TM

SAP Business One Document Solutions

 Altec... the SAPTM Business One

Welcome to Altec... we are one of the leading providers of business forms and
document management solutions to thousands of customers, just like you.

Our commitment to customer satisfaction is unparalleled - we guarantee forms

compatibility to over 350 financial software accounting packages and offer a full
array of customizable business forms for every possible application.

Other benefits of selecting Altec as your forms provider include:

• High quality lithographic printing with strict adherence to your business

image guidelines
• Fastest turnaround times in the industry, with rush services available
• Regional manufacturing and distribution points throughout North America
• Competitive pricing and one stop shopping for all your bar code, label and
special feature needs

Additionally, Altec offers a suite of document management products that eliminate

the handling and processing of paper. Our solutions enable you to print checks on
demand, eliminating preprinted checks, and reducing the potential for check fraud.

Our Print to Mail solutions eliminate document handling and envelopes by turning
your laser printer into a mailing machine - print, fold, and seal documents all in one
operation!

Our various document imaging solutions further move you towards a paperless office
environment by automating the routing and delivery of documents through doc-link™
Output Manager. Altec's suite of doc-link products are modular and priced for every
budget while allowing you to build an enterprise foundation for integrated document
imaging and workflow management in Accounts Payable, Accounts Receivable, Sales
Order Processing or other departments.

Call your Altec representative today to learn more about your comprehensive
document solutions! We look forward to serving you!

Sincerely,

Mark Ford
CEO
Altec

Altec has more than 17 years experience in providing compatible business forms and electronic
printing solutions to over 13,000 financial accounting software customers. They are the leader in
providing mid-market accounting centric document imaging and workflow management software
solutions. Ranging from customizable paper-based documents to enterprise-wide electronic document
management, Altec enables organizations to unleash the power of their accounting package to enhance
productivity and communication among its customers, employees, and suppliers.
All forms and checks are guaranteed 100% compatible and manufactured to the tightest specifications
using high quality control standards. For those companies wishing to streamline their A/P check
printing, Altec offers A/P MICR, a solution that eliminates the need for pre-printed checks and
envelopes—utilizing the latest in laser form technology for printing, folding and sealing check
documents. If you are faced with paper bottlenecks due to heavy transactions or remote facilities,
consider doc-link, Altec's integrated document imaging and workflow management system to
streamline and enhance your accounting operations.

2
1-800-997-9921 •
Authorized Document Imaging and Printing Partner
Quality Assured Terms and Conditions
Altec sets high standards of quality so you can be Initial orders require prepayments by company
confident using Altec checks and forms. Multiple check or credit card (Visa, MasterCard or
manufacturing facilities give you additional American Express). Net 30 credit terms may be
flexibility to make decisions to precisely serve granted upon completion of our credit
your needs. Laser forms and checks are application form. C.O.D. orders are available
manufactured from the highest quality long upon request.
grain paper and are printed with the latest
technology in heat resistant inks. Paper Quality
Altec utilizes premium high quality laser bond
Delivery Services paper to minimize paper curl and printer jams.
Standard laser cut sheet manufacturing time is Our laser paper contains properties that are
seven business days for one-color forms and ten optimal to render excellent image transfer and
business days for two-color jobs. For quantities toner application. These include smooth paper
over 15,000 forms, please contact your Altec surface, controlled electrical properties, low
representative for the most current delivery moisture content for curl control, heat tolerance,
schedule. When you need an order expedited, and cleanliness.
placing a rush order can reduce the
manufacturing time to three, five, or seven days. Logo & Art Services
Accelerated delivery services, such as overnight Send us your camera-ready logo and we will scan
or same-day couriers, are also available. and store it for use on all your printed materials.
Please include color-separated artwork for two-
Customer Service color logos. Faxed logo’s are not acceptable, but we
You can count on Altec representatives to have have full graphic and art design capabilities if you
the training, knowledge, and expertise to guide require these services. Your logo should be sent via
you through the ordering and proofing process email or saved to disk in either an IBM compatible
with ease, comfort, and confidence. They will .tif file at 1200 dpi (not less than 300 dpi) or an
help you manage your inventory and avoid stock EPS file from a vector drawing program (i.e.
outages through appropriate follow-up calls. Illustrator, Corel Draw) with all the fonts
converted to artwork.

