i

ii
iii
 PREFACE

This handbook contains comprehensive and relevant information

that may guide all students of the Sorsogon State University regarding
academic concerns, co-/extra-curricular activities, students’ rights and
privileges, duties and responsibilities, rules and regulations, code of conduct,
disciplinary measures, University Board of Regents, and key administrative
officials.

The contents of this reference encapsulate the provisions of

Republic Acts, CHED policies, other laws and authoritative documents
related to all aspects of students’ life and in-/off-campus activities while
enrolled and studying in the University. The University’s vision, mission, core
values, quality policy statement and goals are also highlighted to provide
clarity of purpose and direction to the students’ education and training in this
institution for higher learning.

With acknowledgment to the contribution of Dr. Pablito V. Marbella

(Vice-President for Academic Affairs, 1998-2000) and his team in drafting
the original Sorsogon State College handbook from which this was
patterned, the present edition also included a list of recently approved
University policies and guidelines as well as issuances of the government,
CHED, and other SUCs that served as references to its revision.

GERALDINE F. DE JESUS, Ed.D.

SUC President III

i
 FOREWORD

The Office of Student Development and Services (OSDS) is

pleased to introduce the Student Handbook Revised Version 2024
duly approved through BOR Resolution 12-2024. It is meticulously crafted
to encapsulate relevant guidelines drawn from CHED memoranda,
Republic Acts, and other legislative mandates. This handbook serves as a
vital tool, offering invaluable insights into the regulatory framework governing
student life within our institution. It serves as a comprehensive roadmap
that clarifies the rights, responsibilities, and privileges accorded to students.
Beyond mere compliance, it fosters a culture of accountability, equipping
students with the knowledge and values necessary to holistic development.

By articulating the standards of conduct and ethical principles

expected of every member of our academic community, it fosters a culture
of respect, integrity, and inclusivity. As such, we urge every student to
familiarize themselves with its contents, recognizing the handbook not
merely as a compendium of rules but as a blueprint for personal and
academic excellence.

Office of Student Development and Services

ii
 TABLE OF CONTENTS

PREFACE…………………………………………………………... i
FOREWORD……………………………………………………….. ii
TABLE OF CONTENTS…………………………………………… iii
I. INSTITUTIONAL PROFILE…..…………………………………. 1
A. Historical Background…………………………………… 1
B. SorSU Vision, Mission, Core values, Quality Policy
Statement…………………………………………………………… 3
II. ADMISSION POLICIES………………………………………... 5
A. General Policy………………………………..………….. 5
B. New/Beginning Students……………..…………………. 5
C. Test Permit….………………………...………………….. 6
D. Indigenous People…………….………..……………….. 6
E. Selection Criteria…….…………………..………………. 6

F. Admission testing fee for Laboratory High Applicants.. 6

G. Transferees……………………………….……………... 6
H. Admission Policies for Potential Athletes and Artists... 7
I. Admission of International Students…………………… 7
III. CURRICULAR POLICIES……..………………………………. 8
A. Academic Calendar……………….…………………….. 8
B. Schedule of Classes……………………………………. 8
C. Class Size………………….……………………………. 8
D. Registration of Students……………………………….. 8
E. Policy on Academic Load……………………………… 10

F. Policy on Prerequisite of Subjects……….…………… 10

G. Classification of Students……………………..………. 11

H. Changing/Adding/Dropping of Subjects……………… 11

I. Validation/Accreditation of Subjects…………………… 11

iii
 I. Cross-Enrollment……………………………………….. 12
J. Substitution of Subjects…………………..…………… 12
K. Retention Policies……………………………………... 13
L. Leave of Absence………………...……………………. 13
M. Shifting from One Program to Another……………... 13
N. Withdrawal of Registration……………………………. 13
O. Examination and Grading System…………………… 14
P. Attendance…….…...………………………………….. 16
Q. Evaluation…………………………..………………….. 17
R. Implementation of a New Curriculum………...……... 18
S. Local Internship Program……………………………... 18
T. Student Internship Abroad Program…….…………… 19

U. Grading System for Student Internship…….………. 21

V. General Graduation Policies………………….……… 21

W. Undergraduate Research…………...……………….. 22

X. Graduation of Candidates with Honors……………… 24

Y. Selection of Special Awardees……...………….……. 25

Z. Regular Academic Activities………………………….. 26

IV. STUDENT DEVELOPMENT AND SERVICES……….……. 26

A. Guidance and Counseling Services…………………. 27

B. Career and Job Placement Services………………… 30
C. Student Organization……………………..…………… 31
General Policies……………..…………………. 31
Application for Accreditation/Re-Accreditation.. 32
Rights and Privileges of Recognized Student
Organization………………………………………………………. 33
Limitations of the Rights and Privileges………. 33
Selection of Adviser of Student Organization… 34

iv
 Duties and Responsibilities of the Adviser………….. 34
Policies and Guidelines in the Recognition
and Accreditation of Fraternities and Sororities……. 34
Responsibilities of the Recognized/
Accredited Fraternities and Sororities………………. 36
Guidelines for Organizing the University Student
Council…………………...……………………………..
37
Student Activities………………………………………. 39

General Policies…………………………………. 39

Permits……………………………...……….…... 39
In-Campus Activities……….……………. 39
Local Off-Campus Activities……………. 40
Posting of Information…………..……………... 40
Fund Raising Activities……………...….……… 40

D. Rules of Discipline…………..………..………………... 41
General Policies………...……………………… 41

Offenses and Sanctions……...…...………...... 42

Minor Offenses…………...…………….. 42
Major Offenses……………………...….. 43

Corrective Measures…….……...…………….. 45

Disciplinary Proceedings….……...…………... 46

Within Campus Level……….………….. 46

Within University Level…….…….…….. 47
Composition of Committee……….…………… 48

Campus Disciplinary Committee……… 48

University Investigation and
Disciplinary Committee.……………..…
49

v
 Code of Conduct for Gender-Based Sexual
Disciplinary Committee.…………………………………. 50

Offenses and Penalties…………………………… 51

Committee on Decorum and Investigation……… 55
Powers and Functions.……….…………………… 56
Procedural Requirements……….………………... 57
Rights of the Students…………………………….. 59
Duties and Responsibilities of the Students…….. 61
E. Student Publication…….……………………………... 61
F. Scholarship and Financial Assistance Services….... 62
G. Food Services…….…………………………………… 69
H. Health Services……....…………………….…………. 69

I. Safety and Security Services….………….…..………. 72

J. Housing Services ….…………………………….……. 74

K. Sports and Culture Services……..……………...…… 75

V. LIBRARY SERVICES…………………………………………. 76
A. Library hours………………………………...... 76
B. General Rules………………..………………. 77

C. Circulation Policy……………..……………… 78
Sorsogon State University (SorSU) Hymn…………………….. 81

Sorsogon State University Board of Regents Members……… 82

Sorsogon State University Key Officials……………………….. 83

vi
 INSTITUTIONAL PROFILE

Historical Background

The former Sorsogon State College (SSC) was established

in 1907 as the Sorsogon Provincial Trade School, an elementary
school which trained students with aptitude in the trades for
immediate employment. By virtue of Republic Act 704 dated May
14, 1952, it was renamed Sorsogon School of Arts and Trades
(SSAT).
On April 17, 1977, the Secretary of Education and Culture
approved the school’s conversion into a tertiary institution as
Sorsogon College of Arts and Trades (SCAT). With its new status,
it began to offer Bachelor of Science in Industrial Technology. The
first few batches of graduates easily found employment in the
locality as well as in Metro Manila and abroad.
Sixteen years after being converted to SCAT, the Sorsogon
State College (SSC) was established by virtue of Republic Act
7666 approved on December 30, 1993 through the efforts of the
late Congressman Salvador H. Escudero III. The College was
operationalized through a province-wide umbrella system, where
four vocational schools were integrated.
On October 11, 2018, House Bill No. 6203, sponsored by
Representatives: Hon. Evelina G. Escudero, Hon. Deogracias B.
Ramos Jr., and Hon. Anthony Bravo, was enacted into law through
Republic Act No. 11088, approving the conversion of Sorsogon
State College into Sorsogon State University. It became a
full-fledged University upon compliance with Section 19 of the said
Act and upon official university declaration ceremony of the
Commission on Higher Education last May 8, 2021.

THE PRESIDENTS
The University has five Presidents since its establishment
as a state college:

Dr. Augusto R. Nieves became the first president of the

college and served for two terms. During his time, Dr. Nieves
pushed for enhancement and expansion of curriculum; open new
undergraduate programs, and the School of Graduate Studies. He
strategized for the upgrading, enhancement and expansion spread
from instruction, research, extension and production. He was also
responsible for establishing various school facilities, and was
credited for sending faculty members to Australia and other
countries under the Southeast Asian Ministers of Education
Organization (SEAMEO) program and the network he established.

1
 Dr. Nieves was succeeded by Dr. Antonio E. Fuentes who
had two terms from 2005. During his term, he looked into the
enhancement of the faculty development program, curriculum
development, and program accreditation. Dr. Fuentes was
credited for his initiatives in the establishment of Tissue Culture
Laboratory, Agri-Fishery Laboratory, and Post-Harvest Building, the
Business Development Center (Bulan Campus), Audio Visual Hall,
and other facilities. In his term as the President, SSC-Magallanes
and Castilla Campus were recognized by the Commission on
Higher Education (CHED) as the Provincial Institute in Fisheries
and Agriculture from 2013 to 2016.
After Dr. Fuentes was Dr. Modesto D. Detera. Dr. Detera
pushed for new course offerings, improved faculty development
program, and quality instruction which led to the increase of the
number of Board Examination Topnotchers and Board Exam
Passers. Likewise, research done by the college contributed much
to the tourism and trade industry of the province. He was also
accredited for laying the foundations of the requirements for
Universityhood.
He initiated the construction of the iconic University Library
in the main campus; forged agreements for the establishment of the
Engineering Campus in Baribag and upgraded facilities of the
institution. Dr. Detera is noted for exercising prudence in the
management of the College resources, earning the recognition and
certification as 9001-2015 International Organization for
Standardization (ISO) certified, and became a Civil Service
Commission (CSC) PRIME-HRM Bronze awardee. It was also
during his term that the College was awarded as Sentro ng Wika in
2016.
Following Dr. Detera is Dr. Helen R. Lara, the first lady
President of Sorsogon State College. She was primarily
recognized for her efforts in the certification of Sorsogon State
College into a full-fledged University. She re-engineered ways of
actualizing plans through policy enhancement, crafting of the
University Strategic Plan and the Land Use Development and
Infrastructure Plan. Further, she was credited for the turnover of the
administration and operation of the Sorsogon Community College,
and the full transfer of the College of Engineering to Baribag
Extension Campus. Amidst the COVID-19 pandemic, and the shift
from face-to-face to online modalities, the outputs and outcomes of
the University remarkably increased including topnotchers in
Engineering during her time. She also set legacies in the
establishment of state-of-the-art facilities and equipment.

2
 On July 22, 2022, Dr. Geraldine F. De Jesus became the
first University President of Sorsogon State University. She is at the
helm of the University who advocated for a shift in the overall
character of the institution as a “Pamantasang May
Puso” (“University with a heart”). Within her first year as President,
the University hosted the first ever Southeast Asian Multidisciplinary
Research Expo and Extension Conference (SEAMREEC) 2023, last
March 1-4, 2023 which is the first International Multidisciplinary
Research and Extension Conference organized and held in the
Province of Sorsogon. Moreover, Dr. De Jesus initiated the
establishment of nine research and innovation centers across
campuses, as well as working for the establishment of the
PiLiPINAS (Pili Production, Innovation and Sustainability) Center in
Castilla Campus. President De Jesus also strengthened student
development programs and projects, quality instruction, research
development, extension and training activities, internationalization
initiatives through exploratory meetings, forging memorandum of
agreements, representing the institution to international events such
as attending the Hannover Messe Events Worldwide 2023, and
actively pursue global benchmarking initiatives at Technical
University of Braunschweig and University of Stuttgart in Germany.
She also enhanced engagements in production activities for the
development of the province and beyond.
Furthermore, in line with research initiatives through the Pili
Roadmap, Dr. De Jesus was elected as the Chairperson of the
Sorsogon Provincial Pili Development Board (SPPDB), she was
also presented with the ‘Legacy Builder on Education’ award from
the Department of Education (DepEd) – Schools Division of
Sorsogon City.

SORSU VISION, MISSION, CORE VALUES, QUALITY POLICY

STATEMENT, AND GOALS

Being the ONLY University in the Sorsogon Province - its vision,

mission, quality policy statement, and goals are enshrined in every
SorSUeño:

Vision - A research university with a culture of excellence in

developing developing globally competitive and values-oriented
leaders and professionals.

3
Mission - To provide research-based quality education,
innovations, and collaborative extension services for sustainable
national and international development.

Core Values
H.E.A.R.T. (Humility, Excellence, Accountability, Resiliency,
Trustworthiness)

Quality Policy Statement - The Sorsogon State University

commits to deliver quality education anchored on its vision and
mission for the development and growth of the community. SorSU
shall transform knowledge through research, instruction,
extension, and production as it adheres to statutory and
regulatory requirements for continual improvement of its systems.

GOALS:

Instruction- Continually develop and implement quality programs

responsive to the needs of the times. Develop content,
pedagogical, and ICT competencies in the delivery of instruction.
Employ multi-disciplinary scientific, and technologically-driven
practices for quality education to produce competent
research-oriented, and globally competitive graduates who
process excellent work ethics.

Research- Generate, disseminate, and commercialize knowledge

and technologies through research and development for
improved productivity, profitability and sustainability.

Extension- Build and strengthen the capabilities and hone

competitiveness of industries at different levels responsible to the
dynamically-changing local and international environments.

Production- Undertake and sustain research-based

income-generating projects to address the needs and meet the
needs of the community and demands of various sectors in
Sorsogon and beyond.

4
 ADMISSION POLICIES

Admission to the University

1. General Policy. All applicants for admission in all levels
including freshmen or new beginning students from private and
public schools, graduates of technical-vocational courses,
transferees, international students, and persons with special needs,
must adhere to the following criteria/conditions:
a. A student must qualify in the Sorsogon State University
(SorSU) Admission Test.
b. A student must pledge to abide by and comply with all the
rules and regulations of the SorSU.
b.1 A new/beginning freshman student cannot be
admitted during the second semester and midyear term.
b.2 A student must not have enrolled in any college
academic subject/s prior to his/her enrollment as a
beginning freshman, otherwise he/she shall be
classified as a transferee.
b.3 A student previously enrolled in a vocational course
or one not leading to a degree program is admitted as a
beginning freshman.
c. No student shall be denied admission to the University for
the following:
c.1. Gender Preference
c.2. Race
c.3. Persons with Disabilities
c.4. Persons with special needs (CMO no. 9 s. 2013)
c.5. Solo parents
c.6. Having contracted pregnancy at any condition
c.7. Disadvantaged students
c.8. Marginalized groups
c.9. Religious belief
c.10.Political affiliation
2. New/Beginning Students. Applicants in all levels must follow
the registration procedure at the SorSU Online
Pre-Admission System (OPAS) and the submission of the
following:
• Report Card/F-138 or GWA (last year attended)
• Certificate of Registration generated from the OPAS
account.
• 1 pc. 2 x 2 colored ID picture
• One long folder (assigned color depends on the level
applied for)
5
3. Test Permit. Every applicant shall be issued a test permit
upon successful online registration and submission of ALL
mentioned requirements.
4. Indigenous People. In the admission of Indigenous Peoples in
programs offered by the University, the Admission Services Unit
shall:
a. Closely coordinate with the National Commission on
Indigenous Peoples Sorsogon Service Center for
validation or endorsement of possible College
applicants (i.e. senior high school graduates/
graduating students, undergraduate students) based
on existing data gathered from community leaders.
b. Exhaust possible means to orient, process
applications and administer college admission test to
Indigenous Peoples in their respective communities.
c. Determine program/s based on the composite rating
obtained from General Weighted Average and results
of admission test. Result of the National Career
Assessment (NCAE) Test may likewise be considered
for placement of the IP’s to appropriate academic
programs.
d. In addition, all enrollment requirements for regular
students shall apply to Indigenous Peoples as
reflected in the requirements for freshmen students.
5. Selection Criteria. These screening criteria are the basis for
ranking applicants in all programs, except in the Graduate School
and in the continuing Education (incoming Grade 11 with a GWA
of 90% and incoming PhD students whose master’s degree was
obtained from the GS).
a. Entrance Exam Result 70%
b. General Average on Report Card 30%
100%
6. Admission testing fee for the laboratory high school
applicants. The applicants shall pay the approved testing fee.
7. Transferees. Transferees are those students coming from other
higher education institutions seeking admission to Sorsogon State
University. Their admission is subject to availability of slots and
result of the admission test. Transferees shall submit the following
requirements:
a. Honorable Dismissal
b. Authenticated Official Transcript of Records (OTR)/
Certificate of Grades with GWA

In addition, all enrollment requirements for regular

students shall apply to transferees as reflected in the
requirements for freshmen students.

6
8. Admission Policies for Potential Athletes and Artists. The
admission of potential athletes and artists shall be governed by the
following:
a. Potential athletes and artists will undergo
pre-screening to be facilitated by the Sports and
Culture Services Unit.
b. Names of applicants who passed the pre-screening in
their respective events will be endorsed by the Sports
and Culture Services Unit to the Admission Services
Unit. Applicants will be required to submit copies of
certificates and/or citations as evidence of
achievement.
c. The Admission Services Unit shall determine
appropriate academic program/s based on the
composite rating obtained from General Weighted
Average and results of the admission test for
placement of potential athletes/artists.

