International Computer Driving Licence

(ICDL)
Microsoft PowerPoint
Module 6

Training Department
training@udsm.ac.tz

1
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 Course Objectives
 Getting Started and appreciating PowerPoint
 Understand the main features of Microsoft
PowerPoint (Screen)
 Creating and Saving Presentations
 Adding Contents
 Working with Text
 Color Schemes
 Graphics
 Slide Effects
 Master Slides
 Saving and Printing
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 msomibora.com

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 Use of Microsoft PowerPoint
 This is the powerful presentation
program
 It is a presentation software from
Microsoft.
 Used to display "slides" during face-to-
face meetings and presentations
 It is also used on the web and with
distance education technologies and
might be integrated with live or pre-
recorded audio and video.

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 Getting Started with Ms PowerPoint
There are several ways which you can use to Start
Microsoft PowerPoint
1st Option
 Click Start Button
 Highlight All Programs
 Highlight Microsoft Office
 Click Microsoft Office
PowerPoint 2003

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 Getting Started with Ms PowerPoint
2nd Option

If there is a shortcut to Microsoft

PowerPoint on the Desktop

Double Click this Icon

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 Getting Started with Ms PowerPoint
3rd Option

 Click Start Button

 Click Run Command,Run box will open

powerpnt

Type
“powerpnt.exe”

 Click OK Button or press enter key

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 Getting Started
 The following dialog box
will appear
 Open Power Point and
you will be prompted
by a dialog box with
four choices.
 Each of these options
are explained on this
Lesson. If Power Point
is already open or this
box does not appear,
 Select File menu
 Click New from the
menu

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 Design Template
 Power Point provides
many templates with
different backgrounds
and text formatting to
begin your
presentation.
 Preview each design by
highlighting the template
name on the list.
 Press OK after you have
chosen the design.

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 AutoContent Wizard
 The AutoContent
Wizard provides
templates and ideas
for a variety of
presentation types.
 Page through the
wizard by clicking
the Next button on
the bottom of each
page after making
necessary choices.

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 Blank Presentation
 Select Blank Presentation to build the
presentation from scratch with no
preset graphics or formatting.

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 Open an Existing Presentation
 Select this option to
open a Power Point
presentation that
already exists.
 Select the folder the
file is located in from
the Look in: drop-
down menu and
highlight the file on
the list.
 Click Open to open
the presentation.

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 Auto Layout
 After selecting the
presentation type, you
will be prompted to
choose the layout of
the new slide. These
layouts include bulleted
lists, graphs, and/or
images.
 Click on each thumbnail
image and a description
will be printed in the
message box.
 Highlight the layout you
want and click OK.

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 Views
 Power Point gives you four screen
layouts for constructing your
presentation in addition to the Slide
Show.
 You can select the page view by
clicking the buttons just above the
formatting toolbar at the bottom of the
page.

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 Views Cont…

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 Views cont…
Normal View Slide View

Normal View Slide View

This screen is split into three The slide view displays each slide
sections showing the presentation on the screen and is helpful for
outline on the left, the slide in the adding images, formatting text,
main window, and notes at the and adding background styles.
bottom.
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 Views cont…
Outline View Slide Sorter View

Outline View Slide Sorter View

The presentation outline is A small image of each slide is
displayed on the majority of the displayed in Slide Sorter view.
screen with small windows for the Slides can easily be ordered and
slide and notes. This view is sorted from this screen.
recommended for editing text.

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 Creating a New Presentation
 Choose the File menu
 Click New
 In the General Tab
 Click Blank Presentation
OR
 Click AutoContent Wizard
 Click Ok
OR
 Click the New Icon on the Standard toolbar

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 Creating a New Presentation
The dialog box shown below will appear
Select Blank Presentation
Click Ok

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 Creating a New Presentation
 The dialog box will appear as shown below
giving you an option for choose the desired
Slide Layout
 Select the Title slide
 Click Ok

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 Creating a New Presentation
 The lower left corner of the screen indicates
Slide 1 of 1
 Your screen looks like the one below

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 Saving a Presentation
 Click-on File Menu
 Click-on Save as
 In the upper left corner of the window that appears you
will see a Save in
 Click-on the small triangle on the right and it will show
you the various disk drives available on which you can
save
 Point to the one you want and click-on it
 If you choose the 3½ Floppy (A:) or removable disk
make sure you have a formatted disk in drive A or a
flash in the USB Port. If you choose the C: choose the
folder in which you want to save by double clicking on
the folder
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msomibora.com PowerPoint 25
 Inserting a new slide
 Inserting a new slide into the
presentation:
 In the Outline window,
 Select the slide you want the new slide to
appear after by clicking the slide's
number.
 Select Insert menu

 Click New Slide from the menu

OR
 Click the new slide button on the standard
toolbar.

