502 Retail Operations
502 Retail Operations
Mandal’s
Chandmal Tarachand Bora College, Shirur Dist – Pune
Sub: (502) Retail Operations
Class: - T.Y.B.Voc. (RM) Sem-V
Retail operations are the term used to describe all the activities that keep the store
functioning well. It includes people management, supply chain, store layout, cash
operations, physical inventory, master data management, promotions and pricing. (Date:
12-09-2022)
Market: Any system or place where parties are engaged in exchange of either goods or
services is called as market. The parties are often called as buyers and sellers. The seller
offers his goods or services to the buyer who in return purchases it in exchange of money.
Goods: Tangible (things which can be seen and touched) physical products which are
transferred from a seller to the buyer (consumer) to fulfill the latter’s need are called as
goods.
Retail involves the sale of goods from a single point (malls, markets, department stores etc.)
directly to the consumer in small quantities for his end use. In a layman’s language,
retailing is nothing but transaction of goods between the seller and the end user as a single
unit (piece) or in small quantities to satisfy the needs of the individual and for his direct
consumption.
Example: Tim wanted to purchase a mobile handset. He went to the nearby store and
purchased one for himself.
In the above case, Tim is the buyer who went to a fixed location (in this case the nearby
store). He purchased a mobile handset (Quantity - One) to be used by him. An example of
retail.
The store from where Tim purchased the handset must have shown him several options for
him to select one according to his budget and need.
From where do you think the store owner (also called the retailer) purchased all the
handsets?
Here the manufacturers and the wholesalers come into the picture.
The retailers purchase goods in bulk quantities (huge numbers) to be sold to the end-users
either directly from the manufacturers or through a wholesaler.
4. Managing: Although a new employee may be fully onboarded, managers should still
interact with them to make sure they are meeting their goals and making progress. It is
also important that management teams listen to their store staff, encourage new ideas, and
address any challenges that may arise. This is important because managers must keep
store employees motivated to ensure that they work hard and productively.
Proactively Controlling Inventory
A retail business to flourish and operate smoothly, inventory must be kept at optimal
levels at all times.
Inventory shrinkage, which is when retailers have fewer items in their actual inventory than
what was recorded, is also a concern for store management. Shrinkage is generally caused
by theft, product damage, or errors in counting.
To control inventory and mitigate stock-related risks to profits, store management should-
Conduct Physical Inventory Counts:
Retail managers should implement regular cycle counts to track inventory on a routine
basis. Cycle counting is an inventory auditing technique where a small portion of the
inventory is counted on a specific day.
By conducting cycle counts, management can quickly monitor their inventory and identify
popular items that may need to be restocked. Also, since managers would be focusing on a
subset of inventory, they can finish promptly and spend more time helping customers in
their store.
Prevent Theft
Theft can occur externally by customers or internally by employees. Implementing
loss prevention practices can help businesses detect any shrinkage and allow them to have
more visibility into their day-to-day inventory.
1. Recruiting employees for the store is the store manager’s prime responsibility.
He not only has to hire the right candidates for the store but also train them for their
overall development. He must ensure that all the employees (floor manager, department
manager, cashier and so on) contribute to their level best for the effective functioning of the
store.
He must act as a strong pillar of support and stand by his team at the hour of crisis.
It is his duty to acquaint his team members with the latest trends in fashion or any other
newly launched retail software. It is his responsibility to delegate responsibilities to his
subordinates according to their specializations and extract the best out of them. The store
manager must motivate his team members from time to time.
2. The store manager must make sure his store is meeting the targets and earning
profits. He is responsible for the smooth and effective functioning of the store.
3. The store manager is responsible for maintaining the overall image of the store.
It is his duty to sensibly display the merchandise so that it immediately catches the
attention of the customers. The store manager must ensure that his store meets the
expectations of the customers and lives up to its predefined brand image.
The store is kept clean.
Shelves and racks are properly stocked and products do not fall off the shelves.
Mannequins are kept at the right place to attract the customers into the store and
rotated frequently.
The merchandise should be according to the season as well as the latest trends.
The store is well lit, ventilated and offers a positive ambience to the customers.
The signage displaying the name and logo of the store is installed at the right place
and viewable to all.
One of the major responsibilities of the store manager is to make the customers feel
safe and comfortable in the store. It is his key responsibility to make sure that the
customer leaves the store with a pleasant smile.
