets of Tuxedo and Gowns for flower girls and ring bearer
 Wedding Pillow
 Wedding Cord
 Wedding Veil
 Aras
 Customized Bible.
o Note: Please refer to the chosen COUTURIER regarding the cost

5. Catering Services
 Sound and Video Systems
 Table and Chairs
15-18 Chairs per table
 Venue Décor/ Flower arrangement
 Dove Pair (with Cage)
 Drink of your Choice
o 4 Season
o Mock tail drinks
o Pine apple Juice
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

 Food (Ala Carte)

o 2 Appetizer/ Soup
o 2 Main Course
o 3 Set of Pasta
o 4 Dessert

 Wedding Cake
o 4 layers’ white cake with Ecuador rose flower, embedded with edible gems(5ft)
o Note: Cost of the cake not included in the cost of food per pax. Please Refer to the
chosen cake affiliation

6. Wedding Invitation/Token
 Wedding Token/ Souvenir
o Champagne Glass (4”)
o Decorated with white ribbons, and red roses on the stem
o Wedding hang tag print with your NAME

 Wedding Invitation
o Made of scented paper designed with colorful flower placed in a bamboo tubed

7. Flower Arrangement
 Bouquet of red flowers with touch of white for the bride.
o Ecuador Rose
o Violet Tulips
o White Orchids
 Set of topiary bouquet for secondary sponsors (female)
 Basket with loose petals for the flower girl
 Flower headdress for the flower girl
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Event’s Costing
Venue/ Facilities (outdoor) for 5 hours P 100,000

Gown and others P 30,000

Food and Drinks and Decoration (1000/pax) 100 person P 150,000

Cakes Affiliates P 15,000

Invitation (100x150) P 15,000

Souvenir (100x150) P 15,000

Bouquet and Flowers Affiliates P 15,000

Photo and Video Coverage P 30,000

Priest and Other Documents P 5,000

Total Taxable Cost P 375,000

Add 12% VAT P 45,000

Total Cost with Tax P 420,000

Add Service Charge (25% of Total Taxable Cost) P 93,750

Total Cost (with tax and Service Charge) P 513,750

 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Wedding’s Program

Program Time : 4:00 pm – 9:00 pm

Date : October 22, 2016
Day : Saturday

Timeline :

4:00 pm– 5:05 pm : Wedding; to be officiate by the priest ________

5:05 pm- 6:00 pm : Setting free of the doves

Dance with the parents, then dance of the newly weds

6:00 pm– 8:00 pm : Picture taking with couple with every guest per table

Dinner Time Guest will move into the couple place for the pictorial

Trivia for the couple : Friends and guests

Photo Booth : Photo booth is available during entertainment

Intermission : Selected guest and singer will sing on the event

(The Rest of Life, Bruno Mars)

8:00 pm- 8:10 pm : Bouquet and Garter

8:10 pm- 8:40 pm : cake/wine slicing of the cake; tossing of the champagne

8:40 pm- 9:00pm : Message of parents to the newly-wed

Message of the prime sponsor to the newly-wed

Message of the secondary sponsor to the newly-wed

Message of the newly-wed to the parents and guest

Distribution of Souvenir
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Venue’s Layout
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

SWOT ANALYSIS

Our company can easily adapt to the innovation of technology bringing our customer not only
premium experience but also a remarkable event. Serving Bataeños is our heart but as company’s
name exploded around Philippines our company’s location is in the capital of Bataan where ease of
transportation is at hand.

Our weakness is the fast pacing technology that is why we ensure that our equipment and facility is
up to date to the clients’ need. Multimedia production now a day become cheaper and cheaper giving
us increase in competitor instead of focusing on them we focus to give options of service package to
the client according to their budget.

Our opportunities are growing as the social networking grows. From print advertisement into radio
announcement. Now our publicity become viral because of our website, page, group and after sale
online customer service. We also plan to have our corporate office in one of the premium city in the
Philippines, Bonifacio Global City. Local and international investor brought not only opportunity to
company to expand but also give employment and career to young generations with potentials.

The threats we may encounter are the new competitors in the market, their new innovative products
and their access to channels of event’s location. That is why we ensure our company’s team are
highly skill on their specialty not just to give you what you need but also to have research and develop
product and services that will surpass your expectations.

ACTION PLAN

Promote growth skills of young generation.

FINEST EVENTS group of company promotes development of young generations. We accept on job
training of the inspiring youth that are inspired to take the path of event management services. As
k+12 education was already introduced in the Philippines our company also offer TESDA Course
especially inclined to front office services. As we see their willingness to learn and to develop their
skills, our eagerness to give them opportunities grow.

Establish good working condition and public relation to increase

potential client

After our company finish the job on the client, we ensure that will ask suggestion and feedback about
our service and what more we can offer to them. We also give small gift or giveaways to the clients
as token of appreciation in selecting our service among others. In that way we develop rapport to the
customer and enhance our existing services and product or develop a new one.
 FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Bataan || +639223739122 || www.finest-event.com.ph

Brought generator in case of power outage

Every time we have an event that we offer our services we always assure that we always bring
generator that is sufficient enough to give us source of electricity if power outage occurs.

Back up equipment.
Back up equipment are always available in case one of the equipment down to ensure the smooth
flow of the event.

Form emergency plan in case of sudden changes or unexpected event

Emergency plan is already established and presented to the client ahead of time so if unexpected
event occur the activity can still continue in the same or alternative way.