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 Inserting a new slide
 An AutoLayout dialog box will appear as
shown below
 Choose the desired layout from the
window
 Press OK.

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 Applying a Design Template
 To add a design template or changing
the existing one
 Select Format menu
 Click Apply Design Template
 Select the template
 Click Apply.

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 Changing Slide Layouts
 To change the layout template of the
slide
 Select Format
 Select Slide Layout
 Select one of the layout thumbnail images
( as show on the next slide )
 Click Apply.

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 Changing Slide Layouts

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 Reordering Slides
 To reorder a slide in Slide Sorter
View
 Simply click on the slide you wish to move
and drag it to the new location.
 In Normal or Outline View
 Click the slide icon beside the number of
the slide you want to move and drag the
icon to a new location.

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 Hide Slides
 If you do not want a slide to appear
during the slide show, but do not want
to delete the slide as it may be used
later, the slide can be hidden by
selecting
 Slide Show menu
 Click Hide Slide from the menu
 To add the slide back to the slide show
 Select Slide Show menu
 Click Hide Slide again.
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 Create a Custom Slide Show
 The Custom Slide Show feature allows
you to select the slides you want to
display in the slide show if not all the
slides should be used.

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 Create a Custom Slide Show
 Select Slide Show menu
 Click Custom Slide Show from the menu

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 Create a Custom Slide Show
 Click the New... button in the
Custom Shows window.

 In the Define Custom Show

window, type a name for the slide in
the Slide show name field.

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 Create a Custom Slide Show

1.

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 Create a Custom Slide Show
 Add slides to the custom show by highlighting
them in the Slides in presentation window and
clicking the Add >> button.
 Those slides will then appear in the Slides in
custom show window.
 To remove slides from the custom show, highlight
their names in the Slides in custom show
window and click the Remove button.

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 Create a Custom Slide Show
 To reorder slides in the custom show,
highlight the slide that should be
moved and click the up and down
arrows to change its order in the show.
 Click OK when finished.
 Click the Show button on the Custom
Shows window to preview the custom
slide show and click Close to exit.

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 Edit a Custom Slide Show

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 Create a Custom Slide Show
 Select Slide Show|Custom Slide Show
from the menu bar.
 Edit the show by highlighting the name in
the Custom shows box and clicking the
Edit... button.
 To delete a show, highlight the name and
click Remove.
 Create a copy of a show by clicking the
Copy button. The copy can then be
renamed by clicking the Edit... button.
 Click the Show button to preview the
custom slide show and click Close to exit.

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 Exercise 1
 When you Open a Power Point program for
the first time you will be prompted by a
dialog box with four choices. Create a
presentation showing all these choices and
the details for each choice as shown below
 Slide 1 Title slide (Design Template)
 Power Point provides many templates with
different backgrounds and text formatting to
begin your presentation.
 Slide 2 Title slide (Autocontent Wizard)
 The AutoContent Wizard provides templates and
ideas for a variety of presentation types.

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 Exercise 1 Cont…
 Page through the wizard by clicking the Next
button on the bottom of each page after making
necessary choices. Save the Presentation under the
filename “First Presentation”
 Slide 3 Title slide (Blank presentation)
 Blank Presentation builds the presentation from
scratch with no preset graphics or formatting.
 Slide 4 Title slide (Open and existing
presentation)
 Select this option to open a Power Point
presentation that already exists
 Save this presentation under the filename
“My First Presentation” on the Desk top

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 Bulleted Lists on Design Templates

 Bulleted lists allow you to clearly display the

main points of your presentation on slides.
 The text boxes on design templates already
include bulleted lists.
 Click the place holder on the slide to begin adding
text
 Press the ENTER key to return to the next line
and add a new bulleted item.
 To go to the next line without adding another
bullet, hold down the SHIFT key while pressing
ENTER.

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 Bulleted List from a Text Box
 If you are not creating a bulleted list from
an existing placeholder on a design
template, or if you would like to add an
additional bulleted list, follow these steps
to create a new list:
 In slide view, create a text box by selecting
Insert menu
 Click Text Box from the menu
 "Draw" the text box on the slide by holding
down the left mouse button while you move the
mouse until the box is the size you want it.
 Choose Format menu
 Click Bullets and Numbering from the menu

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 Bulleted Lists

1.

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 Bulleted Lists on Design Templates

1.

Click OK on the Bullets and Numbering window and use the

same methods described in the "Bulleted Lists on Design
Templates" to enter text into the bulleted list.

