SBI Overseas Branch

Kanpur

TENDER ID : LUC……….

COMMERCIAL APROVED PREMISES REQUIRED ON LEASE FOR OVERSEAS BRANCH, KANPUR

SBI Overseas Branch, Kanpur invites offers on the behalf of State Bank of India, for shifting of
its branch at preferred locations (CIVIL LINES, MALL ROAD, VIP ROAD, TILAK NAGAR,

SWAROOP NAGAR, GT Road, adjacent areas.) from owners / Power of Attorney holders
of premises on lease rental basis for Commercial / Office use having Floor Area of approx.
10000 sq.ft preferably on a main road with adequate open / covered parking space approx.
1000 sq.ft. or more ( free of cost). The required floor area should be on one single floor and
also preferably at ground floor. However the area may be spread maximum on two floors
but preference shall be given to ground floors .

Preference will be given to the premises owned by the Govt. departments / Public Sector
Units / Banks. The offers in a sealed cover complete in all respects should be submitted to
SBI Overseas Branch,Virendra Smriti Complex, 15/54-B, Civil lines, Kanpur- 208001 , on or
before 3:30 pm on 28/02/2022. SBI reserves the right to accept or reject any offer without
assigning any reasons thereof. SBI is not responsible for any postal delay.

Signature and Seal of applicant Page 1/13

 TECHNICAL BID (COVER-A)

TERMS AND CONDITIONS

OFFER/LEASING OF OFFICE PREMISES

This tender consists of two parts viz. the Technical Bid having terms and
conditions, details of offer and the Price Bid. Duly signed and completed
separate Technical and Price Bids are to be submitted for each proposal using
Xerox copies in case of multiple offers. The Technical Bid and Price Bid for the
proposal should be enclosed in separate sealed envelopes and these two
envelopes be placed in a single cover super scribing “Tender for leasing of
Office premises for Overseas branch. Kanpur and should be submitted to SBI
Overseas Branch,Virendra Smriti Complex, 15/54-B, Civil lines, Kanpur- 208001 , on or
before 3:30 pm on 28/02/2022

Important points of Parameters -

1 Floor Area 1. Approx. 10000 sq.ft area

COMMERCIAL APPROVED READY BUILT
PREMISES FOR OVERSEAS BRANCH KANPUR
preferably on single floor at Ground floor.
2. Located in CIVIL LINES, MALL ROAD, VIP
ROAD, TILAK NAGAR, SWAROOP NAGAR , GT
Road , adjacent areas. and preferably on a
main road with adequate Basement/
stilt/open parking space (free of cost).

2 Covered Parking Space 1000 sq.ft. approx. or more.

3 Open parking area Sufficient open parking area for customers
4 Amenities
24 hours water facility, Electricity, Generator
power back up for essential services like lift, pump
etc.
5 Possession Ready possession / occupation
Could be considered but preference shall be
6 Premises under given for ready built
Construction
7 Desired location Located in CIVIL LINES, MALL ROAD, VIP ROAD,
TILAK NAGAR, SWAROOP NAGAR, GT Road,
adjacent areas and preferably on a main road
with adequate open / covered parking space
(free of cost).
8 Preference (i) Premises duly completed in all respect with

Signature and Seal of applicant Page 2/13

 required occupancy certificate and other
statutory approvals of local civic authority
(ii)Single floor
(iii)Govt. Departments / PSU / Banks

9 Unfurnished premises
Only unfurnished premises will be considered and
Bank will do the interior and furnishing work as per
requirement.
10 Initial period of lease Initial 5 years with an option to renew after 5
years at predetermined increase in rent @ 15-
25% after expiry of first term of 5 years, at the
time of renewal.
11 Selection procedure Techno-commercial evaluation by assigning
70% weightage for technical parameters and
30% weightage for price bids
12 Validity of offer 6 months from the date of submission of the
Offer
13 Stamp duty / registration To be shared in the ratio of 50:50.
Charges

• Cover-I (Technical Bid) – Under mentioned documents must be enclosed with technical bid.
a) Copy of Commercial approved drawing for offered area/building.
b) Copy of sale deed respective page mentioning Name & address of owner for ownership proof.
c) All pages of this tender document duly signed by owner.

