Candidate Privacy Notice

Last updated: 10 June 2020

Introduction

Cognizant Technology Solutions Corporation and its affiliated companies (“Cognizant” “we” or “us”) are firmly committed to
protecting your privacy. This Candidate Privacy Notice ("Notice") explains what we do with Personal Information we collect
during and after the recruitment process through the Careers portal on the Cognizant websites ("Site") or by any other
means. This Notice applies to individuals who apply for employment (whether fulltime or on contract basis), internship or
assignment with Cognizant, including those individuals who attend a Cognizant recruitment event.

As a global company, Cognizant has a number of legal entities in different jurisdictions which are responsible for the
Personal Information which they collect. The data controller for Personal Information collected during the recruitment
process is the Cognizant company in your jurisdiction to whom you submit your application (all Cognizant companies can
be found via this link: Cognizant Worldwide). If you are unsure as to which Cognizant company is applicable to you, please
contact us (see Contact Us section below).

In some cases, local laws and regulations that apply to the Processing of Personal Information may be more restrictive
than this Notice. Where this is the case, the more restrictive requirements will apply. Where required by local laws,
Cognizant will provide you with additional privacy notices or information. In addition, this Notice may be supplemented
from time to time with more specific privacy information or notices.

Please note that the Site is hosted by Phenom People Inc..

The Site (and recruitment process) is not intended for minors under the age of 16.

What are we going to tell you in this notice?

How we collect and use your Personal Information

Why we need to collect your Personal Information
Who will have access to your Personal Information
International transfer of your Personal Information
How long we retain your Personal Information
How we protect your Personal Information
What are your rights
Contact Us

Capitalized terms are defined at the end of this Notice, in the Definitions section.

How we collect and use your Personal Information

Types of Personal Information

We may collect the following general types of information about you:

Personal Information – During the recruitment process, we collect information from you in connection with your
application. Information we collect includes:

 Name, address, telephone number, email address and other contact information
 Information you submit in resumes/CV’s/letters, including but not limited to employment history, academic
qualifications, professional qualifications and skills;
 Whether or not you were previously employed by Cognizant, including employee ID

Cognizant Candidate Privacy Notice

10 June 2020
  Other relevant information, such as employment preferences, willingness to relocate, current salary, desired
salary, awards or professional memberships, professional and other work related licenses, permits and
certifications;
 Information generated by interviewers and recruiters, based on their interactions with you, e.g. via a recruitment
or campus hiring event, or basic Internet searches;
 Information provided by third-party recruiters, staffing companies or executive search agencies, where applicable;
 Recommendations provided on your behalf by others;
 Documentation required under immigration laws;
 Personal Information submitted or generated as a result of psychological, technical or behavioural assessments
undertaken (including the involvement of remote video proctoring); you will receive more information about the
nature of such assessments before your participation in any of them;
 Personal Information submitted or generated as a result live video interviews; you will receive more information
about the nature of such interviews before your participation in them.
 Your Public LinkedIn profile, if you choose to import your profile to get personalized job recommendations;
 Username and password (if available on the Site).

Should you be successful for a role, we would then ask you to provide information about third parties, such as references
or contacts that you provide to us. You are responsible for ensuring that you have permission to submit any such
information and that such individuals are aware that their information will be available to Cognizant or its clients for the
purposes of taking up references.

Sensitive Personal Information - We do not require you to provide any Sensitive Personal Information during the
recruitment process. Nonetheless, should you be successful for a role, we –where permitted by applicable law- may then
ask you to provide some Sensitive Personal Information and/or identification numbers to enable us to comply with legal
requirements at a national level (e.g. in relation to equal opportunities legislation).

In addition, you may also be subject to a background check, where justified by the particular role you are applying to and
subject to the applicable laws of the country you are located in. The content of background check information varies by
country to comply with local requirements, but may include information gathered from publicly available sources, your
former employers or colleagues, schools you have attended, credit reporting agencies, and criminal records databases.
You will receive more information about the nature of such a background check before it begins and no such checks will
be undertaken without your express prior consent, where this is required by applicable law.

Otherwise we ask that you avoid submitting information which may qualify as sensitive information under applicable law,
except where such information is legally required.

Aggregated information - This is information that is aggregated and therefore not uniquely personal to you, but which
refers to selected population or geographic characteristics, age, gender, occupation, preferences, and interests in
accordance with applicable laws.