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 Bulleted Lists from an outline

 In Normal or Outline view, text can

easily be entered in the outline window
and new slides are automatically
added. Follow the steps below to
become familiar with adding slide
content in outline view:
 Next to the Slide 1 icon, type the title of the
slide. The text you type beside the slide icons will
be the large-type titles on each slide.

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 Bulleted Lists from an outline

 Press ENTER to type the next line. This will

automatically create a new slide.
 To create a bulleted list for the first slide,
press the TAB key or click the demote
button on the More Buttons menu
accessible by clicking the "triple arrow"
button at the end of the formatting toolbar
- OR -

 Press ALT+SHIFT+Right Arrow to demote the

selection to a bulleted list item.

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 Bulleted Lists from an outline

 Continue entering text for the bulleted list,

pressing ENTER at the end of each line to
create a new bullet.
 Create a multilevel list by executing the
demote action again to create a bulleted
sub-list. Press the promote button on the
More Buttons menu or press
ALT+SHIFT+Left Arrow to return to the
original list.
 Create a new slide by executing the
promote action until a new slide icon
appears.

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 Bulleted Lists from an outline

 Continue creating new slides and bulleted

lists by using the demote and promote
actions until the presentation is completed.
 Use the formatting instructions below to
format the lists.

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 Numbered List
 Follow these steps to create a
numbered list:
 Create a text box.
 With the text box selected, choose
Format menu
 Click Bullets and Numbering from the
menu
 Click the Numbered tab at the top of the
Bullets and Numbering window.

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 Numbered List
 Change the size of the
1.
numbers by changing
the percentage in
relation to the text.
 Choose a color for the
numbers from the
Color menu. Click More
Colors for a larger
selection.
 Change the Start at
value if the numbers
should not begin with 1.
 Select one of the the
seven list types shown
and click OK.

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 Resizing a Text Box
 Select a text box
by clicking on it
with the mouse.
 A border with nine
handles will appear
around the text box.
 The four handles on
the corners will
resize the length and
the width of the box
at once while the
handles on the sides
will resize only in one
direction.

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 Resizing a Text Box
 Click one of the handles and drag it with
the mouse.
 Release the mouse button when it is the
size you want it to be.
 Move the text box by clicking and
dragging the thick, dotted border with the
mouse.

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 Changing the Colors /Borders

 Changing the colors

borders, and
backgrounds of a
text box from the
Format
AutoShape dialog
box.(See the steps
on the next slides)

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 Changing the Colors /Borders
 Activate the textbox
by clicking on it
 select Format Menu
 Click Colors and
Lines
 Under the Colors and
Lines tab, select a Fill
color that will fill the
background of the text
box. Check the
Semitransparent box
if you want the slide
background to show
through the color.

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 Changing the Colors /Borders
 Select a Line color
that will surround
the box as well as a
Style or Weight for
the thickness of the
line and a Dashed
property if the line
should not be solid.
 Click the Text Box
tab.

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 Changing the Text anchor point
 Change the Text
anchor point to
reposition the text
within the text box.
 Click Text Box tab
 Set Internal
margins to the
distance the text
should be from the
text box edges.
 Click OK to add the
changes to the text
box.

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 Deleting a Text Box
 To delete a text box from a template,
simply click the border of the text box
and press the DELETE key on the
keyboard.

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 Adding Notes
 From Normal View,
notes can be added to
the slide.
 These notes will not be
seen on your
presentation, but they
can be printed out on
paper along with the
slide.
 The notes refer to by
selecting Print What:
Notes Pages on the
Print menu.

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 Exercise 2
 Your task is to make a presentation for the
launch of a new album for a Music Band.
 Start the presentation application ready to
create a new presentation.
 Slide 1 is the Title slide. Select an appropriate
layout for this slide.
 Type the following text on the title slide:
 The Band
 The New Album

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 Exercise 2 Cont…
 Change the color of the text to Red.
 Find an appropriate template
(background) which you think fits the
subject. Use it for all slides.
 Add your name and the date as a
footer and ensure it appears on all
slides
 Slide 2, enter the words 'The New
Album‘ as a Title Slide in this slide.

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 Exercise 2 Cont…
 On this slide, type the following text in
bulleted format:
 Release date 3 July

 New promo video

 Press and radio advertising campaign

 Television appearances

 Top of the Tops

 The Lottery Show

Note: Use the same bullet style

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 Exercise 2 Cont…
 In slide 2, insert a clipart picture appropriate
to the subject.
 Arrange the text and picture so they appear
side by side on the slide.
 Change the font of the bulleted text to Arial.
 Insert slide 3 and select an appropriate
layout.
 Type the following title for this Slide: “Album
Sales”
 Create a graph (bar chart) based on the
following information in the next slide:

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 Exercise 2 Cont…
Year Arusha Morogoro Kagera
1997 300,000 350,000 400,000
1998 800,000 750,000 600,000
1999 1,200,000 1,000,000 980,000
2000 1,300,000 1,290,000 1,400,000

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 Exercise 2 Cont…
 Insert the Chart options by writing the
appropriate Chart Title, Category (X axis),
Value on (Y axis)
 Format the Chart by putting the nice
background
 Save the Presentation As “Music Band” in
the UCC Folder which will be created on the
Desktop.