On behalf of State Bank of India

DGM & Branch Head
Cont no: 0512-2306207
Mob No: 9918111807

Signature and Seal of applicant Page 3/13

 TERMS AND CONDITIONS

1.1 The successful vendor should have clear and absolute title over the
premises and authorize SBI to carry out Title Search/Title Investigation Report
from the SBI empaneled advocate, the cost of which shall be borne fully by the
vendor. The successful vendor will have to execute the lease deed as per the
standard terms and conditions finalized by the SBI for the purpose, and the
stamp duty and registration charges of the lease deed will be shared equally
(50:50) by the lessors and the Bank. The initial period of lease will be 5 years and
will be further renewed for 5 years (viz. total lease period 10 years) with requisite
exit clause to facilitate full / part de-hiring of space by the Bank during the
pendency of the lease. As regards increase or decrease in rents payable,
increase in rent if any shall be subject to market conditions& to a maximum
ceiling of 15-20 % after initial term of 5 years is completed (negotiable). After 10
years, rent can be negotiated and finalized with mutual agreement so that new
lease can be executed for further term of 5 + 5 years.

1.2 Tender document received by the SBI after due date and time i.e. 3:30 pm
on 28/02/2022 shall be rejected. The SBI is not responsible for any postal delay.

1.3 The intending lessors are requested to submit the tender documents in
separate envelope super scribed on top of the envelope as Technical or
commercial as the case may be (TECHNICAL BID AND PRICE BID) duly filled in
with relevant documents/information at the following address:
SBI Overseas Branch,Virendra Smriti Complex, 15/54-B, Civil lines, Kanpur- 208001 on

or before 3:30 pm on 28/02/2022.

1.4 All columns of the tender documents must duly filled in and no column
should be left blank. All pages of the tender documents (Technical and Price
Bid) are to be signed by the authorized signatory of the tendered. Any over-
writing or use of white ink is to be duly initialed by the tenderer. SBI reserves the
right to reject the incomplete tenders.

1.5 In case the space in the tender document is found insufficient, the intending
lessors may attach separate sheets.

1.6 The offer should remain valid at least for a period of 6 (six) months to be
reckoned from the last date of submission of offer i.e. 28/02/2022.

1.7 There should not be any deviation in terms and conditions as have been
stipulated in the tender documents. However, in the event of imposition of any
other conditions, which may lead to a deviation with respect to the terms and
conditions as mentioned in the tender document, the intending lessor is
required to attach a separate sheet “list of deviations”, if any.

Signature and Seal of applicant Page 4/13

1.8 The Technical Bid will be opened on 28/02/2022 at 16:00 Hrs in the presence of
tenderers who wish to be present at SBI Overseas Branch,Virendra Smriti Complex,
15/54-B, Civil lines, Kanpur- 208001 Ph. Number-9918111807. All tenderers are advised
in their own interest to be present on that date at the specified time following the
norms of social distancing as per govt. guidelines.

1.9 SBI reserve the right to accept or reject any or all the tenders without assigning
any reason thereof. In case of exigency and depending upon the suitability, the
Bank may as well accept more than one proposal to suit its total requirements.

1.10 Canvassing in any form will disqualify the tenderer. No brokerage will be
paid to any broker.

1.11 The short listed lessors will be informed by SBI for arranging site inspection
of the offered premises.

1.12 Income Tax and other statutory clearances shall be obtained by the lessors
at their own cost as and when required. All payments to the successful vendor
shall be made by Account Payee Cheque or RTGS/NEFT.

1.13 Preference will be given to the exclusive building/floor in the building

having ample parking space in the compound / basement of the building.
Preference will also be given to the premises owned by the Govt. Departments /
Public Sector Units /Banks.