Behavioural information - We and our service provider (Phenom People Inc) use “cookies” and similar technologies on
the Site. For more information and to manage your settings, please see the Career Site Cookie Policy and the Cognizant
Cookie Notice.

Any information you submit must be true, complete and not misleading. Submitting inaccurate, incomplete or misleading
information may make you ineligible for employment.

Sources from which the Personal Information originates

We may collect information about you directly from you or from other sources (where permissible and in accordance with
applicable law):

 From you directly or from your use of the Site

 From referrers, referees and former employers.

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  From conversations with recruiters and other Cognizant associates or representatives, as well as from internet
searches that these individuals may perform, or data that they may obtain from job search or professional
networking websites (e.g. LinkedIn, etc) where you may have made data about yourself publicly available;
 From third party recruiters, staffing companies or executive search agencies that are contracted by Cognizant;
 From background checks, as applicable. Where permitted by law, we may contract with a third party to perform a
pre-employment background screening. You will receive more information about the nature of such a background
check before it begins and no such checks will be undertaken without your express prior consent, where this is
required by applicable law.

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Why we need to collect your Personal Information

Purposes

We will process your Personal Information (including, without limitation and where permitted, your Sensitive Personal
Information) for our recruitment, management and planning purposes, including:

 assessing your suitability for the role for which you are applying as well as future roles that may come available;
 management and administration of your application;
 facilitate communication, responding to your queries;
 verifying eligibility to work;
 perform data analytics, including of our candidate pool, to improve our recruitment process and the Site;
 notifying you about opportunities (if you signed up);
 to comply with or monitor compliance with applicable law.

We may collect and aggregate data from your Personal Information to enable us to monitor and improve our services.

Legal basis for processing

Cognizant will Process Personal Information where it is required by law, necessary for the prospective employment
contract, or where it has a legitimate interest (which is not overridden by your data protection interests or fundamental
rights and freedoms, particularly taking into consideration the safeguards that we put in place).

Cognizant will Process Sensitive Personal Information where it is necessary for the purpose of carrying out a legal
obligation or exercising your specific rights or those of Cognizant with respect to your prospective employment with
Cognizant.

Cognizant will obtain your consent to Process your Personal Information where it is required to do so by local law, and
where required, for any new or additional purpose. For example, we will obtain your prior consent, if this is required under
applicable law, for certain types of processing regarding Sensitive Personal Information and Personal Information
regarding criminal offences and convictions. Under local law, to the extent that Processing is based on consent, you may
be entitled to withdraw consent to the Processing of their Personal Information. If you wish to withdraw consent you can
contact us (see Contact Us section below).

The primary legal basis is set out in the table below:

Purpose of Use Legal Reason for Processing

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 To assess your suitability for employment for the role  Necessary for Cognizant’s legitimate interests to ensure
for which you are applying (excluding background that it recruits the appropriate employees.
checks), as well as future roles that may become  To take steps prior to entering in an employment contract
available. with you, where you are considered for employment.

To manage and administrate your application.  Necessary for Cognizant’s legitimate interests to ensure
that it recruits the appropriate employees.
 To take steps prior to entering in an employment contract
with you, where you are considered for employment.
To facilitate communication.  Necessary for Cognizant’s legitimate interests to ensure
proper communication with you and within the
organization.
 To take steps prior to entering in an employment contract
with you, where you are considered for employment.

Verifying eligibility to work (excluding background  To take steps prior to entering in an employment contract
checks). with you, where you are considered for employment.
 Necessary for Cognizant’s legitimates interests to comply
with applicable immigration and/or employment laws and
regulation.

Perform data analytics, including of our candidate pool,  Necessary for Cognizant’s legitimate interests to ensure
to improve our recruitment process and the Site. that it improves its recruitment processes.

If you register/sign up on the Site, we will enter you in  Necessary for Cognizant’s legitimate interests to ensure
a database to receive job alerts and/or information on that it recruits the appropriate employees.
job events.

To comply with or monitor compliance with applicable  Necessary to comply with Cognizant’s legal obligations as
law or regulation. a business entity
 Necessary for Cognizant’s legitimate interest to protect
the rights and interests of Cognizant, our employees,
candidates and others.

If we ask you to provide Personal Information to comply with a legal requirement or to perform a contract with you, we will
make this clear at the relevant time and advise you whether the provision of your Personal Information is mandatory or not
(as well as of the possible consequences if you do not provide your Personal Information).

