Toledo City Water District Cebu Executive Summary 2020

EXECUTIVE SUMMARY
A. INTRODUCTION
Toledo City Water District (TCWD) is a government-owned and controlled

corporation created and existing by virtue of Presidential Decree (PD) No. 198, as
amended. A Certificate of Conformance No. 195, was issued by the Local Water
Utilities Administration (LWUA) to TCWD on September 30, 2004 validating its
operations as one of the water districts of the country. In March 2012, pursuant to
the Revised Local Water District Manual on Categorization, Re-Categorization
and Other Related Matters, LWUA has categorized TCWD as Category “B”.
The administration of the Water District and the exercise of its corporate powers
are vested exclusively with the Board of Directors and the General Manager as
authorized by the Board.
As of December 31, 2020, the Water District had a total workforce of 87

employees composed of 80 regular employees and 7 contract of service workers.
Presently, the Water District is headed by Mr. Edgardo N. Nicolas, who assumed
office as new General Manager effective January 16, 2020.
B. FINANCIAL HIGHLIGHTS
Below is a comparative presentation of the financial conditions and results of

operations of the Water District for the Calendar Years (CYs) 2019 to 2020:
Financial Position
In Millions of
Philippine Pesos
150.51 149.99 CY 2020
79.12 75.55 CY 2019

71.39 74.44
Total Assets Total Liabilities Total Equity
Results of Operations
In Millions of
Philippine Pesos
89.43 85.84
84.91 82.14
CY 2020
CY 2019
3.59 2.77
Total Revenues Total Expenses Net Income
i
Corporate Operating Budget for CY 2020 aggregating ₱139.79 million was
approved through Board Resolution No. 68-2019 on December 9, 2019.
C. OPERATIONAL HIGHLIGHTS
The following were among the reported accomplishments of the Water District for
the year as compared with that of the same period last year, as furnished to the
Audit Team:
Increase/
Category CY 2020 CY 2019
(Decrease)
Service Connections
Total Services 16,715 16,205 510
Total Active 15,417 14,936 481
Total Metered 15,417 14,936 481
Water Production
Pumped 4,921,255 m3 4,438,705 m3 482,550 m3
Purchased Water 817,578 m3 881,019 m3 (63,441) m3
D. SCOPE OF AUDIT
The audit covered the financial transactions of TCWD for CY 2020. The
objectives of the audit were primarily to: (a) ascertain the level of assurance that
may be placed on management assertions on the financial statements; (b) review
on a test basis, the propriety of disbursements and other financial transactions to
determine adherence to pertinent laws, rules and regulations and recommend
agency improvement opportunities thereon; and (c) determine the extent of
implementation of prior years’ unimplemented audit recommendations.
E. AUDITOR’S REPORT
The auditor expressed a qualified opinion on the financial statements of the

Toledo City Water District due to the audit exceptions as stated in the
Independent Auditor’s Report, enumerated as follows:
1. The Water District still carried in its Property, Plant and Equipment (PPE)
account the unlocated properties turned over by the Local Government
Unit (LGU)-Toledo City at the start of the operations of TCWD totaling
₱26.31 million and non-disclosure of the condition of these PPEs in the
Notes to Financial Statements. Thus, the recorded balance of the PPE
account as at December 31, 2020 with carrying amount of ₱112.57 million
cannot be relied upon.
2. The results of the physical count of Inventories showed shortages and

overages aggregating ₱0.61 million and ₱0.63 million, respectively, when
compared with the supplies ledger cards maintained by the Accounting
ii
Division, thus the existence, accuracy and reliability of the Inventories
account balance of ₱8.01 million as at December 31, 2020 could not be
ascertained.
F. OTHER SIGNIFICANT OBSERVATIONS AND RECOMMENDATIONS
In addition to the above, the following were among the significant findings, with
the corresponding audit recommendations, which are discussed in detail in Part II
of the herein report:
1. Unserviceable properties recorded under the PPE account with carrying

