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An Introduction To MS PowerPoint

MS PowerPoint is a presentation program included in the Microsoft Office suite. It allows users to create professional slideshows with graphics, videos, and other elements. PowerPoint was originally created by Forethought and acquired by Microsoft in 1987. It has since added many features to make presentations more creative and interactive, increasing its popularity and use.

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465 views

An Introduction To MS PowerPoint

MS PowerPoint is a presentation program included in the Microsoft Office suite. It allows users to create professional slideshows with graphics, videos, and other elements. PowerPoint was originally created by Forethought and acquired by Microsoft in 1987. It has since added many features to make presentations more creative and interactive, increasing its popularity and use.

Uploaded by

Jithin Jenner
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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An Introduction To MS PowerPoint

MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to make
presentations for personal and professional purposes.
In this article, we shall discuss in detail the functions and features of a PowerPoint
presentation, followed by some sample questions based on this topic for the upcoming
competitive exams.
Given below are a few important things that one must know about the development and
introduction of Microsoft PowerPoint:

• The program was created in a software company named Forethought, Inc. by Robert
Gaskins and Dennis Austin.
• It was released on April 20, 1987, and after 3 months of its creation, it was acquired
by Microsoft.
• The first version of this program, when introduced by Microsoft was MS PowerPoint
2.0 (1990).
• It is a presentation-based program that uses graphics, videos, etc. to make a
presentation more interactive and interesting.
• The file extension of a saved Powerpoint presentation is “.ppt”.
• A PowerPoint presentation comprising slides and other features is also known as PPT.
Gradually, with each version, the program was more creative and more interactive. Various
other features were added in PowerPoint which massively increased the requirement and use
of this MS Office program.

Basics of MS PowerPoint
Discussed below are a few questions that one must be aware of while discussing the basics of
MS PowerPoint. Once this is understood, using the program and analysing how to use it more
creatively shall become easier.
Question: What is MS PowerPoint?
Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics
software program that allows you to create professional-looking electronic slide shows.
The image given below shows the main page of MS PowerPoint, where a person lands when
the program is opened on a computer system:
Question: How to open MS PowerPoint on a personal computer?
Answer: Follow the steps below to open MS PowerPoint on a personal computer:

1. Click on the start button


2. Then choose “All Programs”
3. Next step is to select “MS Office”
4. Under MS Office, click on the “MS PowerPoint”

A blank presentation is open on the screen. According to the requirement, a person can
modify the template for a presentation and start using the program.
Question: What is a PowerPoint presentation or PPT?
Answer: A combination of various slides depicting a graphical and visual interpretation of
data, to present information in a more creative and interactive manner is called a PowerPoint
presentation or PPT.
Question: What is a slide show in a PowerPoint presentation?
Answer: When all the slides of a PowerPoint presentation are set in series and then presented
to a group of people, where each slide appears one after the other, is a set pattern, this is
known as a PowerPoint slide show.
Question: What all elements can be added to a slide?
Answer: The following elements can be added to a Powerpoint slide:

1. Clip Art
2. Graphs
3. Tables
4. Photographs
5. Charts
6. Media Clips
7. Videos
All these elements are mainly used to enhance presentation skills and make the slide more
interactive.

Features of MS PowerPoint
There are multiple features that are available in MS PowerPoint which can customise and
optimise a presentation. The same have been discussed below.

• Slide Layout
Multiple options and layouts are available based on which a presentation can be created. This
option is available under the “Home” section and one can select from the multiple layout
options provided.
The image below shows the different slide layout options which are available for use:

• Insert – Clipart, Video, Audio, etc.


Under the “Insert” category, multiple options are available where one can choose what
feature they want to insert in their presentation. This may include images, audio, video,
header, footer, symbols, shapes, etc.
The image below shows the features which can be inserted:

• Slide Design
MS PowerPoint has various themes using which background colour and designs or textures
can be added to a slide. This makes the presentation more colourful and attracts the attention
of the people looking at it.
This feature can be added using the “Design” category mentioned on the homepage of MS
PowerPoint. Although there are existing design templates available, in case someone wants to
add some new texture or colour, the option to customise the design is also available. Apart
from this, slide designs can also be downloaded online.
Refer to the below for slide design:

• Animations
During the slide show, the slides appear on the screen one after the other. In case, one wants
to add some animations to the way in which a slide presents itself, they can refer to the
“Animations” category.
The different animation styles available on PowerPoint are:

Apart from all these options; font size, font style, font colour, word art, date and time, etc.
can also be added to a PPT.

Uses of PowerPoint Presentation


PowerPoint presentations are useful for both personal and professional usage. Given below
are a few of the major fields where PPT is extremely useful:

• Education – With e-learning and smart classes being chosen as a common mode of
education today, PowerPoint presentations can help in making education more
interactive and attract students towards the modified version of studying

• Marketing – In the field of marketing, PowerPoint presentations can be extremely


important. Using graphs and charts, numbers can be shown more evidently and clearly
which may be ignored by the viewer if being read
• Business – To invite investors or to show the increase or decrease in profits, MS
PowerPoint can be used

• Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different


patterns, photograph, etc. can be added to the resume
• Depicting Growth – Since both graphics and text can be added in a presentation,
depicting the growth of a company, business, student’s marks, etc. is easier using PPT

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