Quantity Discounts Satisfaction Guaranteed

In some instances, it makes sense to run all of Altec’s employees are committed to providing the
your forms at the same time for quantity highest level of service and product quality
discounts, especially if the ink color(s) or paper possible. At Altec, “customers define quality” and
size are the same. Be sure to ask your the differentiating factor is how they measure up
representative if you qualify for a multiple run to your expectations. You will be delighted with
discount. Altec!
Standard Ink Colors All PMS ink colors available

PMS 151 Reflex Blue Rubine Red PMS 423 Gray PMS 314 Blue PMS 471 Brown

Warm Red PMS 3292 Green PMS 300 Blue PMS 208 Burgundy PMS 348 Green Black

PMS 281 Blue PMS 185 Red Process Blue Violet PMS 464 Brown

PMS 175 Brown PMS 201 Burgundy PMS 342 Green PMS 209 Burgundy

1-800-997-9921 3
•
 SAP Business One - Pre-Printed Checks and Envelopes
Altec provides compatible laser checks and envelopes for SAP Business One customers that are designed to
meet all current banking and postal regulations. These checks and envelopes are printed using the highest
quality “offset litho” process to feature your logo and company name in your PMS corporate colors, or select
one of Altec's 21 standard colors. Choose from a single or double stub check as well as a single or double
window envelope. Multiple ply checks are available upon request depending on your requirements.

Double Stub AP Check Single Stub AP Check SAP802 Checks SAP852 Forms
All single
window
envelopes
can be
personalized
Double Window Envelopes with your
SAP801 Checks SAP851 Forms company
name and
logo in one
or two
colors.

SAP530LZ SAP500LZ Single Window Envelopes

SAP Business One A/P - MICR Starter Kit - Companies of all types and sizes have
found that they can save time and money by printing their own checks in-house using existing HP Laserjet or
Troy Printers. The ability to print MICR documents at the desktop enables more businesses to take advantage
of the flexibility and cost savings that come from printing their own checks. Users save money by printing
checks and other documents from blank check stock, avoiding the cost and security issues surrounding pre-
printed checks. The costs associates with pre-printed checks come in many forms including the printing of
the checks, paper obsolescence, security, storage, and forms waste.
This solution offers a comprehensive approach to control the printing costs and security of your accounts
payable checks.
Please call your Altec representative for a
personalized quote on your MICR Starter Kit!

SAP Business One A/P MICR Starter Kit includes:

Digitized Logo & Digitized Signature 5000 Compatible Security Check Stock
• Requirements include 600 dpi or greater • Chemically reactive paper - brown stain
resolution in .jpg or .bmp format • Full solvent feature - blue & gray stain
MICR Toner Cartridge • Border warning
• MICR toner contains an iron oxide that • Security feature checklist on back
permits the “bank line” information of a • VOID pantograph
check to be read by electronic bank • Security screen on back - “Original
processing equipment which meets ANSI Document”
specifications for readability standards. • Choice of the following three colors: blue,
E13B MICR Font burgundy and green
5000 Compatible Double Window Envelopes
• The MICR E13B font complies with strict
ABA (American Banking Association) and • Quality grade design for Postal and MICR
ANSI standards. compatibility
SAP Business One Compatible Check Template
Layout Receive a 20% Bundled Discount
• Stock number SAP 531L for double stub with the Starter Kit
• Stock number SAP 501L for single stub

4
1-800-997-9921 •
 MICR and Print to Mail Solutions
Add Secure Check Printing Solutions from Troy
For a fully secure printing environment consider a TROY MICR
printer. TROY Secure MICR printers offer top of the line secure
check-printing solutions. The printers have sensors for MICR
toner detection, MICR-activation password security, a 3-
position keylock (MICR/MICR
off/locked) for enabling MICR
capability, and paper tray locks to
protect against theft of security check
paper. TROY Secure Ex MICR printers
are available in speeds of 20 to 50
pages per minute.

DOCUMENT HAS A COLORED BACKGROUND. SECURITY FEATURES LISTED ON BACK.

A/P MICR Blank Check Stock

Altec offers three versatile check formats depending on your output preference.
Choose check stock with the stub on the bottom, in the middle or at the top in DOCUMENT HAS A COLORED BACKGROUND. SECURITY FEATURES LISTED ON BACK.

blue, green, burgundy or rainbow pantographs for a quick affordable check stock
option. Compatible double or single window envelopes available on page 4. DOCUMENT HAS A COLORED BACKGROUND. SECURITY FEATURES LISTED ON BACK.

Add the Print to Mail Solution

and Boost Efficiency When Processing Checks
If your transactions are of significant volume,
reduce the resources needed to fold, stuff, and
seal your checks or invoices for mailroom
preparation. Our Print to Mail solutions work in
tandem with your laser printer, or as a stand-
alone unit small enough to fit on our desk. With
Altec's pressure seal
solutions, your check stock
is provided on documents
that can be folded and
sealed ready for the
mailroom in minutes.

