LUDHIANA FLOUR & GENERAL MILLS LFGM/SOP/QA/07

PRIVATE LIMITED
Standard Operating Procedure Issue No: 01
Page 1 of 7
SAMPLING & TESTING

1. PURPOSE:

This procedure describes the minimum requirements for inspection and testing of
material and product, to assure application of appropriate controls.

2. SCOPE:

The procedure applicable at Imperial malt Limited.

3. ROLES AND RESPONSIBILITIES

Shall be responsible for handling the sampling and testing

Quality chemist according to defined procedure.

Shall ensure the implementation of defined procedures

& standards.
Quality In –charge

Issued By : Approved By : Revision No : Date of Issue

00 01/05/2013
 LUDHIANA FLOUR & GENERAL MILLS LFGM/SOP/QA/07
PRIVATE LIMITED
Standard Operating Procedure Issue No: 01
Page 2 of 7
SAMPLING & TESTING

4. PROCESS FLOW :

The following five steps shall be followed for Sampling Testing process

Step-1
After receipt of RM/PM Rejected
Physical Inspection

Accepted
Step-2(Stacking of RM/PM

Rejected
Step-3(sampling of RM/PM as per SOP & attached the
sticker as under test

Accepted

Step-4(Testing RM/PM as per specification

Send back to Supplier

Step-5(Quality Status Report as Accepted/Rejected

Issued By : Approved By : Revision No : Date of Issue

00 01/05/2013
 LUDHIANA FLOUR & GENERAL MILLS LFGM/SOP/QA/07
PRIVATE LIMITED
Standard Operating Procedure Issue No: 01
Page 3 of 7
SAMPLING & TESTING

5. PROCEDURE

5.1. Sample receipt

5.1.1. On receipt of the raw material consignments, QA Department before

unloading the raw material/Packing materials in the warehouse also checks
the consignments for visual infestation & any extraneous smell. Consignment
found infested /contaminated with extraneous smell shall sent for fumigation /
sent back to supplier and only materials free from any infestation & free from
any extraneous smell shall be unloaded in the warehouse.

5.1.2. After physical verification material shall be unloaded in the warehouse

5.2. Method of sampling-RM/PM:

5.2.1. Raw Material

5.2.1.1. First samples are drawn from 30 bags at random and after mixing,
samples are sent to Lab for initial analysis, if the sample is found within
our specification, truck is allowed to unload. While unloading almost
equal quantity of sample is drawn from all the packs and mixed together
to make a composite sample. The quantity of composite sample shall be
sufficient to carry out tests to determine conformance to specification and
to conduct equal number of retest, if necessary. Representative samples
are collected from each batch of the consignment, inspected, examined
and tested by Quality Assurance for conformance to written specification.
5.2.2. Finished Product
5.2.2.1. Production supervisor takes the equal quantity of sample from 10
bags EVERY HOUR of each consignment and mixed together to make
composite The quantity of composite sample shall be sufficient to carry
out tests to determine conformance to specification and to conduct equal
number of retest, if necessary. It is recorded in finished product chemical
analysis register. Samples for Micro analysis shall be drawn aseptically in
separate container.

5.2.3. A “UNDER TEST” status is displayed as such on the wall against the each
consignment according to batch number.
Issued By : Approved By : Revision No : Date of Issue
00 01/05/2013
 LUDHIANA FLOUR & GENERAL MILLS LFGM/SOP/QA/07
PRIVATE LIMITED
Standard Operating Procedure Issue No: 01
Page 4 of 7
SAMPLING & TESTING

6. PRAPRATION FOR SAMPLING:

6.1. Planning for analysis

6.1.1. The laboratory manager or designated person for inspection/testing is

responsible for planning of analysis.

6.1.2. The entire person involved in testing shall be fully trained and record for the
same shall be maintained.

6.1.3. The test materials and methods of analysis shall be in place.

6.1.4. Testing shall be carried within time frame work.

7. PREPARING FOR ANALYSIS :

7.1. The laboratory analyst or testing personnel assigned the analysis shall be responsible
for preparing the testing environment for the analysis.

