DEPARTMENT OF EDUCATION

REGION III
DIVISION OF PAMPANGA
GUAGUA WEST DISTRICT
SAN ANTONIO ELEMENTARY SCHOOL

SAN ANTONIO ELEMENTARY SCHOOL ALUMNI ASSOCIATION CONSTITUTION

PREAMBLE We, the alumni of the San Antonio Elementary School, recognizing the strategic role that this
institution plays in the cultivation of gifted young minds and realizing the special responsibility we hold
in assisting our Alma Mater in the fulfillment of her mission, do hereby constitute the San Antonio
Elementary School Alumni Association and adopt the following rules for our guidance and government.

ARTICLE I NAME OF THE ASSOCIATION

Section 1. The organization shall be officially known as the SAN ANTONIO ELEMENTARY SCHOOL
ALUMNI ASSOCIATION.

Section 2. The association is a non-stock and non-profit organization. It may engage in fund-generating
activities to finance its projects and activities in pursuit of its objectives.

ARTICLE II OBJECTIVES OF THE ASSOCIATION

Section 1. Establish contact among SAES alumni for mutual assistance in their personal and professional
development.

Section 2. Organize the members’ collective efforts in assisting their Alma Mater in the fulfillment of its
academic mission as a world-class institution for secondary education.

Section 3. Cultivate and foster close fellowship among the alumni through gatherings and socio-civic
activities.

Section 4. Provide a forum whereby the various disciplines could be integrated meaningfully with the
larger Filipino society, and upon which concrete and viable action can be based.

Section 5. Encourage the formation of professional, regional, geographical organizations of SAES alumni.

ARTICLE III MEMBERSHIP

Section 1. All graduates of the Philippine Science High School System, consisting of the existing
campuses mentioned in Republic Act (“R.A.”) No. 8496, as amended by R.A. No. 9036, and future
campuses which shall be established under said laws, are automatically members of the Association.
Section 2. A non-graduate of the SAN ANTONIO ELEMENTARY SCHOOL who has rendered valuable
service to the SAN ANTONIO ELEMENTARY SCHOOL and/or the association may be nominated as an
honorary member by any regular member in good standing of the Association and may be elected as
such by a majority vote of the Board of Directors.

ARTICLE IV RIGHTS AND DUTIES OF MEMBERS

Section 1: A member in good standing is one who: a. Pays membership dues and other fees prescribed
by the Board of Directors; b. Participates in Association activities.

Section 2. A member in good standing shall have the following rights: a. Can vote and can be elected
into office; b. Can request access to official records, documents and papers pertaining to the acts,
transactions or decisions of the Association unless otherwise specified; c. Can use the properties and
facilities of the Association according to the rules and regulations agreed upon for this purpose; d. Can
propose amendments and resolutions through the Board of Directors.

ARTICLE V THE GENERAL ASSEMBLY

Section 1. All members of the Association present during the annual alumni homecoming shall
constitute the General Assembly.

Section 2. The General Assembly shall decide on general policies and issues affecting the Association and
shall elect the members of the Board of Directors.

Section 3. Decisions of the body shall be considered valid upon the simple majority vote (50% + 1) of
those present during the General Assembly.

ARTICLE VI THE BOARD OF DIRECTORS

Section 1: The Governing Body of the Association shall be its Board of Directors.

Section 2: The Board of Directors shall have fifteen (15) members composed of the following. a. Fifteen
(15) members elected-at-large during the General Assembly. Eight (8) members elected every odd year
and seven (7) members elected every even year. b. The immediate Past Chairman of the Association
shall be an ex-officio member of the Association. As an ex-officio member, he or she will not have voting
powers. c. A Board Member may be elected for a maximum of 3 consecutive terms.

Section 3. The members of the Board of Directors shall serve a term of two (2) years. The members of
the Board of Directors shall assume office on the first day of the calendar year immediately after his or
her election.

Section 4. The Board of Directors shall: a. Have the power and function to formulate policies pertaining
to the Association. b. Administer the affairs of the Association in between meetings of the General
Assembly. c. Create or dissolve committees as it deems necessary in the performance of its duties. d.
Oversee the activities of the alumni homecoming committee. The alumni homecoming committee will
be spearheaded by the silver (25 years) jubilarian batch supported by four (4) immediate jubilarian
batches for the coming year. e. Submit to the General Assembly the annual report and financial
statement of the Association. f. Deliberate and act on proposals presented by the different committees.
g. Deliberate and act on issues relevant to the alumni and to the PSHS community. h. Champion the
interests of all regional campuses.

Section 5. The Board of Directors must meet at least once every three months.

Section 6. A simple majority of the members of the Board of Directors shall constitute a quorum.
Decisions of the Board shall be considered valid when voted by a simple majority of those present,
provided a quorum is in attendance.

ARTICLE VII OFFICERS

Section 1. The Association shall have the following officers who shall be elected by the Board of
Directors from among themselves: Chairman, Vice-Chairman, Executive Secretary, Assistant Secretary,
Treasurer, Assistant Treasurer, Auditor, and Public Relations Officer, who shall perform the duties and
responsibilities of their respective positions.

Section 2. No person shall have the right to vote and be eligible to any of the aforementioned positions
unless he is a member of the Association in good standing. Section 3. All officers shall hold office for a
term of one (1) year and until their successors shall have been duly elected.