1.14 Preference will be given to the buildings on the main road.

1.14a Premises to be away from fire hazardous establishments like petrol pump,
gas go down, chemical shops & high tension electrical wires etc. Premises
should not be located on low lying area, water logging area.

1.14 b The details of parameters and its weightage for technical score has
been incorporated in Annexure I. The selection of premises will be done on
the basis of techno commercial evaluation. 70% weightage will be given for
technical parameters and 30% for price bid. The score finalized by

Signature and Seal of applicant Page 5/13

 Committee of SBI in respect of technical parameters will be final and binding
to the applicant.

1.15 The income tax and other taxes as applicable will be deducted at source
while paying the rentals per month. All taxes and service charges shall be
borne by the landlord. While renewing the lease, the effect of subsequent
increase/decrease in taxes and service charges shall be taken into account
for the purpose of fixing the rent. In case, the landlord fails to pay the taxes or
charges levied by government or any statutory bodies, the Bank may make the
payment of the same at his sole discretion and thereafter it shall be entitled to
be reimbursed by the landlord and also will be entitled to deduct the payment
made from the rent payable to the landlord.

It is to be noted that landlord will be required to raise the bill monthly indicating
the GST component ( if applicable) also in the bill separately. The bill also should
contain the GSTIN number of the landlord, apart from name, address etc. of
the landlord and the serial number of the bill, for the bank to bear the burden
of GST otherwise, the GST if levied on rent paid by landlord directly, shall be
reimbursed by Bank to the landlord on production of such payment of tax to
the Govt. indicating name, address and the GST registration number of the
landlord.
1.16 Nil
1.17 Mode of measurement for premises is as follows:
Rental will be paid on the basis of Floor Area. Area which will be measured as
per relevant IS code / Bank’s Premises Manual.
Components/ Areas like Lift, Lift wall, Ducts, Staircase, Service shafts, Shafts for
sanitary & water supply installations, Balcony, Projection, Terrace, parking
space, space for DG set, over head and underground storage tank, Pump
room, Architectural features, canopy, Chajja, area of loft etc. will not be
counted in Floor Area. Landlord is advised to quote the rates as per Floor Area
while filling the price bid. Space for DG set on ground Floor/Basement and
Antina space on rooftop/terrace shall have to be provided free of cost.

1.18 The floor area i.e. Ground floor with the corresponding rate for rent /taxes
should be mentioned in the Price Bid. The area offered for car parking should
be indicated separately.

Signature and Seal of applicant Page 6/13

 1.19 The successful intending lessor should arrange to obtain the municipal
license /NOC /approval of layouts etc from Local Civic Authority /collector /
town planning etc. for carrying out the interior furnishing of the premises by the
Bank. Intending Lessor should also obtain the completion certificate from
Municipal authorities after the completion of interior furniture work. Intending
lessor has to do liaising for arrangement of electricity connection with UPPCL on
behalf of bank. and NOC and the space required for installation and running
of the generator, provision of installation of AC Outdoors Units, Bank’s Signage
at front & side fascia, Earth stations, V-SAT, etc will also have to be provided
within the compound by the bidders/ lessor at no extra cost to the Bank.

1.20 Intending Lessor should obtain and furnish the structural stability certificate
from the licensed structural consultant at his own cost.

1.21 The intending lessor shall obtain/submit the proposal to Municipal

Corporation/Collector/town planning etc. for the approval of plans
immediately after receipt of approved plans along with other related
documents so the interior renovation work can commence.

1.22 After the completion of the interior works, etc. the lease agreement will be
executed and the rent payable shall be reckoned from the date of
occupation. The lease agreement will include inter-alia, a suitable exit clause
and provision of de-hiring of part/full premises.

1.23 Rent should be inclusive of all present and future taxes whatsoever,
Municipality charges, society charges, Maintenance charges and all other
charges except the GST which will be paid extra.