9. Admission of International Students. The admission of

International students shall be governed by the following:
a. Only curricular programs which passed through the
accreditation of the Bureau of Immigration (BI) and
approval of Commission on Higher Education (CHED)
shall be open for the admission of international
students.
b. A prospective foreign/ international student-applicant
for the secondary/tertiary/graduate/post graduate level
(CHED Guidebook for Foreign Students, 1995), who
has the intention to apply and enroll in the University
for educational/academic purposes and has passed
through the admission’s policy requirements, shall be
given the opportunity to be admitted in the curricular
program of his/her choice.
c. The submission of the initial documentary requirements to the
International Relations Office (IRO)-Admissions officer is
necessary and shall be submitted through the University
website-Global Education (IRO) portal.
d. Incoming undergraduate or graduate international
students must take the Qualifying Exam for SorSU
Admission. To schedule the exam, the applicant must
comply with the initial admission requirements.
e. A Notice of Acceptance (NOA) or Notice of
Non-acceptance shall be released by the
IRO-Admission Services. The student applicant must
submit any valid identification card and the official
receipt to claim the official document. If somebody else
will claim the NOA, the claimant should have an
authorization letter from the applicant.

7
 CURRICULAR POLICIES

The Academic Calendar

1. The general framework of the academic calendar based on the
Commission on Higher Education academic calendar shall be
prepared by the Vice President for Academic Affairs in
consultation with the Staff Directors, Campus Directors and Deans
to be forwarded to the Academic Council for deliberation, subject
to the approval of the President.
2. Collegiate academic days shall consist of not less than eighteen
(18) weeks per semester and six (6) weeks for midyear, excluding
Christmas, semestral, and midyear breaks. The said academic
days shall include examination days and class days, which may be
suspended due to natural or man-made causes. The academic
year for Laboratory High School shall consist of at least 205
school days.
3. Classwork in the midyear term shall be equivalent to classwork
during the regular semester.
4. The university shall observe significant activities in the
academic calendar.

The Schedule of Classes

1. The Dean shall prepare the schedule of classes in consultation
with the Campus Director. The scheduling of classes may adopt
an open system or the usual block system.
2. Classes shall not be dismissed or suspended by the Campus
Director except in unusual or emergency cases, after which a
report shall be submitted to the President giving reason for such
action.
3. No faculty member shall reschedule the class holding for any
other period than the officially scheduled time except when
permitted by the Dean.

The Class Size

1. The class size in every subject shall be determined based on
the total capacity of the facilities, the mode of instruction, the
nature of the subject, and such other factors that promote a
conducive teaching-learning process.
2. No class shall be split or fused after it has been duly opened
and organized without the approval of the Dean.

Registration of Students
1. The University shall implement three (3) registration modes, to
wit:
a. Online system
b. Registrar-assisted system
c. On-campus enrollment registration
2. The registration of students shall only be on the regular
registration period indicated in the academic calendar. A maximum
8
of a five-day grace period shall be given to late enrollees.
3. A student not qualified for Free Higher Education (FHE) is
officially registered after submitting appropriate credentials and
paying the tuition and other fees to the University duly validated by
the Office of the Registrar.
4. A student must be officially registered to receive coursework
credit.
5. Irregular students are subject to evaluation by the Dean before
registration.
6. Program advising to students shall be done before registration.
7. The registration of a returning student is dependent on his/her
previous scholastic standing.
8. Late registrants shall be charged with the approved late
registration fee per day.
9. A graduating student must officially register for residency and pay
only the miscellaneous fees even if no more subjects are
required. Residency status applies to a student who is expected to
finish certain course work, e.g., thesis/dissertation, which will require
him/her to avail of the University facilities and services.
10. A student is not allowed to enroll in more than one course during
his/her stay in the University.
11. Tuition fees and miscellaneous fees of non-FHE grantees shall
be payable in full upon enrollment or on an installment basis within
the given term.
12. No applicant shall be accepted for enrollment unless he/she
presents the proper credentials on or before the end of the
enrollment period for the academic term. The requirements for
enrollment of new students are as follows:
• Report Card/F-138
• Admission slip
• Medical Certificate with x-ray result (for health
sciences programs, students shall be required to
submit Hepa B test result as additional requirements)
• Photocopy of PSA Birth Certificate
• Certificate of Good Moral Character
• Marriage contract (if applicable)
• 1 pc. 2 x 2 colored picture
13. A student previously enrolled in a TESDA course or one not
leading to a degree program is admitted as a new student and no
subjects shall be credited in his/her enrolled course except
mandatory subjects such as NSTP and PATHFit.
14. A transferee from any SUC shall be enrolled in accordance with
the existing policies of the University. The following are the
requirements for registration:
a. Honorable Dismissal
b. Official Transcript of Records (OTR) or Certificate of
Grades
c. All enrollment requirements for regular students shall
9
apply to transferees as reflected in the requirements for new students.

15. A foreign student seeking registration to the University must

meet the following prescribed registration requirements of the
University and the course applied for:
a. University Admission Test
b. Transcript of Records
c. Requirements prescribed by the Department of
Foreign Affairs (DFA) and the Bureau of Immigration
and Deportation (BID).
16. An international student officially enrolled in a foreign
institution with an existing Memorandum of Understanding (MOU)
or Memorandum of Agreement (MOA) with the University under its
Student Mobility Program (Student Exchange, 2+2 Model, 1+3
Model) shall be entitled to scholarship, partial scholarship or full
scholarship for the subsequent semester depending on his/her
general academic standing subject to the SorSU Policy.

Policy on Academic Load

1. The subject load shall be in accordance with the approved
curriculum for each degree program.
2. A student may be allowed by the Dean to take his/her
deficiencies and/or advanced subjects during a semester,
provided that his/her total load shall not exceed the maximum
number of units prescribed for the semester.
3. Upon the discretion of the Dean, a graduating student may be
allowed an additional subject load of not more than six (6)
academic units in excess of the normal load prescribed by the
curriculum for the last academic year.
4. During the Midyear term, a student may have only nine (9) units,
except for graduating students, who shall be allowed a higher load
not exceeding twelve (12) units.
5. A student who has failing marks in the previous semester shall
not be allowed to have an overload.

Policy on Prerequisite of Subjects

1. Enrolling in and attending a subject without passing its
prerequisite shall not earn the student any academic credit.
2. A student may request to be allowed by the Dean to
simultaneously enroll in pre-requisite and advanced subjects under
any of the following conditions:
a. When the he/she failed in the prerequisite subject
b. When the he/she has GWA of 1.4 scholastic standing;
c. When he/she is graduating at the end of the academic
term

10
 Classification of Students
1. Undergraduate students shall be classified as the following:
a. Regular students- follow organized programs of
study and comply with the requirements that lead to
the completion of a bachelor’s degree. They carry
the full semester load prescribed by the respective
curricula.
b. Irregular students– are registered for formal credits
but carry less than full load prescribed by the
curriculum in a given semester and are enrolled in
subjects in other year levels.
c. Special students- are registered but not earning
formal academic credits for their work.
d. New students– are those who have graduated in
Senior High School, ALS and PEPT.
e. Transferees– are those who have enrolled in another
degree program prior to admission to the University.
f. Cross-enrollees– are registered in another institution
but who, upon written permission obtained from their
appropriate school authorities, may seek enrollment in
the College in order to satisfy the academic
requirements of their respective curricula.

Changing/Adding/ Dropping of Subjects

1. Changing/Adding/Dropping of subjects shall be allowed and
validated by the Dean, and attested by the Registrar.
2. Changing/Adding of subjects shall be made within the period of
registration and a 5- day grace period after the opening of classes.
3. Subjects changed/added without the validation by the Dean shall
not be given credit.
4. The total load carried by a student including the additional
subject(s) must not exceed the maximum as required for his/her
curriculum year during the term/semester.
5. A student may be allowed to drop before the midterm
examination.
6. A student dropping all subjects shall secure advisory clearance
from the Guidance and Counseling Services Unit.

Validation/Accreditation of Subjects
1. The Deans shall do validation/accreditation of subjects. All
subjects and units taken from any SUC may be credited provided
that they are prescribed in the curriculum and have the same
course and number of units.
2. All subjects and units taken from any recognized private
institutions with courses duly accredited by CHED may be
credited, provided that they are prescribed in the curriculum and
have the same course description/content and number of units.
3. Validation/accreditation should be done within the period of
three (3) semesters from the date of admission in the institution.
11
4. Subjects to be accredited must not exceed 30% of the total
number of units prescribed in the curriculum.
5. If the number of units earned outside the University is less than
the prescribed units for the course, the student should enroll the
course as offered.
6. Only units earned by foreign students in the collegiate level shall
be given credit. Units earned in technical/vocational courses in
high school and HEIs with accreditation level below two, shall not
be credited toward a degree program.

Cross-Enrollment
1. At the discretion of the Dean, a request for cross-enrollment may be
allowed in accordance with the university academic policies and standards
on retention, promotion, transfer and cross-enrollment, and only under the
following circumstances:

a. When the University does not offer the desired

subjects during the term of the requesting student’s
enrollment;
b. When the subjects are offered, but their schedules
conflict with the requesting student’s other class
schedules, and number of units and the subject/s to
be crossed enrolled should not exceed the regular
load for the semester.
c. When the student intends to spend the academic year
in his home province or region and enrolls in subjects
offered by an institution located therein, provided that,
such request is in accordance with the accepting
institution’s policy on cross- enrollment.
2. Cross-enrollment shall be done within the period of registration and a
5-day grace period from the start of classes.
3. No student is allowed to cross-enroll in two (2) or more schools.
4. Cross-enrollment of major subjects, board subjects and professional
subjects/content subjects are allowed provided that programs in the
accepting institution are accredited.

Substitution of Subject
1. The Dean shall evaluate and determine the substitute subject in
coordination with the Registrar. Substitution of subjects must be
based on any of the following:
a. When a student is enrolled in a curriculum that has been
replaced by a new one;
b. When there is a conflict in the schedule between two or more
required subjects;
c. When the required subject is not offered; and
d. When the request for substitution is made in the period of
registration and a 5-day grace period from the start of
classes.

12
 Retention Policies
The following standards guide the evaluation of student records
for purposes of retention:
a. Any student who received nine units failing marks shall be
placed on probation for one semester and referred for
academic counseling.
b. A student under probationary status may be considered
regular upon passing all subjects taken during the
probationary period.
c. Any student who incurs more than nine units of failed
subjects in a semester shall be advised to shift to another
course.
d. A student under probationary status who fail in two subjects
in the succeeding semester shall be advised to shift to
another course, and those who fail 50% or more of the total
number of academic units will be dismissed from the
University.
e. Any student dismissed from any of the campuses of the
University shall not be re-admitted.

Leave of Absence
1. Students may file a leave of absence for temporary discontinuance of
studies due to illness, employment, pregnancy, and other similar cases. It
shall be granted through a written petition to the College Dean.
2. The petition shall state the reason and the period, which must not exceed
a consecutive period of two (2) terms subject to renewal for a maximum
two (2) terms for very meritorious reasons.

Shifting from one Program to Another

1. The student is allowed to shift program after one year of
residency. No student shall be allowed to shift after the second
year of residency except for non-compliance with the retention
policies.
2. The student may shift to another program upon recommendation and
approval of the concerned Deans.
3. A student already enrolled in a campus of the University seeking
admission to another campus should meet the specific admission
requirements of the curriculum to which he/she intends to shift upon
recommendation and approval of the concerned Deans.
4. A qualifying examination, both oral and written, shall be given to
the student who desires to shift from one program to another.
5. A campus level Admission Committee shall conduct the
evaluation/screening of shifters/transferees.

Withdrawal of Registration
1. A student who desires to withdraw his/her registration due to
valid reasons shall apply for refund of fees subject to the following
conditions:

13
 a. Not a recipient of Free Higher Education.
b. Application for refund must be made in writing duly
signed by the parent/guardian within two (2) weeks
after the regular opening of classes, after which no
refund shall be granted; otherwise, rules on dropping
shall apply.
c. If a student withdraws his registration within two (2)
weeks after the regular opening of classes, he/she
shall be refunded all fees except the registration and
entrance fees. Moreover, a service fee shall be
collected.
d. If the student withdraws his/her registration within three
(3) weeks after the regular opening of classes but has
attended classes, he/she shall be refunded 50% of the
amount of fees paid except miscellaneous fees which
shall be retained.

2. A freshman student who withdraws the registration shall be allowed to

withdraw the credentials submitted as a requirement for enrollment upon
approval of his/her application.
3. No withdrawal of registration shall be made after the specified period. The
rules for dropping shall apply. Fees for dropping subjects are not refundable.

Examination and Grading System

1. The dates of examinations for each semester/period shall be set

by the Office of the Vice President for Academic Affairs.
2. Two (2) regular written examinations, the midterm and the final
examinations, are prescribed every semester/term. Other written,
oral or practical examinations are also given at the discretion of the
faculty.
3. Examination missed for justifiable reasons may be made up
within the same term at the discretion of the subject instructor
concerned.
4. During the examination, students must observe honesty and
adherence to rules. Violation of the above rules becomes a basis
for giving an erring student a failing grade in the nomination aside
from other penalties stipulated in the student handbook.
5. The University shall adopt a Grade Point Value and its
equivalent in the grading system.
6. The performance of the students shall be graded at the end of
each term in accordance with the following system.

14
 Excellent 1.0 - 99-100
Superior 1.1 - 98
1.2 - 97
Superior 1.3 - 96
1.4 - 95
Very Good 1.5 - 93-94
1.6 - 92
1.7 - 91
1.8 - 90
1.9 - 89
2.0 - 87-88
2.1 - 86
Satisfactory 2.2 - 85
2.3 - 84
2.4 - 83
2.5 - 81-82
2.6 - 80
2.7 - 79
2.8 - 78
2.9 - 76-77
Passed 3.0 - 75
Failed 5.0 - Below 75
Inc. - Incomplete
Drpd - Dropped
3. Each program shall have its own criteria for grading approved
by the Academic Council. However, colleges may adopt the
following grading system in evaluating the performance of the
students:

a) Academic Subject
Examination 30%
Recitation 20%
Research Work 20%
Short Quizzes 20%
Attendance 10%
Total 100%

15
b) Board Subjects:
Examination 40%
Quizzes 25%
Recitation 20%
Project/Research work 10%
Aptitude/Attendance 5%
Total 100%

c) Board Subjects with laboratory:

Laboratory 40%
Examination 30%
Performance 20%
Aptitude/Attendance 10%
Total 100%
d) Experiential Learning Courses
Field Study submit:
FS worksheets (Append rubrics) 40%
Portfolio (Append rubrics) 30%
Final Examination (oral or written) 30%
Total 100%
e) Practice Teaching subject
Teaching Competencies 85%
Narrative Report/ELC Portfolio 15%
Total 100%

Attendance

1. Regular attendance of all students is required. Attendance is

counted from the first day of regular classes to the end of the same
as reflected in the approved academic calendar year, regardless of
the students’ enrollment.
2. A student who has incurred unexcused absences of more than
ten (10) percent of the required total number of class hours and
laboratory periods before midterm exam from the date of
enrollment in a given semester should not be given credit and
considered "Dropped".

16
3. Rules for attendance shall be strictly followed in all academic units
of the university, including the NSTP and PATHFit subjects.
4. Excuses for absences shall be made in accordance with the rules
and regulations of the University. Excuses shall be valid for time
missed only. All work covered by the class during the absence should
be made up to the satisfaction of the faculty within a reasonable
period of time.
5. When the number of hours lost due to absences reaches ten (10)
percent of the prescribed hours of the scheduled work in one
subject, the faculty concerned may prescribe a longer attendance
requirement to meet the special needs; otherwise, the students shall
be dropped.

Evaluation
1. Only resident credits are considered in evaluating subjects and
units for a particular curriculum.
2. The Registrar in coordination with the Deans or vice versa, shall be
responsible for the evaluation and/or accreditation of the students’
academic subjects.
3. With regards to residency, an undergraduate student must finish
the requirements of a course within a period of actual residence
equivalent to a 1.5 times the normal length prescribed for the course;
otherwise, he/she shall not be allowed to re-enroll further in that
course.
4. Evaluation of curricular level placement of students according to
progress toward graduation shall be based on the following:

Year Level Number of Units Earned

Freshmen (First) Has not finished the prescribed

subjects of first year or has
completed 25% of total number of
units required in the course.
Sophomore (Second) Has completed his/her first-year
course or has finished 25% but
not more than the 50% of the
total numbers of units required
in the course.
Junior (Third) Has completed the first two (2)
years of his/her course, or has
finished 50 % but not more than
75 % of the total number of units
required in the course.

17
 Senior (Fourth) Has completed the first three (3)
years of his/her curriculum, or has
finished 75 % of the total number of
units required in the course.
Terminal (Fifth) Has completed the first four (4) years
of his/her curriculum or has finished
85% of the total number of units
required in the course.

Implementation of a New Curriculum

1. Changes in curriculum shall be implemented without prejudicing the
interests of the students. A new curriculum shall be implemented for
freshmen students only.
2. Returnees from the old curricula shall be allowed to complete the
course. However, if, in any case, the curricula have been phased out,
the students shall enroll under the new curricula.
3. A student who fails to finish the course within the prescribed
maximum number of years of residence in the University shall be
required to follow the new curriculum.