How To Order:
This solution can ship within 48 hours after receipt of your logo and signature. The process is so easy. To
get started just call us at 1-800-997-9921, or email your request for SAPB1MICR along with a (600 dpi or
greater resolution) .jpg or .bmp of your logo and signature to apstarterkit@altec-inc.com. We will expedite
your scanner alignment form and installation instructions to have you processing checks within days.
Supplies can be reordered from Altec and a representative is only a phone call away to walk you through
each step and answer all of your questions. Delivery time for most products range from 2-5 business days.

1-800-997-9921 5
•
 SAP Business One - Compatible Forms
Invoice Purchase Order

SAP100LZ SAP250LZ

Work Order Statement

SAP300LZ SAP200LZ

See compatible envelopes for

Business One forms on page 4

6
1-800-997-9921 •
 SAP Business One - Custom Business Forms

Custom Template Design Services

Altec allows you to communicate your business transactions more effectively by customizing how the
information is formatted on your business documents!

Business documents for SAP Business One (i.e. invoices, purchase orders, checks) can be modified to
communicate and highlight information to your trading partners and customers. A well-designed document
will enhance readability and convey information that will facilitate collections, resulting in enhanced
customer care while promoting a professional image. The form templates can be designed according to your
unique business needs by adding fields, adjusting columns, and creating personalized headings. The Design
Services Department at Altec will “re-map” the data and then email a new report file to you for testing. Our
design experts will also guide your customization requests to meet all bank, ANSI and postal requirements.

How are these changes incorporated into my newly printed forms?

Your Personal Forms Consultant at Altec will design your form changes for your next order of printed forms.
You will be provided an acetate proof (clear film) to overlay on the output from the new file. We guarantee
100% compatibility with your current version of Business One.
Interested in these services?
Call your Altec representative for a quote based on your customization needs. Resellers are encouraged to call.

From unique column headings to eye-catching

Other Compatible Forms Available
“phantoms” of your logo, custom forms
give you exactly what you need. • Quotation • Acknowledgement
• Bill Of Lading • Credit Memo
• Packing List (A/R) • Packing List (O/E)
Custom Invoice • Purchase Order Requisition
Call your representative for samples!

A heading/logo unique
to your business

Column heads unique to Shipping Labels

your business

Unique ink color

“Phantom” of your
company’s logo
Label Size 4” x 3 1/3”
Heavy weight first and second 8 1/2” x 11” sheets
parts; standard weight for third 6 Labels per sheet
(file) copy

7
1-800-997-9921 •
 doc-link Output Manager
all Business One Documents
Automate the Delivery of Electronic Documents
Output Manager transforms all Business One paper documents, forms, and reports into electronic
documents that can be scheduled for automatic delivery via fax, email, or print in a multitude of
formats.
• Automated scheduling and administration
• Includes pre-designed templates for common Business One output data documents
• Multiple distribution methods and formats

Automate Customize
• Document sorting and collating • Distribution methods and formats
• Distribution of invoices, purchase orders, statements • Create cover sheets for faxed documents
and reports • Companion documents that need to automatically
• Pre-determines routing according to recipient needs accompany the primary document
• Archival and indexing of documents and reports in • Create templates for documents to convey the
.TIFF format meeting IRS guidelines for document information that you want and the way the recipient
retention needs to see it
• Batched form printing, emailing, and faxing • Add block-outs to tailor the information

Output Manager Reduces the Cost of Delivering Information

✓ Eliminate the need for pre-printed business forms since Output Manager contains standard Business
One templates.
✓ Email or fax invoices and statements to customers, purchase orders to vendors, reports to department
heads, and remote sites.
✓ Send purchase orders to vendors with .TIFF file (graphical image of form for them to print).
✓ CSV or HTML file to allow them to import your data into their business application.
✓ Collection personnel can retrieve actual copies of past due invoices and email or fax from their work
station.
✓ Customize the routing of documents by sending a companion document.(e.g. if customer orders a particular
item that is listed on an invoice, attach a copy of another static document for compliance or marketing
purposes).
✓ Route sales reports to remote sales people and sales managers. Route sales journals, departmental P & L
statements, and A/R distribution reports to department managers.
✓ Route reports with all or selective data from Business One and at the same time archive them for storage
and retrieval.
✓ Transform and deliver documents in XML.

Output Manager Benefits

• Eliminates costs of pre-printed forms forever
• Eliminates postage costs for documents that can be routed electronically
• Reduces mail room preparation and handling of routine documents and reports
• Eliminates storage costs and file cabinet space
• Non-invasive – no special integration required
• Works with any business application that delivers output via a print stream

8 1-800-997-9921 •
Reduce the costs
and bottlenecks
of paper
processing!

