Assist.

Prof : Najat Shyaa Jasim Subject : Computer Science

Microsoft Word
MS Word software can be used in multiple ways and areas. Some of them are as follows:

 The biggest commercial use of MS Word is in offices. Employees use this software to create
documentation, write work reports, etc.
 Students also use MS Word to design, create and write their school projects.
 Most of the resumes are made in MS Word. It is one of the best platforms for creating a good resume.
 MS Word is also used to develop workplace documents.
 MS Word is used to create cash memos, joining letters, resignation letters, bills, receipts, and other
management-related work.
 MS Word is a good alternative for converting, editing, and transcription of PDF documents.
 Most writers write their books on MS Word.
 It is one of the best tools for writing articles, books, and newsletters.
1.TO Opening Microsoft Word application :
From Start go to Programs  Microsoft Office  Microsoft Word 2010
Following is the list of main components of MS Word:

 Home
 Insert
 Page layout
 Reference
 Mailing
 Review
 View
You can see them in the following image:

2-To Create a New Word Document:

1) Click the File tab
2) Click New
3) Click Blank Document

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science
3.Formatting a Document
To Make Font Changes:
1) Select the desired text that you want to format
2) Choose commands from the Font group on the Home tab
3) For additional formatting options, click on the Dialog Box Launcher in the lower-right corner of the group
to launch the Font dialog box

Live Preview
Using Live Preview temporarily applies formatting on selected text or objects whenever a formatting command
is hovered. This allows you to quickly preview how the formatting options will look before they are made.

1) Select the desired text that you want to format

2) On the Home tab, in the Font group, do any of the following:

Click the arrow next to the Font box and move the pointer over the fonts that you want to preview.
Click the arrow next to the Font Size box and move the pointer over the font sizes that you want to preview.
Click the arrow next to the Text Highlight Color button and move the pointer over the highlight or fill colors
that you want to preview.
Click the arrow next to the Font Color button and move the pointer over the font colors that you want to
preview.
When you finish previewing the formatting choices, do one of the following:
To apply the previewed formatting, click the selected font name, size, or color in the list.
To cancel live previewing without applying any changes, press ESC.

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science

4.Formatting a Paragraph
A paragraph is a select group of text that can have its own formatting characteristics, such as alignment, spacing
and styles.
1) Select the desired paragraph(s) that you want to format
2) Choose commands from the Paragraph group on the Home tab
3) For additional formatting options, click on the Dialog Box Launcher in the lower-right corner of the group
to launch the Paragraph dialog box

5.Deleting Text
When deleting text in your document you can either use the Delete key or the Backspace key. The Delete key
deletes text to the right of your cursor while the Backspace key deletes text to the left of your cursor.

6.Cut, Copy and Paste

Often times you will need to move text from one location in a document to another, or to a different application.
In this case you will perform a Cut and Paste. To reproduce a specific part of a document and place it
elsewhere, you will perform a Copy and Paste.

To Cut Text:
1) Select the text you want to move
2) Click on the Cut icon located on the Home tab in the Clipboard group
To Copy Text:
1) Select the text you want to copy
2) Click on the Copy icon located on the Home tab in the Clipboard group
To Paste Text:
1) Click in the area of the document where you want to paste your text
2) Click on the Paste icon located on the Home tab in the
Clipboard group.

7.Saving and Closing a New Document

To Save a New Document
On the Quick Access Toolbar, click the Save button

OR
2) Click the File tab
3) Click Save As
4) Select the location, the Save As dialog box will appear
5) In the File Name field, type the name of the document
6) Click Save

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science

8.To Display Different Views:

1) Click the View tab
2) Click on the desired view

9. Previewing and Printing a Document

1) Click the File tab
2) Click Print
This view includes print preview, print commands, as well as the print settings:

10.To Close a Document

1) Click the File tab, and then click Close
2) If a Microsoft Office Word dialog box appears displaying a “Do you want to save…?” message:
Click Save to save, Don’t Save to discard changes, or Cancel to close the dialog box.

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science

Microsoft Excel
Microsoft Excel is spreadsheet software in the Microsoft Office Suite widely used to perform mathematical
calculations. The data is spread in a tabular form consisting of rows and columns. It provides built-in features
and tools such as formulas, functions and data analysis tools that make it easier to work with large amount of
data. A file of MS-Excel is called a workbook and it contains multiple worksheets or spreadsheets. A
worksheet is divided into a series of rows and columns to store the information.

MS-Excel helps us to:

 Arrange data in an organized way.
 Perform mathematical calculations.
 Compare data through charts.
 Sort data for better analysis.
 Compare two workbooks side by side .