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 Adding Text
 If the slide layout
includes text boxes,
simply click on the text
box to add text.
 To add a text box to the
slide
 Select Insert menu
 Click Text Box
 Draw the text box with
the mouse.
 Set text editing options
by selecting
 Tools menu
 Click Options
 Click the Edit tab.

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 Formatting Text
 Select the text that will be formatted by
highlighting the text either on the outline or
on the slide.
 Choose the Format menu
 Click Font

OR
 Right-click on the highlighted selection

 Select Font from the popup shortcut menu

 From the Font dialog box

 Select a font face, size, style, effect, and color.
Click the Preview button to see how the changes
will appear on the slide before making a decision.

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 Replace Fonts
 Design templates have a
preset font that you may
want to change or you may
want to change the font
used on for the entire
presentation for a number of
reasons. This can be
accomplished quickly using
the Replace Fonts feature.
 Select Format menu

 Click Replace Font

 Choose the font you want

to Replace from the
replace box
 Choose the replacement
font in the With box
 Click the Replace
button.
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 Line Spacing
 Change the amount of space
between lines in a text box by
selecting
 Format menu
 Click Line Spacing
 Line spacing
 Select the amount of
vertical space between
lines. A value of "1" is equal
to single spacing and "2" is
double spacing.

 Before paragraph and After

paragraph
 This value will determine
the amount of vertical space
before and after each
paragraph in a text box.

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 Changing Case
 Change the case of the
characters in a
paragraph by selecting
 Format menu
 Click Change Case from
the menu without having
to retype the text.
 Sentence case -
Capitalizes the first
letter of the first word
in each sentence.

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 Changing Case Cont..
 Lowercase and Uppercase - Changes
the case of all the letters.
 Title case - Capitalizes the first letter
of every word and reduces the rest to
lowercase.
 Toggle case - The opposite of Title
case, it makes the first letter of every
word lowercase and capitalizes the
remaining letters.

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 Spell Check
 Correct the spelling in
the presentation by
selecting
 Tools menu
 Click Spelling from the
menu
 OR

 Press the F7 key on the

keyboard.
 The spell checker will
prompt you to make
corrections of the first
word that is spelled
wrong.

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 Spell Check
 If the word is spelled correctly, click Ignore or
Ignore All if the same word appears several
times during the presentation.
 If this word will appear in many presentations
(such as your name), click Add to add the word
to the dictionary and you won't be prompted by
a misspelling again.
 If the word is spelled wrong, highlight one of
the the Suggestions or type your own revision
in the Change to box.
 Click Change to correct this occurrence of the
word or Change All to correct all occurrences
of the word in the presentation.

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 Spell Check Cont..
 Click Close to abort
the spelling check
early.
 When the spell
checker has read
through the entire
presentation, you
will be prompted by
a window telling
you that the
spelling check is
complete.
 Click OK.

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 Spelling Options
 Select Tools menu
 Click Options
 Click the Spelling
and Style tab.
 Check spelling as
you type
 If this box is checked,
Power Point will check
the spelling of every
word as you type.
Misspelled words will be
underlined with wavy
red lines.

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 Spelling Options Cont..
 Hide spelling errors
in this document
 Check this box to
remove the wavy red
lines from words that
are spelled wrong.
 Always suggest
corrections
 If this box is checked,
suggestions for
misspelled words will
appear when you
activate the spell
checker.

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 Spelling Options cont..
 Ignore words in
UPPERCASE - Power
Point recommends
that you don't type
slide titles in all
uppercase letters so it
will treat words like
this and other all-
uppercase acronyms
as misspelled. Check
this box to ignore this
suggestion and
acronyms that are
typically typed in all
caps.

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 Spelling Options cont..
 Ignore words
with numbers -
Check to ignore
words that are
combinations of
letters and
numbers.

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 Color Schemes
 The colors of pre-designed slide
templates can be changed and a color
scheme can be added to blank
presentations.
 This Section explains how to add color
schemes and background images to
slides.

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 Color Schemes Cont..
 Select Format
menu
 Click Slide Color
Scheme from the
menu
 Click one of the preset
color scheme thumbnail
images in the Color
schemes box.
 Click the Preview
button to see how the
scheme will appear on
the slide.