If you have questions about or need further information concerning the legal basis on which we collect and use your
Personal Information, please contact us at dataprotectionofficer@cognizant.com.

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Who will have access to your Personal Information

In general, access to your Personal Information will be restricted to the relevant people in Cognizant who need it for the
purposes set out in this Privacy Notice (e.g. your potential future managers and direct colleagues, recruitment, HR and IT).

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We will not sell your Personal Information, but may disclose your Personal Information, as required and in accordance with
applicable laws, as follows:

 Third party service providers: We use a third party service provider (namely Phenom People Inc.) who is
located in the United States (300 Brookside Avenue, Building 18, Suite 200, Ambler, PA 19002) to assist us in
managing our Site and who may have access to your Personal Information. We also use another third party
service provider (Talview Inc.) who is located in the United States (2033 Gateway Place, San Jose CA 95110) to
assist us in the recruitment process and who may have access to your Personal Information. Your Personal
Information may also be shared with other third party service providers who have been retained to provide
services on behalf of Cognizant, such as for the storage of data or the maintenance of our Site.
 Cognizant Affiliates: Due to the global nature of Cognizant’s business, Personal Information may be shared,
disclosed and transferred between the various Cognizant Affiliates where such transfers are required for
legitimate business reasons, e.g. recruiters, hiring managers, talent managers and administrative and IT
functions may be located in other countries than the country where the position you are applying for is based.
 Clients: where applicable, your Personal Information, such as your CV, may be shared with the relevant client for
project related purposes.
 Potential mergers or acquisitions: Following an acquisition of any or all of Cognizant’s business operations,
whether by way of acquisition of shares or stock, merger, consolidation or asset purchase and regardless of any
possible new company name, we will notify you about any changes in the data controllership.
 Insolvency proceedings: If Cognizant becomes the subject of insolvency proceedings, whether voluntary or
involuntary, Cognizant or its liquidator, administrator, receiver or administrative receiver or similar officer may
transfer, license or otherwise dispose of your Personal Information in a transaction approved by the court of
competent jurisdiction. We will notify you of any relevant sale of our business operations by a posting on the Site
or via email.
 Legal obligations: We may disclose your Personal Information where required to comply with our legal
obligations, including where necessary to abide by law, regulation or contract, or to respond to a court order,
administrative or judicial process, including, but not limited to, a subpoena, government audit or search warrant.
 Public bodies and authorities: We may disclose your Personal Information pursuant to a request from a
governmental or regulatory entity/body or if we believe in good faith that such disclosure is necessary to (1)
comply with legal or regulatory requirements or for the purposes of compliance with legal process; (2) prevent
crime; (3) prevent any terrorist activity or threat to national security; (4) protect the personal safety or wellbeing of
users of the Site or any other person.
 Legal proceedings: Cognizant may disclose your Personal Information to the extent permitted by appropriate
law where necessary to establish, exercise or defend against potential, threatened or actual legal claims.
 Vital interests: We may disclose your Personal Information where necessary to protect your vital interests or
those of another person.

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International Transfers of your Personal Information

As further detailed above under the section ‘Who will have access to your Personal Information’, due to the global nature
of Cognizant’s business, Personal Information may be shared, disclosed and transferred between the various Cognizant
Affiliates and third parties where such transfers are required for legitimate business reasons. Such companies may be
located outside your country of residence. The level of protection for Personal Information is not the same in all countries;
however, we will take reasonable steps and implement measures as described in this Notice to keep your Personal

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Information secure. In addition, we will ensure that any international transfers of your Personal Information will take place
in accordance with the requirements of applicable law.

In particular, unless otherwise notified to you, any transfers of your Personal Information from within the European
Economic Area (EEA), Switzerland and/or the United Kingdom (UK) (as applicable) to Cognizant Affiliates or third parties
located outside the EEA, Switzerland and/or the UK (as applicable) will be based on an adequacy decision or governed by
the Standard Contractual Clauses.

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How long we retain your Personal Information

We will retain Personal Information for the period necessary to fulfil the purposes outlined in this Notice, unless a longer
retention period is required or permitted by law. The criteria used to determine our retention periods are (i) the duration of
the application process, (ii) as long as we have an ongoing relationship with you, (iii) as required by a legal obligation to
which we are subject; and (iv) as advisable in light of our legal position (such as in relation to statutes of limitations,
litigation or regulatory investigations).

If you become an employee of Cognizant, your Personal Information will be retained in accordance with the Associate
Privacy Notice.

