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Microsoft Word: Documents Includes

This document discusses Microsoft Word and its features. It provides instructions on how to open and navigate the Word interface, which includes the title bar, menu bar, toolbars, document window, and status bar. It also describes how to format text using character and paragraph formatting tools and how to add lists, borders, images, tables, headers and footers, and page formatting options. The document serves as a guide to using basic Word functions for creating documents.

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jak messi
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© © All Rights Reserved
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59 views9 pages

Microsoft Word: Documents Includes

This document discusses Microsoft Word and its features. It provides instructions on how to open and navigate the Word interface, which includes the title bar, menu bar, toolbars, document window, and status bar. It also describes how to format text using character and paragraph formatting tools and how to add lists, borders, images, tables, headers and footers, and page formatting options. The document serves as a guide to using basic Word functions for creating documents.

Uploaded by

jak messi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
You are on page 1/ 9

Compiled by:Cap.Habtamu.

Microsoft Word

Microsoft word generally used to create documents

Documents Includes:-
 Academic papers
 Essays
 Office work papers
 Letters
 Application papers and so on

To start Microsoft office xp 2003


1. Click on the start menu
2. Choose program
3. Choose Microsoft office
4. Click on Ms-Word
5. Word loads with a blank document

Important parts of the MS-Word screen

1. Title bar:-displays two titles


 The name of the application
 Name of the active document
2. Menu Bar:-Contains shortcuts for frequently used commands
3. Tool Bar:-Displays the available toolbar buttons
 Standard tool bar
 Formatting tool bar

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 Drawing tool bar


 Tables and borders tool bars
4. Status bar:-at the bottom of the screen
5. Ruler:-Shows where your margins are and it lets you set tabs
and indents.
6. Document Window :-It is the work area where the document
is created
7. Scroll Bars:-Bars along the right and bottom sides of the
document window.
- Includes arrows at their edges used for moving vertically and
horizontally.
8. The sizing Buttons
buttons to enable you
- Minimize
- Maximize
- Restore

Formatting:-Refers to all techniques that enhance the appearance


of you document
- In word there are three techniques
- Character formatting techniques
- Paragraph formatting techniques
- Page formatting

Character Formatting
- Bold face
- Italic
- Font color

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- Font Size

Paragraph Formatting
- Line Spacing
- Indents
- Alignment
- Tabs and so on
- Indent are the portion where text begins and ends on a line
relative to the page margins
Setting Paragraph Alignment
- Determine how text is positioned b/n the left and the right
indents. There are four types of paragraph. Alignments
- Left align=Left indent
- Center align=b/n indents
- Right align=Right indent
- Justified =At both the left and right indents

Selecting Text
- To select means to highlight it in preparation for performing
some actions
o Deleting
o Moving
o Formatting it
The most basic way of selecting text is.

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o Dragging across it with the mouse


To Select
- A word double click at the word
- A line move the mouse pointer to the left side of the line
- A sentence ctrl+ click in the sentence
- A paragraph double click at the selection area
- A range of text cursor at one end ,mouse pointer at another
end, shift +click
- A entire document move the mouse pointer to the left of the
text and triple-click

Moving and copying text


Moving Text:-Means to take (cut) a selected text or graphics
from one location and insert it in another location.

To move
- Select the text
- Click on cut button on the tool bar
- Place insertion point
- Click on the paste button
Copying Text:-Means to take a copy of selected text and take it
another location, leaving the original unchanged.
To Copy
- Select the text
- Right click on the selected text
- Click copy
- Place the insertion point
- Click on the paste

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Adding Numbered & Bulleted List

- Go to format menu.
- Choose Bullets & Numbering
Select the option you want
- Bulleted tab=select bullet style from the list
- Numbered tab=Select Numbered style from list
- Out line Numbered=Multiple several style
- Select from the list

Adding borders and shading


Paragraph
->Go to format menu
=>Border Choose Settings =>Select Style, Apply to Paragraph
None, Box, shadow, 3-d custom

Shading Choose fill

No fill or other colors


Style

Page Border:-It covers the whole page

Select setting

- Style
- None
- Apply to
- Box
- Whole document
- Shadow
- This Section
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- All except first page
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- 3-D
- Custom

Then click ok
Dropped cap
- It is possible to make the first letter or word a paragraph
appears in large, bold font and being capitalized.
- Go to format menu
- Choose Drop Cap=Dialog box displayed
- Select from position
- None
- Dropped
- In margin

- Select from font option

- Give line to dropped

- Give distance from the text

Click ok

Page Formatting
 Go to file menu
 Choose page set up
 Choose margin tab
- Top
- Left
- Gutter
- Bottom
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- Right
- Gutter Position
Columns: split text into two or more columns
 Orientation
- Portrait
- Landscape

 Pages Normal
 Apply to:-Whole document
-This point forward
 Headers & Footers
Used to display document title, your name, the name of the
organization at the top and bottom of every page respectively
- Header=Printed on the top of every page
- Footer=Int. printed on the bottom of every page.

To create
- Go to view menu bar
- Choose Header and Footer
- The header & footer tool bar displayed
- Write your information

Working With Tables

- A table consists of vertical columns and horizontal rows.


- These columns and rows create cells
- Doted lines called gridlines are displayed b/n the cells

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Column A Column B Column C


Row 1
Row 2
Row 3

Cell Grid lines

To Create Table
Click on the table menu
 Point to insert
 Select insert
 Choose the number of columns and rows
Click ok

Parts of table
Cell, column, row

Some important table operations


1. Split Cells=>Duplicating number of cells more than one
2. Merge cell=>Making one cell from many cells
3. Deleting : Table
Columns
Rows, cells
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4. Selecting :=Table
Columns
Rows, cells
5. Sorting=>arranging by ascending or descending
6. Formula=>To perform different calculations on the given
table. You can calculate the values of
Rows=by row from the left or from the right
Columns=by column from top to bottom or from bottom to top

Adding pictures & Diagrams


To add Picture
- go to insert menu
- Choose picture
- Select
-Clip art
- Organization Chart
-Chart
- Choose your need
- If clip art selected
- Clip art dialog box displayed
- Search if you now the clip art else
- Select all collections and press enter key
- You view some pictures
- Double click on the picture

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