Local Internship Program

1. To qualify for the local internship program/clinical practicum, a
student must:
a. be a bona fide student of the university
b. be duly certified by the Dean
c. be physically, mentally, and emotionally fit

2. The students shall be required to submit the following documents to

the Industrial Linkage Development Office (ILDO) Coordinator prior to
the training:
a. Recommendation Letter/Endorsement Letter for Training
b. Copy of Acceptance Letter from the Host Training
Establishment
c. Photocopy of the Notarized Training Agreement and
Liability Waiver (Internship Agreement)
d. Photocopy of Student-Trainee’s Personal History
Statement/Resume
e. Photocopy of Enrollment/ Registration Form
f. Photocopy of Insurance Certificate
g. Copy of internship Time Frame certified by the Host
Training Establishment (included in the Acceptance form)
h. Medical Certificate
i. Copy of the signed Evaluation of the Grades
j. Copy of Internship Training Plan
k. Psychological Test Result
18
 3. Students are not allowed to start their internship training if they
fail to complete and submit the required documents. The training
hours of students who have started their training without completing
the requirements shall not be honored or credited.
4. A grade of dropped (DRP) may be given to students if they fail to
comply with the said requirements before the deadline set by the
ILDO.
5. The students and the parents/guardians shall be oriented on the
policies/rules/regulations governing internship and requirements.
6. The required number of internship/internship hours shall depend
on what is prescribed by the curriculum.
7. Regular employment before, during and after the completion of
academic requirements may offset On-the-Job Training
requirements provided that the nature of work is directly in line with
the students’ major subject and the criteria set by the ILDO. The
accreditation fee for internship is equivalent to the regular internship
enrollment fee.
8. The responsibility of the school ceases upon completion of the
required number of On-the-Job Training hours but not to exceed the
semester in which he/she is currently enrolled.
9.The student-trainee shall accomplish the Related Learning
Experience Journal/Portfolio/Narrative Report/Manuscript. This
journal must be noted by his/her training supervisor and approved
by the ILDO Coordinator.
10. The following documents must be submitted to the respective
ILDO Coordinators after the completion of the training:
a. Duly accomplished Related Learning Experience
Journal/Portfolio/Narrative Report/Manuscript
b. Original and Photocopy of Certification of Completion
of Training from the company
c. Duly accomplished Student-Trainee’s Performance
Appraisal Report
d. Copy of the Technical Report/Narrative Report (Format
depends on the requirement of each College)
e. Post internship Counseling Slip signed by the
Guidance Counselor/Guidance Facilitator
11. The student-trainee shall submit the above documents/
requirements to the respective ILDO Coordinator on or before the
schedule of final examinations as per the Collegiate Calendar.
Student-trainees who fail to finish their internship training or fail to
submit the above requirements within the required period will be
given a grade of incomplete (INC).

Student Internship Abroad Program

1. Participation in this program is voluntary. Existing rules and

regulations of CHED shall be strictly followed in the student
internship abroad.

19
2. To qualify, a student-applicant shall meet the following
requirements:
a. letter of intent
b. Bona fide student of the University who volunteered to
participate in Student Internship Abroad Program and
qualified to enroll in the internship training subject.
c. notarized consent from the parents/guardian
d. recommendation from the Heads/Program Chair
and College Dean.
e. passport
f. articulate in English or the language spoken in the
host country
g. right work attitude towards practicum/ training
h. physically, mentally and emotionally fit
i. attended the internship training orientation seminar
j. other prescribed requirements of CHED and the
Student Internship Abroad Program (SIAP)
3. Applicants are subject to screening by the ILDO
Coordinator, Program Chair, Guidance Counselor, and the Dean.
4. Applicants who pass the initial evaluation shall be scheduled for
a preliminary interview by the ILDO. Announcements and
information about the preliminary interview will be posted and given
to the colleges and campuses concerned.
5. An admitted student-trainee must comply with all the rules and
regulations of the Host Training Establishment (HTE) and the
University. He/she shall complete the agreed duration of the
training.
6. The following documents must be submitted to the
respective ILDO Coordinators within two (2) weeks after their
arrival from the host country for the issuance of grades:
a. Duly accomplished Related Learning
Experience Journal/Portfolio/Narrative Report/
Manuscript
b. Original and Photocopy of Certification of Completion
of the Training from the Host Training Establishment
c. Duly Accomplished Student-Trainee‘s Performance
Appraisal Report
d. Copy of the Technical Report/Narrative Report
(Format depends on the requirement of each
College)
e. Post internship Counseling Slip signed by the
Guidance Counselor/Guidance Facilitator
7. Before the student begins the internship, there must be a formal
agreement in the form of a Memorandum of Agreement or
Memorandum of Understanding with the foreign host institution and
duly approved by the University Board of Regents.

20
8. The foreign host institution/establishment/organization must be a
duly recognized and registered entity in the country of destination of
the interns.

Grading System for Student Internship

1. Each College shall adopt its own grading system for internship
approved by the Academic Council. Below is the suggested criteria
for evaluation:
Criteria Weight
Evaluation given by the Company 60 %
through Student Trainees’
Performance Appraisal Report
Internship Coordinator’s Evaluation 30%
Departmental Technical Report/
Narrative Report Evaluation
Assessment of the Requirements 10%
submitted to internship Coordinator
Total 100%

2. Student’s failure to finish the program and to submit the

requirements on the required period shall render him/her a grade of
INC. The internship shall be completed in the following semester/
term under petition subject.
3. If the program is not completed in the following semester, a grade
of 5.0 shall be the given grade for his/her internship.
4. In cases of misbehavior, upon evaluation, a grade of dropped
(DRP) or 5.0 may be given, depending upon the gravity of the
violation.

General Graduation Policies

1. Candidates for graduation must have satisfied all academic and
non-academic subjects, shop work and other requirements prior to
graduation.
2. The diploma and transcript of records shall bear the original date
of graduation.
3. No student shall graduate from the University unless his/her
name is approved as a candidate for graduation by the Academic
Council and confirmed by the Board of Regents.
4. A campus meeting by the graduation committee shall be
conducted to assess, evaluate, and approve candidates for
graduation prior to the University-wide Academic Council meeting.
(This provision only applies to courses with internship/OIP/
Practicum).
5. All candidates for graduation must have their deficiencies
complied and their records cleared with the exception of their

21
currently enrolled subjects not later than the date specified in the
academic calendar.
6. All graduating students shall apply for graduation at the Office of
the Registrar one month before the end of the semester.
7. All degree courses which require a thesis shall submit a
hardbound copy of the thesis to the Office of the Dean before
graduation.
8. No student shall graduate unless he/she pays the required
graduation fee even though he/she fails to attend the
commencement program.

Undergraduate Research
1. Each College/department shall adopt its own format for the thesis
to be followed by the student researchers approved by the
academic council.
2. The research adviser must be a Master’s Degree holder with a
relevant field of specialization who ensures quality research outputs.
3. In the absence of availability of faculty with relevant Master’s
degrees, faculty who are not Master’s degree holders may be
considered as research advisers.
4. Thesis/capstone project/business plan/project study shall serve as
one of the requirements to all degree programs.
5. The research evaluation committee shall be composed of three
members who are experts in the subject area to ensure completion
of the thesis. A method specialist shall be required as one of the
members.
6. The purpose of pre-oral defense is to provide both adviser and
advisee collective feedback on the merits of the research report
based on acceptable standards. Through the filtering process,
prelude to the Final Defense, major weaknesses and deficiencies
may be identified, and corrections and suggestions/modifications be
complied with. (These suggestions/modifications must be prepared
by the researcher in the form of a matrix as an addendum to the
research report to be presented to the panel during the Final
Defense).
7. The final oral defense is done to test the student's mastery of the
various aspects of his/her study and its contribution to a body of
knowledge related specifically to fisheries and education. The
panelist is, therefore, expected to have an intellectual dialogue with
the examinee and other panel members. Thus, the defense shall be
conducted in an atmosphere befitting the professionalism of the
situation.
8. The students shall pay the required thesis fee.
9. The duties and responsibilities of the following committee/panel
members are:
a. Panel Chairperson
a.1 Conduct the Oral Defense in a manner where
academic integrity is maintained.
22
 a.2 Introduce the members of the panel and acquaint
them with the school's policies on the conduct of the oral
defense.
a.3 Brief the panel on the professional procedure at
which the examination shall be conducted.
a.4 Summarize the grades of individual panelists after
deliberating action(s) to be taken on the student's
defense based on the school criteria and grading
system and announcing the results of the examination.
a.5 Submit to the Dean all the approval sheets and other
documents after careful review.
a.6 In cases where the conduct of the defense is
inimical to the person of the examinee, the chairman, at
the request of the adviser, may call for a recess/
suspension of the defense.

b. The Panel Members

b.1 In as much as the defense is aimed primarily to test
the student's mastery of the thesis through a coherent
and logical presentation of the problem, and his/her
findings are articulated in a logical manner, the panelist
must attempt to limit his/her questions on the subjects
under study. Suggestions/Comments on the content
presentation/mechanism and style should be more
positive enhancing than negative. The focus is on
substance rather than on style form.
b.2 Panel members should be present during the oral
defense either virtually or physically. In case he/she is
not available on the scheduled defense, the Dean shall
designate his/her alternate.
c. The Dean
c.1 Approves the composition of the thesis committee
c.2 Recommends a replacement if an adviser/panelist
fails to attend the student's oral defense.
c.3 Issues designation of the panel and adviser.
c.4 Approves the Thesis Proposal and Final Report.
d. The Secretary
d.1 Records all the proceedings of the Oral Defense.
d.2 Prepares a resume of these proceedings for
attestation by the panel chairman and adviser.
10. The manuscript shall be submitted at least one (1) week prior to
the scheduled defense.
11. The Duties and Responsibilities of the adviser are as follows:
a. Provides direction and professional/expert guidance
as to the:
-Selection and Definition of the Problem

23
 -Determining the Research Methodology
-Instrumentation and Data Collection
-Analysis and Interpretation of Results
-Writing of the Research Report
b. Sits during the scheduled oral defense to assist the
advisee in clarifying functions with the panelist.
c. Follows through post oral defense requirements to ensure
successful completion of the thesis.
d. Certifies the readiness of the student for oral defense.

Graduation of Candidates with Honors

1. Students who complete their courses with the following averages,
computed on the basis of units shall graduate with honors, provided
that they have no failed subjects, incomplete or dropped subjects.
1.51-1.75 Cum Laude
1.21-1.50 Magna Cum Laude
1.00-1.20 Summa Cum Laude
2. In the final result of the computation of grades of candidates for honors,
rounding off of semestral/final rating shall be allowed up to four decimal
places.
3. Only semestral/final rating shall be considered in the computation of the
general average. In case of decimal points, truncation to the nearest
thousandths shall be applied.
4. In the computation of the semestral/final rating of candidates for graduation
with honors, only resident credits shall be included.
5. No student having a grade lower than 2.2 or its equivalent in any of the
resident credit or subject prescribed by the curriculum from which he/she is
graduating shall be entitled to graduate with honors.
6. Candidates for graduation with honors must not have repeated a subject in
another educational institution.
7. Candidates for graduation with honors must have completed in the
University at least 75% of the total number of academic units for graduation
and must have a residence therein for at least two years immediately prior to
graduation.
8. Students who are candidates for graduation with honors must have taken
during each semester not less than 15 units of credit or the normal/required
load prescribed in the curriculum and complete their bachelor’s degree within
the period prescribed in their program.
9. A candidate for graduation with honors who meets the prescribed grade
average but fails to satisfy any of the requirements shall be awarded the
“Certificate of Graduation with Academic Distinction”. Only non-major
subjects with grades lower than 2.5 may be considered.
10. For the candidates for graduation with honors in courses with a
prescribed length of less than four (4) years, the English equivalent, “With
Highest Honors,” “With High Honors”, and “With Honors shall be used.
11. Candidates for graduation with honors must have not been found guilty
of violating existing University rules.

24
12. All candidates for graduation with honors who, in their
assumption, have met the prescribed grade average must apply for
evaluation at the Office of the Registrar one month after the
enrollment for the second semester.
13. Selection of honor students for the Laboratory High School shall
be in accordance with DepEd orders and issuances.
14. The following awards shall be given to honor students:

Gold Medal -Summa Cum Laude

With Highest Honors

Silver Medal -Magna Cum Laude

With High Honors

Bronze Medal -Cum Laude

With Honors

15. Honor student with the highest GWA shall give the Words of
Gratitude during commencement exercises.
16. Ribbon/Certificate shall be awarded to students with Minor
Awards of Commendation (e.g. Best in Electrical Tech.,
Outstanding Student Leader, etc.).

Selection of Special Awardees

1. A committee on selection of special awardees designated by the

Vice President for Academic Affairs shall select the students with
special awards in leadership, academics, technology, and sports.
2. In the Selection of Awardees, the following criteria shall be
followed.
a. Leadership (Organization/Club)
a.1 active involvement in tangible projects or
recognized community services
a.2 sponsorship/coordination of seminars
b. Academics
b.1 consistent winner in provincial, regional, national,
and international academic contests
c. Technology
c.1 trade skills, TESDA NC II Passer, Winner in Skills
Olympics
d. Sports
d.1 consistent winner in provincial, regional or national
competitions.

25
 Regular Academic Activities
1. The University shall observe significant activities in the academic
calendar. Some of which are as follows:
a. October – World Teachers’ Day
b. May – SorSU Founding Anniversary
c. August – Buwan ng Wika

STUDENT DEVELOPMENT AND SERVICES

The Office of Student Development and Services (OSDS) is

an academic support of the University with the primary aim of
producing well-rounded and holistic individuals. Higher Education
Institutions (HEIs) should be able to produce responsible citizens
and leaders towards national development and upliftment of human
conditions by providing student-centered activities and programs.

GOALS:
1. Enhance the knowledge, skills and attitude of students
through co-curricular activities.
2. Implement quality and relevant student services’
programs towards social, moral, emotional and
intellectual development of students.
3. Ensure balance between rights of students and rights
of the institution.

The student services are categorized into three: Student

Welfare, Student Development, and Institutional Student Programs
and Services. Each of these areas comprises specific student
services as stipulated in CHED Memorandum:

• Student Welfare Services are basic services and programs

needed to ensure and promote the well-being of students that
include Information, Orientation, and Awareness, Guidance
and Counseling, Career and Placement, Economic Enterprise
Development, and Student Handbook development.

Student Development Services refers to the services and

programs designed for the exploration, enhancement and
development of the students’ full potential for personal
development, leadership, and social responsibility through
various institutional and/or student-initiated activities. The
Student Organizations and activities, leadership trainings,
student council, student discipline and student publication are
included in these services.

26
 • Institutional Student Programs and Services
refers to the services and programs such as
admission, scholarship and financial assistance, food,
health, housing and residential services, safety and
security, multi-faith, foreign/international students,
sports, culture and arts, social and community
involvement and services for students with special
needs.

Student Development and Services likewise adopt a flexible

mode of delivery for their programs and activities based on the
existing policies and guidelines of CHED. By embracing flexibility,
student services aspire to create an environment that fosters equal
opportunities for all students, ensuring that the delivery of programs
and activities is responsive to the dynamic and evolving nature of
education. Online platforms are utilized to accommodate varying
preferences, schedules and individual requirements of the students.

GUIDANCE AND COUNSELING SERVICES

The Guidance and Counseling Services Unit aims to provide

a gender sensitive range of professional guidance services such as
counseling, appraisal, referral, and follow-up to all students
especially those with special needs like Person with Disabilities,
Solo Parents and Indigenous People to help them use their potential
to the fullest and reach their goals. Likewise, psychosocial support
and counseling shall be provided to victims of bullying, students
who are suffering from HIV and other sexually transmitted diseases
and those who are involved in substance abuse. These services
provide important benefits to students by addressing their
intellectual, emotional, social and psychological needs.

Counseling. It is a goal-oriented relationship between a Registered

Guidance Counselor and an individual seeking help for the purpose
of bringing about an understanding of the self, and/or environment.
It is designed to facilitate positive change in student behavior
feelings and attitudes. The counselor considers the cultural
differences of every client especially the special population like
PWD, IP, Solo Parents, LGBTQ+ and others. The types of
counseling delivered are personal-social counseling, career
counseling, academic counseling to individual and group of
students.

Procedures
1. The counseling services are available to all students, either
through voluntary or referral system.

27
 2. The student seeking counseling shall fill out the intake
interview form (e-form for online sessions).
3. The counselling session shall be conducted either online,
face-to-face or through phone calls.
4. The Guidance Counselor shall provide intervention to
address the student-clients’ pressing needs, respecting their
best interest and cultural differences.
5. The Guidance Counselor shall prepare the in-take
summary and shall be kept with utmost confidentiality.

Appraisal. It provides practical knowledge of different assessment

tools including standardized tests, interviews, and other authentic
measures utilized in guidance and counseling. It consists of all
information gathered about each student in school. It aims to
develop a deeper and fuller self-awareness in the students and it
gets to know the client and facilitates self-awareness,
self-understanding and decision making on the part of the counselor.

a. Individual Inventory. It systematically collects, evaluates, and

interprets data to identify the characteristics and potential of every
student. Included in the cumulative record are information like
personal data; age; family background and home environment,
hobbies, interests, goals, values; personal strengths and personality
traits and characteristics; problems and needs; schools attended;
grades; co-curricular and extracurricular activities; courses taken;
health data; social data and friends.
Procedures
1. Every student shall accomplish the student individual
profile form.
2. Students shall submit and forward the accomplished
form to the office.
3. The Guidance Counselor shall update the records of
every student from time to time through routine or
in-take interviews and testing.
4. Guidance staff shall keep and maintain students’
records with utmost confidentiality.

b. Psychological Testing. It refers to the administration, scoring

and interpretation of psychological tests to individuals or group of
students. These tests are utilized to assess behavioral tendencies
and abilities to know and understand themselves better. The data
obtained from the test results are vital in appraising the individual’s capacity
and potential. Tests administered to students are Personality Test, Aptitude
Test, Intelligence Test, Interest Test, Survey of Study Habits and Attitudes
Tests, Emotional Quotient Test, Filipino Work Values Scale and others.

