MCCC OMB 382

Employee Laptop Computer Policy

This policy is intended to promote responsible, ethical use of your laptop, which is part of the
computing resources of Mercer County Community College.

A. College laptops are to be used for college related business as a productivity tool,
curriculum enhancement and development tool, and for research and communication.
Laptops may be used inside and outside the college in order to enhance and facilitate
teaching and administrative duties.

B. Laptops may be used for limited personal purposes that do not conflict with college uses,
but only within the standards of good judgment, common sense and applicable laws and
college policies. Guidance on specific issues is available from Technology Services.
Laptops may not be used for outside employment, self-employment or private business
activity.

C. DO NOT REVEAL YOUR LOGIN ID OR PASSWORD TO ANYONE. Employees

are required to read and sign a copy of “E-mail and Internet Use Agreement.” This
agreement is given to every employee that receives a computer account at the college.

D. You are expected to protect your college laptop from damage, loss and theft. Your laptop
is far more fragile than common consumer electronics and it can easily be damaged.
Your laptop is small and very high in value making it a prime target for theft. You are
expected to follow the laptop security guidelines listed in Section I of this document.

E. Laptops are the property of MCCC. The college incurs a substantial monetary loss if a
laptop is damaged, lost or stolen. In the case of lost or stolen laptops, Technology
Services will make every attempt to issue you another laptop to replace the lost or stolen
one. If there are no laptops available in inventory, a compatible desktop will be provided.

F. You should not change any system configuration settings without prior consultation with
the Technology Services department.

G. Employees may install personally acquired software to college laptops upon approval of
Technology Services. Employees should be prepared to demonstrate that such software
is properly licensed and is compatible with the current desktop/laptop operating systems.
The Technology Services Department must be contacted prior to the purchase of any
software in order to take advantage of college or educational license agreements and to
address compatibility issues. Technology Services will have computers available for
employees to test software prior to installing software on their desktop/laptop computers.
If software that you install causes your laptop to fail, Technology Services will restore
the standard college-approved software “image” on your laptop but cannot guarantee that
your data or program settings will be preserved.
H. Computer games that have been installed by the college with your laptop’s operating
system are available for your use. The installation of other game software is prohibited.

I. Laptop Security Guidelines:

Due to their size and portability, laptop computers are especially vulnerable to theft.
Below are some tips on how to protect your laptop from being stolen and instructions to
follow if your laptop is lost or stolen.

1. Do not leave a laptop in an unlocked vehicle, even if the vehicle is in your driveway
or garage, and never leave it in plain sight. If you must leave your laptop in a vehicle,
the best place is in a locked trunk. If you do not have a trunk, cover it up and lock the
doors. Be aware of the damage extreme temperature can cause to computers.

2. Carry your laptop in an appropriate carrying case or bag when traveling. If available,
keep your laptop in a satchel, brief case or other nondescript bag as an alternative to
the manufacturer’s case supplied with your laptop. Standard cases designed
specifically for laptops clearly portray their contents, making it an easier task for a
thief to spot in a crowd. Cases containing the machine should also be locked with a
simple luggage lock to provide some element of deterrence and delay. Place your
business card inside the bag.

3. Do not leave a meeting, lecture, conference, or classroom without your laptop unless
it is securely attached with a cable lock or locked in a secure desk or cabinet. Take it
with you.

4. Know where your laptop is at all times. If you lend it to a colleague, make sure that
the colleague is aware of this policy.

5. When anchoring cables to a table or desk, ensure that the loop cannot be easily lifted
over or under the fixed object; or the fixed object cannot be easily disassembled to
defeat the loop. Lock-down cables will be distributed with all laptop computer
allocations. If requested, Technology Services and/or Facilities will assist employees
to determine the best way to secure a cable within a specific location. Cables should
be used consistently. Technology Services will also provide a security cable for
desktop computers (and printers, scanners, etc.) upon request.

6. Never check a laptop as luggage at the airport. The Federal Aviation Administration
has issued a warning about an increasingly common scam – stealing laptops from the
conveyor belts of x-ray machines. Wait for those ahead of you to pass through the x-
ray machine before placing your laptop on the belt. Another airport scam to be aware
of – one person will engage you in conversation or bump into you and their partner in
crime will steal your laptop while you are distracted. Be alert.

7. If you leave your laptop in the office, ensure that the laptop is secured in your office
before leaving the college. The laptop should either be locked to its docking station
via a cable lock (docking station should not be able to be removed) or placed in a
locked desk, filing cabinet or storage cabinet.
 8. If a theft occurs on campus, report the theft to campus security and Technology
Services. In the event of repeated instances of computer theft or loss by an
individual, especially if precautions against theft or loss have not been appropriately
taken, the individual may be denied replacement equipment.

9. If a theft occurs off-campus, report the theft to your local police department and
Technology Services. Employees should have the make, model and serial number
available so police can file a complete report and enter the stolen laptop information
immediately on the national crime information computer. Technology Services will
also have this information on file. A copy of the police report must be submitted to
Technology Services as soon as it is available.

Approved:
Board of Trustees
August 15, 2002
 EMPLOYEE LAPTOP POLICY AND AGREEMENT

Name:________________________________ Date:____________________

Department:___________________________ Campus:_________________

Building & Room Number:_______________ Extension:________________

Home Phone Number:___________________ Email:___________________

If you anticipate using this laptop frequently at another location, please state the address:

___________________________________________________

___________________________________________________

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Equipment received:

Computer:
Make: Dell Model: Latitude: C610 Serial #:_________________________

Property ID: MCCC_______________ Cable Key #:_____________________

Accessories:
AC Power Adapter, AC Power Adapter Cord, Removal CD-RW Drive, Removal Floppy Disk Drive,
Carrying Case with Shoulder Strap, External Floppy Disk Drive Cable, Phone Cable, Docking Station,
Docking Station Monitor Stand and Composite TV-Out Adapter Cable.

******************************************************************************************

On this _______day of ____________200__, I hereby acknowledge receipt of the computer

and accessories described above, and I have read, understood and agree to abide by the terms
of the MCCC “Employee Laptop Computer Policy.”

___________________________ _____________________________
Signature of Laptop Recipient Signature of Technology Services