1.TO Opening Microsoft Excel application :

Click on the Start button, point to All Programs then Microsoft Office and click on
Microsoft Excel 2010.
The first screen that you will see a new blank worksheet that contains grid of cells.
This grid is the most important part of the Excel window. It's where you will perform all your work, such as entering
data, writing formulas, and reviewing the results.

2.WORKSHEET, WORKBOOK AND CELL

A worksheet is the grid of cells where you can type the data. The grid divides your
worksheet into rows and columns. Columns are identified with letters (A, B, C ….), while rows are identified
with numbers (1, 2, 3 ….). The worksheets in turn are grouped together into a workbook. By default each
workbook in Excel 2010 contains 3 blank worksheets, which are identified by tabs displaying along the bottom
of your screen. The first worksheet is called Sheet1, the next is Sheet2 and so on as shown below:

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science

Cells are the basic building blocks of a worksheet. Each rectangle in a worksheet is
called a cell. A cell is the intersection of a row and a column i.e. a cell is identified by
column and row.

Each cell has a name, or a cell address based on which column and row it intersects. The cell address of a
selected cell appears in the name box.
2.1 To Select a Cell:
Click a cell to select it. When a cell is selected, you will notice that the borders of the
1.cell appear bold and the column heading and row heading of the cell are
highlighted.
2.Release your mouse. The cell will stay selected until you click another cell in the
worksheet.

2.2 To Select Multiple Cells:

Click and drag your mouse until all of the adjoining cells you want are highlighted.
Release your mouse. The cells will stay selected until you click another cell in the
worksheet.

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science
3.CREATING A NEW WORKSHEET
By default each workbook in Excel 2010 contains 3 blank worksheets named as, Sheet1,Sheet2 and Sheet3

But suppose that you want to start another new worksheet while you are working on
another worksheet, or you closed already opened worksheet and want to start a new worksheet.

To Create a New Worksheet:

-Right Click the Sheet Name and select Insert option.

4. Closing a workbook
simply removes the file from your screen but keeps your Excel 2010
program running so you can edit or open another file. If you have not saved your file,
closing a file will prompt you to save your changes.

To Close a Workbook:
 Click the File tab.
 The Backstage View appears.
 Click Close.

If you have not saved your file, a dialog box appears asking whether you want to save
your changes.
Click Save to save your changes, Don’t Save to discard any changes, or Cancel to
keep your file open.
If you click either Save or Don’t Save, Excel 2010 closes your file.

OR
Click the Close Button as shown below:

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5. FORMULA
Formulas are equations that perform calculations on data values in the worksheet. Like a
calculator, Excel can execute formulas that add, subtract, multiply, and divide. A formula
can be a combination of constant values, cell references and mathematical operators (+, -, /, *, =).
A formula starts with an equal sign (=) in a cell. This tells Excel that you are entering
a formula, not just numbers.

Type the equation you want to calculate. For example, to add up 10 and 20, you type
=10+20.
Press the Enter key to complete your calculation.
Instead of entering numbers directly in your calculation formula, you can put them
in separate cells, and then reference those cells in your formula, e.g., =A1+A2+A3.

Example:
The following formula multiplies 5 by 10 and then adds the value in cell A2 to the result:
=A2+5*10
Here,
5 and 10 are constant values.
+ and * are mathematical operators.
A2 is the cell reference, which returns the value in cell A2.
The formula is visible only in the Formula bar. A formula's result will change as different
numbers are entered into the cells included in the formula's definition.
Note: The cell address in a formula is known as the cell reference.

5.1 HANDLING OPERATORS IN FORMULA

An operator in Excel specifies the type of calculation to be performed on a given set of
values. Excel has a variety of operators, including arithmetic operators, comparison
operators, and reference operators.

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(1) Arithmetic Operators:
Arithmetic operators are used to perform arithmetic operations over data values, like addition, subtraction,
multiplication, division etc.
The following table shows how to handle basic arithmetic operators in Excel formula:

(2) Logical / Comparison Operators

These operators logically compare the two values (numeric or text) and return a Boolean
output, i.e. TRUE or FALSE.
The following table shows how to handle basic logical operators in Excel formula:

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science
(3)Reference Operators
Reference operators are used to refer to the ranges from your excel spreadsheet in a
formula. Following are the reference operators used in Excel:

5.2 COPY AND PASTE FORMULA

The process to copy and paste a formula is identical to that process used to copy and
paste text.
To Copy and Paste a Formula:
-Select the cell that contains the formula to be copied.

-To copy the formula, click on the Home tab Clipboard group  Copy command.