Doc-link integrated to SAP Business One captures, archives, workflows,

and routes business documents and reports to reduce handling costs and
improve communication
Contact Altec for more information:

• Web demonstrations available

• Increase A/P productivity by up to 50%
• Free Survey and Needs Assessment
• Decrease sales order processing time by 30%
• Return on Investment Summary
• Reduce storage and mail costs • No charge consultation on building your
• Typical R.O.I in less than 9 months paperless office migration strategy

Read on to learn more about doc-link and see how integrated document
management can increase accounts payable productivity in 6 easy steps!

1-800-997-9921 •
9
 Integrated Document Management
Doc-link is an integrated document management (IDM) solution that interfaces with SAP Business One
to eliminate the bottlenecks associated with handling, filing, and retrieving paper documents. By
bringing documents to the desktop, doc-link dramatically increases productivity and enhances
communication between customers, vendors, and employees.
Doc-link captures forms, reports, and documents directly from Business One through our Electronic
Report Management (ERM) technology for ease of indexing, archiving, and retrieving documents in
seconds. Documents external to the organization, like vendor invoices, can be captured through
scanning or directly via fax or email. With our electronic workflow module we configure your traditional business processes
for invoice approvals, audits, and vouchering. Our unique integration to Business One enables side by side voucher entry,
auto-indexing and retro-indexing to electronically link documents for three way reconciliation and auditing purposes.
Once documents are stored in doc-link, you can view, annotate, fax, email or print the documents - you never need to leave
your desktop to look for files or missing paper documents!
Combined with Output Manager, our automated output management solution, you can establish recipient and routing
schedules that enable you to deliver forms and reports to users based on their preferred method of delivery and format.
Imagine, automatically faxing or emailing invoices and statements to customers, or automatically routing copies of routine
reports to sales representatives and department managers, and eliminating the costs associated with postage and mailroom
operations.

FAX PRINTER

EMAIL

EMAIL
FINANCIAL FAX
SOFTWARE
DATABASE

HTML
DOCUMENTS AUTOMATED
XML/EDI
TRANSFERS ERM/COLD AND REPORTS SCHEDULING
OUTPUT & ROUTING
XML

FTP

SCANNING

EDI

REMOTE TIFF
OFFICE
TRANSFERS

CSV

MS OFFICE VIEW FAX EMAIL POST TO WEB

10 1-800-997-9921
•
 Streamlining Accounts Payable Example
Accounts Payable Management – 6 Easy Processing Steps

Doc-link brings greater financial control to managing payables processing

from receipt of vendor invoices to voucher entry. With doc-link users can
match purchase orders, receivers, and vendor invoices directly from the
desktop for quick reconciliation and resolution. Users are also able to
electronically view the invoice and supporting documents from their
desktops, streamlining paper-matching processes.

1 Receive A/P invoices.

Receive A/P invoices from vendors or remote offices by email, fax, electronic file transfer or mail.
All mailed invoices are scanned.

2 Assign to A/P processor queue.

All captured vendor invoices are electronically distributed or ‘assigned’ to an A/P individual’s
processor queues. Invoices can be pre-indexed to easily locate during the approval process.

3 Electronically approve invoices.

Through workflow, vendor invoices can be sent to a manager’s desktop electronically for approval.
The approval process is configured to a company’s paper process. Approvers “electronically stamp”
the invoice with the appropriate
status (i.e., Approved, Disapproved,
On Hold, etc). The stamp is tailored
to each approver and enables critical
information to be keyed into the
stamp, such as, G/L distribution
codes or automatically provided
such as, the log on of the approver,
the date and time of the approval.
The approval stamp is a permanent
notation to be put directly on the
invoice image providing an
unalterable audit. Once approved,
the invoices are sent electronically
through workflow to the
appropriate processing queue in
accounts payable, i.e., Approved,
Not Approved, etc.

4 Voucher invoices.
Each accounts payable clerk receives approved invoices electronically from managers. A side-by-
side view of the voucher entry screen and the invoice image enables A/P clerks to easily and
quickly voucher invoices. Users can also review all supporting documents such as purchase
order, receiver, etc. from the A/P Entry Screen.

11
1-800-997-9921 •
 5 Automatic
invoices.
indexing and electronically filing of entered

Once the invoice is entered within SAP Business One, the invoice image is automatically indexed
with the invoice data and stored in the doc-link database. Doc-link also maintains all electronic
“file copies” (i.e.., the invoice is linked to its purchase order, the vendor, a project, etc.)
eliminating the need to copy and file the invoice.