8. PERFORMIMG THE ANALYSIS:

8.1. Testing and collection of data

8.1.1. The analyst shall ensure that all the analysis is carried out in accordance with
specific requirement.

8.1.2. All the data shall be recorded correctly and controlled.

8.1.3. After completion of analysis, consignment is approved and OOS consignment

is segregated from the approved by storing in a designated area.

8.1.4. Sample shall have the sticker with following information for identification
for approved Sticker: -

 Name of material
 Batch Number.
 Manufacturing Date
 Signature of Chemist

Issued By : Approved By : Revision No : Date of Issue

00 01/05/2013
 LUDHIANA FLOUR & GENERAL MILLS LFGM/SOP/QA/07
PRIVATE LIMITED
Standard Operating Procedure Issue No: 01
Page 5 of 7
SAMPLING & TESTING

8.1.5. Sample is having sticker with following information for identification for
Rejected Sticker: -
 Name of material
 Quantity Rejected
 Date of analysis
 Signature of Chemist
 Date of Rejection

8.1.6. Sample for microbiological analysis wherever required, is drawn aseptically

using sterilized container and equipments from container/bag. Sample are
send to external laboratory for microbiological testing.
8.1.7. Raw material records to have the following information: -
 Supplier Name
 Location
 Quantity
 Moisture
 Infestation
 Quality Checks
 Date of incoming
 Signature

9. GMP in the Laboratory

9.1. The laboratory analyst or testing personnel shall ensure that the work area is
maintained in accordance with good housekeeping practices
9.2. Sampling Equipments shall be as per the intended use and shall be cleaned and
dried.
9.3. All staffs/ lab boys shall wear the uniform in the lab.

10.Data Review, Evaluation and Reporting

10.1. All the raw data generated by the lab analyst shall be verified by the
experienced, trained and competent personnel.

10.2. All the data shall be counter signed and date to verify by the senior person
after checking.
Issued By : Approved By : Revision No : Date of Issue
00 01/05/2013
 LUDHIANA FLOUR & GENERAL MILLS LFGM/SOP/QA/07
PRIVATE LIMITED
Standard Operating Procedure Issue No: 01
Page 6 of 7
SAMPLING & TESTING

11.Sample Retention

11.1. The laboratory analyst shall retain all the samples and reagent solution until
the data and results have been satisfactory verified.
11.2. For FG sample retention, a part of sample is filled in clean and dry container .
After filling, the sample bottles are properly closed and labeled.

11.3. Sample label contains following information:-

 Name of the Product:

 Batch no.
 Date of mfg

11.4. The samples are stored in racks in orderly numbers for easy retrieval.

11.5. All the samples of Maida are stored for one month i.e. the Shelf Life of the
Product and then disposed off.

11.6. Before Disposing Off the sample, Entoleter Verification and Effectiveness is
carried out on the Retained Sample on visual basis for checking the growth of
Weevil and Larva Infestation by the QA.

12.SAMPLING AND TESTING OF PACKING COMPONENTS

12.1. HDPE bags / poly liner

These packing components are used for packing Maida, Atta, Suji & Rawa. Store
makes Packing Bag Incoming Inspection Register of the material received,
which constitutes the sample reference for records.
Samples are drawn as per the frequency from each consignment

No of bags No of samples drawn for sampling

Issued By : Approved By : Revision No : Date of Issue
00 01/05/2013
 LUDHIANA FLOUR & GENERAL MILLS LFGM/SOP/QA/07
PRIVATE LIMITED
Standard Operating Procedure Issue No: 01
Page 7 of 7
SAMPLING & TESTING

500-1000 Random
1000-5000 Random
5000-10000 Random
10000-20000 Random

Consignment OK on analytical parameters is conveyed to stores and issued to

production. If any deviation is observed the extensive testing shall be carried
out for further checking as below:

S. No Test Frequency
1. Printing Samples drawn /consignment
2. Weight (gm) – 70-90 -do
Gram
3. Length (cm) - 39”-40” -do-
4. Width (cm) 24”-25” -do-
5. Intactness of the Liner -do-

In case of Out of Specification Material is found then the Lot will be rejected and send back
to the Supplier.

Issued By : Approved By : Revision No : Date of Issue

00 01/05/2013