QA/QC REQUIREMENTS

11.1 ISO 9001 Quality Management System Requirements

Vendor shall meet the technical and quality requirements of the work. Vendor’s quality
management system shall meet the applicable ISO 9001 system requirements. Vendor shall be
evaluated, approved and listed as accepted supplier by Contractor and Saudi Aramco prior to
placing to purchase order.

11.2 Inspection Level 0,1,2,3,4

Inspection level assignment, management and control shall be as per SAEP-1151 which supplier
and/or sub supplier must meet with no exception.
Inspection levels legend:
Level 0 : Documentation requirements only; no inspection required.
Level 1 : Only final inspection required prior to transportation.
Level 2 : Includes, as a minimum, pre-inspection meetings, one or more unspecified "in
progress" surveillance visit, all witness and hold points, final inspection, and
release for transportation.
Level 3 : Same as Level 2, except that "in progress" surveillance inspections shall be on a
regular basis (daily, weekly or bi-weekly).
Level 4 : Resident inspector continuously monitoring the work.

11.3 Inspection and Test Plan

Maintain a central Vendor drawings and data control register for listing and keeping track of all
shop drawings, engineering data and welding procedures that are required for approval.
For Inspection Level 2, 3 & 4 vendor shall prepare Inspection & Test Plan (quality control plan)
for review and approval in accordance of SAEP-1151 and the purchased order and particularly
Saudi Aramco Inspection & Testing Requirements, Forms-175. ITP shall be submitted to Saudi
Aramco for review and approval to Pre-Inspection Meeting, and shall be approved prior to start
of fabrication.
Vendor shall provide ITP, incorporating all requirements in the Data Sheet and Project
specifications referenced in this Requisition and submit, with his bid, for Purchaser’s
evaluation.
COMPANY, CONTRACTOR retains the right to conduct whatever additional tests or
inspections it deems necessary to assure that the materials and personnel performing the
activities meet the requirements of the Contract. Vendor shall not refuse access to technical or
other data which COMPANY, CONTRACTOR considers proprietary or confidential, and
which is reasonably required to inspect Vendor 's performance of the WORK.
For any inspection or any test required to be witnessed by COMPANY standards, including any
required by applicable laws, rules and regulations of Saudi Arabia, Vendor shall provide notice
of said inspection or test as specified in the approved Inspection and Test Plans (ITP’s) and
Vendor’s Inspection and Test Plans to enable the Company, CONTRACTOR Representative to
 attend. If any part of the WORK or the FACILITIES is closed or covered before the required
inspection or witnessing has been performed or without agreement by COMPANY,
CONTRACTOR, it must, if required by COMPANY, CONTRACTOR, be opened or uncovered
for inspection or witnessing and re-closed or recovered at Vendor 's expense.
The Vendor shall not waive any quality requirements specified in the approved ITP and/or SA-
175 form requirements without express written consent of CONTRACTOR.
Monitoring or inspection by COMPANY and/or CONTRACTOR does not relieve Vendor of:
• The obligation to provide his own Assurance/ Quality Control
• Guarantees for materials, workmanship and performance
The Vendor shall not commence WORK prior to COMPANY , CONTRACTOR approval of
the applicable ITP.

11.4 Pre-Inspection Meeting

Prior to Pre-Inspection Meeting, Inspection Test Plan (TIP), QA/QC procedures shall be submitted
by the supplier for review of Saudi Aramco.

Required selected Vendors as specified by company representative, to conduct pre-inspection

meetings promptly after Contractor’s Purchase order placement or upon Contractor’s formal or
informal commitment of Purchased order placement with such Vendor’s. Pre-Inspection meetings
shall be detailed reviews of the Purchased Order requirements with the selected vendor’s and
Contractor, Approved third party inspector & Saudi Aramco may attend such meetings Company’s
discretion.

11.5 Notification for Inspection

Vendor shall send written Notification for Inspection prior to scheduled inspection for all Witness
and Hold Points in accordance with the approved ITP.
Inspection Notification for each hold/witness inspection point is required

1) 30 Days prior to PIM due date

2) 14 Days prior to Inspection due date
3) One (1) month ahead of FAT
4) 5 Days prior to original inspection due date in case of schedule change to avoid any
unnecessary traveling or other activities.

Other durations are acceptable if approved by CONTRACTOR and/or COMPANY.

11.6 In-Process Surveillance

Contractor and Saudi Aramco have full authority to have in process surveillance inspection
Weekly or Bi-Weekly by TPI while the material is in under production/fabrication.
COMPANY, CONTRACTOR, or appointed representative reserves the right to carry out
Quality Audits at Vendor’s office and works, to verify adherence to the Quality System.
COMPANY, CONTRACTOR, or appointed representative, reserves the right to call for Vendor
to provide a schedule of Vendor Quality Audits, appropriate to Vendor activities, and for
Vendor to provide reports on such audits. Vendor Quality Plan shall show the planned activities,
resources and events serving to implement and record the implementation of Vendor Quality
System relevant to the GOODS in accordance with ISO 9001.