2. He is responsible for managing the assets of the store:
The security and safety of the store is his responsibility. The store manager
must ensure that sufficient inventory is available at the store to avoid being “out of
stock”.
He along with his subordinates are responsible for planning, managing profit and
loss, handling cash at the store as well as collating daily sales as well as other
necessary reports.
He must ensure that the store is free from pilferage.
Important Question
Q.1. Explain the required skill of retails store manager and responsibility of Retails Store
Manager.
Q.2. Explain the opening and closing activity of retail store.
Q.3. Short Notes:
a) Responsibility of Retails Store Manager.
b) Components of Retail Operation.
Home Assignment
Q.1. Explain the required skill of retails store manager and responsibility of Retails Store
Manager.
Q.2. Write short note on: Components of Retail Operation.
Topic.02: Retail Operations
The store must offer a positive ambience to the customers for them to enjoy their shopping
and leave with a smile.
The merchandise should not be displayed at the entry or exit of the store.
Do not allow customers to carry more than three dresses at one time to the trial room.
Install CCTVs and cameras to keep a close watch on the customers.
Each and every merchandise should have a security tag.
Ask the individuals to submit carry bags at the security.
Make sure the sales representative handle the products carefully.
Clothes should not have unwanted stains or dust marks as they lose appeal and fail to
impress the customers.
Install a generator for power backup and to avoid unnecessary black outs.
Keep expensive products in closed cabinets.
Instruct the children not to touch fragile products.
The customers should feel safe inside the store.
4. Customer Service
Customers are assets of the retail business and the retailer can’t afford to lose even a
single customer.
Greet customers with a smile.
Assist them in their shopping.
The sales representatives should help the individuals
Buy merchandise as per their need and pocket.
The retailer must not oversell his products to the customers. Let them decide on their
own.
Give the individual an honest and correct feedback. If any particular outfit is not
looking good on anyone, tell him the truth and suggest him some better options.
Never compromise on quality of products. Remember one satisfied customer brings
five more individuals to the store. Word of mouth plays an important role in Brand
Promotion.
5. Refunds and Returns
The store manager must conduct frequent training programs for the sales
representatives, cashier and other team members to motivate them from time to time.
It is the store manager’s responsibility to update his subordinates with the latest
software’s in retail or any other developments in the industry.
It is the store manager’s responsibility to collate necessary reports (sales as well as
inventory) and send to the head office on a daily basis.
8. Inventory and Stock Management
The retailer must ensure to manage inventory to avoid being “out of stock”.
Every retail chain should have its own warehouse to stock the merchandise.
Take adequate steps to prevent loss of inventory and stock.
Retail Locations
A good location for retail is one of the crucial impacts in the case of the marketing
strategy of retail because many of the associated long-term decisions and commitments
depend on the location of the retail. Having a good location is one of c primary element in
attracting prospects and customers.
At times a good location can also lead to an excellent competitive advantage because
in retail marketing mix location is one of the crucial parameters and unique which cannot
be copied by competitors in any way.
The importance of the location decision is due to the following factors. Location is a
major cost factor because it
The terms ‘location’ and ‘site’ are often used interchangeably but there is a distinct
difference between the two. ‘Location’ is a broader concept, which denotes the store and its
trading area from where a majority of its customers originate, while a site refers to the
specific building or part of the building where a store is located. Location and site
characteristics should interact in a positive and synergistic way with a store’s
merchandising, operations and customer service characteristics. For example, a designer
men’s store located in an up market shopping centre or a mall near posh residential
colonies, housed in an attractive building with adequate parking facilities.
Size of the city’s trading area: A city’s trading area is the geographic region from which
customers come to the city for shopping. A city’s trading area would comprise its suburbs
as well as neighboring cities and towns. Cities like Mumbai and Delhi have a large trading
area as they draw customers from far off cities and towns.
Population of population growth in the trading area: The larger the population of the
trading area, the greater the potential of the city as a shopping location. A high growth n
population in the trading area can also increase the retail potential.
Total purchasing power and its distribution: The retail potential of a city also depends on
the purchasing power of the customers and its distribution networks in its trading area.
Cities with a large population of affluent and upper middle-class customers can be an
attractive location for stores selling high-priced products such as designer men’s wear. The
fast growth in purchasing power and its distribution among a large base of middle class is
contribution to a retailing boom around major cities in India.