1.24 Electricity Charges will be borne by the Bank but the provision for
adequate water supply and its incidental costs should be maintained and
borne by Landlord/ owner.

1.25 All civil works such as Toilets, Store room, Pantry with all accessories and
doors etc. (additional / alteration) as per Bank’s requirements, cash room with
cash room door and ventilation as per Bank’s

Signature and Seal of applicant Page 7/13

 specifications, server room & UPS room made up of brick work, Rolling shutter,
collapsible grill door at entry, ramp with S.S. (grade 304) railing for disabled/old
people, double charged white vitrified tile flooring, inside and outside painting
with acrylic emulsion paint / synthetic enamel paint etc., windows, safety grill
etc as advised by the Bank directly or through Bank’s appointed Architect will
be carried out by landlords’ at their own cost before handing over possession
to the Bank, Landlords will submit approved plan, Competent Authority
permission, structural stability and soundness certificate before possession by
the Bank.
1.26 The landlord has to construct locker room as per RBI specifications are as
follows:
Walls- R.C.C.1:1.5:3 [M20] 30 cm (12’’) thick, reinforced with 12mm dia bars
@15 cm c/c both ways and on both faces, one such mesh placed staggered
on both the faces of each wall in such a manner so as to make less than 75x75
C/C through openings.
Floor- R.C.C.1:1.5:3 [M20] 15 cm (6’’) thick reinforced with 12mm dia bars @
15cm, c/c both ways, over the existing plain cement concrete flooring for
vaults in ground floor & over existing R.C.C. slabs in vaults in upper floor (the
strength of the slab in such case will have to be checked to allow for the
additional dead & super imposed load).
Ceiling- R.C.C.1:1.5:3 [M20] 30 cm (12’’) thick, reinforced with 12mm dia bars
@15 cm c/c both ways & on both faces, one such mesh placed staggered on
both the faces of each wall in such a manner so as to make less than 75x75
C/C through openings.
Strong room (steel) door & Ventilator shall be supplied by the Bank. Landlord
has to arrange to fix the same while construction of the locker room at his own
cost.
Note- Owner of the Building is sole responsible for the construction and stability
of locker room. It is strictly advisable to construct locker room as per the
instructions of the Structural Engineer of the Building for safety & stability.
Stability Certificate by Competent Structural Engineer should be given to the
Bank on completion of construction of locker room. Bank shall not be
responsible for any loss or damage caused to the building due to construction
of locker room.

1.27 Plastic paint of walls, ceilings, enamel painting of doors and windows etc.
as per the Bank’s instructions shall be done by the owner/s after every two/
three years failing which the Bank shall be at liberty to get the same done at
the risk and cost of the owner/s and deduct all such relative expenses from the
rent payable to the owner/s.

1.28 The owner shall carry out civil, maintenance works and ensure the roof
remains water-tight during the lease period. In case the above repairs are
required and the owner/s fails to attend to the same, the Bank will carry out
necessary repairs at the risk and cost of the owner/s and deduct all such
relative expenses from the rent payable to the owner/s.
Signature and Seal of applicant Page 8/13
 1.29 Interior works like loose furniture, drywall partition system, cubicles, cabins,
false ceiling, AC, Lighting fixtures, signage’s, compactors for storage, electrical
wiring for interior works etc. will be done by the Bank as per requirement.

Place:

Date:

Name & Signature of lessor with seal if any

Signature and Seal of applicant Page 9/13

 DETAILS OF OFFER

OFFER SUBMITTED FOR LEASING PREMISES

With reference to your advertisement in the dated

We hereby offer the premises owned by us for housing your

branch / office on lease basis:

General Information:

Location as name of the nearest local railway station and

its distance from the site:
a. Name & address of the
b. offered building/ premises with pin code

a.1 Area as per approved map

a.2 Parking space type(basement/open)

a.3 Parking area

a.4 Pin Code

b. (i) Name of the owner

(ii) Address
(iii) Name of the contact person
(iv) Mobile no.
(v) Email address

Technical Information (Please mark at the appropriate option)

a. Building - Load bearing ----------------------- Frame Structure

b. Building - Residential ----------- Institutional --------- Industrial
--------Commercial
c. No. of building floors:
d. Floor of the offered premises:
e. Year of construction and age
of the building

Level of Floor Floor Area area

Ground Floor
Total Area

Note- The rentable area shall be in accordance with the

one mentioned under clause/para 1.17 of Technical Bid.