28
Procedures
1. The psychological testing service is available to all
students, personnel and faculty members.
2. All student interns must undergo a psychological
examination to be conducted by the office based on
CMO issuances.
3. Students, personnel and faculty members who wish to
avail the testing services shall fill out the request for
psychological testing.
4. The Psychometrician or Guidance Counselor shall
administer, score and interpret the psychological test.
5. Examinees shall be provided with a copy of
psychological test report.
6. In case of a lost psychological test report, a student will
pay a replacement fee.
7. The Guidance staff shall keep and maintain the
psychological test results highly confidential.

Information. This service provides students with personal-social

information that will help them develop their personality and social life;
with educational-academic information that will help them select the
proper academic setting and program; with vocational occupational
information that would help them learn about the world of work and
careers so that they can make appropriate decisions for their future.

Follow –Up. It is designed to determine the progress and

development of students who have received assistance to further
assess what other support to offer so that the service is complete and
holistic.

Procedures
1. The Guidance Counselor shall notify the student-client of
the scheduled follow-up session.
2. The Guidance Counselor shall conduct follow-up
sessions either online or in the counseling room to
ensure privacy and confidentiality.
3. The Guidance Counselor shall prepare the case note
after the session and keep it with utmost confidentiality.

Referral. Referral is the action taken by the person who sees that a
particular individual needs assistance from a guidance counselor.
Students, faculty and non-teaching personnel may refer a student for
counseling. Referrals also pertains to assistance rendered to clients in
obtaining services from professionals or external agencies that might
be more effective in helping them.

29
Procedures
1. The referring person (students/personnel/faculty members) shall
accomplish the referral form and submit it to the Guidance and
Counseling Services Unit.
2. The referring person shall attend the meeting / conference with
the Guidance Counselor.
3. The referred student shall be accompanied to the Guidance and
Counseling Services Unit, if needed.

*** If the case needs to be referred to external agencies, the Guidance

Counselor shall:
1. Confer with parent/s or guardian and student-client and provide a
a list of professionals that includes psychologists for them to
decide who to consult.
2. Encourage the student-client to commit to the referral process.
3. Ensure the university’s supplementary support by conducting a
follow-up, either online or through face-to-face meeting with the
student-client.

Issuance of Certificate of Good Moral Character (CGMC). The Guidance

and Counseling Services Office issues CGMC to students and graduates for
purposes like On-The Job training/apprenticeship, scholarship and financial
assistance, employment, board examination, enrollment and reference.

Procedures
1. The student shall pay an amount approved by the University at
the Cashiers’ Office.
2. The student shall present the Official Receipt and a documentary
stamp worth Php30 to the Guidance and Counseling Office
3. The student shall fill out the request for CGMC form
4. If the student is going to transfer to another school, he/she shall
fill out the exit interview form and attend to the interview by the
Guidance Counselor/In-Charge.
5. The Guidance Counselor shall prepare and issue the Certificate
of Good Moral Character.

For continual improvement, the services of the Guidance and

Counseling Unit shall be evaluated by the clientele.

CAREER AND JOB PLACEMENT SERVICES

Career and Job Placement Services Unit provides assistance to

students for their new life as professionals through career seminars,
job fairs, career consultation, testing, and establishment of linkages

30
with companies, government agencies, private institutions,
organizations, and individuals.

Career and Job Placement Services Unit shall:

• Prepare its clients, particularly the students, for their new life as
professionals through career seminars, talks and trainings,
and other career-related activities such as job fairs, career
consultation and testing
• Support the programs and services of the Alumni
• Assess the preparedness of SorSU graduates through
outcome-based activities and evaluation
• Connect and establish partnerships with companies,
government agencies, private institutions, organizations and
individuals to give wider opportunities for employment of SorSU
graduates
• Maintain the SorSU graduates’ profile that includes their
personal information for employment opportunities

The Career and Job Placement has the following services:

1. Data Base Updating - All graduating students are required to fill in
the basic information sheet following the policies of Data Privacy Act
specifically designed for them during their enrollment.
2. Career Seminars, Talks or Trainings, Job Fairs. Graduating
students are required to attend career-related seminars or trainings
offered or recognized by the office.Related activities shall be conducted
to non-graduating students.
3. Career Consultation and Testing. A student who wishes to avail of
career testing shall be referred to the Guidance and Counseling
Services Unit.
4. Organize Special Recruitment Activity (SRA). This service is open
to graduating students and alumni. The office, in partnership with
agencies, industries and employers may conduct recruitment activities
in the University in accordance with the rules and policies of the
Department of Labor and Employment (DOLE).

STUDENT ORGANIZATION
Student organizations are avenues to collaborate, learn and
enhance leadership skills. They serve as platforms for students to
engage in diverse activities beyond the classroom, expanding their
horizons towards holistic development.
GENERAL POLICIES
1. The following shall be recognized as major organizations:
University-based
University Student Council (USC)

Campus-based
Supreme Student Council (SSC)- Bulan Campus
Supreme Student Council (SSC)- Castilla Campus
31
 Supreme Student Council (SSC)- Magallanes Campus
Supreme Student Council (SSC)- Sorsogon City Campus

2. The organizations per campus are categorized as academics

(based on academic discipline/programs), socio-civic and interest
clubs, sports, culture and arts, religious/spiritual and fraternity/
sorority.
3. All student organizations shall undergo accreditation/
re-accreditation except for the University Student Council and
Supreme Student Council. However, they are required to submit
documents that include accomplishment reports, financial
statements, amendment of the Constitution if any, Plan of Action and
other documents as needed to the advisers, coordinators and/or
Head of Student Affairs Council, Coordinator of Student and
Development Services and Campus Directors.
4. Any group of twenty (20) students may form an organization and
file for accreditation. Only bona fide students are allowed to join. They
may join one or more organizations as long as they can maintain their
good academic standing.
5. A student may hold a position of President or its equivalent in only
one organization within any given semester.
6. Student organizations may not use University resources, including
the University’s name, facilities, or technology services, to engage in
activities contrary to or in support of causes that conflict with the
University’s mission, values, and/or policies.

APPLICATION FOR ACCREDITATION / RE-ACCREDITATION

1. The following are the required documents for accreditation or
re-accreditation:
a. A copy of the approved Constitution and By-Laws (CBL).
All officers must sign each page of the Constitution and
By-Laws (CBL). It shall include the provision to renounce
coercion, violence, and hazing as a means of attaining
organizational goals.
b. List of officers and their bio-data.
c. List of members and their addresses, gender, course,
and year level.
d. Program of Activities/Action Plan
e. Formal letter of intent signed by at least 20 bona fide
student-members
2. Existing student organizations shall apply and renew for
re-accreditation within thirty (30) days after the start of classes of
every academic year and secure the following documents:
a. Accomplishment report of the preceding school year
b. Financial statements
c. List of officers and bona fide student members
d. Amendment of the CBL if any

32
 e. Program of activities/Action Plan
f. Evaluation results of officers and activities undertaken
g. Copy of the certificate of ratings of officers in the
previous semester
3. The Certificate of Recognition shall be issued by the Coordinator of
Student Council Affairs, duly signed by the Student Development
and Services Coordinator and Campus Director effective for one
school year and may be renewed yearly as long as the
organization is in existence and in good standing.
4. Violation of any rules and regulations of the University and
non-submission of the required documents shall be a ground for
disqualification of the organization.
5. Any organization that fails to renew its recognition shall be
automatically considered defunct/inactive.
6. Every recognized student organization is expected to undertake at
least one major activity during the academic year and three
minor activities in line with the organization’s concern and sphere
of interest as stipulated in its CBL. An activity is considered
major if participation involves not only the members of the
sponsoring organization but also other students.

RIGHTS AND PRIVILEGES OF RECOGNIZED STUDENT

ORGANIZATION
Every recognized student organization is entitled to the following
rights and privileges.
1. Use of University facilities (grounds, classrooms,
buildings, etc.)
2. Representation through the SorSU – University Student
Council, in standing committees that concern student
welfare and interest
3. Represent the University in community activities as
requested or recommended by the President or his/her
authorized representative.

LIMITATIONS OF THE RIGHTS AND PRIVILEGES

1. Only recognized organizations shall be entitled to the
use of school facilities for their activities.
2. The students may form, establish, join or participate in
organizations recognized by the school to foster their
intellectual, social, cultural, spiritual, and physical growth
and development for a purpose not contrary to law.
3. The right to form or join student organizations assumes
importance and receives full protection only if the
organization is recognized or allowed to operate by the
University in accordance with law and the school’s rules
and regulations.
4. Student organizations should not coerce, nor use any
form of violence and hazing as a means of attaining
organizational goals.
33
 SELECTION OF THE ADVISER OF STUDENT ORGANIZATION
Three (3) potential advisers from among the faculty or
personnel shall be nominated by the officers and members of every
organization. The Student Council Affairs Coordinator, Student
Development and Services Coordinator and/or the College Dean
shall recommend one of the nominees to the Campus Director for
approval based on:
a) character and integrity
b) leadership potential
c) workload of the nominee
Only one adviser shall be chosen. An adviser shall have one
advisory organization in a year and shall have a term of one year, but
may be re-nominated based on the accomplishment of the
organization during his/her term. Student organizations, which are
based on academic discipline/programs shall consider the
nomination of an adviser along his/her identified area of expertise.
The adviser as an experienced and concerned mentor in the
University, provides advice to the members of the organization not
only on how to achieve organizational goals but also on the
development of the individual members as responsible citizens.
Duties and responsibilities of the adviser are to be embodied in the
Constitution and By- Laws of the Organization.

Duties and Responsibilities of the Adviser

1. Be available for consultation and assist in the planning of
student activities to ensure that objectives of the organization are
met.
2. Attend the meetings of the organization and when unable to
attend, he/she should be informed of what transpired in the
meeting.
3. Be present during both in and off-campus activities of the
organization.
4. Review thoroughly the required documents in the conduct of
both in campus and off-campus activities
5. Check and approve the posters/notices/announcements of the
organization before they are posted.
6. Monitor and evaluate the activities of the organization.
7. Know well the constitution and By-Laws (CBL) of the
organization and assist in the review of CBL as basis for
revision.
8. Submit reports to the Coordinator of Student Development and
Services and Campus Director.

POLICIES AND GUIDELINES IN THE RECOGNITION

AND ACCREDITATION OF FRATERNITIES AND SORORITIES

A. Requirements for Recognition/Accreditation

1. Submit application/letter of intent for accreditation
2. Must have at least twenty (20) bona fide members
34
 3. Must present Constitution and By-Laws (The statement
of non-adherence to violence, coercion, and hazing as
a means of attaining organizational goals must be
reflected in the Constitution’s By-Laws. The schedule
of monthly meetings shall also be reflected).
4. Master List of Officers and Members
5. Personal Data Sheet of Officers and Members (course,
year, major, home address, e-mail address, and
contact numbers of both the fraternity/sorority
members and parent/s)
6. Action Plan for the current Academic Year
7. Parent/Guardian Consent (Waiver)
8. Certificate of Grades of Officers and Members (with no
failing grades/incomplete grades) issued by the
Registrar’s Office
9. Notarized statement of non-adherence to violence and
strict observation of the present Anti-Hazing Law of the
Philippines
10. Must comply with the certificate of the fraternity’s/
sorority’s affiliation and accreditation of good standing
issued by the local (city, municipal, or provincial) and/or
national level
11. Personal Data Sheet of the Adviser

B. Requirements for Re-accreditation

1. Amendments of the Constitution and By-Laws (if any)
2. Program of Activities/Action Plan for the current
Academic Year
3. Certificate of Grades of officers and members (with no
failing/incomplete grades) issued by the Registrar’s
Office
4. List and bio-data of Officers and Members
5. Financial Statement
6. Accomplishment Report of the preceding school year
7. Evaluation Result of officers and activities undertaken

C. Procedure in the Recognition and Accreditation of

Fraternities/Sororities
1. The fraternity/sorority must comply with all the
requirements specified
2. Submit for an interview as scheduled
3. The local committee (which shall be determined by the
University) shall thoroughly evaluate the documents
submitted
4. After the local evaluation of the documents, the
committee shall forward the result of the evaluation to
the Office of the Vice President for Academic Affairs

35
 thru the Director of Student Development and Services for
review and recommendation to the Office of the President for
approval.

D. Membership
University sophomores and students at higher levels may
join the fraternity/sorority;
Laboratory Secondary Students are not allowed to join nor
be recruited by any recognized fraternity/sorority and invited to
attend/join/participate in any activities.
E. Selection of Adviser
The adviser must be a full-time/ permanent faculty of the University
and must follow the requirements stated in the IRR of the current
Anti-Hazing Law.

RESPONSIBILITIES OF THE RECOGNIZED/ACCREDITED

FRATERNITIES/SORORITIES

1. The fraternities/sororities shall strictly adhere to the

University policies embodied in the student handbook,
CMO issuances and relevant Republic Acts (RAs)
such as the Anti-Hazing Law
2. The accredited fraternity/sorority shall secure approval
during conduct of meetings from the Campus Director
recommended by Student Council Affairs Coordinator
and Student Development and Services Coordinator.
3. Only bona fide students of the University who are
members of the fraternity/sorority are allowed to
attend the meeting.
4. In case where senior or other members (outside the
institution) of the fraternity/sorority is/are invited, the
fraternity/sorority shall secure permit from the Campus
Director through the Student Council Affairs
Coordinator and Student Development and
Services Coordinator.
5. Fraternity/Sorority must conduct and submit and
evaluation of every activity undertaken as reflected in
the action plan;
6. For officers and members to qualify for
re-accreditation, they must maintain a good academic
standing with no failing marks in the subjects taken for
the term;
7. The adviser of the fraternity/sorority must always be
present during the fraternity’s/sorority’s meetings and
activities.
8. The institution shall not be liable/responsible for any
activity conducted by non-recognized, non-accredited
organizations, fraternities/sororities.

36
SANCTION OF OFFENSES
Any violation of Anti-Hazing Law shall be ground for
suspension/dismissal/exclusion of the fraternity/sorority and the
guilty officers or members, depending on the gravity of the offense
committed.

DUTIES AND RESPONSIBILITIES OF THE COMMITTEE:

1. Review the documents and credentials submitted
2. Inform the parents/guardians of the fraternity/sorority
participation of their son/daughter. This is to validate the
parent consent submitted
3. Monitor the gatherings and activities conducted by the
fraternity/sorority to ensure that the activity is in
conformity with the approved Constitution and By Laws
and the approved University policies
4. Regularly monitor and conduct evaluation of fraternity’s/
sorority’s performance
5. Provide and/or support education and training programs
such as but not limited to conflict resolution and
management, diversity and inclusion, relevant laws/
policies and mental health to foster personal growth and
ensure the organization’s positive impact to the
community

GUIDELINES FOR ORGANIZING

THE UNIVERSITY STUDENT COUNCIL

The University Student Council (USC) serves as the representative

body for the student population to advance the interests, needs and rights of
the students. The University ensures that the concerns of students are heard
and addressed within the institution.
Objectives
1. To represent the interests and concerns of the student body to
the Board of Regent, university administration, faculty, and
non-teaching personnel.
2. To advance the rights and well-being of the student body.
3. To provide opportunities for students to develop and enhance
leadership skills.
4. To organize activities that foster cooperation, collaboration,
unity, diversity and inclusivity.
5. To assist in conflict resolution and address concerns of
students.
6. To provide services or assistance to other organizations of the
University.

The officers of the University Student Council shall be elected

annually. The elected President of the USC shall serve as the student regent
representing the student body in the Board of Regents.

37
 The USC shall participate in the determination of school
policies that directly affect the students. Such participation shall not
impair the authority vested by law and CHED regulations.

SELECTION, ELECTION AND INDUCTION OF OFFICERS

1. There will be an annual selection and election of officers of the
University Student Council and Supreme Student Council. The
election of officers shall be done by secret balloting.
2. The Presidents and Vice Presidents of the Supreme Student
Council of the four campuses are automatically the candidates
for Presidency and Vice Presidency, respectively of the USC.
Qualifications of the Vice President are the same as those of
the President in as much as the Vice President shall act as
President in case of temporary disability, removal from office,
or absence of the President.
3. Qualifications of candidates for the presidency and vice
presidency shall be strictly followed. No student shall be
elected president and vice president unless he/she:
a. is a person of good moral character and integrity
b. possesses good leadership quality
c. has no failing grade in any subject taken the year
preceding the election
d. a regular student is presently enrolled and has
been continuously studying in the University for at
least two years preceding the election.
4. The following pertinent papers shall support the
qualifications required of candidates for the presidency and
vice presidency which shall be submitted to the Election
Committee (ELECOM).
a. Certificate of Grades
b. Certificate of Regular Status from the Office of the
Registrar
c. Certificate of Good Moral Character
d. Platform of Governance
e. Leadership Credential
f. Handled Organizations (position)
g. Leadership Accomplishments and/or Awards
5. Secretary, Treasurer, Auditor, etc have the same qualifications
of the candidates for presidency and vice presidency except
that they have been continuously studying for at least a year
preceding the election. They shall submit the same pertinent
papers to the ELECOM.
6. For the election of the SorSU-USC officers, the four (4)
campuses shall have the same number of qualified voters. In
case of a tie, the ELECOM shall break the tie by secret
balloting. There shall be eight (8) delegates who are qualified
to vote and be voted upon.

38
7. The ELECOM, which shall serve for the SorSU-USC election,
shall be composed of one representative per campus.
8. Elected officers shall be inducted by the President of the
University immediately after the election and shall serve for a
term of one year.

STUDENT ACTIVITIES

GENERAL POLICIES
1. No student organization may start activities without first its
recognition.
2. Campus-based activities shall be approved by the Campus
Director (reviewed or recommended by the adviser/faculty in
charge, Student Council Affairs Coordinator and Student
Development and Services Coordinator).
3. University-wide-based activities shall be approved by the
University President (reviewed by the Adviser and/or Campus
Directors, Head of Student Council Affairs and recommended
by the Director of Student Development and Services and Vice
President for Academic Affairs).
4. All activities shall reflect the University ideals and shall be
subject to supervision of personnel/faculty in charge and other
administrative officials. Only activities which are consistent with
sound educational standards shall be approved.
5. A post evaluation of the activities shall be conducted and its
summary submitted to the Student Council Affairs Coordinators
and/or Student Development and Services Coordinator for
campus level. For university-based activities, the result of the
evaluation shall be submitted to the Head of Student Council
Affairs.

A. PERMITS
For In-Campus Activities
In-campus activities refer to events held inside the premises of the
University which can be either curricular or extra-curricular.

1. A student organization must submit a proposal regarding its activity at

least once a week before the target date.
2. The proposal should contain the title of the activity, target date and
venue, proponents, participants, rationale, objective, expected output/
outcome and budgetary requirements if applicable.
3. The student organization shall follow the signatories of the proposal
based on the guidelines set by the University.
4. The adviser, safety officers and first aiders shall be present during
activities especially if it involves large audience. Hence, close
coordination with the Crisis Management Committee (CMC), Disaster
Risk Reduction and Management Office (DRRMO) and Health
Services Unit (HSU) shall be conducted.

39
5. All student activities must observe a curfew established by the
school or the local/national government.
6. The organization is responsible for the cleanliness and
orderliness of the venue after the activity, which includes
removing the postings, banners, tarpaulin and the like.
7. In cases there are damages in the facilities, the student
organization/s shall be responsible for their repair or
replacement.

Local Off-Campus Activities

Local Off-Campus activities refer to events held outside the
premises of the University which can either be curricular or
extra-curricular.

1. If the activities are to be held within the province of Sorsogon, the

student(s) or student organizations must send a letter or proposal to
the Campus Director with the appropriate document attached at
least two (2) weeks before the event. The signatories must adhere to
the rules established by the university and CMO issuances.
2. If the activities are to be held outside the province of Sorsogon,
the student(s) or student organizations must send a letter or
proposal to the school President with the appropriate document
attached at least two (2) weeks or earlier as required by the
University before the event. The signatories must adhere to the rules
established by the university and CMO issuances.
3. All local-off campus activities shall be approved only if all required
documents, as stipulated in CHED Memorandum Order (CMO), are
complied. The signatories to the report and certificate of compliance
must adhere to the rules established by CHED and the University.

B. POSTING OF INFORMATION
1. Posting of posters/written announcements inside the premises of
the campus shall be approved by the Campus Director as
recommended by the adviser, Student Council Affairs Coordinator
and Student Development and Services Coordinator.
2. Posting includes notice of meetings, activities, updates of
organization, and other information relevant to the organization and
are not contrary to the University policies.
3. Posting must be removed by the organization after the activity.
4. Poster without the approval of the Office of the Campus Director
and Student Development and Services shall be removed.

C. FUND RAISING ACTIVITIES

Fund-Raising Activities Fund/projects may be allowed subject to the
following rules:
1. Any organization shall present a proposal on a fund-raising

40
activity indicating the title of the activity, target date and venue,
proponents, participants, rationale, objective, expected output/
outcome (stating the beneficiary) and budgetary requirements if
applicable. The manner in which the fund raised will be used shall be
included in the proposal.
2. Every organization shall submit a financial report, signed by the
adviser, to the coordinator of Student Council Affairs Unit and
Student Development and Services after the conduct of a
fund-raising activity.
3. When deemed necessary, an approval from the Department of
Social Welfare and Development (DSWD) shall be sought.

RULES OF DISCIPLINE

A. GENERAL POLICIES
With the University’s commitment to contribute in
nation-building by empowering the youth, it does not only strive for
academic excellence but also upholds moral values and social
upbringing of the students. Thus, rules of conduct and discipline are
expected to be observed among the students towards character
development.
The imposition of disciplinary actions and sanctions by the
University shall aim to: (a) create and maintain order within the
university; (b) uphold moral values; (c) instill a sense of responsibility
and accountability; and (d) create a disciplined and conducive
learning environment. In the implementation of these rules of
conduct, the University shall be guided by the following:
1. All misbehavior, misconduct, actions classified as
academic and personal offenses, or imposition of the
appropriate disciplinary sanctions, and the proceedings
thereof shall be dealt with in accordance with these
Rules of Discipline.
2. The University must always act for the best interest of
the students in the exercise of its special parental
authority and responsibility while the students are under
their supervision, instruction, and custody.
3. The university officials, administrators, faculty members
and personnel are authorized to demand compliance of
these rules and facilitate its implementation.
4. In every disciplinary proceeding, due consideration to
the rights of both parties shall be made, and particularly,
the respondent student shall be accorded the following
rights:
a. To be subject to any disciplinary penalty only after the
requirements of due process shall have been fully
complied with;
b. To be penalized only based on substantial
evidence, the burden of proof being with the person

41
 c. To be sanctioned based on evidence presented and of
which the respondent had been properly notified and
given the opportunity to answer and be heard
regarding his/her cause;
d. Pending final decision on the charges, to enjoy all
rights and privileges of a student, unless a preventive
suspension has been promulgated against him/her;
and
e. No form of physical punishment shall be imposed nor
cruel or excessive forms of penalty or corporal
punishment shall be inflicted.
5. Those acts not recorded, reported or documented by the
Office of Student Development and Services (OSDS) shall
not be counted as a commission of an offense. However,
previous offenses committed, although not formally filed, may
be used for the purpose of hearing the complaint at hand.

B. Offenses and Sanctions

The acts of misconduct and offenses along with its
corresponding sanctions that may be imposed by the University
over the erring student/s are the following:
MINOR OFFENSES
1. Not wearing proper school uniform during uniform days
2. Not wearing ID while inside the premises of the
campus
3. Not wearing modest and appropriate attire to the
academic nature of the university.
4. Disturbing classes by shouting, talking loud,
boisterous conversation, making unnecessary noise,
etc.
5. Smoking inside the campus.
6. Posting materials without approval of authorities or
posting in non-designated areas.
7. Littering in the campus
8. Non-adherence to classroom rules of discipline
9. Use of school facilities and equipment without
approval of concerned authorities
10. Not observing traffic and parking regulations

First Offense: Reprimand

Second Offense: Written Apology and Community Service
Third Offense: Suspension for 3-7 days

Any other circumstances of a similar nature and analogous to

those above-mentioned minor offenses shall also be punishable
depending upon the gravity of the offense and frequency of its
commission.

42
 MAJOR OFFENSES

OFFENSE First Offense: 2nd Offense: 3rd Offense:

Violence and Suspension Suspension Dismissal/

Physical (the number of (the number of Exclusion
Assault days shall days shall
depend on the depend on the
nature or nature or
gravity of the gravity of the
offense) offense)
Slander/Libel/ Suspension (15 Suspension (30 Suspension
Rumor days) days) for the rest of the
Mongering semester
Vandalism Suspension Suspension Suspension (the
(the number of (the number of number of days
days shall days shall shall depend on
depend on the depend on the the nature or
nature or nature or gravity of the
gravity of the gravity of the offense)
offense) offense)
Cheating Grade of 5.0 or Grade 5.0 and Dismissal/
failed Suspension Exclusion
Theft Restitution and Restitution and Restitution and
Suspension Suspension Dismissal/
(the number of (the number of Exclusion
days shall days shall
depend on the depend on the
nature or nature or
gravity of the gravity of the
offense) offense)
Extortion Restitution & Restitution & Restitution and
Suspension Suspension Dismissal/
(the number of (the number of Exclusion
days shall days shall
depend on the depend on the
nature or nature or
gravity of the gravity of the
offense) offense)
Destruction of Suspension Suspension Dismissal/
properties (the number of (the number of Exclusion
days shall days shall
depend on the depend on the
nature or nature or
gravity of the gravity of the
offense) offense)

43
Conduct of Suspension (the Suspension (the Dismissal/
mass action number of days number of days Exclusion
and shall depend on the shall depend on
unauthorized nature or gravity of the nature or
group the offense) gravity of the
activities that offense)
causes
disorder and
chaos

Bringing of
Liquor inside
the campus
Suspension
Selling and Suspension (15 Suspension (30 for the rest of
using days) days) the
intoxicating semester
liquor

Entering the
University in a
drunken state

Bringing, Dismissal/Exclusion
selling and
using of
Prohibited
Drugs, inside
the campus

Carrying of Suspension and/or

deadly and Dismissal/Exclusion
dangerous depending on the
Weapons type of weapon/s

Falsification, Suspension Suspension Dismissal/

tampering and (15 – 30 days) for the rest of the Exclusion
forging of semester
school
documents,
records and
credentials

Malversation of Restitution and Restitution and Restitution

funds Suspension Suspension Dismissal/
(15 days) (30 days) Exclusion

44
Commission of Suspension Suspension Dismissal/
a minor offense for 30 days for the rest of Exclusion
for the fourth the semester
time

Any other circumstances of a similar nature and analogous

to those above-mentioned major offenses shall also be punishable
depending upon the gravity of the offense and frequency of its
commission.
The filing of complaint for these offenses before the campus/
university shall be without prejudice to the right of the aggrieved
party to file civil or criminal charges and avail himself/herself of all
other remedies under the law.

C. Corrective Measures
The University has the authority to impose any of the
disciplinary and corrective measures for every act of misconduct in
accordance with these Rules of Discipline taking into consideration
the nature and gravity of the offense. However, habitual offenders, or
multiple or repeated violations may call for a progressive penalty.
The following may be imposed with due regard to the dignity and
human rights of the respondent:
1. Dismissal/Exclusion. This penalty is the termination of
educational services and privileges from the University and
exclusion from its property and facilities. This means that the name
of the erring student is dropped from the roll of students immediately
upon the resolution for exclusion was promulgated.
2. Expulsion. An extreme form of administrative penalty which bars,
precludes, and permanently disqualifies a student from enrollment,
re-admission to the university, and admission to other school,
university, and educational institutions.
3. Reprimand. May take the form of either oral or written warning
from the University with regards to the misbehavior and misconduct
of the student with a notice that repeated and continued conduct
may result in a more serious disciplinary action. Reprimand has the
effect of placing into the school records that for a specific instance,
the erring student/s did not meet the behavioral standards set by the
University.
4. Restitution. This is the sanction that the University may impose
which includes the duty to restitute and return what has been taken
by the erring student/s to the person/organization who/which has a
rightful ownership over the thing taken.
5. Suspension. The penalty of temporarily withholding from the
student the right to enter into the university premises, enjoy student’s
rights and privileges, and from accessing the course/program he/she
is presently enrolled, for a period not exceeding one semester.

45
6. Withholding of an academic record or degree. The
non-issuance of academic record or degree from the requesting
student at fault for any legal purpose/s he/she may use, for a
period to be specified by the University, unless the condition
precedent for its issuance has been complied with by the
student/s.
7. Community Service. This requires a student to perform
unpaid work of benefit to a community providing an opportunity to
make positive contributions.

D. Disciplinary Proceedings

Within the Campus Level

A. Initial charge
A student/ aggrieved person may inform, file a written
complaint/letter, any act of misconduct or violation of any of the
provisions of these Rules of Conduct and Discipline and other
University rules, guidelines, and regulations committed by one or
more students, before the Student Development and Services (SDS)
Coordinator, his/her immediate teacher/adviser or professor
concerned.
The immediate instructor/adviser/professor who has direct
supervision and control over the reported student shall assess the
sufficiency of the charge and if proper, conduct an informal
meeting between the concerned students to resolve the issue
amicably. He/she shall inform the reported student of the meeting
and give the latter reasonable opportunity to be heard. If the matter
remains unresolved despite efforts to resolve it, the immediate
instructor/adviser/professor concerned shall forward the matter to
the Program Chair or equivalent and College Dean.
The University is not precluded in the event that the
aggrieved person/student do not want to file a charge, to initiate, at
its own instance, of disciplinary proceeding against the student being
complained of.

B. Action by College Dean

Upon receipt of the complaint/report, the College Dean shall
assess the matter. If the possibility of settlement still exists, the
College Dean shall personally settle the matter. If not, then the
College Dean shall inform the parents/guardians and submit the
matter to the Campus Disciplinary Committee.

C. Action by the Campus Disciplinary Committee

The Committee shall be responsible for all the complaints/
reports endorsed by the College Dean for appropriate action. Upon
receipt, the Committee shall determine whether the same is
sufficient to warrant formal investigation. If sufficient, it shall issue
and execute a formal charge against the respondent student which

46
shall be served upon the person of the student at fault, his/her
parent/s or guardian, complaining student and parent/s guardian,
and the teacher/adviser/professor concerned.
The respondent student is given five (5) days from receipt of
the formal charge within which to file a written answer. Upon
receipt of the answer or after expiration of the period to answer, the
Committee shall serve written notice of hearing to all the concerned
parties at least five (5) days before such hearing date and after
which, shall convene and proceed to conduct an informal hearing.
The hearing shall proceed ex parte despite non-appearance of
either party after due notice and without reasonable cause.
During the hearing, the Committee shall ensure that due
process is given to both parties. It shall take steps to safeguard
both the interest of the University and protect the rights of the
respondent student. Any decision shall be duly served to the
person of the student at fault, his/her parent/s or guardian,
complaining student and parent/s guardian, and the teacher or
professor concerned. The decision shall become final after the
expiration of fifteen (15) days without an appeal being filed by the
respondent student.
After the hearing, any decision reached by the Committee
shall be forwarded to the Office of the Student Development
Services and Guidance and Counselling Services Unit along with
the complete records of the case within one (1) week from the
termination of the hearing.

D. Guidance Intervention
In any stage, the immediate instructor/program chair/college Dean
may refer the student-respondent to the Guidance Counselor for appropriate
intervention. It shall be the duty of the Guidance Counselor to arrange the
intervention activities with the student. The Guidance Counselor shall keep
and maintain a record of all the names and profile of students whose
disciplinary act has been forwarded to his/her Office and shall list those who
have Pending Disciplinary Cases.

Within the university level

A. Appeal to the University Investigation and Disciplinary
Committee (UIDC)
Any appeal to the decision by the Disciplinary Committee shall be filed
before the University Investigation and Disciplinary Committee within fifteen
(15) days from the rendition of the decision. The UIDC shall convene and
render its decision within fifteen (15) days from the appeal and proceed to
either adopt and affirm, reverse, or partly adopt with modifications the
decision of the Campus Disciplinary Committee. To facilitate the investigation
of the matter, it may conduct conferences, meetings, informal hearings, and
any other means it may deem appropriate.

47
If the UIDC desires to change the appropriate sanction to a more
severe one, it may do so but cannot impose expulsion, permanent
disqualification from enrollment, non-readmission, or suspension
for more than one (1) academic year. Any decision shall be duly
served to the parties concerned and shall become final if no
appeal is filed within fifteen (15) days from receipt of the decision
to the President.

B. Appeal to the University President

If an appeal is timely filed against the decision of the UIDC,
the President has fifteen (15) days within which to render its
decision based on the records of the case. The President may
conduct its own investigation and assessment. The decision of the
President shall become final and unappealable, except if the
disciplinary sanction imposed are either expulsion, suspension for
more than one (1) academic year or any other penalty with equal
severity and gravity, in which case, an appeal shall be filed before
the Board of Regents.

C. Action by the Board of Regents

The Board may review on appeal the decision of the
University President imposing the sanction of dismissal/exclusion
and expulsion any other penalty with equal severity and gravity
upon the respondent student.

E. Composition of Committee

Campus Disciplinary Committee

A. Composition. For the implementation and enforcement of

these Rules of Conduct and Discipline, a Campus Disciplinary
Committee is hereby created which shall be composed of the
following:
Campus Director -Chairperson
College Dean -Vice-Chairperson
Program Chair -Member
Student Development and Services
Coordinator (in the campus concerned) -Member
College Student Council’s President -Member

The Chairperson of the Committee may appoint a secretary during

the hearing.

The composition of the committee is subject to modification.

48
 B. Jurisdiction. The Committee shall have primary jurisdiction
over all complaints/reports, endorsed by the College/Program Dean
for appropriate action, against one or group of students, for any act
of serious misconduct, or violation of any of the provisions of these
Rules of Conduct and Discipline and other University rules,
guidelines, and regulations.

C. Powers and Functions. The following functions shall be

exercised by the Committee, specifically:
a. To receive and act on complaints/reports endorsed by
the College Dean for acts and violation/s of these Rules
of Conduct which call for disciplinary action;
b. To issue a notice of informal hearing;
c. To give the respondent student an opportunity to file a
written answer and a chance to be heard;
d. To conduct a formal hearing with both parties;
e. To deliberate, render decision and impose appropriate
sanctions except expulsion, permanent disqualification
from enrollment, non-readmission, or suspension for
more than one (1) academic year; and
f. To furnish and forward its decision, recommendations
and the entire records of the case to the Director of the
OSDS and Guidance and Counseling Unit.

University Investigation and Disciplinary Committee

A. Composition. For the implementation and enforcement of

these Rules of Conduct and Discipline, a University
Investigation and Disciplinary Committee is hereby created which
shall be composed of the following:

Vice-President for Academic Affairs -Chairperson

Legal Officer/Counsel -Co-chairperson
OSDS Director -Member
University Student Council’s President -Member

The Chairperson of the Committee may appoint a secretary during

the hearing.

The composition of the committee is subject to modification.

B. Jurisdiction. The Committee shall have appellate

jurisdiction against the decision of the Campus Disciplinary
Committee over any act of serious misconduct, or violation of any of
the provisions of these Rules of Conduct and Discipline and other
University rules, guidelines, and regulations of one or group of
students.

49
 C. Powers and Functions. The following functions shall be
exercised by the Committee, specifically:
a. To receive and act on the appeal filed against the
decision made by the Campus Disciplinary
Committee
b. To review and adopt and affirm, reverse, or partly
adopt with modifications the decision of the Campus
Disciplinary Committee
c. To convene and conduct informal hearings, meetings,
and conferences, to facilitate its investigation; and
d. To change, increase, or decrease the sanction/s
imposed.

F. Confidentiality
All matters and information obtained in view of the
investigation, meeting, or informal conference conducted by the
disciplinary authority or concerned committee shall be kept strictly
confidential and privileged. All the parties and authorities involved
shall exert effort towards keeping the confidential nature of the
matter unless there is a legitimate and legal reason for disclosure.

CODE OF CONDUCT
FOR GENDER-BASED SEXUAL HARASSMENT

The guidelines, general policies and development of code of

conduct of Gender-Based Sexual Harassment (GBSH) is based on
Republic Act/s and CHED Memorandum. GBSH refers to an act,
or a series of acts, involving any unwelcome sexual advances,
requests or demands for sexual favors or other verbal or physical
behaviors of a sexual nature committed by any individual. The
higher education institution is a public space; hence it is covered
by the different forms of Street-Level and Public Space GBSH
which includes but are not limited to:
1. Catcalling, wolf-whistling;
2. Unwanted invitations, relentless requests for personal
details, statement of sexual comments and
suggestions;
3. Misogynistic, transphobic, homophobic, and sexist
slurs;
4. When the sexual advances result in an intimidating,
hostile or offensive environment for the student;
5. Persistent uninvited comments or gestures on a
person’s appearance;
6. Statements, comments, and suggestions with sexual
innuendoes;
7. Persistent telling of sexual jokes; use of sexual
names;

50
 8. Public masturbation or flashing of private parts,
groping, stalking; or
9. Any advances, whether verbal or physical, that are
unwanted and have threatened one’s sense of
personal space and physical safety.

In the digital world, online gender-based sexual harassment

includes:
1. Acts of a sexual nature that use information and
communications technology in terrorizing and
intimidating victims through physical, psychological,
and/or emotional threats;
2. Unwanted sexual misogynistic, transphobic,
homophobic, and sexist remarks and/or comments
online, whether publicly or through direct and private
messages;
3. invasion of victim’s privacy through cyberstalking and
incessant messaging;
4. uploading and sharing without the consent of the
victim, any form of media that contains photos, voice,
or video with sexual content;
5. any unauthorized recording and sharing of any of the
victim’s photos, videos, or any information online;
6. impersonating identities of victims online or posting
lies about victims to harm their reputation; or
7. filing false abuse reports to online platforms to
silence victims.

OFFENSES AND PENALTIES

(As stated in CHED Memorandum)
GRAVE OFFENSES

Person’s Sexual Offenses Penalties

Liable
Person in a • Unwanted touching of private parts Expulsion
peer of the body (genitalia, buttocks and
relationship breasts)
with the • Rape or sexual assault
offended • Malicious touching
party
• Public masturbation or the flashing of
(student vs.
private parts
student)
• Gropping, or any advances, whether
verbal or physical, that are unwanted
and threaten one’s sense of personal
space and physical safety committed
in public space

51
 • Uploading and/or sharing without the
consent of the victim, any form of
media that contains photo, audio, or
video with sexual content
• Any unauthorized recording and/or
sharing of any of the victim’s
photos, videos, or any information
online
• Impersonating identities of victims
online or posting lies of a sexual
nature about the victims to harm their
reputation
• Filing false abuse reports to online
platforms to silence victims of sexual
harassment
• Stalking
• Other analogous cases

LESS GRAVE OFFENSES

Person’s Sexual Offenses 1st Offense 2nd Offense

Liable
• Unwanted touching or
Person in a brushing against a Suspension Exclusion/
peer victim’s body of one Dismissal
relationship • Pinching not falling month and
with the under major offenses one day to
offended • Derogatory or three
party degrading remarks or months;
(student vs. innuendoes directed
student) toward the members of
one sex, or one’s
sexual orientation or
used to describe a
person
• Verbal abuse with
sexual overtones
• Unwanted invitations
with sexual undertone
• Misogynistic,
transphobic,
homophobic and
sexist slurs
• Persistent uninvited
comments or gestures

52
 on a person’s appearance
• Relentless requests
for personal details
• Incessant messaging
• Making statements,
comments and
suggestions with
sexual innuendoes
• The use of ICT in
terrorizing and
intimidating victims
through physical,
psychological, and/or
emotional threats with
sexual overtones
• Other analogous
cases

LIGHT OFFENSES
Persons Sexual 1st 2nd 3rd
liable Offenses offense offense offense
Person • Surreptitiously
in a peer looking or Reprimand Suspension Exclusion/
relation- staring at a of 1 day to Dismissal
ship person’s private 30 days
with the part or worn
offended undergarments
party • Making sexist
(student statements and
vs. smutty jokes or
student) sending these
through texts,
email or similar
means, causing
embarrassment
or offense and
carried out after
the respondent
has been advised
that they are
offensive or
embarrassing or
even without
53
such advice, when
they are by their
nature clearly
embarrassing,
offensive or vulgar
• Malicious leering
or ogling
• The display of
sexually offensive
pictures, materials
or graffiti
• Unwelcome
inquiries or
comments about
a person’s sex life
or sexual
orientation
connoting one’s
sex life (e.x
LGBTQ’s sexual
relations)
• Unwelcome
sexual flirtation,
advances,
propositions
• Making offensive
hand or body
gestures at the
person
• Persistent
unwanted
attention with
sexual overtones
• Unwelcome
phone calls with
sexual overtones
causing
discomfort,
embarrassment,
offense or insult
to the receiver
• Catcalling and/or
wolf-whistling
• Unwanted
sexual
misogynistic,
transphobic and

54
 homophobic
remarks and
comments online,
whether publicly or
through direct and
private messages
• Invasion of the
victim’s privacy
through
cyberstalking
and incessant
messaging with
sexual overtones
• Other analogous
cases.

Imposition of Penalties. Minor students who, at the time of the

commission of the sexual offense, are found guilty under these
Code by the Disciplining Authority, shall undergo gender-sensitivity
training and psychosocial counseling.

If the penalty of expulsion or exclusion is imposed upon a

student, the same shall be subject to the confirmatory authority of
CHED pursuant to current Republic Act on GBSH.

Accessory Penalty. A student shall not be allowed to graduate if

he/she has a pending case of gender-based sexual harassment or
other similar sexual offense. The SorSU reserves the right to
revoke a student’s diploma if it was inadvertently issued while a
case for GBSH and other similar offenses is pending against the
student at the time of its conferment.

Any fees to be charged in the course of a victim’s availment of

psychosocial counseling and similar services shall be borne by
the respondent proven guilty of the offense/s charged.

COMMITTEE ON DECORUM AND INVESTIGATION

Composition. For the implementation and enforcement of these

Rules of Conduct and Discipline the CODI is hereby created based
on current Republic Act/s and CHED Issuances. The committee is
composed of the following:
Chairperson - Must be a woman (duly designated by the
Incumbent President)
Vice-Chairperson - Representative from the School
Administrator

55
 Members - Representative from Supervisory
Rank
- Representative from Gender
Focal Point System (GFPS)
- Representative from the Guidance
and Counselling Services
- Representative from the Faculty
(as the case maybe)
- Representative from Rank and File
Employees
- Representative from the Student
Body

The composition of the committee is subject to modification based on

Republic Acts and CHED Issuances.

Every CODI shall be headed by a woman who shall be

designated by the Incumbent President, and membership shall be
divided equally between men and women, provided not less than half
are women. The School Head or the Head of the Institution may
include representatives from equal representation from persons of
diverse sexual orientation, gender identity and/or expression, as far
as practicable. The Head of Institution may also invite
representatives from other groups, as may be applicable.

A permanent alternate of each regular member shall be

designated who shall act on their behalf in case of absence,
temporary incapacity or voluntary or involuntary inhibition of the
regular member and must have the authority to render decision so as
not to delay the proceedings being undertaken and to ensure
continuity of deliberation.

POWERS AND FUNCTIONS

The following functions shall be exercised by the Committee,
specifically:
a. Receive complaints of sexual harassment and other
similar sexual offenses;
b. Investigate complaints for sexual harassment and other
similar offenses by conducting preliminary
investigation in accordance with the prescribed
procedure;
c. Observe, at all times, due process in the conduct of
investigation;

56
 d. Within ten (10) days from the receipt of the written complaint,
investigate and decide on the case and submit a report of its
findings with the corresponding recommendation to the
disciplining authority for decision;
e. Ensure the protection of the complainant from retaliation and
guarantee confidentiality to the greatest extent possible as
well as ensure that the person complained of is given the
opportunity to be properly notified and respond to the charge/
s and that parties are given information on the investigation
and its outcomes; and
f. Guarantee gender-sensitive handling of cases, confidentiality
of the identity of the parties and the proceedings to the
greatest extent possible
g. Undergo continuing training on gender sensitivity,
gender-based violence, sexual orientation, gender identity
and expression and other GAD topics as needed
h. Lead in the conduct of discussions about sexual harassment
and other related sexual offenses within the University to
increase understanding and prevent incidents of sexual
harassment
i. Conduct such other activities that would engender a safe
environment for all genders, especially women, in school
campuses and training-related programs in the University

The members of the CODI should have no prior record of

involvement as a respondent or defendant in any case of
whatever nature of sexual harassment, including those which are
still pending. When the complainant or the person complained of
is a member of the CODI, he/she shall be disqualified from being
a member thereof.

The complainant or the person complained of may

request a member of the CODI to inhibit, or the CODI member by
himself/herself, at his/her own initiative, cause the inhibition on the
grounds of conflict of interest, manifest partiality, and other
reasonable grounds. Upon inhibition, the member shall be
disqualified from participating in the investigation and he/she shall
immediately be replaced so as not to cause a delay in the
proceedings.

PROCEDURAL REQUIREMENTS

Pre-filing Stage. Before the filing of complaint, the SorSU,

through its Gender and Development Office, shall adopt
mechanisms to provide assistance to alleged victim of sexual
harassment and other similar sexual offenses which may include
counselling, referral to an agency offering professional help, and
advice on options readily available.

57
Complaint. The complaint may be filed at any time with the
President of the SorSU, the Guidance Office, the GAD Office,
Discipline Office, Security Office, the CODI or the CHED Regional
Office V. Upon receipt of the complaint by any of the above offices,
it shall be transmitted to the CODI.

The complaint in duplicate copies shall be written in a clear,

simple, and concise language and in a systematic manner as to
apprise the person complained of, of the nature and cause of the
accusation against him/her and to enable him/her to
intelligently prepare his/her defense or counter-affidavit. It shall
contain the following:

a. Full name, address, and contact details of the complainant.

The filing of an anonymous complaint is not prohibited;
b. Full name, address, and contact details of the person
complained of and his/her position and office, if known to the
complainant;
c. A narration and statement of the relevant and material facts
which shows the sexual harassment and other similar
sexual offenses;
d. Evidence to support the allegation, provided that
non-submission of proof will not cause the dismissal of the
complaint;
e. Certified true copies of documentary evidence and affidavits
of his/her witnesses, if any; and
f. Certification or statement of non-forum shopping
g. If the complaint is not under oath, complainant shall be
summoned by CODI to swear to the truth of allegations in the
complaint or require complainant to submit a sworn complaint
within 24 hours from receipt of notice of compliance

The withdrawal of the complaint at any stage of the

proceedings shall be without prejudice for the CODI to continue its
investigation and make a report of its findings and recommendation
to the Disciplining Authority when the evidence warrants.

Action on the Complaint. Upon receipt of the complaint, the CODI

shall convene and evaluate the same and shall: (a) proceed with
the investigation if the complaint is sufficient in form and substance.

Preliminary Investigation. The CODI shall, at all times, observe

due process and investigate and decide on the complaint within ten
(10) working days or less upon receipt thereof. It shall observe the
following procedural requirements:
a. Within 24 hours from the receipt of complaint, the CODI shall
commence the investigation by informing, through a notice,

58
 the person complained of with the complaint filed against
him/her. The notice shall include a directive to the person
complained of to submit his/her Counter-Affidavit/
Comment under oath along with evidence in his/her
defense within 72 hours from receipt of the notice, to the
CODI, and the complainant.
b. Upon receipt by the CODI, it shall conduct an ex parte
examination of the documents submitted by the parties,
including available records of the case.

Investigation Report. Within five (5) days from the termination of the
preliminary investigation, the PIC shall submit the CODI Investigation
Report and Recommendation finding the existence or non-existence
of a prima facie case and a recommendation to either dismiss or
proceed with the issuance of a formal charge against the person
complained of along with the complete records of the case to the
Disciplining Authority.

When case is decided. The Disciplining Authority shall decide the

case within thirty (30) days of receipt of the CODI Investigation Report
and Recommendation. If the penalty is expulsion, dismissal,
suspension for more than thirty (30) days, the respondent may file an
appeal within fifteen (15) days before the disciplining authority. The
decision is final and executory after the lapse of reglementary period
for filing a motion for reconsideration or an appeal, and no such
pleading has been filed. The disciplining authority shall act or decide
on the motion for reconsideration within thirty (30) days of receipt
thereof.

Parallel and Complimentary Actions. Nothing in these Guidelines

shall be constructed to limit the rights of the victims of GBSH from
pursuing civil, criminal and other legal actions as may be provided by
the law.

Confidentiality. The proceedings and the identity of parties during

the preliminary investigation shall be strictly confidential. The SorSU
shall take steps to ensure and protect the privileged nature of the
proceedings.

Miscellaneous Provision. In case of deficiency, the provisions of RA

11313 or the Safe Spaces Act and CHED Memorandum Order No. 3
s.2022 shall supplement the Student Handbook.

RIGHTS OF THE STUDENTS

Acknowledging and upholding students' rights and duties is

essential for their holistic development, nurturing responsible,
accountable and empowered individuals contributing positively
towards national development. In addition to other rights and subject
59
to the limitation prescribed by law, students shall have the
following rights and duties based on Education Acts:

1. The right to be treated with dignity and respect.

2. The right to receive quality and relevant education in
accordance with mandates of a state university.
3. The right to continue their course therein up to graduation,
except in cases of academic deficiency, or violation of
disciplinary regulations.
4. The right to be informed of students’ rights and duties as
well as other policies, guidelines and rules concerning their
welfare.
5. The right to school guidance and counseling services for
decisions and selecting the alternatives in fields of work
suited to their potentialities.
6. The right to establish and/or join democratic government
through student councils, student government and student
organizations recognized by the University.
7. The right to participate and join in curricular and
co-curricular activities.
8. The right to free expression of beliefs and opinions as long
as it does not disrupt the administrative, academic and
discipline of the University.
9. The right to effective and reasonable participation in matters
affecting their welfare and student life
10. The right to publish school organ or similar publication.
11. The right to a peaceful assemble.
12. The right to procedural fairness in disciplinary proceedings.
13. The right to redress of grievances any wrong doings
committed against him/her by students and member of
academic personnel.
14. The right to access their university records, the
confidentiality of which the university shall keep and
maintain.
15. The right to expeditious issuances of documents such as
certificates, diplomas, transcript of records, grades and
transfer credentials.
16. The right to be protected against sexual harassment and
gender-based sexual harassment.
17. The right against discrimination resulting from differences in
sexual orientation, gender identity and expression, religion,
physical abilities, ethnic background, civil status, and other
protected characteristics.
18. The right to a safe and secured university premises.
19. The right to have a fair access to university services and
facilities.
20. All other rights guaranteed under the Constitution not
mentioned above.
60
 DUTIES AND RESPONSIBILITIES OF THE STUDENTS

1. Strive to maximize the development of their potentials and

capabilities, by undergoing an education tailored to their abilities in
order to be a valuable asset to the community.
2. Uphold the academic integrity of the University and abide by its
vision, mission, quality policy statement and core values.
3. Follow the rules and regulations governing their academic
responsibilities and moral integrity.
4. Promote and maintain the peace and order of the University by
observing the rules and discipline and maintaining harmonious
relationships with fellow students, teaching and academic staff and
personnel.
5. Participate actively in civic affairs and in the promotion of the general
welfare, particularly in the social, economic and cultural
development of their community
6. Exercise their rights responsibly in the knowledge that they are
answerable for any infringement or violation of the public welfare
and of the rights of others.

STUDENT PUBLICATION

Sorsogon State University recognizes the vital role of the student

press as a medium of learning and as a constructive instrument for the
attainment of the University and national goals. SorSU respects the
independence and the role of student publications in disseminating proper
information and creative ideas among the students of the University.
The student publication policies of the University are anchored on
the provisions of Republic Act No. 7079, otherwise known as the Campus
Journalism Act of 1991.
1. SorSU shall have one official university student publication. It
shall observe the policies and guidelines on campus publications
stipulated in RA 7079. The specific rules and regulations
regarding its management and production are provided in its
editorial policies.
2. The campuses, colleges, and the Laboratory High School
(LHS) of the University are likewise encouraged to have their
official student publications governed by their respective editorial
policies and within the supervision of a technical adviser.
3. The student journalist must be a bona fide student enrolled for
the current semester, who has passed or met the qualifications
and standards of the editorial board.
4. The selection of the editor-in-chief and other members of the
staff of tertiary student publication shall be through competitive
examinations prepared, conducted, and supervised by a
committee composed of one language faculty member, one mass
media practitioner (acceptable to the school administration and
the editorial board), the college publication adviser, two past

61
editors to be chosen by the outgoing editorial board and one
representative of the school administration.
5. The school administration shall assist in the collection and
disbursement of the student publication fund.
6. The adviser of the official student publication of the University shall
be appointed by the University President through the Vice President
for Academic Affairs, upon the recommendation of the editorial board
and endorsement of the Student Development Services Director. The
function of the adviser shall be limited to one of technical guidance.
7. The advisers of the campus publications shall be appointed by the
respective Campus Directors while the advisers of the college stu-
dent publications and the Laboratory High School shall be appointed
by the Deans and the LHS area chair, respectively.
8. A member of the editorial board must be currently enrolled and
must have a satisfactory academic standing. A student shall not be
expelled or suspended solely based on the articles he or she has
written or on the basis of the performance of his or her duties in the
student publication.
9. There shall be mechanism for both print and online distribution of
student publication.
10. The student publication shall strive to stimulate responsible
advocacy and a healthy exchange of ideas, bring out the truth, and
promote intellectual excellence as embodied in the engagement and
use of various media platforms.

SCHOLARSHIP AND FINANCIAL ASSISTANCE SERVICES

The Sorsogon State University implements both external and

institutional scholarship and financial assistance programs to
promote equity and widen student access to tertiary education. The
University provides financial assistance and scholarship to poor but
academically able and highly motivated students of the university.

Institutional Scholarship are grants that come directly from the

University. External scholarship are grants provided by private
individuals/organizations and government institutions in accordance
with an established Memorandum of Agreement or Memorandum of
Understanding. The selection of students to these programs is based
on the guidelines set by the sponsors and the University.

Institutional Scholarship and Financial Assistance Program

1. SorSU Admission Topnotcher
2. Academic Scholarship
1.1 President’s Lister
1.2 Dean’s Lister
3. Sports
4. Culture and Arts
5. Marching Band
6. Student Assistantship Program
62
 A. Sorsogon State University Admission Test Top notch
This scholarship provides financial benefit to the incoming first-year
student who topped the admission test given by the institution.
1. Qualifications
An applicant must:
1.1 rank first in the admission exam conducted by the
University
1.2 not be a beneficiary of any scholarship program or
financial assistance that covers the entire cost of tertiary education
1.3 be of good moral character
1.4 not be a graduate of any degree program
2. Privilege
A financial assistance that conforms to accounting rules and
regulations
3. Scholarship Obligations
To maintain the scholarship, a scholar must:
2.1 be of good moral character
2.2 carry a regular academic load
2.3 obtain a general weighted average of at least 2.2 and no
failing grade in any enrolled subjects.
4. Documentary Requirements
3.1 Certification from the University Admission Office as
topnotcher
3.2 Certificate of Good Moral Character
3.3 Certificate of Grades

B. Academic Scholarship: President’s and Dean’s Lister

This scholarship is granted to students enrolled in any offered
tertiary courses who have shown high-level scholastic performance.
It can only be availed upon evaluation of the academic performance
in the preceding semester.
1. Qualifications
An applicant must:
1.1 be a regular student in the preceding semester
1.2 be of good moral character
1.3 not be on the OJT or PT in the previous semester
1.4 have obtained a general weighted average of at least
1.5 for President’s lister or between 1.51 and 1.75 for
Dean’s lister with no grade lower than 2.2 or its
equivalent in any subject
1.5 not be a beneficiary of any scholarship program or
financial assistance that covers the entire cost of tertiary
education
2. Privilege
2.1 A certificate of recognition
3. Scholarship Obligations
To maintain the scholarship, a scholar must:
3.1 be of good moral character

63
 3.2 be a regular student
3.3 maintain the above-stated academic performance
4. Documentary Requirements
4.1. Certificate of Good Moral Character
4.2. Certificate of Grades and registration in the previous
semester
4.4. Certificate of Recognition as President’s Lister or
Dean’s Lister

C. Sports
This scholarship is granted to tertiary students who have special
talents and exceptional skills in sports.
1.Qualifications
An applicant must:
1.1.be a student of the University for at least one year
unless highly recommended by the head of sports.
1.2.be of good moral character
1.3.be a regular student
1.4 be a member of the varsity team
1.5.be a recipient of awards in specific sports either in the
regional or national competitions
1.6 must have no failing grade in any subject
1.7 must not be a beneficiary of any scholarship or
financial assistance program that covers the entire cost of
tertiary education
2. Privileges
2.1. A financial assistance that conforms to accounting rules
and regulations
2.2. Sets of uniform
2.3. Participation in the regional and national competition
3. Scholarship Obligations
To maintain the scholarship, a scholar must:
3.1 be of good moral character
3.2 carry a regular academic load prescribed for the course
per semester
3.3 obtain a general weighted average of at least passing
rate with no failing grade in any enrolled subjects
3.4 have a training program which he/she should follow
religiously.
3.5 assist the coach in training his/her co-athletes/co-players
in the same events, report to sports coordinator once a
month for follow up and consultation.
3.6 maintain his/her good standing in sports competition
4. Documentary Requirements
3.1 Certificate of Good Moral Character
3.2.Certificate of Grades and Registration

64
 3.3.Certification from the head of the sports services as
medalist in the sports competition
3.4 Letter of endorsement of the coach and sports coordinator
and reviewed by the Campus Director and Head of Sports
attested by the Director of Student Development and Services
duly approved by the President

D. Cultural
This scholarship is awarded to students with special talents and skills
who join on a voluntary basis in cultural groups/organizations.
1. Qualifications
An applicant must:
1.1 have been a student of the University for at least one year
unless highly recommended by the Head of culture and arts.
pass the screening process
1.2 be of good moral character
1.3 be a regular student
1.4 have no failing grade in any subject
1.5 not be a beneficiary of any scholarship or financial
assistance program that covers the entire cost of tertiary education
2. Privileges
2.1 A financial assistance that conforms to accounting rules
and regulations
2.2 Sets of costumes
2.3 participation in the regional, national and international
competition
3. Scholarship Obligations
To maintain the scholarship, a scholar must:
3.1 be of good moral character
3.2 carry the regular load prescribed for the course per
semester
3.3 obtain a general weighted average of at least passing
rate with no failing grade in any enrolled subjects
3.4 strictly observe the regular training schedule prescribed
by the respective trainers/coach
3.5 participate actively in the activities of the University
4. Documentary Requirements
4.1 Certificate of Good Moral Character
4.2 Certificate of Grades
4.3 Letter of endorsement by the adviser and coordinator of
Culture and Arts, reviewed by the Campus Director and Head
of Culture and Arts, attested by the Director of Student
Development and Services, and duly approved by the
President

E. Marching Band Members Scholarship

This scholarship is awarded to students who passed the
screening for membership and have fine skills in the use of band
instruments.
65
1. Qualifications
An applicant must:
1.1 have been a student of the University for at least one year
unless highly recommended by the head of culture and arts
1.2 pass the screening process
1.3 be of good moral character
1.4 be a regular student
1.5 must not be a beneficiary of any scholarship or financial
assistance program other than Free Higher Education
1.6 have no failing grade in any subject
2. Privileges
2.1 A financial assistance that conforms to accounting rules
and regulations
2.2 Sets of uniform
2.2 provision of band instruments
2.3 participation in the regional or national competition
3. Scholarship Obligations
To maintain the scholarship, a scholar must:
3.1 be of good moral character
3.2 carry the regular load prescribed for the course per
semester
3.3 obtain a general weighted average of at least passing rate
with no failing grade in any enrolled subjects.
3.4 observe strictly the regular training schedule prescribed by
the respective trainers/coaches.
3.5 participate actively in the activities of the University
4. Documentary Requirements
4.1 Certificate of Good Moral Character
4.2. Certificate of Grades and Registration
4.3 Letter of endorsement by the adviser and coordinator of
Culture and Arts, reviewed by the Campus Director and Head
of Culture and Arts, attested by the Director of Student
Development and Services, and duly approved by the
President.

F. Scholarship for Members of College Student Publication

This scholarship is granted to students who have talents in
writing and in managing the school publication. The students who are
entitled of this grant are the editor-in-chief and the section
editors, viz. associate, managing, news, column, features, literary,
sports, layout and graphics editors.
1. Qualifications
An applicant must:
1.1 pass the screening process for editor-in-chief or minor editors
1.2 be of good moral character
1.3 be a regular student
1.4 must not be a beneficiary of any scholarship or financial assistance
program other than Free Higher Education
1.5 have no failing grade in any subject
66
2. Privileges
2.1 A financial assistance that conforms to accounting rules
and regulations
2.2 participation to regional and national competitions
3. Scholarship Obligations
To maintain the scholarship, a scholar must:
3.1 be of good moral character
3.2 carry the regular load prescribed for the course per
semester
3.3 obtain a general weighted average of at least passing
with no failing grade in any enrolled subjects
3.4 observe and come up with the prescribed number of
copies of school paper for issuance per semester/academic
year
3.5 participate actively in the activities of the University
3.6 submit certificate of grades to the scholarship office for
evaluation and accommodation in the succeeding semester
4. Documentary Requirements
4.1 Certificate of Good Moral Character
4.2.Certificate of Grades and Registration
4.3 Letter of endorsement by the adviser and coordinator of
Student Council Affairs, reviewed by the Campus Director
and Head of Student Council Affairs, attested by the
Director of Student Development and Services, and duly
approved by the President.

G. Free Higher Education

1. Qualifications
The applicant must:
1.1 pass the University admission test
1.2 not be a graduate of any degree program
1.3 meet the admission and retention policy of the
University
2. Privileges
2.1 Free school fees for the entire duration of the program
2.2 Free Graduation Fee inclusive of all graduation
credentials
3. Obligations
3.1 complete the bachelor’s degree or comparable
undergraduate degree within a year after the period
prescribed in the program
3.2 comply with the admission and/or retention policies of
the University
4. Documentary Requirements
4.1. Report Card
4.2 Admission test result

67
H. Student Assistantship Program
The Student Assistantship Program offers the students
opportunity to work and earn on-campus while pursuing their studies
in the University. The work experience that the grantees will gain
from this program may help them prepare for their employment,
community service and other similar endeavors after graduation.
1. Qualifications
The applicant must:
1.1 carry regular load
1.2 have no failing grade in any subject
1.3 be of good moral character
1.4 not be a beneficiary of any scholarship or
financial assistance program other than Free Higher Education
1.5 comes from an indigent family
2. Privilege
2.1 A financial assistance that conforms to accounting rules
and regulations
3. Obligations
The grantee must:
3.1 not have been subject to disciplinary action
3.2 carry the regular load prescribed for the course per
semester
3.3 obtain a general weighted average of at least passing
rate with no failing grade in any enrolled subjects
3.4. render a maximum of 10 hours per week during regular
semester; for midyear, students can render a maximum of 8 hours
per day at the same compensation rate
3.4 religiously report to work
4. Documentary requirements
4.1 Certificate of Good Moral Character
4.3. Certificate of Grades and Registration
4.4 Certificate of Indigency
4.5 Letter of endorsement by the coordinator of Scholarship
and Financial Services, reviewed by the Campus Director and Head
of Scholarship and Financial Services Unit, and attested by the
Director of Student Development and Services, and duly approved
by the President.

I. Mechanism shall be established for other institutional scholarship

for special group of population which may include Indigenous
Peoples (IP), Person with Disabilities (PWDs), Solo Parents, People
with Diverse Sexual Orientation, Gender Identity and Expression.

J. Other institutional scholarships may also include International

Study Grants and Scholarship for priority courses, etc.

68
 FOOD SERVICES
The University shall ensure that adequate, safe and
nutritious food are served in various food outlets within the campus
in accordance with food safety and sanitary guidelines of the
Department of Health (DOH).
1. On Foods and Drinks to be Served
1.1. Nutritious foods meals shall be available to
students every day.
1.2. Selling of junk foods, carbonated drinks, and sugar
based synthetic or artificially flavored juices are
prohibited.
1.3 Food products labeled rich in protein, energy,
vitamins and minerals shall be available in the
canteen/food outlets.
1.4 Food products that do not bear the Sangkap Pinoy
seal and did not pass BFAD approval are
prohibited.

2. On Food Prices and Operating Hours

2.1 Food outlet operators/tenants shall impose
affordable prices for foods and beverages
provided that it remains reasonable and in
accord with the Suggested Retail Price (SRP)
for foods and commodities set by the
Department of Trade and Industry (DTI).
2.2 They may operate and open its services from
6:30am until 5:00pm during regular school
days but may extend, whenever the need
arises.

3. On Monitoring and Evaluation

3.1. The Office of the Student Development and
Services through the Health Services Unit and
Food Services Unit shall determine the
composition of the monitoring and evaluation
committee on Food Services.
3.2 The committee shall conduct monitoring and
evaluation of the food outlets/operators to
check if the policies and guidelines are
observed.

HEALTH SERVICES
The Health Services Unit (HSU) is committed to providing
primary healthcare services and complies with the relevant and
existing health-related programs to students by organizing and
supporting health programs and activities, coordinating with
healthcare agencies and effective management of the university’s
resources.

69
 It also requires the students to comply with the policies,
requirements, and regulations set by the protection, prevention,
treatment, and promotion of health. Its services include:
Assessment: This is the process of gathering information
about a patient’s physiological status to identify and evaluate any
health issues. Checking of vital signs, temperature, heart/respiratory
rate, etc., and evaluation of laboratory exams are among the
examples of assessment provided by the health services.
Prevention: This refers to measures or steps taken to
prevent diseases or minimize the effects of diseases. Included in this
are information dissemination, promotion of healthy lifestyles such as
but not limited to a healthy diet, physical activities, and no smoking,
drinking of alcoholic beverages and substance abuse, and getting
vaccinated/immunized.
Treatment: This is the medical care or examination given to
a patient such as First Aid Treatment, dental extraction, and minor
surgeries.

MEDICAL SERVICES:
1. Nursing Intervention and Medical Consultation
2. Issuance of Medical Examination for employment for the
purpose of OJT, internship, apprenticeship, practicum
and off-campus activities of students
3. Provide health education to students on healthful living
through orientation program and symposium
4. Referral of students to medical specialists
5. Deliver HIV-AIDS and Drug Prevention education and
information dissemination for the development of
positive health and well-being

DENTAL SERVICES:
1. Dental Consultation
2. Tooth extraction
3. Orientation program and symposium on oral and dental
health education to students

POLICIES, GUIDELINES AND REQUIREMENTS

GENERAL POLICIES
1. The Health Services Unit is open to provide medical and
dental services to students.
2. Students are required to present their Student Identification
Card or copy of registration form in order to avail the health
services.

70
3. Medical and Dental Consultation can be availed online
through HSU FB Page.
4. Students with Disability (PWD) and pregnant students will be
given priority.
5. Students with special Medical or Dental needs shall be
referred to medical or dental specialist.
6. In case of emergencies, students shall be given the
necessary first aid treatment and be brought immediately to
the nearest hospital. The parents/guardian of the student
shall be notified immediately of his/her condition.
7. Students with highly contagious or communicable diseases
(ex. varicella, viral conjunctivitis, mumps) but not COVID-19
symptoms, are not allowed to come to school. They shall
inform the HSU/adviser immediately regarding their health
concern and send proof like pictures of symptoms through
messenger or electronic mail. In case, they are identified
while on campus, they will be placed in the isolation room,
receive available medicine or a prescribed medication and be
sent home right after the patient’s parents/guardian have
been notified.
8. Students found positive for Pulmonary Tuberculosis (PTB)
shall be referred for further evaluation and treatment by the
Medical Officer to the RHU of the place where they reside.
9. Students found positive for Pulmonary Tuberculosis (PTB)
shall be given medical clearance after two (2) weeks of
treatment and shall provide the Health Services Unit a copy
of the treatment card and/or certificates from the Rural
Health Unit (RHU) concerned or their attending physician.
10. In case of positive result from Random Drug Testing (RDT),
the protocols based on present Republic Acts and rules of
discipline of the University on use of dangerous/prohibited
drugs will be followed.
11. Medical certificates shall only be issued to students who
were seen, examined, and treated at the Sorsogon State
University Clinic as may be required by the instructor
concerned.
12. Student’s Medical records will be kept with utmost
confidentiality.

Policies and Guidelines for OJT

1. OJT students from respective campuses are required to
submit laboratory results as required by their respective
programs and partner companies based on CHED issuances
for the purpose of release of Medical Certificate.
2. The Industrial Linkage Officer (ILDO) in charge of a particular
department shall furnish the health services unit the
complete list of students who qualify in the companies where

71
they will undergo OJT and the laboratory tests conducted by the
concerned companies.

Policies and Guidelines for Covid-19

Under the new normal, all students are required to comply with
all the existing policies and regulations set by the University/CHED/
IATF/DOH.

All the foregoing policies and guidelines shall be implemented in

accordance with the existing policies as mandated by CHED
Memorandum Issuances, Republic Acts and BOR approved policies.

SAFETY AND SECURITY SERVICES

The Safety and Security Services Unit ensures that a safe

and secure environment is provided to the students. It partners with
other Offices to ensure that: (1) buildings and facilities comply with
government standards, (2) concerns related to disaster risk
reduction are addressed, (3) earthquake and fire drill is regularly
conducted.

GENERAL POLICIES
1. No ID No ENTRY policy will be strictly implemented. ID’s must
be worn at all times within the campus.
2. Students who are drunk, highly intoxicated or those under the
influence of liquor shall not be allowed entry into the campus.
Bringing in, drinking or consumption of liquor and alcoholic
beverages is strictly prohibited. This prohibition likewise
applies to school activities conducted outside the campus.
3. All forms of tobacco consumption and smoking such as but
not limited to vaping or e-cigarettes, hooka smoking are
prohibited. This prohibition also extends to official school
activities undertaken outside the campus.
4. The university maintains and adopts a drug-free campus.
Students are strictly prohibited to possess, use, sell or
distribute illegal drugs, banned substances or chemicals as
clearly defined and identified under existing anti-drug abuse
laws and related policies.
5. Students are mandated to abide by the established policy of
wearing the prescribed uniform while inside the campus,
except during "wash day" and "non-uniform days". Students
are not allowed to wear inappropriate attire during wash days
or non-uniform days which include: short pants, skirts that are
5 inches above the knee, rubber slippers, haltered skirts

72
and blouses, backless tops, tubes and similar attire.
6. PE uniform shall be worn only during P.E classes, sports
events and other authorized-related activities, but not during
regular academic instructions.
7. Students shall only be allowed to stay or remain in the
campus beyond the last period in the afternoon and during
weekends if approved by proper authorities through a
written permit.
8. Carrying of firearms, weapons and explosives inside the
campus and other facilities or venues for school-related
activities is strictly prohibited. Possession, storage or use of
firearms, ammunitions, deadly weapons or dangerous articles
shall be dealt with in accordance with law. If required due
to laboratory work and the likes, students may be allowed to
bring sharp objects such as: knives, screw driver, cutting
tools, and the likes upon presentation of permit or
authorization from concerned university personnel. Actual
utilization of such required objects, be done under the
strictest supervision and guidance of the immediate superior/
instructor.
9. Students are responsible to report incidents of theft,
robbery, sexual misconduct, harassment, exploitation,
intimidation, coercion and similar acts or misconduct to
Security personnel for proper actions.

Policy on vehicles for motorists:

1. All student-motorists entering the campus shall be
issued a vehicle sticker/pass after complying with all
the requirements from the Safety and Security Office.
2. A student is required to attend a seminar on traffic
rules, road safety and courtesy seminar.
3. The speed limit for all vehicles inside the campus is 15
kph.

Campus Events During Weekends and After School or Office

Hours:
Student Organizations or students that plan to initiate activities
during (weekdays, weekends or after school/office hours) must
secure permit from concerned university personnel. If conduct of
activity is approved, a copy of the permit or approved letter request
must be forwarded to the Safety and Security Services Unit two (2)
to three (3) days prior to conduct of the activity.

Risk reduction and disaster management measures:

1. Students are encouraged to actively participate during
periodic conduct of simulation emergency drills (e.g.
earthquake, fire, bomb threat).
2. Students are enjoined to participate, initiate or conduct
emergency, safety and security, climate change initiatives
73
(i.e. seminars or webinars, activities or programs) designed as risk
reduction and disaster resiliency measures.
3. Students are advised to be properly guided by university
issuances and executive orders, prescribing rules on the
cancellation or suspension of classes due to typhoons,
flooding and other weather disturbances and calamities.
4. Students must be cognizant of the emergency hotline
directory numbers, posted in the guardhouse area and in
conspicuous areas within the campus.

Insurance Policy
The University’s student insurance claims cover all students who
are under the grant of Free Higher Education Program.

All students are mandated to follow current and existing CHED

issuances, Republic Acts, and IRR related to Safety and Security of
Higher Education Institutions.

HOUSING SERVICES
The Housing Services Unit is dedicated to providing
assistance to ensure access to accommodation that is safe and
conducive to learning. It delivers mechanisms such as assistance to
students to have access to a list of housing facilities that are safe,
clean, affordable and accessible to them. Additionally, its services
encompass maintaining safe, comfortable, and supportive living
spaces that include dormitories where students can focus on their
academic pursuits and enhance personal growth and academic
success.
GENERAL POLICIES
1. Residents of Dormitory should be bona fide students of
Sorsogon State University, officially enrolled, and of good
moral character.
2. Special groups of population, like Person with Disabilities
(PWDs), Indigenous Peoples (IPs), indigents and those
students residing far away, shall be given priority.
3. The contract of lease and agreement must be signed by the
resident and Representative/s of the University prior to the
student’s admittance to the dormitory.
4. Prior to occupation, students must make partial payment for
room charges. By the deadline, students are required to
either pay the remaining balance in full or provide proof of
financial assistance to the cashier's office.
5. The dorm resident shall exercise ordinary diligence in checking
in his/her personal belongings and effects at the dorm and in
safely keeping the same.
6. The dorm resident shall not bring into the dormitory premises
any material, machinery, or equipment that can expose the

74
campus, the dormitory, and its occupants to hazards and danger.

7. The dorm resident is expected to exercise all the duties and

responsibilities in taking care and maintaining the cleanliness
and tidiness of the room and surroundings at all times. No
improvement of any kind, or any alteration or modification on
the physical design or configuration of the room shall be
introduced.
8. Should a dorm resident, either intentionally or negligently,
destroy, deface, cause the loss or deterioration, or commit
any act which renders the facilities, furniture, and properties
of the dorm as useless or cannot be used in a manner in
which it was originally intended, shall bear the cost of repair
and maintenance of the same, without prejudice to any
sanctions, liability or penalty that the University may impose
upon him/her.
9. Student residents who want to extend their stay in the dorms
must apply to the dormitory management at least one month
in advance of the conclusion of the term. The students’ prior
behavior in the dorm and the availability of space will be
taken into consideration while evaluating the application for
an extension.
10. Dorm residents are expected to be well disciplined, act in a
socially acceptable and ethical manner, and behave decently
at all times. They should practice respect and courtesy in
dealing with others. Residents may be ejected and forced to
leave the dorm only in cases of serious misconduct
11. All dorm residents must follow the curfew regulations
implemented by their respective campuses.
12. The Dorm Manager has the right to regularly check each unit
to ensure that everything is in proper order.
13. Upon expiration of the contract, the resident must vacate the
unit, turn it over in good condition to the management, and
return the unit key to the dormitory office. Subsequently, the
resident should obtain clearance from the dormitory’s office.

SPORTS AND CULTURE SERVICES

Various opportunities are provided to develop and enhance
talents of students to produce competitive and value-oriented
athletes and performers who will participate in sports and cultural
activities in local, regional, national and international meets. Sports
activities are organized to promote physical fitness and well-being
of the students. Cultural activities are conducted so that culture and
the arts are promoted and preserved.

GENERAL POLICIES
1. The University shall have opportunities for students to
participate in varied sports and cultural programs

75
2. Sports activities include Athletics, Softball, Baseball,
Swimming, Soccer/Football, Futsal, Arnis, Badminton,
Basketball, Beach Volleyball, Chess, Dance Sports,
Karate-do, Lawn Tennis, Sepak Takraw, Taekwondo, Table
Tennis, and Volleyball
3. Culture and arts shall be promoted and preserved through
activities like visual, media and performing arts that include
Theater, Dance, Singing, Painting, other related cultural
activities
4. There shall be mechanisms to involve special population such
as persons with disabilities in both sports and cultural
activities
5. Athletes and performers will sign a memorandum of
agreement stating all the responsibilities of a varsity player/
artist to the University and vice versa
6. Varsity players/artists will have to serve the school for a
maximum of seven (7) years, provided that they still meet all
the guidelines and policies of the school as varsity players/
artists
7. Scholarship like financial assistance as approved by the
University may be granted to those who have special talents
and exceptional skills in sports or cultural activities.
8. Potential athletes and artists will undergo pre-screening to be
facilitated by the Sports and Culture Services Unit endorsed
to the Admission Services Unit which shall determine the
appropriate academic program/s based on the composite
rating obtained from the General Weighted Average (GWA)
and the results of the admission test for their placement

LIBRARY SERVICES
This SorSU library offers quality services to its clientele in
support of the vision, mission, goals, and objectives of the
institution. It shall provide efficient access to various references and
relevant information for clients' lifelong learning.

Library privileges
All currently enrolled students of Sorsogon State University
may avail themselves of the privileges to use the facilities and
services of the library. The validated library card for the current term
is required, pending the library system's availability on all
university campuses.

Library hours
The campus libraries are open during regular school days
with the following schedules:

76
 CAMPUS LIBRARY SCHEDULE
8:00 AM – 5:00 PM (NO
Bulan Campus NOON BREAK)
Monday - Friday
8:00 AM – 5:00 PM (NO
Castilla Campus NOON BREAK)
Monday - Friday
8:00 AM – 5:00 PM (NO
Magallanes Campus NOON BREAK)
Monday - Friday
Sorsogon City Campus 8:00 AM – 5:00 PM
Engineering Library Monday - Friday
8:00 AM - 5:00 PM (NO NOON
Sorsogon City Campus BREAK)
Monday - Saturday
General rules

1. Respect others' needs for quiet time while inside the library.
Silence must be observed in the library
2. Cellphones shall be on a silent mode
3. Large bags, briefcases, envelopes, binders, folders, and
packages should be deposited at the package counter. All
valuables are the responsibility of the users. The staff shall
not be held responsible
4. Cleanliness and orderliness shall be observed
5. Students who wish to extend their study hours may write a
letter request to the librarian prior to the availment of library
services beyond regular schedule
6. The students shall take care of books and materials to be
borrowed and used in the study area
7. Students shall promptly return borrowed library materials.
Books and other overdue library materials shall incur a fine
8. Libraries are closed during Sundays and holidays. Library
service stops 30 mins before the regular closing time to
enable the staff members to check records and collection in
preparation for the next day’s routine. Changes in library
hours are posted in advance at the entrance of the libraries
9. Users shall abide by the library policy approved and published
in the library handbook

77
 Circulation Policy
Borrowers privileges

Number Loan
Patron Type Renewal
of items Period
Undergraduate and 3 books 1 day Renewable
High School students twice

Graduate school Room Room use Room use

students use
Non-SorSU researchers Room Room use Room use
use

1. A maximum of three (3) circulation books may be borrowed

overnight.
2. General references like dictionaries, encyclopedias, atlases,
magazines, and journals are for room use only.
3. Dissertations, theses, feasibility studies, and rare book
collections are for room use only. Users are required to
observe the Copyright Act.
4. Fiction books may be borrowed for one week.
5. No book or library materials may be brought out without the
librarian’s permission.

Borrowing procedures
1. Fill out the book card, which can be found at the back of the
book.
2. Students shall attach their valid library card and the book card
for proper issuance (for campuses without a library system).
3. The library staff shall validate the entries in the book card with
the library card prior to the release of books.

Returning procedures
1. Present the book/s to be returned to the library staff.
2. Wait for the confirmation of the book returned to clear the
transaction.

Note: The library staff will then scan the valid ID and book once the
library system is in place to ensure the proper issuance or return of
library materials.

78
Lost book
In the event of misplaced books, it is imperative to procure
replacements that correspond precisely to the original copies in
terms of title, edition, and authorship. In the event that the first
condition is not applicable, it is possible to substitute a book on the
same topic or a closely related topic, as long as it is the most
up-to-date version available.
E-lib services
In the digital era, eLibrary represents a significant
transformation on how information and knowledge are accessed and
shared. Available online databases and other electronic resources
can be accessed at the elibrary station. Students and faculty laptop
users may utilize the eLibrary station for internet connectivity. The
student must register on the logbook to utilize the services.

Audio visual room

The primary purpose of the audio-visual room is for the
students to utilize audio-visual materials that support their
academic work. It houses CD and DVD used for instruction,
independent learning or entertainment. It has a projector, laptop,
and audio/video devices. In addition, there is a space for group
viewing that can accommodate up to twenty (20) students per
session. All SorSU students are allowed to use it. All procedures are
designed to ensure that service is effective and efficient.

Procedure for Accessing the AVM:

1. Check room availability by requesting with library
personnel.
2. Make reservations no later than one week
beforehand.
3. Submit a request letter that specifies their educational
objective, with approval noted by their professor.
4. Wait for reservation confirmation.

New normal policies

Virtual library office

Through virtual channels, such as email and messaging,
librarians and library staff offer reference and research assistance.
Users may ask questions, seek research guidance, and receive
assistance with their information requirements. The library service is
accessible through the Facebook page of the SorSU library.

https://www.facebook.com/sorsogonsulibrary

79
Online Book Reservation and Borrowing
The process of reserving a physical book from a library
through online platforms makes it simpler for users to obtain a
copy of a book they wish to read without having to physically visit
the library. The online reservation form is accessible via the SorSU
library's Facebook page.

Visiting researchers
Students, faculty members, and other researchers from
other institutions must present a valid ID and a referral letter from
the librarian of the institution where they come from. Alumni of the
university can access library services upon presentation of the
Alumni ID card issued by the Sorsogon State University Alumni
Association.

Referral letter
Sorsogon State University students who wish to go to other
libraries to supplement their research should seek a referral letter
from the Chief Librarian. The referral letter should be duly signed
by the librarians, who endorse the students visits to other libraries.

80
 Sorsogon State University Hymn
Composed by: Marlon Peter Gamis

HAIL THEE! PRIDE OF SORSOGON

In your light we walk, and we raise your banner high

While we sing your anthem aloud, with love and pride
In our loyal hearts we will bear your name afar,
Onwards as we go, marching to a future bright.

Chorus:
Sorsogon State University, beloved Alma Mater
You’re the beacon of truth, and of knowledge for all men
Hail thee, pride of Sorsogon.

Deep within thy halls, dreams and visions come to light

Shaping future leaders from young and seasoned minds
For a better world and humanity, we strive,
Serving God and all His creations we unite.

Repeat Chorus

Hail thee, pride of Sorsogon. (2x)

Hail thee…
Pride of Sorsogon

81
Sorsogon State University, Board of Regents (BOR) Members

Dr. Aldrin A. Darilag, CHRP, RMT, RN

CHED Commissioner
SorSU BOR Chairperson

Dr. Geraldine F. De Jesus

SorSU President,
SorSU BOR Vice Chairperson

Hon. Francis Joseph G. Escudero

Chairperson, Senate Committee on Higher, Technical and
Vocational Education
SorSU BOR Member
Represented by Hon. Evelina G. Escudero

Hon. Mark O. Go
Chairperson, House Committee on Higher and Technical Education
SorSU BOR Member
Represented by Congw. Marie Bernadette G. Escudero

Dir. Luis G. Banua

NEDA ROV, Regional Director
SorSU BOR Member

Dir. Rommel R. Serrano

DOST ROV, Regional Director
SorSU BOR Member

Dir. Rodel P. Tornilla

DA ROV, Regional Executive Director
SorSU BOR Member

Hon. Achilles G. Honasan

Faculty Federation President
SorSU BOR Member

Dr. Jhonner D. Ricafort

Alumni Federation President
SorSU BOR Member

Hon. Erwin Formento

Student Federation President
SorSU BOR Member

Atty. Mary Joy C. Bongapat

Acting Board Secretary

82
SORSOGON STATE UNIVERSITY KEY OFFICIALS

DR. GERALDINE F. DE JESUS

SUC President III
DR. JHONNER D. RICAFORT
Vice President for Academic Affairs

DR. RYAN V. DIO

Vice President for Research, Extension and Trainings

MR. GERALD E. FULAY

Vice President for Administration and Finance

DR. SUSAN S. JANER

Dean, Graduate School

PROF. MA. ELENA C. DEMDAM

Campus Director, Bulan

PROF. ANDREW F. DETERA

Campus Director, Castilla

PROF. LYN C. MENDOZA

Campus Director, Magallanes

DR. TELESFORO D. ESCOTO

Campus Director, Sorsogon City

DR. LENY D. BERDIN

Chief Administrative Officer

DR. MA. SYLISA J. ESTUR

Director, GASS

PROF. ABNER L. DELLOSA

Head, HDRMO

PROF. RUTH P. BARCELO

Director, Gender and Development

PROF. SATURNINO C. CARRANZA

Director, Disaster Risk Reduction Management

DR. VIVIEN L. CHUA

Director, International/Alumni Affairs

DR. CATHERINE D. DE CASTRO

Director, Planning Management

PROF. MA. CLAIRE DICEN

Director, NSTP
83
 PROF. CHRISTINE H. FEROLINO
Director, Research and Development Services

DR. ANA CRISTINA G. FORTES

Director, Extension and Training Services

DR. JENET B. FUENTES

Director, Quality Assurance

ARCH. LUISITA F. GEGAJO

Director, Project Management
PROF. ROBERT V. GUIDES
Director, Management Information System

DR. CHRISTOPHER JARAMIEL

Director, General Services and Maintenance

PROF. MARIA CRISANTA M. JARQUE

Director, Student Development Services

MRS. ROSALIE D. LABITAG

Director, Finance Services

MRS. GLORIA B. DESPUIG

Budget Officer III

MS. MYRNA D. LEONCITO

Director, Public Information Office

DR. FELISA D. MARBELLA

Director, Sentro ng Wika at Kultura

PROF. ROMEO SE. MENDOZA

Director, Business Affairs

DR. MA. LOURDES G. BARROZO

University Registrar

MRS. ERLINDA P. ENGUERRA

University Librarian

MR. ARVIN B. PURA

President, NTPA

Prof. ACHILLES G. HONASAN

President, Faculty Association

ATTY. MARY JOY C. BONGAPAT

Acting Board Secretary

PROF. MICHAEL JOHN A. JAMORA

Executive Assistant
84