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Appendix 63 Instructions RIS

This document provides instructions for completing a Requisition and Issue Slip (RIS) form. The RIS is used by a Requisitioning Division/Office to request supplies from a Supply/Property Division/Unit. The form includes fields for entity name, fund cluster, division, item stock number, quantity, purpose, signatures of requestor and approver, remarks, and signatures of issuer and receiver. Completed forms are distributed to Accounting, Requisitioning, and Supply/Property divisions for record-keeping and attaching to payment documents.

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243 views

Appendix 63 Instructions RIS

This document provides instructions for completing a Requisition and Issue Slip (RIS) form. The RIS is used by a Requisitioning Division/Office to request supplies from a Supply/Property Division/Unit. The form includes fields for entity name, fund cluster, division, item stock number, quantity, purpose, signatures of requestor and approver, remarks, and signatures of issuer and receiver. Completed forms are distributed to Accounting, Requisitioning, and Supply/Property divisions for record-keeping and attaching to payment documents.

Uploaded by

Jomer Lontac Corda
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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REQUISITION AND ISSUE SLIP

(RIS)

INSTRUCTIONS

A. The RIS shall be used by the Requisitioning Division/Office to request supplies/goods/


equipment/property carried in stock and by the Supply and/or Property Division/Unit to issue
the items requested.
B. This form shall be accomplished as follows:
1. Entity Name name of the agency/entity
2. Fund Cluster fund cluster name/code in accordance with the UACS
3. Division/Office name of the requisitioning division/office
4. Responsibility Center Code cost/responsibility center code of the requisitioning
division/office
5. RIS No. RIS control number assigned by the designated personnel in the Supply and/or
Property Division/Unit. It shall be numbered in the following manner:

0000-00-0000
Serial number (one series for each year)
Month
Year
6. Requisition-Stock No. stock number of the item being requisitioned as provided by the
Supply and/or Property Division/Unit
7. Requisition-Unit unit of measurement of the stock being requisitioned such as piece,
roll, box, ream, etc.
8. Requisition-Description description of the item being requisitioned
9. Requisition-Quantity number/quantity of the stock being requisitioned
10. Purpose brief explanation of purpose pertaining to the stock being requisitioned
11. Requested by and date signature, printed name and designation of the
Head/Authorized Representative of the Requisitioning Division/Office, and date of
request
12. Approved by and date signature, printed name and designation of the person
authorized to approve the issue of the item/s, and date of approval after determining the
reasonableness of the quantity and nature of item/s being requested and ensuring that the
same does/do not exceed the planned usage for the period
13. Stock Available? Yes or No A Purchase Request shall be prepared by the
Requisitioning Office/Unit for item/s not available on stock.
14. Issue-Quantity number of item/s issued
15. Issue-Remarks additional information regarding the item/s issued
16. Issued by and date signature, printed name and designation of the Supply and/or
Property Custodian who issued the item/s and date of issue
17. Received by and date signature, name and designation of the person who received the
item/s and date of receipt
C. All item/s requested shall be based on the Project Procurement Management Plan.

D. This form shall be prepared in three copies distributed as follows:

Origina Accounting Division/Unit (to be attached to the RSMI)


l
Copy 2 Requisitioning Division/Offices file
Copy 3 Supply and/or Property Division/Units file

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