6-FUNCTIONS
Functions are predefined formulas that perform calculations by using specific values,
called arguments, in a particular order. Functions can be used to perform simple or complex calculations.
Functions save you the time of writing lengthy formulas.
For example, you can use an Excel function called Average, to quickly find the average of range of numbers.
Each function has a specific order, called syntax, which must be strictly followed for the function to work
correctly.
An example of a function with one argument that adds a range of cells, B3 through B10:

An example of a function with more than one argument that calculates the average of
numbers in a range of cells, B3 through B10, and C3 through C10 .

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6.1 MATHEMATICAL FUNCTIONS
Excel's Mathematical functions can be used to perform common mathematical operations such as addition,
multiplication and rounding numbers. Some of the commonly used mathematical functions are discussed
below:
(1) SUM
The SUM function returns the sum of values supplied. These values can be numbers, cell references, ranges,
and constants, in any combination.
Example:
In the following spreadsheet, the SUM function is used to calculate the sum of thenumbers 5, 6, 7, 8 & 9. In
each of the five methods, the numbers are supplied to the SUM function in a different way.

(2) SUMIF
The SUMIF function returns the sum of cells that meet a single condition. Criteria can be
applied to dates, numbers, and text.
Example:
The following spreadsheet shows three examples of the SUMIF function used with text based criteria:

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science
(3) PRODUCT
The PRODUCT function returns the product of a supplied set of numerical values.

Example:
In the following spreadsheet, the PRODUCT function is used to calculate the product of
the numbers 3, 6, 2, 8 & 5. In each of the five methods, the numbers are supplied to the
PRODUCT function in a different way.

(4) SUMPRODUCT
The SUMPRODUCT function returns the sum of the products of the corresponding
values in a set of supplied arrays.
Example:
The following spreadsheet shows the use of SUMPRODUCT function:

(5) POWER
The POWER function calculates a given number, raised to a supplied power.
Example:
The following spreadsheet shows the use of POWER function:

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(6) SQRT
The SQRT function calculates the positive square root of a supplied number. If the supplied number is negative,
the SQRT function returns the #NUM! Error.

(7)ABS
The ABS function returns the absolute value of a number. In other words, it is the
positive version of the number, regardless of whether the number is positive or negative.

(8) LN
The LN function calculates the natural logarithm of a number. The natural logarithm
uses the mathematical constant e (approximately 2.71828) as the base. In simpler terms, it tells you to which
power e must be raised to get a certain number.

6.2 STATISTICAL FUNCTIONS

Excel provides a wide range of statistical functions that perform calculations, from
computing basic mean (average) to the more complex analytical tests. Some of the
commonly used statistical functions are discussed below:
(1) AVERAGE
The AVERAGE function is used to calculate the average or the arithmetic mean of a list
of supplied numbers.

Example:
In the following spreadsheet, the AVERAGE function is used to calculate the arithmetic
mean of the numbers 8, 7, 9, 6 & 10. In each case, the values are supplied to the function in
different ways.

(2) MIN
The MIN function returns the smallest value from a supplied set of numeric values.

Example:
The following spreadsheet shows the use of MIN function:

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science
(3) MAX
The MAX function returns the largest value from a supplied set of numeric values.
Example:
The following spreadsheet shows the use of MAX function

(4)COUNT
The COUNT function returns the count of numeric values in a supplied set of cells or
values. This count includes both numbers and dates.
Example:
The following spreadsheet shows the use of COUNT function:

(5) MEDIAN
The MEDIAN function in Excel is a statistical function that calculates the middle value
of a set of numbers. When the data set has an odd number of values, the median is the
middle value. When the data set has an even number of values, the median is the average of
the two middle values.

7. PRINTING WORKSHEETS
Printing in Excel is much like printing in other Office applications like Microsoft Word. By
default, Excel prints the entire worksheet.
Print Preview is a method to review the formatting and make sure the columns, rows,
and margins appear exactly as you want them.

In Excel 2010, you can print and preview files from the same location by clicking File
and then Print (or pressing CTRL+P).
Excel allows you to print all or part of a worksheet or workbook, with just the
information you need.
To View the Print pane:
-Click the File tab. This takes you to Backstage view.

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science

Microsoft PowerPoint
PowerPoint is a tool of Microsoft that is used to make presentations. It contains slides to present the data. With
the help of MS PowerPoint tool, you can represent your idea or plan virtually using text, video, and images.
PowerPoint comes in MS Office Suite. It helps to represent the data in an attractive way by allowing the user to
add text, image, graphics, audio, and video in it. You can call it a presentation program.

1.TO Opening Microsoft Power Point Application :

From Start go to Programs  Microsoft Office  Microsoft Power Point 2010

2.CREATE A NEW PRESENTATION

2.OPEN AN EXISTING PRESENTATION

Select “File” then “Open”
Shortcut : Hold the Control button, then press „O‟ for “Open”

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3.Saving a presentation

Select “File” then “Save As”

Shortcut: Press F12 to Save the file with a new name .

