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Purchase Request (PR) : ND RD TH TH

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41 views1 page

Purchase Request (PR) : ND RD TH TH

Uploaded by

Kly Du
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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PURCHASE REQUEST (PR)

INSTRUCTIONS

A. This form shall be accomplished as follows:


1. LGU – name of the province/city/municipality
2. Department/Section – name of the requesting office/section.
3. PR No./Date – number assigned to the PR by the designated personnel in
the Supply and Property Division and the date the PR is prepared. It shall
be numbered as follows:
00 - 00 – 00 – 000
serial number (one series for each
year)
month
year

Fund

4. SAI No./Date – number and date of the Supplies Availability Inquiry


(SAI) attached to the PR.
5. ALOBS No./Date – ALOBS number and date attached to the PR.
6. Quantity – quantity of goods requested to be purchased.
7. Unit of Issue – unit of measurement of goods requested (i.e. roll, box,
etc.).
8. Item Description – brief description of the supplies/goods ordered.
9. Stock No. – stock number based on the SAI.
10. Estimated Unit Cost – the estimated cost per unit of the goods being
requested.
11. Estimated Cost – estimated total cost of the goods being requested.
12. Purpose – a brief explanation of the purpose why the goods are being
requested.
13. Requested by – name and signature of the person requesting the purchase
of the items.
14. Cash Availability – name and signature of the Local Treasurer certifying
that cash is available for the purchase of the items.
15. Approved by – name and signature of the person approving the purchase of
the items.

B. This form shall be prepared in case of requisitions based on the Annual


Procurement Program of LGUs and when the goods/supplies are not carried in
stock based on the Supplies Availability Inquiry (SAI) received from the
Accounting Division.
C. The PR shall be prepared in five copies:
Original – shall be attached to the PO together with the SAI and
ALOBS
2nd copy – Supply and Property Division for their file
3rd copy – file of the requisitioning Department/Office
4th copy – Accounting Division for their file
5th copy – Office of the Treasurer for their file
D. The Supply and Property Division shall then consolidate this purchase request
with other purchase request of similar items and perform activities pertaining to
the mode of procurement to be used for the requested supplies and materials.
The Supply and Property Division shall then prepare the Purchase Order (PO).

75

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