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StaffLaptopIssuePolicy

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19 views3 pages

StaffLaptopIssuePolicy

sxas

Uploaded by

Justin mwebi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Staff Laptop Issue Policy

1 Ownership & use

The laptop issued to you is the property of Northern Regional College and must be returned at the end
of your employment or at the request of the IT Department; laptops must be returned to the IT
department and must not be passed on to another member of staff.

When returning the laptop you will be required to sign a Staff Laptop Return Form, and the laptop
and associated peripherals will be inspected to ensure they are in working order. Failure to return
NRC equipment will be viewed as ‘misconduct’ and the laptop owner will be subject to normal
College Disciplinary proceedings.

Personal use of the laptop is permitted, but you must agree to the restrictions contained in
Acceptable Use Policy (Policy Link). The Staff Laptop Issue Policy must be read in conjunction with
the Acceptable Use Policy and the SLT Laptop Agreement Form.

Your laptop has been set up with new security features, these features must NOT be changed in any
way; unauthorised changes to security settings could compromise the integrity of College network
systems. Any disruption caused by such changes will be viewed as misconduct and the laptop
owner will be subject to normal College Disciplinary proceedings.

2 Security/Insurance

You will ensure that you will take good care of the laptop and take all reasonable precautions to
ensure that it is not damaged, lost or stolen. Your laptop has been added to the College Asset
inventory. You must ensure that you comply with the following:

Laptop within College – your laptop must never be left unattended, while it is within the College,
unless it is securely locked away. You must not leave your laptop unattended in any College
classroom.

Laptop within your home – your laptop must never be left on in public view within your home. We
would recommend adding the laptop to your home insurance policy.

Laptop within your car – when transported by car, your laptop should be stored in the boot or some
other area where it will not be visible to attract attention.

Traveling by air, bus or train – your laptop should never be checked in as baggage and should
always be kept as carry-on luggage.

Hotel stays – your laptop should not be left unsecured in the room. If you cannot take the laptop with
you when leaving the room/hotel, it should be secured in the hotel safe.

If your laptop is lost or stolen, you must inform IT Support, you can do this by emailing
support@nrc.ac.uk.

If your laptop is lost or stolen outside of the College it is your responsibility to report this
matter to the Police, you must obtain a crime number and report this to IT Support. Any Police
paperwork should also be shown to IT Support for the Asset Inventory and Insurance purposes.

(A copy of this agreement will be given to the staff member when agreed and signed)
2.1 New Security features for using your laptop

Hard Drive encryption – this password will be set by IT Support and will be given to you on
the day of issue.
Do NOT disclose this password to anyone.

Local Administrator rights will not be granted on any college device unless these rights are a
specific requirement of your role and with the written permission of the CIO after a justification
submission.

3 Backup

You are responsible for backing up ALL data stored on the laptop – this includes both College data
and any personal data you store on the device. The College does NOT accept responsibility for the
loss of data in the event of the laptop malfunctioning. You should ensure that you carry out a backup
of ALL data regularly. In the event of any operating system failure, virus infection, spyware infection,
hardware error or any other laptop malfunction you are responsible for data backup. In the event of a
malfunction occurring you will be asked to sign a form stating that you have backed up your data. IT
Support will then wipe the laptop with a clean standard image. We recommend you store all your data
on your Office 365 OneDrive and NOT on the laptop to reduce the risk of data loss.

4 Software / Licencing

Only software that has been licensed by the College may be loaded onto the laptop. The laptop has
been built with the College standard Windows 10 image. Any additional software will be installed by
the IT Support team on request at your local IT Support Office or a request can be made when signing
this form.

List of main software pre-installed:*

Windows 10 Adobe AIR Adobe Flash Player Adobe Shockwave Player


Adobe Acrobat DC Adobe Creative Cloud Adobe In Copy CC 2017 Adobe Media Encoder CC
2017
Adobe Dreamweaver CC Adobe Animate CC 2017 Adobe InDesign CC 2017 Adobe Illustrator CC 2017
2017
Adobe Muse CC 2017 Adobe Photoshop CC Adobe Flash Professional CC Adobe Fireworks CS6
2017 2015
Adobe Flash Builder 4.7 Adobe Light Room Adobe Refresh Manager Adobe Extension Manager
CC
Adobe Extend Script Audacity LAME v3.99.3 (for Windows) Internet Explorer
Toolkit CC
Google Chrome Mozilla Firefox Microsoft Office Professional Microsoft Project
Plus 2013 Professional 2013
Microsoft Visio Microsoft Skype for Microsoft Visual C++ 2005 Microsoft Visual C++ 2010
Professional 2013 Business
Microsoft Visual C++ 2015 Office Mix VLC media player K-Lite Codec Pack
Citrix Receiver Java 8 Net Support Manager Dolphin Easy Bookshelf
Say So Serial Desktop Authority
Computer Agent
* (A more detailed list of all installed programs including versions can be made available upon request)

(A copy of this agreement will be given to the staff member when agreed and signed)
5 Laptop Details (IT will complete first section)

Laptop Computer Description...................................................................................................................


Laptop Computer Serial Number...............................................................................................................
Laptop Computer Asset Number...............................................................................................................

Wireless Mouse YES ꙱ NO ꙱


Backpack YES ꙱ NO ꙱
Port Replicator option YES ꙱ NO ꙱
Keyboard & mouse option YES ꙱ NO ꙱

I hereby acknowledge receipt of the Laptop as described above, I have read and agree to the
Northern Regional College Staff Laptop Issue Policy document (this document), the College
Acceptable Use Policy and SLT Laptop Agreement Form.

Staff member name (PRINT NAME).........................................................................................................


Staff member’s signature..........................................................................................................................
Date received............................................................................................................................................

FOR IT USE ONY:

Issued by (PRINT NAME).........................................................................................................................


Signature...................................................................................................................................................
Date issued...............................................................................................................................................

Additional Software YES ꙱ NO ꙱

(If yes, create a call in the Service desk to record the software requested).

Service Desk call reference number.........................................................................................................

(A copy of this agreement will be given to the staff member when agreed and signed)

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