amount of ₱3.59 million were still not disposed as at December 31, 2020
contrary to Section 79 of PD No. 1445, Department of Budget and
Management (DBM) Manual on Disposal of Government Property,
Section 7 of Commission on Audit (COA) Circular No. 89-296 dated
January 27, 1989. This condition is disadvantageous to the Water District
as it may result in substantial decrease of the properties’ economic value
due to physical deterioration.
We recommended and Management agreed to hasten the disposal of these

unserviceable properties to prevent further deterioration pursuant to
Section 79 of PD No. 1445 and Section 7 of COA Circular No. 89-296 and
eventually derecognize these from the books of the Water District.
2. The payment of COVID-19 hazard pay aggregating ₱57,250.00 to the

personnel of the Water District who reported for work during the Modified
General Community Quarantine status of LGU-Toledo City is contrary to
the provisions of Section 1 of Administrative Order (AO) No. 26 and Item
4.3 of DBM Budget Circular No. 2020-01 dated March 24, 2020.
We recommended and Management committed to refund the payment of

hazard pay to its personnel totaling ₱57,250.00 for the month of
September 2020. Likewise, ensure that the COVID-19 hazard pay be
granted only to those authorized to receive the said grant in accordance
with the guidelines issued by the DBM and COA.
3. The Water District purchased a service vehicle costing ₱1.20 million

without securing prior approval from the DBM contrary to the provisions
of DBM Budget Circular No. 2019-002.
We recommended and Management agreed to follow up the approval from

the DBM on the purchase of service vehicle to avoid suspension in audit
and henceforth, strictly follow the regulations particularly those
activities/projects that require approval from concerned oversight agencies
prior to initiating its procurement.
iii
4. The Water District paid annual water charges to the National Water
Resources Board (NWRB) aggregating ₱25,530.05 contrary to the
decision rendered by the Department of Justice on Office of the Secretary
of Justice Case No. 01-2010 dated March 29, 2012, thus the payment is
without legal basis.
We recommended and Management agreed to make representations to

NWRB for the refund of the payment made for the annual water charges
for lack of legal basis. Henceforth, we recommended and Management
also agreed to stop the payment of annual water fees and other charges to
NWRB.
5. Cash Advances aggregating ₱132,000.00 were not liquidated as at year-

end contrary to Item 5.8 of COA Circular No. 97-002 dated February 10,
1997.
We recommended and Management agreed to strictly adhere with Item 5.8

of COA Circular No. 97-002 on the full liquidation of cash advances at the
end of each year.
6. The documentary requirements prescribed under Appendix A of Annex H

of the 2016 Revised Implementing Rules and Regulations (IRR) of
Republic Act (RA) No. 9184 for the procurements of consulting services
in CY 2020 aggregating ₱0.401 million under the Alternative Method of
Procurement were not complied with by TCWD. Thus, contrary to the
procurement law and wanting of any assurance that the winning suppliers
are eligible to enter into contract with the government.
We recommended and Management agreed to:
a. revisit the Request for Price Quotation and incorporate the

documentary requirements as enumerated in Item II of Appendix A
of Annex H of the 2016 Revised IRR of RA No. 9184 and indicate
therein the stage of procurement wherein such documents shall be
submitted.
b. see to it that the required documents as enumerated in Appendix A

of Annex H of the 2016 Revised IRR of RA No. 9184 are
complied with prior to the award of the contract.
7. Copies of the perfected contracts and supporting documents for various