6 Review invoices for payment from the desktop.

Paying checks is easier and faster with doc-link. The check signer or authorizer can review
invoices and checks for signatures or to be printed to an Altec MICR check printing system
from the desktop. When the checks are approved and printed, doc-link automatically captures
the check and stores it in doc-link, as well as “retro-indexing” the check information (number
and date) to all invoices paid by each check.

Companies experience a significant productivity increase with their accounts payable

processing as the clerical and paper-intensive tasks are eliminated. With doc-link, users can:
• Get invoices and purchase orders to approvers’ desktops without mailing, faxing, copying,
or manually moving documents.
• Electronically “rubber stamp” invoices and purchase order approvals.
• Email or fax documents from the desktop to vendors and purchasing managers requiring
resolution.
• Easily track all invoices currently in the approval and resolution process.
• Drill down from the accounts payable application to invoices, purchase orders, checks,
delivery receipts, etc., using any of the accounts payable data, such as, G/L account, date
range, or vendor number.

12
1-800-997-9921 •
 capture workflow route
capture documents internally workflow processes that provide capture, transform and deliver
and externally control and approval of documents printed and digital documents

• Electronic Report Management • Configurable workflow matches your • Electronically email and fax
(ERM) automatically captures and processing approval steps. documents and reports from the
indexes forms (i.e. invoices, purchase desktop on demand or automatically
orders, accounts payable checks) and • Integrated A/P workflow moves schedule distribution of:
reports from your accounting system invoices through your business for
directly into the doc-link image remote or local approval and vouchering • Purchase orders to vendors
repository. into your financial software application • Invoices and statements to
and updates invoice index with check customers
• Allows users to capture in-bound number. • Parts or plies of a business form
documents by scanning, faxing from electronically to departments
remote offices and by email from MS • Auditing and matching of vendor • Financial and sales reports
Windows operating system. invoices with purchase orders, receivers
and packing slips for instant • Automatically captures and stores
• Eliminates opening vendor invoices reconciliation. print files from any business
received via mail by allowing vendors application and processes the print
to fax or email documents directly to • Users can electronically approve stream through recipient lists and
doc-link thus bypassing the scanning invoices for payment and distribution of routing tables to deliver documents
process. costs prior to entering invoice via traditional print, email, fax, FTP
information into the accounting system. or EFT. Additionally, the data you
• Streamlines any paper intensive Users have access to live vendor and G/L are sending can be transformed into
process like accounts payables and account codes without accessing the XML, HTML, PDF, TIFF, CSV and EDI
eliminates the costly downtime accounting system. Accounting formats for repurposing without re-
associated with manually retrieving personnel can directly import the data keying.
paper documents and files. directly into the voucher entry screen
eliminating transposition errors and • Sub-forms or templates can be
• Documents, reports, and electronic double keying of data. created to isolate and communicate
files are accessed in seconds. pertinent data to the exact needs of
• Users granted permission can the recipient.
instantly recall invoices by account
charged within date range. Auditors have • Eliminate the cost of pre-printed
access to all invoices by account, amount forms through the creation of form
or vendor. templates.

• Rendition printing allows for the

automatic collating of invoices with
proof of delivery or any attachment
based on customer-defined criteria.

How is doc-link different from other imaging systems?

Altec developers have written integration software to link your current systems with doc-link. The integration seamlessly interfaces your application
with documents and reports. That means you can review data from your business and accounting systems at the same time you are viewing your
documents and reports. In addition, you can utilize Visual Basic Script to access the doc-link object model and create your own custom integration.
There are no proprietary languages or commands to learn, but some knowledge of the doc-link object model and data model are required. Training
sessions are available to provide the documentation and tools necessary to begin integrating doc-link to your business application.
Doc-link offers a modular system approach.
You can start small and grow at your own pace. Doc-link’s modular components allow for low-cost entry with expanded capability as needed. You get
started by selecting the modules that will give your company the biggest bang for the buck. The system’s flexibility allows you to decide what
functions you want and when you need them. Altec representatives can help you analyze your current business processes and customize a document
management system to meet your needs.
Doc-link provides multi-level indexing.
Good indexing of documents is crucial. In order to retrieve documents, they must be indexed by the appropriate key information. This information is
used to design your indexing plan. With multi-level indexing, you can retrieve a purchase order by any or all of the order numbers on the purchase
order. If you have multiple companies or locations, you can index your documents accordingly.

13
1-800-997-9921 •
23422 Mill Creek Drive, Suite 225
Laguna Hills, CA 92653
800-997-9921
949-727-1248
fax 949-597-1235
www.altec-inc.com

SAP AR 2003. All rights reserved.

rev. 11/04
10