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 Color Schemes Cont..
 To make changes to
the color scheme
 Click the Custom
tab on the dialog
box.

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 Color Schemes Cont..
 Change the colors of
the slide elements by
selecting the color
swatch beside the
name of the element
and clicking the
Custom tab
 Click Change color
button.
 Highlight one of the
colors from the Text
and Line Color window
 OR select the Custom
tab to view more color
choices
 Click OK when finished.

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 Color Schemes Cont..
 When you have
finished all color
formatting, click
Apply to All to
apply the color
scheme to all the
slides in the
presentation or
Apply to add the
scheme only to the
current slide.

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 Background
 To add background
colors and patterns
to a slide:
 Select Format menu
 Click Background
from the menu

 Select a color from

the drop-down
menu below the
Background fill
preview or choose
More Colors... for
a larger selection.

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 Background Cont..
 Select Fill Effects
from the drop-
down menu to add
gradients, texture,
patterns, or a
picture to the
background.

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 Background Cont..
 Gradient tab
 Select One color if the
color chosen will fade
into the background and
select the color from the
Color 1 drop-down
menu.
 Choose Two colors if
the gradient will use
two colors and select
those colors from the
Color 1 and Color 2
drop-down menus.

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 Background Cont..
 Preset provides a
selection of color
combinations. Select
one from the Preset
colors drop-down
menu.
 Select the type of
gradient from Shading
styles.
 Click one of the four
Variants of the styles
chosen.

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 Background Cont..
 Texture tab
 From the Texture
window, select a
repeating
background by
scrolling through
the thumbnail
images or click
Other Texture... to
select an image
from a file.

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 Background Cont..
 Pattern tab
 Select a two-tone
pattern by clicking
one of the pattern
swatches and
selecting the
Foreground and
Background
colors.

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 Background Cont..
 Picture tab
 Click the Select
Picture button to
choose a picture from a
file. After the picture is
selected, a preview and
description will be
shown in this window.
 Click OK to apply the
changes made from the
Fill Effects windows.
 Click Apply to All to
add the changes to
every slide or Apply to
make changes only to
the current slide.

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msomibora.com PowerPoint 95
 Graphics
 The Drawing Toolbar provides many
commands for creating and editing
graphics. The toolbar is located at the
bottom of the Power Point screen or it
can be activated by selecting
View|Toolbars|Drawing from the
menu bar.

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 Graphics
 Grouping - Images can be grouped
together so they become one image
and can be moved together or the
same formatting changes can be
applied to both at once.
 Select all the images that will be
grouped by holding down the SHIFT
key and clicking once on each image.
Then select Group from the Draw
menu.
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 Graphics
 The images can be ungrouped by
selecting Ungroup from the same
menu. The rectangles in the image to
the left are separate images with their
own sets of handles and they are
grouped together in the image to the
•

right:

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 Graphics
 Order
 The order of overlapping images can
be changed using this feature. In the
example of two rectangles below, the
green rectangle is selected and the
Send Backward command was used
to move the image below the blue
rectangle. Send Backward and Bring
Forward will move elements by one
layer.

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 Graphics
 Send to Back and Bring to Front move the
elements to the back or top of a series of
several overlapping graphics.

 Nudge - Use the nudge actions to move an

object slightly in one direction.
 Align or Distribute - Select a group of
objects and choose one of the the
commands from the Align or Distribute
menu to change the position of the objects
in relation to one another.
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 Graphics
 Rotate or Flip - Rotate an object 90
degrees or flip the object over its x- or y-
axis.
 Select objects - Deactivate all drawing
functions.
 Free rotate - This button will place green
handles on certain objects so they can be
•

arbitrarily rotated. Click and drag the

handles to rotate the objects.

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 Graphics
 AutoShapes menu - Click the small down
arrow to the right of the "AutoShapes" text
to select a shape. [more...]
 Line and Arrow - Click and drag the mouse
on the slide to add lines. Hold down the
SHIFT key to draw a straight line. Use the
end points of the completed line to stretch
and reposition the line.
 Rectangle and Oval - Click and drag the
mouse on the slide to add rectangles and
ovals. Hold down the SHIFT key to add
squares and circles.

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 Graphics
 Text box - Click to draw a text box on the
slide.
 Word art - Click to add WordArt. [More]
 Picture - Click to add a clip art image to the
slide.
 Fill color - Choose a fill color for rectangles,
ovals, and clip art.
 Line color - Select a border color for shapes
and pictures.
 Font color - Highlight text on the slide and
click the small down arrow next to the Font
color icon to select a color.
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 Graphics
 Line style - Highlight a line or arrow that
has been drawn and click this button to
select a thickness or style for the line.
 Dash style - Highlight a line or arrow and
select a dash style.
 Arrow style - Change the arrow head style
for an existing arrow or change a line to an
arrow.
 Shadow - Select a text box to add shadow
to text or choose any other object on the
slide to add a drop shadow.
 3D - Add a three-dimensional effect to text
and other objects.
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 Graphics (Adding Clip Art)
 To add a clip art image to a slide,
follow these steps:
 Choose Insert menu
 Select Picture

 Click Clip Art from the menu

OR
 Click the Picture button on the Drawing

toolbar..

