Company Visitor Management System

Project Report
By
 REPORT INDEX

S no. Chapter
1 Acknowledgement
2 Abstract
3 Introduction (Project Modules description)
Purpose
Scope

4 Requirement Specification (Hardware and Software)

5 Analysis and Design (Use case, Class , ER and DFD Diagrams)

6 MySQL Database Tables (Tables and Database Schema)

7 Implementation and System Testing

8 Evaluation (Project Output Screenshots)

9 Conclusion

10 References
 ACKNOWLEDGEMENT
I extend my deepest appreciation to my esteemed guide, Mr. XYZ for providing
me with the possibility to complete this project with the right guidance and
advice.

Special gratitude I give to my respected head of the division Mr.XYZ, for allowing
me to use the facilities available and also help me to coordinate my project
Furthermore, I would also like to acknowledge with much appreciation the crucial
role of faculty members on this occasion.

Last but not least, I would like to thank friends who help me to assemble the parts
and gave a suggestion about the project.
.

----------------------
 ABSTRACT
Company Visitor Management System deals with the security provided at company
premises from the unauthenticated or unwanted visitors.

Nowadays, in most organizations Visitor management consists of visitors scribbling

their name in a paper book.

Instead, Company Visitor Management System will assist you the professionalized
way in which you welcome your visitors. This software is a complete Visitor
Management service to improve the efficiency, productivity, security.
 INTRODUCTION
Introduction:-
Company Visitor Management system is a web-based technology that will
revolutionize the way your company manages visitors. Visitor Management
system is more important to security guards or security company. This web
application provides a way to effectively control record & track company visitor
traffic.

In CVMS we use PHP and MySQL database. This is the project which keeps records
of visitors who visited in the company. CVMS has one module i.e. admin

1. Dashboard: In this sections, admin can briefly view how many visitors
visited in a particular period.
2. Department: In this section, admin can add and delete the deparment.
3. Visitors: In this section, admin adds new visitors by filling their information
in add visitors sections and also view and manage visitor’s records. Admin
also put visitors out time in the manage records section.
4. Search: In this bar, admin can search a particular person by their name and
phone number.
5. Reports: In this section admin can generate visitor’s reports between two
dates.
Admin can also update his profile, change password and recover password.

Purpose:-
The purpose of developing company visitor management system is to
computerized the tradition way of visitors. Another purpose for developing this
application is to generate the report automatically.

Scope:-
Company Visitor Management System project is developed as a web application
and it will work over web.
 REQUIREMENT SPECIFICATION

Hardware Configuration:
Client Side:

AMfgdfRA RAM 512 MB

Hard disk 10 GB

Processor 1.0 GHz

Server side:
RAM 1 GB

Hard disk 20 GB

Processor 2.0 GHz

Software Requirement:

Client Side:

Google Chrome or any compatible

Web Browser browser
Operating System
Windows or any equivalent OS
Server Side:

Web Server APACHE

Server side Language PHP5.6 or above version

Database Server MYSQL

Google Chrome or any compatible

Web Browser browser

Operating System Windows or any equivalent OS

APACHE

The Apache HTTP Server Project is an effort to develop and maintain an open-
source HTTP server for modern operating systems including UNIX and Windows.
The goal of this project is to provide a secure, efficient and extensible server that
provides HTTP services in sync with the current HTTP standards.

The Apache HTTP Server ("httpd") was launched in 1995 and it has been the most
popular web server on the Internet since April 1996. It has celebrated its 20th
birthday as a project in February 2015.

PHP
 PHP stands for PHP: Hypertext Preprocessor.

 PHP is a server-side scripting language, like ASP.

 PHP scripts are executed on the server.
  PHP supports many databases (MYSQL, Informix, Oracle, Sybase, Solid,
Generic ODBC, etc.).

 PHP is an open source software .

 PHP is free to download and use.

MYSQL

 MYSQL is a database server

 MYSQL is ideal for both small and large applications

 MYSQL supports standard SQL
 MYSQL compiles on a number of platforms

 MYSQL is free to download and use

 How to access MySQL:

http://localhost/phpmyadmin
 ANALYSIS AND DESIGN

Analysis:

In present all visitor work done on the paper. The whole year visitor is stored in

the registers. We can’t generate reports as per our requirements because its take

more time to calculate the visitors report.

Disadvantage of present system:

 Not user friendly: The present system not user friendly because data is not

stored in structure and proper format.

 Manual Control: All report calculation is done manually so there is a chance

of error.

 Lots of paper work: Visitors maintain in the register so lots of paper require

storing details.

 Time consuming

Design Introduction:
Design is the first step in the development phase for any techniques and
principles for the purpose of defining a device, a process or system in sufficient
detail to permit its physical realization.
Once the software requirements have been analyzed and specified the software
design involves three technical activities - design, coding, implementation and
testing that are required to build and verify the software.

The design activities are of main importance in this phase, because in this activity,
decisions ultimately affecting the success of the software implementation and its
ease of maintenance are made. These decisions have the final bearing upon
reliability and maintainability of the system. Design is the only way to accurately
translate the customer’s requirements into finished software or a system.

Design is the place where quality is fostered in development. Software design is a

process through which requirements are translated into a representation of
software. Software design is conducted in two steps. Preliminary design is
concerned with the transformation of requirements into data

UML Diagrams:
Actor:
A coherent set of roles that users of use cases play when interacting with
the use `cases.

Use case: A description of sequence of actions, including variants, that a system

performs that yields an observable result of value of an actor.
UML stands for Unified Modeling Language. UML is a language for specifying,
visualizing and documenting the system. This is the step while developing any
product after analysis. The goal from this is to produce a model of the entities
involved in the project which later need to be built. The representation of the
entities that are to be used in the product being developed need to be designed.

USECASE DIAGRAMS:

Use case diagrams model behavior within a system and helps the developers
understand of what the user require. The stick man represents what’s called an
actor.

Use case diagram can be useful for getting an overall view of the system and
clarifying who can do and more importantly what they can’t do.

Use case diagram consists of use cases and actors and shows the interaction
between the use case and actors.

 The purpose is to show the interactions between the use case and actor.
 To represent the system requirements from user’s perspective.
 An actor could be the end-user of the system or an external system.

USECASE DIAGRAM:A Use case is a description of set of sequence of actions.

Graphically it is rendered as an ellipse with solid line including only its name. Use
case diagram is a behavioral diagram that shows a set of use cases and actors and
their relationship. It is an association between the use cases and actors. An actor
represents a real-world object. Primary Actor – Sender, Secondary Actor
Receiver.

Use Case Diagrams:

Admin Dashboard

Department
(Add and Delete)

Add New Visitors

Manage Visitors

(Update Details)

Generate
Ad Reports

Update Profile

Change Password

Password Recovery
Class Diagram:

A description of set of objects that share the same attributes operations,

relationships, and semantics
ER Diagram:

The Entity-Relationship (ER) model was originally proposed by Peter in 1976

[Chen76] as a way to unify the network and relational database views. Simply
stated the ER model is a conceptual data model that views the real world as
entities and relationships. A basic component of the model is the Entity-
Relationship diagram which is used to visually represent data objects. Since Chen
wrote his paper the model has been extended and today it is commonly used for
database design for the database designer, the utility of the ER model is:

 It maps well to the relational model. The constructs used in the ER model
can easily be transformed into relational tables.
 It is simple and easy to understand with a minimum of training. Therefore,
the model can be used by the database designer to communicate the
design to the end user.
 In addition, the model can be used as a design plan by the database
developer to implement a data model in specific database management
software.

ER Notation

There is no standard for representing data objects in ER diagrams. Each modeling

methodology uses its own notation. The original notation used by Chen is widely
used in academics texts and journals but rarely seen in either CASE tools or
publications by non-academics. Today, there are a number of notations used;
among the more common are Bachman, crow's foot, and IDEFIX.

All notational styles represent entities as rectangular boxes and relationships as

lines connecting boxes. Each style uses a special set of symbols to represent the
cardinality of a connection. The notation used in this document is from Martin.
The symbols used for the basic ER constructs are:

 Entities are represented by labeled rectangles. The label is the name of the

entity. Entity names should be singular nouns.

 Relationships are represented by a solid line connecting two entities. The

name of the relationship is written above the line. Relationship names

should be verbs

 Attributes, when included, are listed inside the entity rectangle. Attributes

which are identifiers are underlined. Attribute names should be singular

nouns.

 Cardinality of many is represented by a line ending in a crow's foot. If the

crow's foot is omitted, the cardinality is one.

Existence is represented by placing a circle or a perpendicular bar on the line.

Mandatory existence is shown by the bar (looks like a 1) next to the entity for an
instance is required. Optional existence is shown by placing a circle next to the
entity that is optional.
Data Flow Diagram

A DFD does not show a sequence of steps. A DFD only shows what the different
process in a system is and what data flows between them.

The following are some DFD symbols used in the project

External entities

Process: A transaction of information that resides within

the bounds of the system to be module.
DATAFLOWS

DATASTORE: A repository of data that is to be

stored for use by one or more processes, may
be as simple as buffer of queue or as a
relational database.
RULES FOR DFD:

 Fix the scope of the system by means of context diagrams.

