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    School Management System: User Guide

    Uploaded by

    gloria
    The document provides instructions for using the School Management System app. It describes the app directories, how to back up and restore the database, set the institution name, add and manage students, mark attendance, submit fees, import students and staff, and the required file format for imports. The app automatically creates directories to store backups, imports, and other files. Database backups are stored in the DB_BACKUP directory and can be shared to other devices.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    School Management System: User Guide

    Uploaded by

    gloria
    51 views3 pages
    The document provides instructions for using the School Management System app. It describes the app directories, how to back up and restore the database, set the institution name, add and manage students, mark attendance, submit fees, import students and staff, and the required file format for imports. The app automatically creates directories to store backups, imports, and other files. Database backups are stored in the DB_BACKUP directory and can be shared to other devices.

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    The document provides instructions for using the School Management System app. It describes the app directories, how to back up and restore the database, set the institution name, add and manage students, mark attendance, submit fees, import students and staff, and the required file format for imports. The app automatically creates directories to store backups, imports, and other files. Database backups are stored in the DB_BACKUP directory and can be shared to other devices.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    51 views3 pages

    School Management System: User Guide

    Uploaded by

    gloria
    The document provides instructions for using the School Management System app. It describes the app directories, how to back up and restore the database, set the institution name, add and manage students, mark attendance, submit fees, import students and staff, and the required file format for imports. The app automatically creates directories to store backups, imports, and other files. Database backups are stored in the DB_BACKUP directory and can be shared to other devices.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    You are on page 1of 3

    SCHOOL MANAGEMENT SYSTEM (HQ DEVS)

    School Management System by HQ Devs


    User Guide

    App Directories:

    Application root directory name is School Management System which must be reside in Root
    Directory of Device. App root directory also created automatically on first time import data or create
    Database backup.

    Further directories are divided according to files they contain. For example, DB_BACKUP directory
    contains Database backup. Files to Import directory contains the files that you want to import.

    All directories are created automatically when first file is created in each directory.

    Database Backup:

    Database backup option is available in Main Screen options menu. The name of the backup
    file must follow the rules of file name. Backup file will store in School Management System-
    >DB_BACKUP. These directories will create automatically when you create backup for first time. After
    create backup App will prompt to share it on other device or drive such as Google Drive. If the name
    of backup file is same as any previous file, then it will replace the previous.

    Database Restore:

    When you tap on restore database your device’s file managers options will be shown. Navigate
    to proper database file and select file. If you select wrong file it will never show any data. There is no
    extension of database file. Please always restore proper database file.

    Institution Name:

    User can set institution name to display it on reports. This option is also available in main
    menu.

    Adding new Student/Mark Attendance/Submit Fee/Fee History:

    When user will add new students, the list of classes will automatically be loaded in Class filed.
    When user type on this, it will show the matched list with typing text. User must select the class from
    this list instead of typing manually. Admission Date will be added using Calendar when double tap on
    Admission Date field. Roll Number of student must be unique in one class, however can be repeated
    in other class.

    In Mark Attendance Activity, select date and class then single tap on Students which are
    Absent. Students that are not selected will be marked Present on selected date. You can shuffle the
    attendance in View Attendance Activity. All Present will be marked as Absent and Absent will be
    marked as Present in shuffle. Once on specific date Attendance is marked then you can never mark
    again on this date. If you want to mark then delete already marked on this date.

    When submit fee, list of classes behaves like adding student, when user click on class from list
    then Students of this class loaded in Student Name filed and it also behave like classes list filed. User
    must select from list when typing.

    1
    SCHOOL MANAGEMENT SYSTEM (HQ DEVS)

    Clicking on Views:

    Actions on view clicking/long press can be check to remember. For example, Student image
    can be added when taping on Image View.

    Import Students:

    When you tap on import it will open device’s file manager and you can only select .csv files.
    App only support CSV files to be import. the CSV file can be created using MS Excel. CSV file must be
    created according to this user guide.

    CSV File Rules: First line of CSV (Excel) must be header of columns in the sequence as shown in figure
    below. This header will automatically be ignored during import, if you never add header then 1st record
    will be ignored. These columns may miss address and cell number value of any student. The format
    of Date must be like dd-MMM-yyyy (03-Mar-2017) is the example. Roll Number in Excel file
    must be unique with other Roll Numbers in the class in which you import students. There must no
    extra text or column heading anywhere in Excel file. After creating Excel file save it as CSV file
    using list of file formats when save. Here is the Image Example…

    Add Staff:

    First line must be header and ignored during import, if you never add header then 1st record
    will be ignored. Column sequence must be same as shown in figure below. For add staff you need to
    add Designations first. If there are no designations added then you can’t add any staff. Staff must be
    under a designation. You can import Staff same like import Students. Here is the screenshot of sample
    staff import excel file. Save it as .csv file.

    2
    SCHOOL MANAGEMENT SYSTEM (HQ DEVS)

    How to save as .csv?

    During save may excel prompt a message, click it YES/OK. After saving the file, CSV file can be open in
    Excel again. Check CSV file is correct or not, open it in Notepad. Each excel row will be separated with
    each row and each Excel column will be separated with comma (,) in Notepad. Remove unwanted or
    blanked lines if generated in csv file.

    Thank you for using this Application…


    Keep sharing this Application 😊

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