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 Graphics (Adding Clip Art)
 To find an image
 Click in the Search
for clips and enter
keywords
describing the
image you want to
find.
- OR -
Click one of the
category icons.

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 Graphics (Adding Clip Art)
 Click once on the
image you want to
add to the slide and
a selection bar will
appear.
 Click once on the
image you want to
add to the slide and
1.
the following popup
menu will appear:

 Insert Clip to add

the image to the
slide.

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 Graphics (Adding Clip Art)
 Preview Clip to
view the image full-
size before adding it
to the slide.
 Drag the bottom,
right corner of the
preview window to
resize the image and
click the "x" close
button to end the
preview.

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 Graphics (Adding Clip Art)
 Add Clip to Favorites
will add the selected
image to your favorites
directory that can be
chosen from the Insert
ClipArt dialog box.
 Find Similar Clips will
retrieve images similar
to the one you have
chosen.
 Click the Close button
in the top, right corner
of the Insert Clip
window to stop adding
clip art to the slide.
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 Graphics (Add an Image from a File)

 To add a photo or
graphic from a file:
 Select Insert menu
 Select Picture
 Click From File from the
menu
 Click the down arrow
button on the right side
of the Look in: window
to find the image on your
computer.
 Highlight the file name
from the list and click the
Insert button.

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 Graphics (Editing)
 Activate the image you wish to edit by
clicking on it once with the mouse.
 Several handles will appear around the
graphic.
 Click and drag these handles to resize the
image.
 The handles on the corners will resize
proportionally while the handles on the
straight lines will stretch the image.
 More picture effects can be changed using
the Picture toolbar.

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 Graphics (Auto Shapes)
 The AutoShapes toolbar allows you to
draw a number of geometrical shapes,
arrows, flow chart elements, stars, and
other graphics on a slide.
 Activate the AutoShapes toolbar by
selecting
 Insert menu
 Click Picture
 Click AutoShapes
 or View|Toolbars|AutoShapes from the
menu
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 Graphics (Auto Shapes)
 Click the buttons on the toolbar to view the
options for drawing each shape.

 Lines - After clicking the Lines button on the

AutoShapes toolbar, draw a straight line,
arrow, or double-ended arrow from the
first row of options by clicking the respective
button.

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 Graphics (Auto Shapes)
 To draw a curved line or freeform
shape, select curved lines from the
menu (first and second buttons of
second row), click in the slide where
the line should appear, and click the
mouse every time a curve should
begin.
 End creating the graphic by clicking on
the starting end or pressing the ESC
key.
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 Graphics (Auto Shapes)
 To scribble, click the last button in the
second row, click the mouse in the
slide and hold down the left button
while you draw the design.
 Let go of the mouse button to stop
drawing.

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 Graphics (Auto Shapes)
 Connectors - Draw these lines to
connect flow chart elements.

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 Graphics (Auto Shapes)
 Basic Shapes - Click the Basic Shapes
button on the AutoShapes toolbar to select
from many two- and three-dimensional
shapes, icons, braces, and brackets. Use
the drag-and-drop method to draw the
shape in the slide.
 When the shape has been made, it can be
•

resized using the open box handles and

other adjustments specific to each shape can
be modified using the yellow diamond
handles.

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 Graphics (Auto Shapes)
 Block Arrows - Select Block Arrows to
choose from many types of two- and
three-dimensional arrows.
 Drag-and-drop the arrow in the slide
and use the open box and yellow
diamond handles to adjust the
arrowheads.

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 Graphics (Auto Shapes)
 Each AutoShape can
also be rotated by first
clicking the Free
Rotate button on the
drawing toolbar .
 Click and drag the
green handles around
the image to rotate it.
 The tree image below
was created from an
arrow rotated 90
degrees.

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 Graphics (Auto Shapes)
 Flow Chart –
 Choose from the flow chart menu to add flow chart
elements to the slide and use the line menu to draw
connections between the elements.
Stars and Banners –
 Click the button to select stars, bursts, banners,
and scrolls.
 Call Outs –
 Select from the speech and thought bubbles, and
line call outs.
 Enter the call out text in the text box that is made.
 More AutoShapes –
 Click the More button to choose from a list of clip art
categories.
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 Graphics (Auto Shapes)
 Each of the submenus on the
AutoShapes toolbar can become a
separate toolbar.
 Just click and drag the blue bar across
the top of the submenus off the toolbar
and it will become a separate floating
toolbar.

