Activity No.

1
INTRODUCTION TO MICROSOFT EXCEL
Course Code: CE 436 Program: BS Civil Engineering
Course Title: Computer Fundamentals, Date Performed: August 24, 2024
Programming, and Applications for CE
Section: CE41S1 Date Submitted: August 24, 2024
Name: Manalang, Kheirylle Margarette C. Instructor: Engr. Jamaica Alyanna D. Asor

1. Objective(s):

The activity aims to introduce students to Microsoft Excel, covering basic navigation, data entry and
formatting, simple formulas, chart creation, and data organization. By the end, students will be able to
perform fundamental tasks and manage data effectively.

2. Intended Learning Outcomes (ILOs):

The students shall be able to:

2.1 Identify and effectively use key features of the Excel interface, including data entry and
basic formatting tools.
2.2 Perform calculations using basic formulas and functions, and create and customize charts
to represent data visually.
2.3 Utilize sorting and filtering options to organize data, and save and share
workbooks in various formats.

3. Discussion

Spreadsheet applications like MS Excel, Libre Office calc, etc are used to calculate, analyse and manage
data.
BASIC STRUCTURE
1. Row – Horizontal entities named as 1,2,3, etc in left side of spreadsheet
2. Column – Vertical entities named as A, B, C, etc in top side of spreadsheet.
3. Cell – Intersection of a row and column is a cell. The cell on which the selection is called active
cell. Data is entered into cells.
 4. Different from MS Word, we have FORMULA and DATA MENU at top

ARRANGING DATA
1. Data is entered in the active cell.
2. Page Layout and margins are set: Page Layout → Size → A4 If we select A4, we can see a dotted
line as the limits.
3. Length and width of rows and columns can be adjusted by ‘click and drag’ mouse over the borders
of rows and columns.

4. Alignment options:
a. Middle align: Align text so that it is cantered between top and bottom of the cell
b. Orientation: to change text direction – Horizontal (default), vertical or inclined.
c. Wrap text: Wrap extra-long text into multiple lines so that you can see all of it.
d. Merge & Center: Combine and centre the contents of the selected cells in a new larger
cell. This is a great way to create a label that spans multiple columns.
5. Using Insert menu, shapes, charts and shape arts can be added. Symbols and equations can
also inserted from insert menu.
6. To provide border markings use the ‘Border’ option’ Home → Font → Border
7. To get continuous numbers in a column, type 1 and 2 in first and second row. Select both. Move
mouse to bottom right portion of the selection; ‘Click and Drag’ the mouse as per the last number
needed.

WORKING WITH DATA

1. ADDING NUMBERS
a. Select a cell where we need to display the result.
b. Type ‘=SUM ( ’ in that cell
c. Select the range of numbers to add [Eg: =SUM(B3:B11) ]
d. Close the bracket by typing ‘)’ and press Enter.
e. Result will be displayed in the selected ‘result cell’.
2. FORMULA BASED CALCULATIONS
a. Select the ‘Result cell’
b. Type ‘= (‘ and input the equation inside it. Close the bracket ‘)’. Enter
 c. Note that we need to select respective address cells instead of equation variables. Eg: To
solve equation (2A + 3B), follow below steps

3. SORTING
a. Application: A→Z (alphabetical order) sorting or to arrange numbers in ascending or
descending order
b. Select the range of data to sort
c. Home → Editing → Sort & Filter → Sort smallest to largest
4. REPLACE SOME TEXTS
a. Application: if you commit a mistake entry and uses multiple times across the
spreadsheet/document you can replace all in a single click.
b. Goto Home → Editing → Find & Select → Replace
c. Type in ‘ Find what’ and in ‘Replace with’
5. REMOVING DUPLICATE ENTRIES
a. Application: If you are preparing name list and some of names are entered multiple times,
you can remove the duplicates in a single click.
b. Select the range of data to check for duplicates
c. Goto Data → Data tools → Remove Duplicates
d. Duplicates will be removed from the selected range
6. APPLY FILTERING
a. Application: If there are Males and Females in a list. You need to sort out Males only.
b. Select the column of GENDER by clicking on the column head
c. Go to Data → Sort & Filter → Filter
4. Materials and Equipment:
1. Computer
2. Microsoft Excel Software

5. Procedure:

Exercise No. 1

Instructions:
The following formulas of MS-Excel will be used in this exercise.

1. =vlookup(), =countif()

Questions:
1. Type the following worksheet.

2. You have to find out the city, departure time and terminal of Flight No. LH 5842 using vlookup
formula
3. Find out the no. of flights coming on terminal 2 using formula.

Exercise No. 2 Instructions:

The following options & formulas of MS-Excel will be used in this exercise.
1. =sum(range), =if(), =countif()
2. Data Data Validation

Questions:
1. Type the following worksheet.

