Introduction to Microsoft Office

What will we cover in this course?

What is Microsoft Office?

What are the different applications included in Microsoft Office?

Why is Microsoft Office important for entrepreneurs?

What will we cover in this course?

In this course, we will cover the basics of Microsoft Office, including:

How to use the different applications in Office, such as Word, Excel, PowerPoint,

How to create and format documents, spreadsheets, presentations.

How to collaborate with others on Office documents.

How to troubleshoot common problems with Office.

What is Microsoft Office?

Microsoft Office is a suite of productivity software applications developed by Microsoft. It is the most
widely used office suite in the world, and is available for Windows, MACOS.

The different applications included in Microsoft Office are:

Word: A word processor for creating and editing documents.

Excel: A spreadsheet program for creating and analyzing data.

PowerPoint: A presentation program for creating and delivering presentations.

Microsoft Office is an essential tool for entrepreneurs. It can help them to:

Create professional-looking documents, spreadsheets, and presentations.

Communicate effectively with clients and colleagues.

Organize their work and manage their time.

Collaborate with others on projects.

Track their finances and expenses.

Automate tasks.

…..
Microsoft word.

Chapter 1: Introduction to Microsoft Word

Microsoft Word is a word processing software application that is part of the Microsoft Office suite. It is
used to create, edit, and format documents. Word has a wide range of features, including:

Text formatting: You can change the font, size, color, and alignment of text.

Paragraph formatting: You can set the margins, line spacing, and indents of paragraphs.

Tables: You can create and format tables to organize data.

Charts and graphs: You can create and insert charts and graphs to illustrate data.

Images: You can insert and format images in your documents.

Protection: You can protect a document from unauthorized changes.

What is Microsoft Word?

Microsoft Word is a powerful tool that can be used to create a variety of documents, including letters,
reports, presentations, and brochures. It is a valuable tool for students, professionals, and anyone who
needs to create and format documents.

Here are some of the benefits of using Microsoft Word:

It is easy to use, even for beginners.

It has a wide range of features that can be used to create professional-looking documents.

It is compatible with other Microsoft Office applications, making it easy to share documents and
collaborate with others.

It is available on a variety of platforms, including Windows, macOS,

The Microsoft Word window is divided into several parts, each of which has a specific function. Here are
the main parts of the Word window:

Title bar: The title bar displays the name of the document and the program name. The document name
can be changed by clicking on it and typing a new name.

Menu bar: The menu bar contains a list of commands that can be used to create, edit, and format
documents. The commands are organized into menus, such as File, Edit, View, Insert, Format, Tools,
Table, Window, and Help.

Toolbars: Toolbars contain shortcut buttons for the most common commands. The toolbars that are
displayed by default are the Standard toolbar and the Formatting toolbar. You can add or remove
toolbars by clicking on View > Toolbars.

Workspace: The workspace is the main area of the window where you can create and edit your
documents. The workspace is divided into two parts: the document area and the ruler. The document
area is where you type your text. The ruler is used to set margins, indents, and tabs.

Scroll bars: The scroll bars are used to scroll through the document. The vertical scroll bar is located on
the right side of the workspace. The horizontal scroll bar is located at the bottom of the workspace.

Status bar: The status bar displays information about the current document, such as the page number,
the number of words in the document, and the spelling and grammar status.

Task pane: The task pane is a movable pane that can be used to access different features of Word, such
as the research pane, the styles pane, and the help pane. The task pane can be opened by clicking on
View > Task Pane.

Practical one

2. How to create a new document and save it?

Open Microsoft Word.

Click on the File tab.

Click on New.

In the New dialog box, select the Blank document template.

Click on the Create button.

3. How to open an existing document?

Click on the File tab,

Click on Open.

Open dialog box,

Locate the document you want to open,

And then click on the Open button

4.How to print a document?

Open the document you want to print.

Click on the File tab.

Click on Print.

Chapter 2: Editing Text

How to select text.

How to cut, copy, and paste text.

How to find and replace text.

How to undo and redo changes.

Use the mouse: Click and drag the mouse over the text you want to select.

Use the keyboard: Use the Shift key and the arrow keys to select text.

Use the keyboard shortcut: Press Ctrl+A to select all the text in the document.

Cut, copy, and paste text

Once you have selected the text you want to move or copy, you can use the Cut, Copy, and Paste
commands to move or copy the text to another location in the document.

Copy: Press Ctrl+C to copy the selected text. The text will be copied to the clipboard.

Paste: Press Ctrl+V to paste the copied or cut text into the document.
Cut: Press Ctrl+X to cut the selected text. The text will be removed from the document and placed
on the clipboard.

Find and replace text

The Find and Replace feature allows you to find and replace text in a document.

Click on the Home tab.

In the Editing group,

Click on the Find button.

In the Find and Replace dialog box,

Type the text you want to find in the Find what box.