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 Graphics (WordArt)
 Add headlines in striking colors and
shapes to your presentation using
Word Art.
 Select Insert menu
 Select Picture Click WordArt from
the menu bar
 OR click the Word Art button on the
Drawing toolbar.

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 Graphics (WordArt)
 Choose a Word Art
style from the listing
and click OK.

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 Graphics (WordArt)
 Enter the text in the
Your Text Here box
and choose the font,
size, and style for the
text. Click OK.

 Use the white box

handles around the
word art to resize it on
the slide.
 Drag the yellow
diamond handle to
change the shape of
the text. To revert back
to no shape, double-
click the diamond.
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 Action Buttons
 Use the action button toolbar to add
functioning buttons to slides in a
presentation.
 Select Slide Show menu
 Select Action Buttons from the menu
 Click the bar across the top of the button
menu and drag it off the menu so it
becomes a floating toolbar.
(As shown on the next slide)

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 Action Buttons
 Click one of the
button faces and
draw the button
on the slide using
the mouse. The
Action Settings
1.

menu will then

appear. (As shown
on the next slide)

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 Action Buttons
 Set the actions under
either the Mouse
Click or Mouse Over
tabs.
 Actions specified for
Mouse Click will
execute when the
button is clicked on
the slide
 while actions for
Mouse Over will
occur when the mouse
pointer hovers over
the button.

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 Action Buttons
 Select an action for the button by
choosing a Hyperlink to destination.

 If you want a sound to be played

when the button is clicked, check the
Play sound box and choose a sound
from the drop-down menu.

 Click OK when finished.

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 Action Buttons
 The button on the
slide can be resized
using the white box
handles and the
depth of the button
can be changed by
1.

dragging the yellow

diamond.

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 Slide Animation
 Several animations for
slide objects are
available through the
drop-down menus on
the menu bar.
 First, select the text box
or graphic that will be
animated.
 Select Slide Show
 Select Preset
Animation
 Choose from one of the
options. To select a
different animation or
turn the animation off

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 Slide Animation
 Select the
appropriate choice
from the same
menu. For more
options, follow the
procedure below:

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 Slide Animation
 Select Slide Show menu
 Click Custom Animation from the
menu
 Select the object on the slide that will be
animated from the Check to animate
slide objects list.
 Under the Effects tab
 select the animation type (or select "No
Effect" to turn an animation off) and
direction from the drop-down menus and
select a sound if you wish.

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 Slide Animation
 Select an After animation effect if the text
should change colors after the animation
executes.
 Color palette –
 Select one of the color swatches or click More
Colors for a larger selection. The text will
change to the selected color when the mouse is
clicked during the slide show.
 Don't Dim –
 This option erases all After Animation effects.
 Hide After Animation –
 Text will be immediately erased after the
animation is completed.

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 Slide Animation
 Hide on Next Mouse click
 The text will be erased when the mouse is
clicked.
 Choose the style of displaying the text under
the Introduce text section. The drop-down
menu provides options for displaying the
characters for each bulleted item.
 Select "All at once" for the text to appear
immediately, "by Word" for the text to appear
one word at a time, or "by Letter" for a
typewriter effect that displays one letter at a
time.

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 Slide Animation
 Click the Order & Timing tab to alter the
order that the objects appear on the slide.
 Highlight the object in the Animation order
box
 Click the Move arrows to move the object's
position within the animation sequence.
 Under Start animation
 choose "On mouse click" to activate the
animation by clicking the mouse or
"Automatically" for the animation to execute
after a set number of seconds.

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 Slide Animation
 Click the Preview
button at any time
to preview the
animation on the
slide and click OK
when finished.

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 Animation Preview
 Select Slide Show
menu
 Click Animation
Preview from the
menu to view the
Animation Preview
window.
 Click anywhere within
this window with the
mouse to preview the
animations that have
been set.
 To hide the window
 Click the x close button
in the top, right corner.

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 Slide Transitions
 Add transition
effects when
changing slides by
following these
steps:
 Select Slide Show
 Click Slide
Transition from
the menu

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 Slide Transitions
 From the Effect
section
 Choose a transition
from the drop-down
menu and notice the
preview after the
transition is selected.
 Select a speed for
the transition as
well.

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 Slide Transitions
 Under Advance,
check "On mouse
click" for the slide
transition to occur by
clicking the mouse
OR
 Using keystrokes or
check
"Automatically
after" and a number
of seconds if the
transition should
occur automatically.