4. Inserting Slides and Deleting Slides:

4.1 Insert a new slide
Inserting a new slide is quick and easy.
Click the Home tab on the Ribbon and click the New Slide button in the Slides group.
A new slide is added to the presentation.

Other Ways to Insert a New Slide: Press <Ctrl>+ <M>.

4.2 Delete a slide

If you decide you don‟t need a slide, delete it.
1.On the Slides tab in the Outline pane, select the slide you want to delete.
2.Press <Delete>. The slide is deleted.
5.PowerPoint allows users to add text to the slide
5.1 Title Box
This is typically found on slides with the title layout and in all the slides that have a title
box in them. This box is indicated by "Click to add title".

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5.2 Subtitle Box

This is found only in slides with the Title layout. This is indicated by "Click to add
subtitle"

5.3Content Box
This is found in most of the slides that have a placeholder for adding content. This is indicated by
"Click to add text". As you can see, this box allows you to add text as well as non-text content. To add text to
such a box, click anywhere on the box, except on one of the content icons in the center and start typing.

5.4Text Only Box

This is not a default content box available in PowerPoint, but you can create it using Slide Master, if required.
This is also indicated by "Click to add text". The only difference between the Text Only Box and the Content
Box is that the former only supports text in the content area.

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6.Deleting Slide
There are times while building a slide deck, you may need to delete some slides. This can be
done easily from PowerPoint. You can delete the slides from the Normal view as well as the
Slide Sorter view. In each view, you can delete the slides in two ways.
-Deleting from Normal View
Step 1: Go to the Normal view.
Step 2: Right-click on the slide to be deleted and select the Delete Slide option.
-Deleting from Slide Sorter View
Let us now understand how to deleted slides from the Slide Sorter View.
Step 1: Go to the Slide Sorter view.
Step 2: Right-click on the slide to be deleted and select the Delete Slide option.

7.Insert Picture
 Go to the “Insert” ribbon then select “Picture”
 Locate the image file from the folder to where it is saved.
 Select “Insert” from the dialog box.

8.Transitions
Transitions determine what happens as PowerPoint moves from one slide to another. Transitions can offer a
nice finishing touch to a presentation.
Go to Animation Tab- “Transition to This Slide”- click on a slide icon to preview it.
After choosing, click on “Apply to all slides” .

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 Assist. Prof : Najat Shyaa Jasim Subject : Computer Science
9.Inserting Audio
Adding audio to a presentation is a great way to liven it up. There are two ways to insert audio: inserting an
audio file or searching the Clip Organizer for a sound.

- Insert audio you have on file

To use your own audio files that you have saved on your computer, follow these instructions.
1.Click the Insert tab on the Ribbon and click the Audio button list arrow in the Media group.
A list of options appears.
2.Select Audio from File.
The Insert Audio dialog box appears.
3.Navigate to the file you want to insert.
4.Select the file you want to insert and click Insert.
An audio icon appears in the middle of the slide. You can move the icon to a less noticeable location.
5.If desired, click and drag the audio iconto a different location on the slide.

10Inserting Video from a File

Options for inserting video into your slides have greatly improved in PowerPoint 2010.
Insert a video file
Videos that are inserted from a file are embedded directly into the PowerPoint presentation so you no longer
have to make sure your video files are in the correct location on your hard drive.

1.Click the Insert tab on the Ribbon and click the Video button list arrow in the Media group.
A list of options appears.

2.Select one of the following options:

Video from File: The Insert Video dialog box appears. Navigate to the video file that you want to insert and
click Insert.

Clip Art Video: The Clip Art task pane appears. Type the keyword for the video you want to insert, scroll
through the Clip Art task pane, and click the video you want to insert.
The video appears in the slide.

11.Slide View is a view to see the presentation slides in four different modes, which are:
-Normal
-Slide Sorter
-Reading View
-Slide Show
In PowerPoint, all four slide modes available at the bottom of PowerPoint.

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12. How to insert slide number on presentation

Steps to insert slide number on PowerPoint slides:

-Navigate to the Insert

Click on the Slide Number under the text section inside the ribbon.
Here, you can insert the slide number on all slides.
Mark the Slide Number checkbox and click on the Apply All
Apply All adds the slide number to all slides in the presentation .

13.Saving a Presentation
Click the File tab and select Save As.

14.Closing a Presentation
When you‟re done working on a presentation, you need to close it.
- Click the File tab and select Close .
lip Art

Go to the “Insert” ribbon then

select “Clip Art”
Enter search terms in Clip Art
search pane on the right and select
image.

Insert Clip Art

the “Insert” ribbon then select “Clip
Art”
E

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