Payment Process:: Guidelines For Claiming Flexible Allowance FY 2019-20

HUMAN RESOURCES
Guidelines for claiming Flexible Allowance FY 2019-20

Payment Process:
1. Employees will have to submit the claim online along with receipts
before 20th of every month by entering claim in CTC reimbursement/ FBP
Claim form, only then he will get reimbursement amount along with current
month salary.
2. Unclaimed entitlement will be carried forward to the next month.
3. Bills submitted over and above the total accrued amount will not be paid and
will also not be considered in next month reimbursement portion.
4. Payout will be made after salary payment. It will be a direct transfer to
individual’s Salary account.
5. Unclaimed entitlement will be processed as taxable along with financial year
end pay- Salary i.e. March month salary. For example employee had opted
for fuel & maintenance reimbursement of INR 144,000/- and able to produce
receipts only for INR 90,000 then balance INR 54,000 will be paid along with
March salary as taxable special allowance.
6. The bill has to be for relevant financial year. i.e., April to March of a particular
financial year (e.g.: FY’2019-2020 and so on)
1. Fuel & Maintenance Reimbursement:
⁄ We are extending our Fuel and Maintenance Expenses Reimbursement

policy to employees using their own four wheeler/two wheeler for travel to
and from office and other official purposes.
Eligibility Criteria
1. Travelers for longer duration (One month or above) outside India
will not be eligible to avail this benefit.
2. Employees commuting by their own transport (four-wheeler / two-

wheeler) to office will only be considered for fuel reimbursement.
© AECOM Restricted
Guidelines for opting reimbursement portion out of Flexible Allowance portion of compensation structure for the FY
2018-19 ()
Revision April 10, 2018
PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 2/4
Limits:
S. No. Category Vehicle Maximum amount

allowed
1. Associate Director and Four wheeler INR 204,000/-p.a.
above
2. Other than above Four wheeler INR 144,000/- p.a.
3. All others Two wheeler INR 60,000/- p.a.
Note:
1. Employees are required to maintain a log book to record the
“distance” details and submit at the time of claiming the reimburse-
ment
3. Employees availing Transport Allowance will not be entitled to partici-
pate in this program.
4. An individual can declare 1(one) Car/Two wheeler detail for availing
this benefit.
5. Car/Two wheeler must either be on employee or spouse name only,
& if the Employee is single; R.C in the name of Parents will be
acceptable, but employee needs to submit NOC (available on PS
portal) along with it and attach online.
Expense Receipts Authentication
1. All expense receipts should be of the relevant financial year.

2. Credit Card Slips will not be entertained as eligible bills. They should
be supported along with an expense receipt from the fuel filling
station.
3. Car/Bike Maintenance Bills will be entertained. Maintenance
includes: servicing & spare parts, Car Insurance, scheduled tyre
replacements and overhauling of the engine.
4. Driver Salary
⁄ Associate Director and above employees are allowed to hire a personal
driver. Only those employees, who have hired the services of a Driver,
can claim driver salary reimbursement up to a maximum of INR 180,000/-
per annum on submission of Driver Salary payment voucher.
© AECOM Restricted
2018-19 ()
5. LTC (Leave Travel Concession) / LTA (Leave Travel Assistance)
⁄ Employees can allocate maximum up to 1 month of basic salary against

this component. The same will be reimbursed on the submission of 5
days Annual leave application, Actual receipts (Air tickets with Boarding
Pass or Train Tickets only) once in a year. LTA will not be carried forward
in any year.
6. Uniform Allowance (Business Attire Allowance)
⁄ As an engineering consultancy, a lot of our employees are required to

attend business / client meetings. We expect our employees to be
dressed in appropriate corporate attire. To facilitate the same, the
employees will be reimbursed expenses towards purchase of formal wear
i.e., shirts, trousers, tops, sarees, churidar & dupatta, formal shoes etc.
Bills have to be in the name of the employee. Bills for jeans, t-shirts,
sneakers, etc. will not be reimbursable.
Limits:
S. No. Category Maximum amount allowed

1. Associate Director and above INR 36,000/- p.a.
2. Others INR 24,000/- p.a.
7. Special Allowance
⁄ The balance amount left in the flexible allowance after choosing the
reimbursable portion would come under this component and would be
paid on a monthly basis after deduction of taxes.
Taxes: Taxes and statutory deductions, if any will be borne by employees.
*****
© AECOM Restricted
2018-19 ()

Payment Process:: Guidelines For Claiming Flexible Allowance FY 2019-20

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Payment Process:: Guidelines For Claiming Flexible Allowance FY 2019-20

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HUMAN RESOURCES

Guidelines for claiming Flexible Allowance FY 2019-20

1. Fuel & Maintenance Reimbursement:

⁄ We are extending our Fuel and Maintenance Expenses Reimbursement

2. Employees commuting by their own transport (four-wheeler / two-

S. No. Category Vehicle Maximum amount

Expense Receipts Authentication

1. All expense receipts should be of the relevant financial year.

⁄ Employees can allocate maximum up to 1 month of basic salary against

6. Uniform Allowance (Business Attire Allowance)

⁄ As an engineering consultancy, a lot of our employees are required to

S. No. Category Maximum amount allowed

Taxes: Taxes and statutory deductions, if any will be borne by employees.

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