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 Slide Transitions
 Select a Sound if
necessary and check
the Loop until next
sound if it should
keep repeating until
the next sound is
played.
 Click Apply to All if
the transition effects
should be added to
every slide
 OR Apply if the
effects should be
added only to the
current slide.
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 Slide Show Options
 Select Tools menu
 Select Options
 Click the View tab to
choose from several
more slide show
options.

 Popup menu on right

mouse click
 Check this box if you
want to be able to access
the shortcut menu during
a presentation.

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 Slide Transitions
 Show popup menu
button
 Check this box to
activate the menu button
that appears in the
bottom, left corner of the
screen
•
during a
presentation.

 End with black slide

 Insert a blank, black slide
to the end of the
presentation.

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msomibora.com PowerPoint 145
 Slide Master
 Change the style of all slides in the
presentation by changing the
properties on the Slide Master.
 Each Design Template has its own Slide
Master that can be altered.
 If you create slides from scratch, a
consistent style can be added to the
presentation by formatting the Slide
Master.

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 Slide Master
 Select View Menu
 Select Master
 Click Slide Master
from the menu

 Format the master

slide just as you would
format a regular slide
by formatting text,
formatting lists,
adding background
patterns and effects,
and setting footers.

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 Closing a Slide Master
 Click the Close button on the Master
toolbar to quit editing the master slide
and return to the presentation.

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 Headers and Footers
 Add the date and
time, slide numbers,
and other footer
text to the master
slide from the
Header and Footer
window.
 Select View menu
 Select Header and
Footer... from the
menu

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 Headers and Footers
 Check the Date
and time box to
add this feature to
the slide.
 Select Update
automatically to
always display the
current date and
time
 OR click Fixed and
enter a date that
will not change in
the text field
provided.

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 Headers and Footers
 Check the Slide
number box to add
this feature to the
slides.
 Click the Footer
box and add other
text to the footer
area of the slide.
 Check the Don't
show on title
slide box to hide
these features on
the title slide of the
presentation.

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 Headers and Footers
 Click the Notes
and Handouts tab
to make the same
changes to notes
and handouts
pages.
 Click Apply to All
to add the changes
to every slide or
Apply to add only
to the current slide.

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 Slide Numbers
 To add the slide numbers in a fixed
position on the slide, use the Header
and Footer window detailed above.
 The slide number can otherwise be
added anywhere on the slide by
placing the cursor or the text box
where the slide number should appear
 select Insert menu
 Click on Slide Number from the menu

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 Date and Time
 A date and/or time
can also be added
using the Header
and Footer window
or anywhere else on
the slide.
 Place the cursor
where the date and
time should appear
on the slide
 Select Insert menu
 Select Date and
Time from the menu

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 Date and Time
 Select a format from
the Available
formats box and
click Update
automatically if this
feature should
always be updated to
reflect the current
date and time.
 Click OK to finish.

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msomibora.com PowerPoint 156
 Save as Web Page
 Presentations can be saved by selecting
File|Save from the menu bar.
 However, if you want to post Power Point
presentations on the Internet, you may want
to save them as web pages so students and
other visitors to your web site can view the
presentation even if they do not have Power
Point installed on their computers.
 Select File menu
 Click Save As Web Page from the menu

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 Save as Web Page
 Choose your web page directory on the
network from the Look in: drop-down
menu and name the file in the File name:
box.
 Click Save to save the presentation in
web format.

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 Page Setup
 Select File menu
 Click Page Setup from
the menu to access
options for printing the
presentation slides.
 Select the format the
printed slides will be used
for from the Slides sized
for drop-down menu
 OR enter a specific print
size using the Width and
Height boxes.
 Select the page
orientation for the slides
and for other print
material from the
presentation in the
Orientation section.

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 Print
 Select File menu
 Click Print from the
menu to print the
presentation.
 Print range –
 Select All to print all the
slides in the presentation
 Current slide to print
only the current slide
 OR enter slide numbers
in the Slides field to
print only certain slides.
 Copies –
 Enter the number of
copies of each slide
specified in Print range
 Check the Collate box if
necessary.
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 Print
 Print What -
 Slides prints a full-page slide on each
page.
 Handouts prints as many slides as you
designate on each page.
 Notes Page prints one slide with that
slide's notes on each page
 Outline view prints the outline of the
presentation
 Click OK to print.

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 Last Exercise
 The following Exercise requires you to
complete various tasks for an Internet
company. You will be formatting the
presentation, adding charts and
images and preparing the slide show
for presentation. You will need to open
the Exercises folder before you start
the exercise. To start the Exercise click
this link


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 Thank you for listening

Training Department
training@udsm.ac.tz

163
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