11.7 Final Inspection and Release for Delivery

 Final inspection shall be performed prior to delivery. Equipment/material shall be delivered only
after Final Inspection had been performed and Release Notice Issued.

11.8 Sub-Orders

In case the Vendor is not the manufacturer himself, the complete CONTRACTOR un-priced
purchased order and material requisition, including all attachments and applicable Saudi Aramco
Standards, shall be forwarded to the actual manufacturer.
Vendor and Sub-Vendor selection shall be approved as specified by SAUDI ARAMCO’s
standards and attachment III Para 1.2 of contract Schedule “Q”
The Vendor shall only select Sub-Vendors from the Regulated Vendors List. The Vendor shall
provide a list of all Sub-Vendors proposed for the supply of equipment for the CONTRACTOR /
COMPANY review and approval. Vendor shall not place orders with Sub-Vendor without the
written consent of BUYERS.
The Vendor shall control, co-ordinate, expedite and resolve all problems with any Sub-Vendors
in order to meet the requirements of this Material Requisition.
The Vendor shall guarantee and be responsible for the design and performance of all Sub-
Vendor items. The Vendor shall maintain an effective system for continuity of orders
identification that ensures drawings, specifications, technical and inspection requirements are
properly transmitted to Sub-Vendors at all tiers of order placement.
The Vendor shall ensure that all his Sub-Vendors manufacturing site have and maintain
documented quality management system in accordance with the ISO-9001:2008 (Quality
Management Systems- Requirements).
When Vendor purchses materials form qualified STOCKIST, Qualification process shall be
followed requirements of SAEP-347. Vendor also shall submit Material Requisition and un-
priced Purchase Order for purchasing materials.

11.9 Vendor Responsibility

Vendor shall provide the manufacturing plant address and contact person immediately after placing
the Purchase Order, which is required for the preparation of the inspection assignments package,
ITP and Inspection coordination.
Vendor shall allocate a dedicated person to support the inspector throughout this task
The Vendor shall be totally responsible for the quality of the supplied material or equipment.
The Vendor’s responsibilities may not be delegated without the express written consent of
CONTRACTOR Representative.
Inspection and test shall be carried out as per Saudi Aramco specifications and applicable
International code/standards. Also Vendor shall fully understand COMPANY standards and
specifications.
COMPANY, CONTRACTOR may reject any material which is not in accordance with the
requirements of this MR or have defects and may require a corrective action for proper material
production. The cost thereof will be charged to the Vendor’s account.
COMPANY and CONTRACTOR shall have a right to access to factory at any time to observe
production, testing and stacking of production and etc.
CONTRACTOR and COMPANY shall be entitled to have their Representatives present at all
locations where Vendor or its Sub-Vendors are engaged in the performance of the WORK, at
any and all times, to review all aspects of quality activities and to witness whatever inspection
and testing is required by the Material Requisition.
 Agency Inspector may be appointed by COMPANY and CONTRACTOR for inspection at
factory and all cost for test requested by them shall be borne by Vendor
Stage wise & pre dispatch inspection shall be carried out by authorized third party inspection
agency, as per approved Inspection & Test plan and all Vendor procedures at Vendor premises
as well as sub Vendor’s premises. All material, Tools etc. as required for inspection shall be
provided by the Vendor.
If Vendor does not adhere to the Quality requirements of this MR, COMPANY,
CONTRACTOR may, after two weeks notification to Vendor, supply sufficient inspection and
testing services to assure that the WORK is being done as required by this MR. Vendor shall
bear the cost of such inspection and testing.
If any inspection or test directed or performed by COMPANY, CONTRACTOR, or by another
party at the direction of COMPANY, CONTRACTOR reveals any defect in supplied materials
or in the WORK, Vendor shall bear the cost of such materials, inspection and testing and shall
promptly correct such defect at Vendor 's expense.
In case that the scheduled shop test fails and it must be repeated after the remedy of the failed
equipment and / or Materials, the additional inspection service by CONTRACTOR shall be at
Vendor’s care and cost (additional travelling and accommodation expenses plus additional
working time of CONTRACTOR’s Inspector and / or Third party inspector).
Similarly, Vendor shall bear any additional costs for CONTRACTOR’s inspection services
(additional accommodation expense plus working time of CONTRACTOR’s inspector and / or
Third party inspector) caused by the delays that may be incurred by the reasons attributable to
Vendor such as non-readiness to perform the test and / or inspection on agreed date