 Organize the DFD so that the main sequence of the actions
reads left to right and top to bottom.
 Identify all inputs and outputs.
 Identify and label each process internal to the system with
rounded circles.
  A process is required for all the data transformation and
transfers. Therefore, never connect a data store to a data source
or the destinations or another data store with just a data flow
arrow.
 Do not indicate hardware and ignore control information.
 Make sure the names of the processes accurately convey
everything the process is done.
 There must not be unnamed process.
 Indicate external sources and destinations of the data, with
squares.
 Number each occurrence of repeated external entities.
 Identify all data flows for each process step, except simple
Record retrievals.
 Label data flow on each arrow.
 Use details flow on each arrow.
 Use the details flow arrow to indicate data movements.
 There can’t be unnamed data flow.
 A data flow can’t connect two external entities.
LEVELS OF DFD:

The complexity of the system means that it is a responsible to represent the

operations of any system of single data flow diagram. At the top level, an Overview
of the different systems in an organization is shown by the way of context analysis
diagram. When exploded into DFD
They are represented by:

 LEVEL-0 : SYSTEM INPUT/OUTPUT

 LEVEL-1:SUBSYSTEM LEVEL DATAFLOW FUNCTIONAL
 LEVEL-2: FILE LEVEL DETAIL DATA FLOW.
The input and output data shown should be consistent from one level to the next.

LEVEL-0: SYSTEM INPUT/OUTPUT LEVEL

A level-0 DFD describes the system-wide boundaries, dealing inputs to and

outputs from the system and major processes. This diagram is similar to the
combined user-level context diagram.

LEVEL-1: SUBSYSTEM LEVEL DATA FLOW

A level-1 DFD describes the next level of details within the system, detailing
the data flows between subsystems, which makeup the whole.

LEVEL-2: FILE LEVEL DETAIL DATA FLOW

All the projects are feasible given unlimited resources and infinite time. It is both
necessary and prudent to evaluate the feasibility of the project at the earliest
possible time. Feasibility and the risk analysis are pertained in many ways. If project
risk is great.
ZERO LEVEL DTAFLOW DIAGRAM

FIRST LEVEL DTAFLOW DIAGRAM

SECOND LEVEL DTAFLOW DIAGRAM
 MySQL DATA TABLE
Admin Table:(Table name is admin)
This store admin personal and login details.

Department Table: (Table name is tbldepartment)

This store the department details.
Visitor Table: (Table name is tblvisitor)
This store the visitor details and admin remark

DataBase Schema
 IMPLEMENTAION AND SYSTEM TESTING
After all phase have been perfectly done, the system will be implemented to the
server and the system can be used.

System Testing

The goal of the system testing process was to determine all faults in our project .The
program was subjected to a set of test inputs and many explanations were made and
based on these explanations it will be decided whether the program behaves as expected
or not. Our Project went through two levels of testing

1. Unit testing

2. Integration testing

UNIT TESTING
Unit testing is commenced when a unit has been created and effectively
reviewed .In order to test a single module we need to provide a complete
environment i.e. besides the section we would require

 The procedures belonging to other units that the unit under test calls

 Non local data structures that module accesses

 A procedure to call the functions of the unit under test with

appropriate parameters
1. Test for the admin module

 Testing admin login form-This form is used for log in of administrator of the
system. In this form we enter the username and password if both are
correct administration page will open otherwise if any of data is wrong it
will get redirected back to the login page and again ask the details.

 Report Generation: admin can generate report from the main database.

INTEGRATION TESTING

In the Integration testing we test various combination of the project module by

providing the input.

The primary objective is to test the module interfaces in order to confirm that no
errors are occurring when one module invokes the other module.
 EVALUATION
Project URL: http://localhost/cvms

Login Page

Forgot Password
Reset Password

Dashboard
Admin Profile

Change Password
Add Department

Add New Visitor

Manage Visitor

Update Visitor Detail

Between Dates Report of Visitor

Details of Visitor Report

 CONCLUSION
This Application provides a computerized version of Company Visitor
Management System which will benefit the company.

It makes entire process online and can generate reports. It has a facility of staff’s
login where staff can fill the visitor details and generate report.

The Application was designed in such a way that future changes can be
done easily. The following conclusions can be deduced from the development of
the project.

 Automation of the entire system improves the productivity.

 It provides a friendly graphical user interface which proves to be
better when compared to the existing system.
 It gives appropriate access to the authorized users depending on
their permissions.
 It effectively overcomes the delay in communications.
 Updating of information becomes so easier.
 System security, data security and reliability are the striking features.
 The System has adequate scope for modification in future if it is
necessary.
 REFERENCES
For PHP

 https://www.w3schools.com/php/default.asp
 https://www.sitepoint.com/php/
 https://www.php.net/

For MySQL

 https://www.mysql.com/
 http://www.mysqltutorial.org

For XAMPP

 https://www.apachefriends.org/download.html