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    Selection Report For Terms (A) Non-Teaching / Terms (B) Research Staff On Part-Time / Honorary Basis

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    Kayle
    This document is a selection report form used by the Chinese University of Hong Kong to recommend candidates for part-time or honorary non-teaching and research staff positions. It requests details about the candidate, the appointment including duration and payment details, funding source, and signatures of approval. Guidance notes provide instructions on correctly filling out the form, such as setting start dates, ensuring sufficient funding, and complying with employment regulations.

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    Selection Report For Terms (A) Non-Teaching / Terms (B) Research Staff On Part-Time / Honorary Basis

    Uploaded by

    Kayle
    90 views3 pages
    This document is a selection report form used by the Chinese University of Hong Kong to recommend candidates for part-time or honorary non-teaching and research staff positions. It requests details about the candidate, the appointment including duration and payment details, funding source, and signatures of approval. Guidance notes provide instructions on correctly filling out the form, such as setting start dates, ensuring sufficient funding, and complying with employment regulations.

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    This document is a selection report form used by the Chinese University of Hong Kong to recommend candidates for part-time or honorary non-teaching and research staff positions. It requests details about the candidate, the appointment including duration and payment details, funding source, and signatures of approval. Guidance notes provide instructions on correctly filling out the form, such as setting start dates, ensuring sufficient funding, and complying with employment regulations.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    90 views3 pages

    Selection Report For Terms (A) Non-Teaching / Terms (B) Research Staff On Part-Time / Honorary Basis

    Uploaded by

    Kayle
    This document is a selection report form used by the Chinese University of Hong Kong to recommend candidates for part-time or honorary non-teaching and research staff positions. It requests details about the candidate, the appointment including duration and payment details, funding source, and signatures of approval. Guidance notes provide instructions on correctly filling out the form, such as setting start dates, ensuring sufficient funding, and complying with employment regulations.

    Copyright:

    © All Rights Reserved
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    of 3

    CONFIDENTIAL

    THE CHINESE UNIVERSITY OF HONG KONG

    Selection Report For Terms (A) Non-Teaching / Terms (B) Research Staff
    on Part-time / Honorary basis

    This form should be sent to the Personnel Office for processing with sufficient lead-time before the expected date of commencement of
    appointment, e.g. at least 3 months for cases where visa application is required and at least 2 weeks for other cases. Please read the
    Checklist/Guidance Notes overleaf for further information.

    Part I: Details of Appointment


    Department/Unit Music

    Name of
    (*Dr/ Mr/ Miss/ Ms/ Mrs) Wong Chun Wai
    Candidate
    Research Post * Junior Research Assistant / Research Assistant / Research Associate / Postdoctoral Fellow / Research Fellow /
    Senior Research Fellow / Others:

    Terms (A) Non-


    Teaching Post
    Appointment Duration: * week(s) / month(s) / year(s)
    period From ________________________ to ________________________
    Latest report duty date: ________________________ (end date *movable / fixed)
    Visa application: □ Yes □ No [ HK permanent resident / Holding valid visa for employment ]
    For cases involving visa application, start date/ grace period should be set with 8-10 weeks’ time for visa processing
    Part-time □ Monthly pay (CUPSB point ) (full-time basis) X /39 hours = $
    appointment
    [For Research Post] (CUPSB Point ) (full-time basis) ÷ 39 hours ÷ 4.33= $
    □ Hourly pay □ 18 hours or above per week □ below 18 hours per week
    [Around ____________________ hours per week]

    Part-time Monthly Rate __________________ ( )% of a Full-time appointment


    □ Monthly pay
    appointment Scale of ____________ pt.___________
    [For Terms (A) Hourly Rate___________ Scale of ____________ pt.___________
    □ Hourly pay
    Non-Teaching Post] [Around ____________________ hours per week]
    Honorary
    appointment/ □ Honorarium $_______________*per month / Others
    □ No-pay engagement
    engagement (Please specify ____________ )

    Funding source Signature by


    Project Code Appointment period and/or allocation percentage
    Fund-holder

    (Name: )

    (Name: )
    Part II: Checking by Recruitment Administrator (i.e. AA, EO, EA etc.) Please refer to the Checklist/Guidance Notes overleaf.