11.10 General Quality Requirements

Document
In post order stage Vendor shall submit their QA/QC plan, Inspection & Test plan and all
Vendor procedures to purchaser for review/ approval. COMPANY, CONTRACTOR will
complete its review of Vendor’s quality documents and personnel qualifications. COMPANY,
CONTRACTOR will approve or provisionally approve the submitted document or personnel
qualification, or it will reject the document with comments.
Vendor shall complete and submit a weekly inspection/fabrication status report to the
CONTREACTOR in an electronic format acceptable to COMPANY. The report shall include,
as a minimum, the following information for each purchase order:
2.4.1 Purchase Order Number (include COMPANY Dummy PO number) and Date
2.4.2 Material Description
2.4.3 Vendor Name and Location
2.4.4 Major Sub-vendor(s) Name and Location
2.4.5 Inspection Assignment Package submittal date as specified in Paragraph 3.18 of
Attachment III of Schedule “Q”.
2.4.6 Level of Inspection as specified in SAEP-1151, Saudi Aramco Materials Inspection and
Testing
2.4.7 Pre-inspection Meeting Date
2.4.8 Fabrication Start Date and progress (percent complete) to date inclusive of major
suborders
2.4.9 Scheduled and Forecast Delivery Date
2.4.10 Inspector and Agency (qualified as specified in Attachment I of Schedule “Q”)
2.4.11 Special Process Procedures (approved as specified in Paragraph 3.11 of
Attachment III of Schedule “Q”)
2.4.12 Inspection Notification tracking sheet and updated status
2.4.13 Open and Closed NCR’s
2.4.14 Closeout Date
2.4.15 Disposition Report submittal date
Inspection and Test reports shall be available at vendor and sub-vendor’s shop after Inspection
for both TPI’s signed or stamped.
Vendor shall provide the Project Record Book (PRB) including all inspection records during
manufacturing and subsequent modifications for Vendor supplied equipment and material.
Detail Requirement for preparation submittal time and a number of hard copies and CDs for
Project Record Book (PRB) including Vendor Inspection Record Book (VIRB) and Vendor
Equipment Operating Instruction & Maintenance Manual etc., shall be comply with SAEP-122
and Instruction.
Quality Audit By Buyer
Even if Vendor or Sub-Vendor is certified under ISO 9001:2000 by nationally recognized
certification body, CONTRACTOR and/or COMPANY reserve the right to monitor Vendor
Quality System and carry out Quality Audits against Vendor or Sub-Vendors.
If a Vendor and/or Sub-Vendor audit is deemed necessary by CONTRACTOR,
CONTRACTOR shall notify Vendor accordingly. At minimum, Vendor and/or Sub-Vendor
shall ensure the following:
• Inform relevant employees about the objectives and scope of the audit.
• Appoint responsible members of staff to assist CONTRACTOR and/or COMPANY auditing
team.
• Provide all resources needed for the audit team in order to ensure an effective and efficient
audit process.
• Provide access to the FACILITIES and material as requested by the auditors.
• Cooperate with the auditors to ensure that the audit objectives are achieved.
• Determine and initiate corrective actions based on the audit report.
• Inspection and Testing Notification
The Vendor shall be responsible for coordinating the inspection and testing of Sub-Vendor
supplied equipment, and for ensuring that CONTRACTOR and COMPANY representatives are
given the necessary access for inspection.
NDT / PMI
When required by SAUDI ARAMCO's standards, Vendor shall submit for SAUDI ARAMCO's
review and approval all Vendor (w/Vendor) procedures for refractory installation, welding,
welding repair, NDT (in-Kingdom only), heat treatment, and alloy verification (PMI) as
applicable, no later than 30 days prior to the start of the specific work activity.
Vendor and sub-Vendor personnel for NDT, Positive Material Identification, and welding shall
be qualified as specified by SAUDI ARAMCO's Standards. CONTRACTOR shall review all
WPS, NDE and other procedures and submit them to COMPANY for approval or information
as required.
The qualification and certification of Out of Kingdom Non Destructive Testing (NDT)
personnel shall be in accordance with a nationally recognized program or as per SAEP-1142.
NDE Level III Coordinator shall review and approve all Vendor and sub-Vendor NDT
personnel qualification and certification programs as well as all NDT procedures prior to
commencements of any NDT operation. Copies of approved procedures shall be submitted to
SAUDI ARAMCO.
Vendor shall make and submit Vendor and sub-Vendor NDT personnel records and Welder
Qualification Records to CONTRACTOR in order to be available to the COMPANY
Representative on request.
Welding
If welding work is involved, vendor shall be responsible for the required tests for welding
procedure qualification, preparation of welding procedure specifications as per ARAMCO
SPECIFICATION and all cost incurred shall be the responsibility of the vendor.
WPS/PQR and a Welding Map per SAES-W-010 and SAEP-352 Attachment-3, Welder
Qualification Record
※PQR mechanical test and examinations shall be performed by ISO 17025 certified laboratory
for OOK & SA approved 3rd party test laboratory for IK.ISO 17025 shall be submitted along
with welding submittal as a mandatory requirement prior to review and approval(SAEP-352
Welding Procedure Review & approval). ARAMCO to provide the updated approved 3rd party
test laboratory for IK fabrication.
All welding shall be in accordance with Applicable Saudi Aramco Engineering Standard
(SAES) or Welding Standard , Specification and Approval as stated in SAEP-352, Table -1 for
each component or equipment in addition to ASME section IX requirement.
※PQR mechanical test and examinations shall be performed by ISO 17025 certified laboratory
for OOK & SA approved 3rd party test laboratory for IK(As Applicable).
Notes :
1. ISO 17025 document shall be submitted along with welding submittal as a mandatory
requirement prior to review and approval(SAEP-352 Welding Procedure Review & approval).