Type the text you want to replace the found text with in the Replace with box.

CTRL + F

Undo and redo changes

Undo: Press Ctrl+Z to undo the last change you made to a document.

Redo: Press Ctrl+Y to redo the last change you undid.

Chapter 3: Formatting Text

How to change the font, size, and color of text.

How to apply bold, italics, and underline to text.

How to align text left, right, center, or justified.

How to create bulleted and numbered lists.

To change the font, size, and color of text, follow these steps:

Select the text you want to format.

In the Font group, click on the Font dropdown menu.

Select the font you want to use.

In the Font size box, type the size of the font you want to use.

In the Font color box, click on the color you want to use.

Applying bold, italics, and underline to text

To apply bold, italics, and underline to text, follow these steps:

Select the text you want to format.

Click on the Home tab.

In the Font group, use the following buttons to apply the desired formatting:

Bold: Makes the text bold.

Italics: Makes the text italicized.

Underline: Underlines the text.

Aligning text left, right, center, or justified

To align text left, right, center, or justified, follow these steps:

Select the text you want to format.

Click on the Home tab.

In the Paragraph group, use the following buttons to align the text:

Left: Aligns the text to the left margin.

Center: Centers the text on the page.

Right: Aligns the text to the right margin.

Justified: Justifies the text so that it is evenly spaced on both the left and right margins.
  Creating bulleted and numbered lists

To create a bulleted or numbered list, follow these steps:

Click where you want to create the list.

Click on the Home tab.

In the Paragraph group, click on the Bullets or numbering button.

Type the text for the list.

Press Enter to create a new bullet or number.

Chapter 4: Inserting Images and Tables

How to insert images into a document.

How to resize and position images.

How to create and format tables.

To insert an image into a document,

Follow these steps:

Click where you want to insert the image.

Click on the Insert tab.

In the Images group, click on the Picture button.

In the Insert Picture dialog box, locate the image you want to insert, and then click on the Insert button.

The image will be inserted into the document. You can resize and position the image as needed.

Resizing and positioning images

To position an image, click and drag the image to the location you want.

You can also use the Layout tab to control how the image is positioned on the page.

Creating and formatting tables

To create a table, follow these steps:

Click where you want to create the table.

Click on the Insert tab.

In the Tables group, click on the Table button.

In the Insert Table dialog box, specify the number of rows and columns you want in the table, and then
click on the OK button.

The table will be created. You can add text and data to the table as needed.

Here are some of the formatting options available:

To format a table, use the tools in the Table Tools tab.

You can change the font, size, and color of the text in the table.

You can change the border and shading of the table.

You can align the text in the table.

You can set the width and height of the columns and rows.

You can merge and split cells.

Chapter 5: Creating Charts and Graphs

How to format charts and graphs.

Creating charts and graphs from data

To create a chart or graph from data, follow these steps:

Click where you want to create the chart or graph.

Click on the Insert tab.

In the Charts group, click on the type of chart or graph you want to create.

In the Chart Wizard dialog box, follow the instructions to select the data you want to use for the chart or
graph, and then click on the Finish button.

The chart or graph will be created. You can resize and position the chart or graph as needed.

Formatting charts and graphs

To format a chart or graph, use the tools in the Chart Tools or Chart Elements tabs.

Here are some of the formatting options available:

You can change the chart or graph type.

You can change the colors, fonts, and styles of the chart or graph.

You can add and remove chart elements, such as titles, labels, and legends.

You can change the layout of the chart or graph.

You can export the chart or graph to a different file format.

Chapter 6: Advanced Topics

Using styles to format text consistently

Styles are a way to apply formatting to text quickly and easily. When you use styles, you can be sure that
all of the text in your document will be formatted the same way.

To use styles, follow these steps:

Select the text you want to format.

In the Styles gallery, click on the style you want to apply.

The text will be formatted according to the style you selected.

You can also create your own styles. To do this, right-click on a style in the Styles gallery and select New
Style. In the New Style dialog box, specify the formatting options you want to use for the style, and then
click on the OK button.

How to create and use templates?

Creating and using templates

A template is a pre-formatted document that you can use as a starting point for creating new
documents. Templates can save you time and effort by providing you with the basic formatting and
structure of the document.

To create a template, follow these steps:

Open a document that you want to use as a template.

Save the document as a template by clicking on the File tab and then clicking on Save As.

In the Save As dialog box, select the Template option from the Save as type dropdown menu.

In the File name box, type a name for the template.

To use a template, open it like any other document.

Protecting a document from unauthorized changes

You can protect a document from unauthorized changes by setting a password. When you set a
password, only users who know the password can make changes to the document.

How to protect a document from unauthorized changes?

To protect a document from unauthorized changes, follow these steps:

Click on the File tab.

Click on Protect Document.

In the Protect Document dialog box, select the Read only option.

In the Password box, type a password.

Click on the OK button.