Signature and Seal of applicant Page 10/13

 If no, how much time will be required for occupation -------------------- with
end date.

Amenities available

Electric power supply and sanctioned load for the

floors Offered in KW (Mentioned) Yes/No

Running Municipal Water Supply Yes/No

Whether plans are approved by the local Yes/No

authorities Enclose copies

Whether NOC from the department has been received Yes/No

Whether occupation certificate has been

received Enclose copy Yes/No

Whether direct access is available, if yes give details Yes/No

Whether fully air conditioned or partly air conditioned Yes/No

Whether lift facilities are available Yes/No

No. of car parking/scooter parking which can be Yes/No

offered exclusively to the Bank.

* Please enclose plans/ layouts of the building.

Declaration

We have studied the above terms and conditions and accordingly submit our
offer and will abide by the said terms and conditions in case our offer of
premises is accepted.

I/ We also agreed to construct/ addition/ alteration i.e. locker room, cash safe
room, record room, toilets and pantry with all fittings and fixtures, vitrified
flooring, other works as per Bank’s specifications and requirement.

Place:
Date: Name and signature of lessor with seal

Signature and Seal of applicant Page 11/13

 ANNEXURE – I
Parameters based on which technical score will be assigned by SBI.
(NOT TO BE FILLED BY THE PROSPECTIVE LANDLORD)
Hiring of Commercial Building approx. 10000 sq.ft. Overseas Branch Kanpur at
preferred locations as mentioned above and preferably on a main road.
Name of firm/ person: to be filled by SBI Committee as per premises

Marks
Total obtain
S.No Parameters Actual situation Marks ed
Ready built floor
area as per 10000 sq.ft on single floor(ground floor) :
1 Requirement 20 20
10000 sq.ft on single floor (First floor) :
15
10000 sq.ft ( Ground & first floor)
:10
10000 sq.ft ( More than two floors i.e ground &
first floor)
:05
Vacant plot : 00
2 Premises location On Main road ( NH or state high way) : 10 10
Inner side from Main road : 5

3 Frontage >= 60 feets = 15 15

>= 50 feets = 10
>= 40 feets = 05
< 30 feets = 0
Vacant plot : 00
4 Building structure a) RCC Frame structure(ready built) : 10 10
b) Load Bearing structure : 05
c) Load bearing/RCC structure with wall
alteration requirement: : 03
d) Vacant plot : : 00

a) Exclusive Parking with Generator space

5 Parking space 1000 sq. ft. or more : 15 15
b) Approx 750-1000 sq.ft :10
c) Approx 500-750 sq.ft :05
d) No parking : 00
6 Quality of a) Excellent : 10 10
construction, b) Good : 07
finishing c) Average : 04
d) Vacant plot : 00

7 Overall suitability of As assessed by Premises 20

premises as Selection Committee
assessed by Vacant Plot – 00 Marks
Premises Selection
Committee
Total 100

Signature and Seal of applicant Page 12/13

 PRICE BID
(TO BE SUBMITTED IN SEPARATE SEALED ENVELOPE OTHER THAN TECHNICAL BID)

PREMISES OFFERED ON LEASE FOR SBI :

Parameters based on which technical score will be assigned by SBIIMSPL/SBI.

S.N. Location of building Floor Rate per sq ft.

Area ( in figure & words)

I/we have carefully perused the aforesaid terms and conditions and agree to
abide by the same in the event of our offer is accepted by SBI.

Signature of applicant
Name & address
Mobile No.

Signature and Seal of applicant Page 13/13