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    Sri Lank A Guardian Doc Vasanthi Arasaratnam

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    SriLanka Guardian
    interview with Dr. Hoole ( Supportive Document 1)

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    Attribution Non-Commercial (BY-NC)
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    Sri Lank A Guardian Doc Vasanthi Arasaratnam

    Uploaded by

    SriLanka Guardian
    288 views2 pages
    interview with Dr. Hoole ( Supportive Document 1)

    Original Title

    Sri Lank a Guardian Doc Vasanthi Arasaratnam

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    interview with Dr. Hoole ( Supportive Document 1)

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF or read online from Scribd
    Download as pdf
    288 views2 pages

    Sri Lank A Guardian Doc Vasanthi Arasaratnam

    Uploaded by

    SriLanka Guardian
    interview with Dr. Hoole ( Supportive Document 1)

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF or read online from Scribd
    Download as pdf
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    GO'i

    C}(5)~~Jcnoffi @)~a)CJ~@)®~~E)
    <L~M mil 6lIrrmrr ?DbZ5)Q)~ in C!!)11f)U{/J ~ar.KmCci>Cb61nD
    AUDITOR-GENERAL'S DEPARTMENT

    NE/fl71 Al1Ui2004/(~p...w~ q;..,= OOIW.


    } ~:~} y~:~.t.I::~.~~~~
    .
    . Your No. Date

    Vice Chancellor,
    University of Jaffna.

    Unauthorized naVJllent for the nro('t1rellH'nt of Computer Network

    FacilitiE'S to thE' Mpdi('al faculty. iIniv(,l'sitv ofJalTn<l

    At a test audit examination of paid documents and other relevant books and
    records pertaining to this procurement of Network Ihc ilities to the Medical faculty
    of Jaffna, the followingdeficiencies were ohscrverl. I

    a) The Dean of the Faculty of Medicine had deviated the procurement procedure and
    •
    ordered ~1IS Delven Computer (Pvt) Ltd. to supply computer network facilities to
    be installed at a total cost of Rs. ~.ooo.ooo whereas the arnouru/va lue of
    procurement had been limited to a Dean 01';1 Faculty to Rs. lOOJ)O() only. When
    ,
    tile availability of grants was Rs. 9()~,OOO order was placed for Rs. 3,000,000.

    b) No tender! quotation had been called for this procurement through news pnper
    advertisement foran open competition in order to obtain lowest and efficient hid!
    quotation.

    c) It appears that the Dean had not consulted the Vice Chancellor and Technical
    •
    Officer of the University regarding the above procurement.

    d) A sum of Rs.722,550 had been paid to the above cOlllpany lor sllpplit;s or certain

    equiprnents in connection with above net work from \Vorlc! Health Organization
    r
    funds.

    . ~ax;;~ .. 4fo~~1)!T *~i»tJiW. INDEPENDENCE SQUARE,


    Q.sIT~WLJ 07. ~.;utDm.s COLOMBO 07, SRI LANKA r
    Oc~ 07. ~ OoOlE)

    §.~A 1 ..
    265
    ,
    e) The above payment had been made without any supporting documents such as
    Invoices, Bills, Technical Officers certificate. work completion ccr! ific.ue.
    inventory certificate ere .. F i:\
    1'~\~/.I
    t) 'According to the information made ;l\';lil:1hle the pn...:e quoted bv the above
    company had been reduced to hall' of the o!i~inal prices alter negoti.uion made \'iCl' Ch
    \.lnivers
    subsequently. It shows 'that the price kid been quoted by' this comp:llly ;lrhit r:lrily,

    g) To ractify the above deficiencies a formal TenderBoard had been appointed and the
    Technical Evaluation Committee appointcd hy th~Tender Board had mentioned in \\ is 0\'
    m~ te~
    its minute that they are unable to decide the reasonability of the prices quoted hy
    this company due to the following reason,
    f\ !,;\.l\

    i). No open tender! quotation called for The


    cone
    ii). Technical evaluaqon report not obtained
    iii), All equipment purchased were not installed and
    rn()i

    iv), Details of purchase of equipments etc. aro


    e:\.t
    h,lt
    h) However, the works in connection with the Net work facilities /1;1(/ !lot vet heen
    'Il
    cO,mpleted. U'

    i) Therefore the entire expenditure incurred on the above procurement or Net work
    facilities could be considered as irregular. unaulhorizcd ;lJld fruitless expenditure t:

    in terms of section 107 (6)


    " , (a)
    . , of the Univcrsirv . act No, J () of 1078.

    I shall be zlad to have your comments and let me know the action vou nronoxe to
    - • .,; 0' & J.

    take on this irrezular


    ~ and unauthorized .
    nrocurcmcnts car] v.

    (S, Sivaguru)
    Asst. Auditor General
    for Auditor General.

    Copy to: Ol.~~ity,p.r:a~.Q~~V


    02, Secretary, Ministry of Education
    03, Secretary. Ministry of Finance

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