procurements aggregating ₱3.30 million were not submitted to the Audit
Team within the prescribed period contrary to COA Circular 2009-001
dated February 12, 2009, thus prevented the timely conduct of contract
review by the Auditor.
iv
We recommended and Management agreed to ensure that the Audit Team
is furnished with copies of contracts within the period prescribed under
COA Circular 2009-001 to enable the Audit Team to timely conduct the
necessary legal and auditorial review.
G. GENDER AND DEVELOPMENT (GAD)
The TCWD’s GAD Plan and Budget (GPB) for CY 2020 was formulated without
conducting a review of sex-disaggregated data and gender analysis of the policies,
programs and projects, thus casting doubt whether gender gaps and challenges
were correctly identified and addressed contrary to Sections 36 and 37, Chapter
VI of RA No. 9710, otherwise known as the Magna Carta of Women. Moreover,
the utilization of GAD Budget was only 14.07 per cent of the GAD Budget for
CY 2020, thus depriving the intended beneficiaries of the benefits that could have
been derived had the GAD Budget was fully utilized.
We recommended and Management agreed to require the GAD Focal Point

System (GFPS) to conduct a gender analysis of policies, programs and projects
and a review of sex-disaggregated data, to be able to identify priority gender
issues or GAD agenda, before formulating a GPB as mandated under Philippine
Commission on Women Memorandum Circular No. 2018-04 dated September 19,
2018. Thereafter, maintain and regularly update the GAD Database.
We also recommended that henceforth, Management fully implement the

activities identified in their GPB in order to achieve its objectives.
H. IMPLEMENTATION OF PRIOR YEARS’ UNIMPLEMENTED AUDIT

RECOMMENDATIONS
We followed up the actions taken by Management on the implementation of the

30 prior years’ audit recommendations and noted that 14 were fully implemented,
7 were partially implemented and 9 were not implemented as at December 31,
2020.
I. STATUS OF SETTLEMENT OF AUDIT SUSPENSIONS,

DISALLOWANCES AND CHARGES
Issued and Settled

Balance Balance
Particulars During the Year 2020
Dec. 31, 2019 Dec. 31, 2020
Issued Settled
Suspensions ₱127,216.25 0.00 0.00 ₱127,216.25
Disallowances 2,111,641.89 139,513.80 0.00 2,251,155.69
Charges 0.00 0.00 0.00 0.00
Total ₱2,238,858.14 139,513.80 0.00 ₱2,378,371.94

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EXECUTIVE SUMMARY

Toledo City Water District (TCWD) is a government-owned and controlled

As of December 31, 2020, the Water District had a total workforce of 87

Below is a comparative presentation of the financial conditions and results of

150.51 149.99 CY 2020

79.12 75.55 CY 2019

Total Assets Total Liabilities Total Equity

Total Revenues Total Expenses Net Income

The auditor expressed a qualified opinion on the financial statements of the

2. The results of the physical count of Inventories showed shortages and

F. OTHER SIGNIFICANT OBSERVATIONS AND RECOMMENDATIONS

1. Unserviceable properties recorded under the PPE account with carrying

We recommended and Management agreed to hasten the disposal of these

2. The payment of COVID-19 hazard pay aggregating ₱57,250.00 to the

We recommended and Management committed to refund the payment of

3. The Water District purchased a service vehicle costing ₱1.20 million

We recommended and Management agreed to follow up the approval from

We recommended and Management agreed to make representations to

5. Cash Advances aggregating ₱132,000.00 were not liquidated as at year-

We recommended and Management agreed to strictly adhere with Item 5.8

6. The documentary requirements prescribed under Appendix A of Annex H

We recommended and Management agreed to:

a. revisit the Request for Price Quotation and incorporate the

b. see to it that the required documents as enumerated in Appendix A

7. Copies of the perfected contracts and supporting documents for various

G. GENDER AND DEVELOPMENT (GAD)

We recommended and Management agreed to require the GAD Focal Point

We also recommended that henceforth, Management fully implement the

H. IMPLEMENTATION OF PRIOR YEARS’ UNIMPLEMENTED AUDIT

We followed up the actions taken by Management on the implementation of the

I. STATUS OF SETTLEMENT OF AUDIT SUSPENSIONS,

Issued and Settled

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