UNIT v

Click the Start button.

Step 2 − Click All Programs option from the menu.

Step 3 − Search for Microsoft Office from the sub menu and click
it.
Step 4 − Search for Microsoft PowerPoint 2010 from the
submenu and click it.

This will launch the Microsoft PowerPoint 2010 application and you
will see the following presentation window.
 Saving Presentation in
Powerpoint 2010
Click on the File tab to launch the Backstage view and
select Save.

Step 2 − In the Save As dialog, type in the file name and click
"Save".
Step 3 − The default file format is .pptx. If you want to save the
file with a different name, choose one of the file types from the
"Save as type" dropdown list.

If you are working on an already saved file, the "Save" option in

the Backstage view will directly save the file in the existing format
with the existing name. If you want to change the format or
filename of an existing file, use the Save As option instead.
Basis of Presentations

File Tab
This tab opens the Backstage view which basically allows you to
manage the file and settings in PowerPoint. You can save
presentations, open existing ones and create new presentations
based on blank or predefined templates. The other file related
operations can also be executed from this view.
Ribbon

The ribbon contains three components −

 Tabs − They appear across the top of the Ribbon and contain
groups of related commands. Home, Insert, Page Layout are
examples of ribbon tabs.
 Groups − They organize related commands; each group name
appears below the group on the Ribbon. For example, a group
of commands related to fonts or a group of commands related
to alignment, etc.
 Commands − Commands appear within each group as
mentioned above.
Title Bar

This is the top section of the window. It shows the name of the file
followed by the name of the program which in this case is Microsoft
PowerPoint.

Slide Area

This is the area where the actual slide is created and edited. You can
add, edit and delete text, images, shapes and multimedia in this
section.

Help
The Help Icon can be used to get PowerPoint related help anytime
you need. Clicking on the "?" opens the PowerPoint Help window
where you have a list of common topics to browse from. You can
also search for specific topics from the search bar at the top.
Zoom Options

The zoom control lets you zoom in for a closer look at your text. The
zoom control consists of a slider that you can slide left or right to
zoom in or out, you can click on the - and + buttons to increase or
decrease the zoom factor. The maximum zoom supported by
PowerPoint is 400% and the 100% is indicated by the mark in the
middle.

Slide Views

The group of four buttons located to the left of the Zoom control,
near the bottom of the screen, lets you switch between PowerPoint
views.

 Normal Layout view − This displays page in normal view

with the slide on the right and a list of thumbnails to the left.
This view allows you to edit individual slides and also rearrange
them.
  Slide Sorter view − This displays all the slides as a matrix.
This view only allows you to rearrange the slides but not edit
the contents of each slide.
 Reading View − This view is like a slideshow with access to
the Windows task bar in case you need to switch windows.
However, like the slideshow you cannot edit anything in this
view.
Notes Section

This sections allows you to add notes for the presentation. These
notes will not be displayed on the screen during the presentation;
these are just quick reference for the presenter.

Quick Access Toolbar

The Quick Access Toolbar is located just under the ribbon. This
toolbar offers a convenient place to group the most commonly used
commands in PowerPoint. You can customize this toolbar to suit
your needs.

Slide Tab
This section is available only in the Normal view. It displays all the
slides in sequence. You can add, delete and reorder slides from
this
section.

Add New Slides in Powerpoint

2010
Right-click in the Navigation Pane under any existing slide and
click on the New Slide option.
Step 2 − The new slide is inserted. You can now change the layout
of this slide to suit your design requirements.

Step 3 − To change the slide layout, right-click on the newly

inserted slide and go to the Layout option where you can choose
from the existing layout styles available to you.
You can follow the same steps to insert a new slide in between
existing slides or at the end on the slide list.

When we insert a new slide, it inherits the layout of its previous slide
with one exception. If you are inserting a new slide after the first
slide (Title slide), the subsequent slide will have the Title and
Content layout.

You will also notice that if you right-click in the first step without
selecting any slide the menu options you get are different, although
you can insert a new slide from this menu too.

Presenting a slide show

Before you present your slide show, you'll need to think about
the type of equipment that will be available for your
presentation. Many presenters use projectors during
presentations, so you might want to consider using one as well.
This allows you to control and preview slides on one monitor
while presenting them to an audience on another screen.

To start a slide show:

 Click the Start From Beginning command on the
Quick Access toolbar, or press the F5 key at the top
of your keyboard. The presentation will appear in full-
screen mode.

You can also click the Play Slide Show command at the
bottom of the PowerPoint window to begin a presentation from
the current slide.

Click the Slide Show tab on the Ribbon to access even more
options. From here, you can start the presentation from the
current slide and access advanced presentation options.
Add & Preview Animations
Powerpoint
Go to the Animation ribbon and click on the Animation Pane to
display the animation sidebar.

Step 2 − Select one of the objects in the slide and click on the Add
Animation menu option.
Step 3 − Choose from one of the Animation options.

 Entrance will cause the object to appear in the screen.

 Emphasis will cause the object to emphasis without appearing
or leaving the screen.
 Exit will cause the object to disappear from the screen.
Step 4 − Once you add the animation for an object, it will show up
in the Animation pane.
Step 5 − By default, all the animations are initiated by a click, but
you can change this. To change the trigger, right-click on the
animation object on the pane and choose an alternate trigger.

 Start On Click will cause the animation to start when you click
the mouse.
 Start With Previous will cause the animation to begin with
the previous animation; if this is the first object, it will begin as
soon as you reach the slide during the slide show.
 Start After Previous will cause the animation to begin after
the previous animation ends.
Step 6 − From the timing section, you can also manipulate the
animation timings.
Step 7 − To preview the animation settings, just click Play on the
animation pane.
 Add & Preview Transitions in
Powerpoint
Step 1 − Select the slide to which you want to apply the transition.

Step 2 − Go to the Transition Scheme under

the Transitions ribbon.

Step 3 − Select one of the transition schemes from the list

available. PowerPoint will instantly show you a preview of the
scheme. If you are not satisfied, you can pick an alternate scheme.
The last selected scheme will apply to the slide.
Step 4 − You can change the effects on the selected transition
scheme from the Effect Options menu. Every scheme has a unique
set of effect options.
Step 5 − You can also modify the transition timing settings from
the Timing section.

Step 6 − To preview the slide transition, click on Preview.