    Name: (Tel.: ) Date: Signature:


    Part III: Recommendation by Principal Investigator and Endorsement by Department Chairman / Unit Head
    I / We have checked the account balance and the expiry date of the above funding source and confirm that there is sufficient funding to cover
    the above appointment.

    Signature: Endorsed by:


    Principal Investigator # [For Research Post Only] Department Chairman / Unit Head
    (Name in print: )
    Date: Date:
    # Counter-signed by co-Principal Investigator [who is a full-time CUHK Terms of Service (A) teaching staff] if applicable
    * Please delete as appropriate □ Please tick as appropriate (05/2016 Revised)
    Checklist / Guidance Notes on
    Filling Out the Selection Report For Terms (A) Non-Teaching / Terms (B) Research Staff
    on Part-time / Honorary basis (for Recruitment Administrator and Principal Investigator’s reference)

    It is important that all the fields on the form are duly completed. Forms which are incomplete or without necessary documents
    attached will be returned to the departmental administrator for clarification/completion. The recommendation will be
    processed according to the normal timeline indicated on the front page after the fields are clarified by the recruiting
    Department/Unit and the required information is received by the Personnel Office (PO).

    General 1. The candidate’s C.V./Application Form, copies of academic certificates/diplomas and related visa information
    Information (if applicable) should be attached to the completed Selection Report.
    2. The candidate should be advised that the personal data collected from him/her will be used for recruitment and
    employment-related purposes by the University.
    3. For honorary appointment to overseas candidate, it should be indicated whether the candidate will come to HK
    to take up duties for the whole period of the appointment so as to determine if visa application is needed.
    Appointment 1. The start date of the appointment should be weekdays i.e. not Saturday and Sunday. If Department/Unit
    period consciously puts a “Saturday” as the start date/the latest report duty date, it should be indicated that the service
    on that Saturday is actually required. If Departments/Units put a Saturday, Sunday or public holiday as the
    start date, PO will automatically postpone the date to the next working day.
    2. The assumption of duty date should be set as 2 weeks after the receipt of the selection report form by the PO.
    3. Retroactive appointment is NOT allowed. Sufficient lead-time and grace period for the commencement of the
    appointment should be set for appointees who need to apply for employment visa. If visa application is
    required, latest report duty date (at least 10 weeks from the receipt of the selection report by the PO) should
    been set. If latest report duty date is not given, PO will automatically calculate the date based on the above
    timeline.

    Recommended 1. All part-time appointments will NOT be subject to Cost of Living Adjustment.
    salary/
    honorarium 2. For Part-time appointments, NO change of working hours is allowed during the contract period, as it may cause
    non-compliance with the provisions relating to the appointee’s entitlement to benefits under the Employment
    Ordinance.
    3. For honorary appointments, the honorarium, where applicable, should comply with the Hong Kong Minimum

    Wage Ordinance. Department/Unit must consult the Personnel Office on the level of honorarium to be offered
    before committing to an offer of appointment.
    Funding source 1. Please provide detailed funding arrangement, including:
    - project code
    - duration of which the funding source is used to support the appointment
    - percentage of appointment cost supported by the funding source during the period
    - name and signature of Principal Investigator (counter-signed by co-Principal Investigator who is a full-
    time CUHK Terms (A) or equivalent teaching staff, if applicable)
    2. Department/Unit should check with the Bursary the funding availability for appointments supported by non-

    One Line Budget funding sources before submission of the Selection Report.
    3. If severance payment (SP)/ long service payment (LSP) has to be effected for the appointee’s continuous
    service at the University due to non-renewal of contract, the outstanding amount of the said payment (if any),
    after offsetting the SP/ LSP against the contract-end gratuities/ MPF accrued benefits (employer’s
    contributions), will be fully charged to the last funding source(s) supporting this appointment.
    4. If the candidate already has a part-time appointment in another Unit with weekly working hours less than 18,
    but will become 18 hours or more upon taking up this additional part-time appointment recommended by your
    Unit, he/she will deemed to be on a “continuous contract of employment” as defined under the Employment
    Ordinance. Your Unit will have to be FULLY responsible for the costs and payments for leave and holiday
    benefits (including but not limited to statutory leave, annual leave, severance payment, etc.) for ALL his/her
    multiple part-time appointments at the University counting from the date he/she assumes duty in your Unit or
    commenced previous appointment(s) in other Unit(s), as appropriate.

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