ARTICLE VIII DUTIES AND RESPONSIBLITIES OF THE OFFICERS

Section 1. The Chairman shall have the following functions and duties: a. Be the Executive Officer of the
Association, and as such shall have active executive management of the operations of the Association
subject, however, to the control of the Board of Directors. b. Represent the Association in official
functions participated in by the Association and be its official spokesman. He shall represent the
Association in the Board of Trustees of the Philippines Science High School System as provided under
Section 8 of R.A. No. 8496, as amended by R.A. No. 9036. c. Have the power to call and preside over all
the meetings of the Board of Directors and the General Assembly. d. Sign contracts and agreements
which the Association enters into. e. Delegate such powers to any member of the Board of Directors
whenever necessary. f. Prepare and submit to the Board an annual Report of the Association for
approval.

Section 2. The Vice-Chairman shall have the following functions and duties: a. Perform the duties of the
Chairman in case of the latter’s absence, temporary incapacity, resignation or death. b. Perform such
other duties and functions that the Chairman or the Board may assign to him.

Section 3. The Executive Secretary shall have the following functions and duties: a. Make and keep a
record of the proceedings of all meeting of the Executive Committee, the Board of Directors, and the
General Assembly. b. Maintain a membership directory of the Association. c. Be the custodian of all
records of the Association. d. Assist the Chairman in the preparation of requirements of the regulatory
bodies. e. Perform such other duties and functions as the Chairman or the Board may assign to him/her.
Section 4. The Assistant Secretary shall act as the Secretary whenever the Secretary is absent or
incapacitated.

Section 5. The Treasurer shall have the following functions and duties: a. Collect all dues, regular or
special, and all donations to the Association and shall disburse funds in accordance with the By-Laws. b.
Prepare and submit an Annual Financial Report to the Board. c. Perform such other duties and functions
as the Chairman or the Board may assign to him/her.

Section 6. The Assistant Treasurer shall act as the Treasurer whenever the Treasurer is absent or
incapacitated.

Section 7. The Auditor shall have the following functions and duties: a. Audits the financial records kept
by the Treasurer. b. Conducts an audit of the book of accounts and properties of the Association

c. Perform such other duties and functions as the Chairman or the Board may assign to him/her.

Section 8. The Public Relations Officer (P.R.O.) shall have the following functions and duties: a. Assist in
preparing statements and articles on activities and projects of the Association. b. Perform such other
duties and functions as the Chairman or the Board may assign to him/her.

Section 9. Any vacant post during the term of office shall be filled up by a member of the Board of
Directors and shall serve the remaining term of the post vacated.

ARTICLE IX NOMINATION AND ELECTION

Section 1. Only Association members in good standing are eligible for election to the Board of Directors.

Section 2. Elections of the members of the Board of Directors shall be held by secret ballot and other
alternative methods such as internet voting.

Section 3. Call for nominations for the Board of Directors will be done at least one month before the
General Assembly, and the deadline for submission of nominations is 1 week before the General
Assembly.

Section 4. Candidates’ profiles will be disseminated at least 1 week before the General Assembly.

Section 5. The candidates who will garner the highest votes, regardless of batch, shall be proclaimed
members of the Board of Directors and will occupy all remaining vacant seats.

Section 6. In case of a tie for the remaining seats, incoming members of the Board of Directors will elect
who, from among the tied candidates, will become member/s of the Board.

ARTICLE X MEETINGS

Section 1. Regular meetings of the General Assembly shall be held during the annual PSHS Alumni
Homecoming.
Section 2. A special meeting, upon the request of at least ten (10) members in good standing, shall be
convened to act on priority matters. Notice of the special meeting shall be given to all members at least
seven (7) calendar days prior to the meeting.

Section 3. Committee meetings shall be called by the respective chairperson whenever deemed
necessary.

ARTICLE XI AMENDMENTS 6

Any amendment to or revision of this Constitution shall be valid when ratified by a majority vote of the
members present in the Annual Meeting of the General Assembly.

ARTICLE XII TRANSITORY PROVISIONS

Section 1. The Board of Directors of both the current SAES will form a joint interim Board of Directors
beginning Sept 7, 2008 after ratification of the constitution.

Section 2. The joint Board of Directors will decide among themselves the new officers of this Interim
Board of Directors.

Section 3. The current Board of Directors of the PSHS AA and Board of Trustees of the PSHS NAA will
complete their terms of office. All PSHS AA Board of Directors term ends December 31, 2009, while the
PSHS NAA term ends April 3, 2009.

Section 4. There will be no election for Board of Directors in the 2008 General Assembly.

Section 5. The terms of the Board of Directors elected during the 2009 General Assembly shall be as
follows: the top eight (8) shall serve for a period of two (2) years (2010-2011) and the bottom seven (7)
shall serve for a period of one (1) year (2010).

Section 6. The terms of the Board of Directors elected beginning the 2010 General Assembly and
onwards will follow Article VI, Section 2 (a). An Excerpt from Batas Pambansa Blg. 68 otherwise known
as “The Corporation of the Philippines” Sec. 48. Amendments to by-laws. The board of directors or
trustees, by a majority vote thereof, and the owners of at least a majority of the outstanding capital
stock, or at least a majority of the members of a non-stock corporation, at a regular or special meeting
duly called for the purpose, may amend or repeal any by-laws or adopt new by-laws.