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How we protect your Personal Information

Cognizant implements appropriate security measures designed to prevent unlawful or unauthorized Processing of
Personal Information and accidental loss of or damage to Personal Information. Cognizant maintains written security
management policies and procedures designed to prevent, detect, contain, and correct violations of measures taken to
protect the confidentiality, integrity, availability, or security of your Personal Information. These policies and procedures
assign specific data security responsibilities and accountabilities to specific individuals, include a risk management
program that includes periodic risk assessment and provide an adequate framework of controls that safeguard your
Personal Information. Where we contract with third parties to provide services that may enable them to access your
Personal Information we require them by contract to have similar security controls in place.

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What are your rights

To the extent these rights are provided to you by applicable law, you may:

 request access to your Personal Information or to correct, update or request deletion of your Personal Information.
You can do so by contacting us at SAR@cognizant.com.

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 object to processing of your Personal Information, ask us to restrict processing of your Personal Information or
request portability of your Personal Information. Again, you can exercise these rights by contacting us at
SAR@cognizant.com.

 If we have collected and process your Personal Information with your consent, then you can withdraw your consent
at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your
withdrawal, nor will it affect processing of your Personal Information conducted in reliance on lawful processing
grounds other than consent.

 You have the right to complain to a data protection authority about our collection and use of your Personal
Information or to initiate a lawsuit due to the breach of your Personal Information at the regional court with
geographical jurisdiction based on your residence or based on the seat of the data controller. Following are the
contact details for data protection authorities in:

 the European Economic Area – Click here;

 the UK - Click here;
 Switzerland - Click here;

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with
applicable data protection laws. Complying with all or part of your request may be denied or limited by Cognizant if it would
violate another person's rights and/or as otherwise permitted by applicable law.

Before responding to a request, we reserve the right to verify and authenticate your identity and the information that your
request relates to.

If an archival copy of your Personal Information is required to be retained by applicable law after receiving a request for
deletion or closure of your account, we will follow the statutory term for such a retention.

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Contact Us

If, at any time, you have questions or concerns about the operation of this Notice or believe that we have not adhered to
this Notice, please email us:

Asia Pacific : Careers-APAC@cognizant.com

India : talentattractteam@cognizant.com

Continental Europe : ChireSupportEurope2@cognizant.com

Latin America : CareersLatmSupport@cognizant.com

North America : CareersNA2@cognizant.com

UK & Ireland : careersuki@cognizant.com

In addition, you may submit concerns or complaints about Cognizant’s privacy practices to the Data Protection Officer at
DataProtectionOfficer@cognizant.com.

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Changes to this Notice

We reserve the right to make changes to this Notice at any time. Any changes to this Notice will be posted on this
page thus make sure to read this Notice before submitting your Personal Information. Substantial changes will be
highlighted on the Site or may be emailed to you.

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Definitions

 “Candidate” means any prospective employee, individual contractor or other member of personnel of
Cognizant.

 “Cognizant” means Cognizant Technology Solutions Corporation, a public limited company incorporated in
Delaware, United States with a registered address at 500 Frank W Burr Blvd, Teaneck, NJ 07666 USA, and
its global affiliates and subsidiaries, including the Cognizant company to whom you have applied for a job.

 “Personal Information” means any information or combination of information, in any form or medium, that
can identify an Associate. Examples include name, email address, physical address, phone number, date of
birth, age, home address, personal preferences, behavioural information, government issued IDs, IP address,
hardware identifiers, etc.

 “Sensitive Personal Information” means Personal Information, which if lost, compromised, or disclosed
without authorization, could result in substantial harm, embarrassment, inconvenience, or unfairness to an
individual. Examples of Sensitive Personal Information in various jurisdictions may include social security
numbers, driver’s license numbers, passwords, passports, tax IDs, financial account and credit card numbers,
health information (including Protected Health Information (PHI)), biometric identifiers, racial or ethnic origin,
and information about political opinions, religious beliefs, trade union membership, criminal history, sexual
orientation or blood group.

 “Process/Processed/Processing” means any operation or set of operations which is performed on Personal

Information or on sets of Personal Information, whether or not by automated means, such as collecting,
recording, storing, deleting, viewing, accessing, amending, using or disclosing the Personal Information.

 Note, where we have used words such as “include,” “including,” “for example,” or “such as” in this Notice these
are meant to be examples and not exhaustive lists.

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