2. In M1 and M2 columns value greater than 15 not allowed

 3. Calculate Mid-Total, Total
4. Calculate Grade using If condition
5. Calculate no. of D and F grades.
6. Add a column for Remarks after grade column
7. Calculate Remarks using if condition

Exercise No. 3

Instructions:
The following option of MS-Excel will be used DATA →FILTER

Exercise:
1. Type the following worksheet.
EMPNO ENAME JOB MGR HIREDATE SAL COMM DEPTNO
7788 SCOTT ANALYST 5-Mar-84 3000 20
7902 FORD ANALYST 7782 5-Dec-83 3000 20
7369 SMITH CLERK 7902 13-Jun-83 800 20
7876 ADAMS CLERK 7698 4-Jun-84 1100 20
7900 JAMES CLERK 7566 23-Jul-84 950 30
7934 MILLER CLERK 7782 21-Nov-83 1300 10
7566 JONES MANAGER 7839 31-Oct-83 2975 20
767698 BLAKE MANAGER 7839 11-Jun-84 2850 30
7782 CLARK MANAGER 7566 14-May-84 2450 10
7839 KING PRESIDENT 7698 9-Jul-84 5000 0 10
7499 ALLEN SALESMAN 7698 15-Aug-83 1600 300 30
7521 WARD SALESMAN 7698 26-Mar-84 1250 50 30
7654 MARTIN SALESMAN 7698 5-Dec-83 1250 1400 30
7344 TURNER SALESMAN 7788 4-Jun-84 1500 30

2. Show all Managers

3. Show all Managers & Clerks
4. Show all employees whose salary is less than 2000
5. Show all employees whose salary is between 1500 to 2500
6. Show all employees who are working in department no. 30 and salary is less than 2000

Exercise No. 4

Instructions:
1. Enter the information in the spreadsheet below. Be sure that the information is entered in the same
cells as given, or the formulas will not work. The information is the stream of costs and benefits
(in millions) estimated for a proposed city baseball stadium. Year 0 represents the initial
investment while costs for years 1-10 are the maintenance costs incurred at the end of each year.
The benefits are the revenues from sport team contracts and revenues at the end of each year.
2. Highlight the cell range B4:D14.
3. Open the HOME menu, select Number... Select the category CURRENCY, select the format
$1,234.10(fig 1). Repeat this procedure for the cell range F4:F16.
4. Highlight cell B18. Open the FORMAT menu, select CELLS... Select the category PERCENT,
select two decimal places.
5. Calculate the Total Benefit for each year of the project. To do this, enter the following formulaD4:
=c4-b4
6. Copy the formula in cell D4 to the cell range D5:D14.
7. Enter the following value for the discount rate (a 10% discount rate) in B18 = 0.1
8. Calculate the discount factor for each year. Enter the following formula. E4: =1/(1+$b$18)^a4
9. Copy the formula in cell E4 to the cell range E5:E14.
10. Multiply the total benefit for each year by the discount factor for each year. Enter the following
formula. F4: =d4*e4
11. Copy the formula in cell F4 to the cell range F5:F14.
12. Find the Net Present Value. Add together the Present Values for each year. Enter the following
formula. F16: =sum (f4:f14)
13. To calculate the average benefits gain in 10 years. Enter the following formula. F17: =Average
(d4:d14)
14. To calculate the minimum benefits gain in 10 years. Enter the following formula. F18:
=Min(d4:d14).
15. To calculate the maximum benefits gain in 10 years. Enter the following formula. F19:
=Max(d4:d14).
7. Conclusion

EXERCISE 1
 EXERCISE 2

EXERCISE 3

3.1 WORKSHEET

3.2 SHOW ALL MANAGERS

3.3 SHOW ALL MANAGERS & CLERKS

3.4 SHOW ALL EMPLOYEES WHOSE SALARY IS LESS THAN 200

3.5 SHOW ALL EMPLOYEES WHOSE SALARY IS BETWEEN 1500 AND 2500

3.6 SHOW ALL EMPLOYEES WHO ARE WORKING IN DEPARTMENT NO. 30 AND SALARY IS
LESS THAN 2000
 EXERCISE 4

CONCLUSION

In conclusion, this activity helped me to have a solid introduction to Microsoft Excel that focuses on
the fundamental skills that are essential for effective date management. Throughout the activity, I have
learned to navigate the Excel interface where I have become familiar with the key features such as data
entry tools and basic formatting options. I have learned on how to practice entering and organizing data
which is crucial for maintaining clear and accurate records.

I have been also familiar with the basic formulas and functions that will allow me to perform simple
calculations. I have learned how to create and customize the tables to visually represent the data that
makes it easier to understand and share information. In addition, the activity covers sorting and filtering
options that will enable students to organize the data in a way that highlights important information and
makes it more accessible.

By mastering these basic Excel skills, students will be well-equipped to handle data tasks effectively
and confidently that sets a strong foundation for more advanced data management in the future.

8. Homework
Objective:
To generate a table that displays the contents of one or several variables at the same time. Since, the
table is dynamic therefore one can add, remove and change the location of elements in the table. Excel
will automatically give a new view on the data.
Instructions:
1. Place the cursor on any cell between A1 and G16; where the database is located.

2. From the Insert menu, select the PivotTable option.

3. To select the data for pivot table make sure that the cells selected are between A1 and G16.
4. and then press the Next button.
5. To save the pivot table, select the New worksheet option.
6. Layout of pivot table will open. This allows you to create immediately a pivot table. You can place
the fields that you need, located on the right, into four different areas: page, row, column and data.

7. From the Pivot table's field list, select the Salary field.
8. Press and hold the left mouse button and move the field into the Value area.
9. Release the mouse button as soon as the square for the Salary field is over the Data area.
10. To distribute the total amount by occupation within the company.
11. Now select the Title field, bring it to the Row /column area. total of salaries by title and by gender
12. The new table shows the total of salaries by occupation (title: Manager, Worker...) with always a
grand total of 394 400 $. To show the total of salaries by title and by gender.
13. select the Gender field
14. Press and hold the left mouse button and move the field in the Column/Row area.
15. If both the fields are in column they show a different view as compare to the view where one field
is in row and the other is in column area. This shows the dynamic attribute of pivot table.
Exercise:
1. To list the employees with respect to gender.
2. To list the employees with respect to the salary brackets of 20-25,26-30,31-35,36- 40.Also display
it with graph.

9. Assessment Rubric: