Draft Minutes & Resolution

Date: ________
To
All the members of ____________
Coop Hsg Soc, Bldg No. ______
NOTICE OF MEETING OF TRUSTEES
Dear Sir / Madam;
The Special General Body Meeting of the ____________ Coop Hsg Soc. Building No. ______, is
scheduled to be held through video conferencing, on _______ at ________ pm. You are
requested to make it convenient to attend the meeting.
The Agenda for the meeting is enclosed.
Yours Faithfully
Secretary
____________ Coop Hsg. Soc. Bldg No. ______
____________
AGENDA OF THE SPECIAL GENERAL BODY MEETING TO HELD ON 23/01/2022
1. To consider appointment of the managing body (Chairman, Secretary and Jt.

Secretary) for the Redevelopment Committee of the Society.
2. Any other item with permission of Chair.
Yours faithfully
Secretary
____________
ACKNOWLEDGEMENT OF THE AGENDA FOR SPECIAL GENERAL BODY MEETING TO
BE HELD ON _____________________
Please find enclosed the Notice and Agenda of Annual General Body Meeting proposed
to be held on _____________________at _____________________pm through video conferencing.
Name of the Member Signature
1. FLAT NO. 1 – _____________________
2. FLAT NO. 2 – _____________________
3. FLAT NO. 3 – _____________________
4. FLAT NO. 4 – _____________________
5. FLAT NO. 5 – _____________________
6. FLAT NO. 6 – _____________________
7. FLAT NO. 7 – _____________________
8. FLAT NO. 8 – _____________________
9. FLAT NO. 9 – _____________________
10. FLAT NO. 10 – _____________________
11. FLAT NO. 11 – _____________________
12. FLAT NO. 12 – _____________________
13. FLAT NO. 13 – _____________________
14. FLAT NO. 14 – _____________________

ATTENDANCE OF MEMBERS FOR SPECIAL GENERAL BODY MEETING DATED
_____________________
Name of the Member Signature
1. FLAT NO. 1 – _____________________ (ABSENT)
2. FLAT NO. 2 – _____________________ (______________)
3. FLAT NO. 3 – _____________________ (______________)
4. FLAT NO. 4 – _____________________ (______________)
5. FLAT NO. 5 – _____________________ (______________)
6. FLAT NO. 6 – _____________________ (______________)
7. FLAT NO. 7 – _____________________ (______________)
8. FLAT NO. 8 – _____________________ (______________)
9. FLAT NO. 9 – _____________________ (______________)
10. FLAT NO. 10 – _____________________ (______________)
11. FLAT NO. 11 – _____________________ (______________)
12. FLAT NO. 12 – _____________________ (______________)
13. FLAT NO. 13 – _____________________ (______________)
14. FLAT NO. 14 – _____________________ (______________)

[ITEM NO. 1]
3. To consider appointment of the managing body (Chairman, Secretary and Jt.

Secretary) for the Redevelopment Committee of the Society.
RESOLUTION
“RESOLVED that the appointment of the new management committee is considered and the
following persons were appointed in their respective designations, to assume office with
effect from 01/06/2017.
a. Chairman ____________
b. Secretary ____________
c. Jt. Secretary ____________
d. Committee members ____________
Further Resolved that the said newly appointed Secretary, the Chairman and the Jt.
Secretary shall be authorized to sign on cheques and make payments thereof on behalf of the
Society. The primary signatories to the cheques shall be the Secretary and the Chairman and
in absence of either the Secretary or Chairman, the Jt. Secretary shall sign.
Explanation: Any 2 above referred signatories will be authorized to sign on cheques/issue
payments on behalf of the society.
For ____________ COOP HSG SOC.
BLDG NO. ______
Further Resolved that:

The following responsibilities are to be entrusted to the Redevelopment Committee in case
the decision is taken for redevelopment in the SGBM and Redevelopment Committee is
appointed for the entire project.
* To study the Directives issued by the Govt. of Maharashtra on dated 03-01-2009 and 04-
07-2019 under Sect. 79A of MCS Act, 1960 regarding the Process of Redevelopment and to
ensure that the project is being executed strictly in its Letter & Spirit of the said Directives.
* To prepare minutes of every Meeting of the Redevelopment Committee, Meeting with

PMC/Developers/Advocates etc. The minutes should be placed before the Members of the
Managing Committee.
* To scrutinize the information, reports etc. received in respect of Redevelopment from any
authorities including MCGM, PMC, and Developers etc.
* To keep in touch with Members of the Managing Committee and convey the feedback of
redevelopment progress to them.
* To review the Drafts of various agreements such as MOU, DA, POA, PAAA etc., duly
received from the Advocates of
the Developers to be executed by the Society.
* To ensure that the Building Material are properly stored and used as per the
Inward/Outward Register maintained.
* To confirm that various tests suggested by the Structural Engineer are being carried out as
per schedule and to take corrective action in case of any default.
* To watch the 'back up' regularly, if CCTVs are installed at the site and visit the site regularly
to keep track of construction activities.
* To observe that the instructions given by PMC, Architect are being followed by Developer's
Engineers and working staff,

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Date: ________

All the members of ____________

Coop Hsg Soc, Bldg No. ______

NOTICE OF MEETING OF TRUSTEES

Dear Sir / Madam;

The Agenda for the meeting is enclosed.

1. To consider appointment of the managing body (Chairman, Secretary and Jt.

2. Any other item with permission of Chair.

Name of the Member Signature

1. FLAT NO. 1 – _____________________

2. FLAT NO. 2 – _____________________

3. FLAT NO. 3 – _____________________

4. FLAT NO. 4 – _____________________

5. FLAT NO. 5 – _____________________

6. FLAT NO. 6 – _____________________

7. FLAT NO. 7 – _____________________

8. FLAT NO. 8 – _____________________

9. FLAT NO. 9 – _____________________

10. FLAT NO. 10 – _____________________

11. FLAT NO. 11 – _____________________

12. FLAT NO. 12 – _____________________

13. FLAT NO. 13 – _____________________

14. FLAT NO. 14 – _____________________

Name of the Member Signature

1. FLAT NO. 1 – _____________________ (ABSENT)

2. FLAT NO. 2 – _____________________ (______________)

3. FLAT NO. 3 – _____________________ (______________)

4. FLAT NO. 4 – _____________________ (______________)

5. FLAT NO. 5 – _____________________ (______________)

6. FLAT NO. 6 – _____________________ (______________)

7. FLAT NO. 7 – _____________________ (______________)

8. FLAT NO. 8 – _____________________ (______________)

9. FLAT NO. 9 – _____________________ (______________)

10. FLAT NO. 10 – _____________________ (______________)

11. FLAT NO. 11 – _____________________ (______________)

12. FLAT NO. 12 – _____________________ (______________)

13. FLAT NO. 13 – _____________________ (______________)

14. FLAT NO. 14 – _____________________ (______________)

3. To consider appointment of the managing body (Chairman, Secretary and Jt.

c. Jt. Secretary ____________

d. Committee members ____________

Further Resolved that:

* To prepare minutes of every Meeting of the Redevelopment Committee, Meeting with

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2. FLAT NO. 2 – _______ ()

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