Total retail trade potential for different lines of trade: A city may be become specialized
in certain lines of trade and attract customers from other cities. Moradabad has become an
important retail location for brassware products while Mysore is famous for silk saris.
Number, size and quality of competition: The retailer also considers the number, size
and quality of competition before selecting a city.
Development cost: The cost of land, rental value and other related cost.
In the selection of a particular area or type of location within a city, evaluation of the
following factors is required.
The choice of a specific site is particularly important. In central and secondary shopping
centre, non-anchor sores depend on customers coming to the market and the traffic
generated by anchor stores. The large stores in turn depend on attracting customers from
the existing flow of traffic. Where sales depend on nearby settlements, selecting the trading
area is even more important than picking the specific site.
Formulating a location strategy typically involves the following factors:
1. Facilities. Facilities planning involves determining what kind of space a company will
need given its short-term and long-term goals.
2. Feasibility. Feasibility analysis is an assessment of the different operating costs and
other factors associated with different locations.
3. Logistics. Logistics evaluation is the appraisal of the transportation options and costs
for the prospective manufacturing and warehousing facilities.
4. Labor. Labor analysis determines whether prospective locations can meet a
company's labor needs given its short-term and long-term goals.
5. Community and site. Community and site evaluation involves examining whether a
company and a prospective community and site will be compatible in the long-term.
6. Trade zones. Companies may want to consider the benefits offered by free-trade
zones, which are closed facilities monitored by customs service’s where goods can be
brought without the usual customs requirements. The United States has about 170
free-trade zones and other countries have them as well.
7. Political risk. Companies considering expanding into other countries must take
political risk into consideration when developing a location strategy. Since some
countries have unstable political environments, companies must be prepared for
upheaval and turmoil if they plan long-term operations in such countries.
8. Governmental regulation. Companies also may face government barriers and heavy
restrictions and regulation if they intend to expand into other countries. Therefore,
companies must examine governmental—as well as cultural—obstacles in other
countries when developing location strategies.
9. Environmental regulation. Companies should consider the various environmental
regulations that might affect their operations in different locations. Environmental
regulation also may have an impact on the relationship between a company and the
community around a prospective location.
10. Incentives. Incentive negotiation is the process by which a company and a
community negotiate property and any benefits the company will receive, such as tax
breaks. Incentives may place a significant role in a company's selection of a site
RETAIL BRANDING
All successful brands know what their customers want, and understand the decision
journeys of their customers. The digital revolution has changed consumer engagement and
consumer behaviour immensely, with purchases now being both in-store and online,
making this even more of a challenge as both come with different expectations. Retail
branding strategies are based on brand concepts that focus on building long-term customer
loyalty and customer preference. Retail branding is all about how you make a customer feel
when entering your physical retail store, or when shopping online. Successful retailers
work to ensure cross-channel consistency to help the customer feel as familiar with the
brand as possible.
BRAND IDENTITY
Brand identity is how a company portrays itself to consumers, this relates to all of
the visual aspects of the brand - colours, logos, design, packaging. The visual identity of a
brand is also made up by reputation and customer service, all of which contribute to
building the customers image of your brand. Your aim should be to distinguish your brand
from the rest, through distinctive print marketing to an established online presence - the
more unique and personal it is, the more recognisable your brand will be.
BRAND AWARENESS
It goes without saying, but you need to get your brand out there! Brand awareness is
a term that describes how familiar consumers are with a brand or its products. You want
your brand to be recognisable and memorable to your target audience, ensuring to
distinguish yourself from the competitors and clarifying what it is you offer that makes you
the better choice. In order to increase footfall and encourage consumers to choose you over
competitors you need to get yourself out there.
CONSISTENCY
Consistency is key a consistent brand is essential because the more consistent you
are, the more familiar you will become, which over time builds trust and loyalty. In-store
design and layout, POS, promotions, your product range and your social and other online
channels all need to demonstrate a similar look, feel and tone so consumers become
familiar with your business and subsequently build trust.
BRAND MARKETING
Brand marketing is the process of establishing, maintaining and growing a
relationship between the brand and consumer. Rather than focusing solely on the products
of services, brand marketing promotes the entirety of the brand itself.
Important Question
Q.1. What is mean by retail location? Explain the method of Retail Operations.
Q.2. What do we mean by retail branding? Why is retail branding important?
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