Supplier Evaluation Form & Evaluation Form
Supplier Evaluation Form & Evaluation Form
Supplier Evaluation Form & Evaluation Form
Annexure 01
Supplier General Information (Jan-22 to Dec-22) V 02
2-Jan-23
Wove Circul Flat
Product Type: Paper,nCard, Ink Others
ar Knit Knit
Underw
Pants/
Shoes
Date: 05/01/23 Skirt ✘ Sweat ✘ T-Shirt Shirt/
Perfum
Knitwe POS(Pro ear
Trouse
✘ ✘ Polo Fashion Nightw
Blouse
Supplier Name: Alfaiz Traders e
ar motion)
Knit
✘ rs ✘ Lady ShoesLeather ar
Coat Denim
pants Dress Jacket
Supplier Contact person: Abid✘ AliAccess Beach Blazer/
Jeweller
Belts Bodies
oire wear Vest
y
Supplier Address: 16, Hospital Road Lahore
Province: Punjab
Country: Pakistan
Telephone: 0300-9477513
Fax:
Email: sales@aftraders.com
Website:
N
Language(s): Urdu & English ✘ Yes
o
N
N
Office/ Supporting Staff Workers o ✘ Yes
o
(a) Management Staff: 5 (d) Production:
Employees:
(b) Supervisor Staff: 8 (e) Non-production: 4
Y
✘ No
Yes ✘ e
s
Annexure 02
Social Compliance Audit V 02
2-Jan-23
Scoring Instruction:
Yes = Requirements are met, No = Not able to meet such a requirement
1 score = Requirements are met, 0 score = Not able to meet such a requirement
N/A = Not Applicable, meaning this specific question does not apply to the factory structure
Yes No
A. Compliance with Laws and Workplace
A1 Does factory obtain current information on all relevant laws and regulations? Yes
A2 Do factory have written procedure for current information on all relevant laws and regulations? yes
Does facility have a qualified person responsible for informing the facility and its workforce of
A3
changes to laws and regulations or access to current publications on national or local labour laws? yes
Has factory established procedures/ mechanisms to involve workers and/ or workers' representatives
A4
for information exchange on workplace related issues? yes
A5 Does factory take effective steps to make workers aware of their rights and responsibilities? yes
A6 Are workers well aware of their rights and responsibilities working in the factory? yes
Are there any written commitments to employees about social compliance with defined goals and
A7
plans for implementation? yes
Do employees within the factory understand well about the social compliance/ CSR practices through
A8
orientation programme, regular communication sessions, awareness raising and training? yes
A9 Are employees aware of the Grievance Mechanism and encouraged to use it whenever appropriate? yes
Does factory conduct regular review/ survey on the grievance mechanism to ensure it is satifsfactory
A10
and up-to-date? yes
B1 Has factory established No Bonded/ Forced Labour Policy and implemented properly? yes
B2 Are workers employed of their own free will? yes
B3 Is overtime working voluntary for employees and with a mechanism to assure it? yes
Are workers provided freedom of movement including free to go to toilet and/ or refreshment during
B4
working hours? yes
Has factory established all applicable disciplinary procedures in writing (registered in local authority
B5
where appropriate) and explained them verbally to all employees in clear and understandable terms? yes
B6 Does factory ensure there is no illegal monetary fine/ penalties taken as disciplinary punishment? yes
C. NO CHILD LABOUR
C1 Has factory established No Child Labour Policy and implemented properly? yes
C2 By local law, do all workers meet the minimum working age? yes
Does factory establish effective recruitment procedures, which specifies the minimum age and
C3
preventive measures, to avoid employing child labour? Yes
C4 Does the factory keep a copy of worker age verification document? yes
C5 Has factory established policy/ mechanism to handle the child labour if found? yes
D1 Has factory established No Harassment and Abuse Policy and implemented properly? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002
F. HOURS OF WORK
F1 Is a proper working hour management policy established and implemented according to law? yes
Has factory established proper production planning and workforce capacity plan to meet the
F2
expectations of order delivery and avoid excessive overtime? yes
Does factory communicate with workers/ workers representatives/ union(s) and agree on the working
F3
hours? yes
F4 Does workers have at least 1 day off (24 hours) in every 7-day's period? yes
F5 Are workers allowed to breaks in accordance with the law? yes
F6 Does factory maintain an effective attendance system and ensure the records are correct? yes
G. NO DISCRIMINATION
H3.1 Does factory provide appropriate and qualified PPE (in accordance with law) for employees? yes
H3.2 Does factory provide PPE for employees for free? yes
H3.3 Does factory replace/ repair/ inspect on a regular basis for the PPE? yes
H3.4 Do employees wear proper and appropriate PPE for their work during working hours? yes
Does factory provide training to employees on how to use PPE properly during orientation and on a
H3.5
regular basis? yes
Has factory posted appropriate signages/ warnings to indicate the correct PPE usage at specific
H3.6
locations? yes
H6.1 Is electrical system under regular inspection and maintenance by competent person/ party? yes
H6.2 Are maintenance/ inspection records for electrical system available for review? yes
Are all electricical/ switch boards, power hubs, electrical control station maintained in good condition
H6.3
and with lockable devices? yes
Are electrical/ switch boards posted with warning signs and installed with rubber mats on the floor to
H6.4
prevent employees from electric shock? yes
H6.5 Are electrical/ switch boards free from any obstructions? Yes
H11.1 Are employees provided with sufficient spaces for doing their work? yes
Does factory monitor temperature, noise level and humidity in accordance with the legal
H11.2
requirement)? yes
H11.3 Is the production area well-ventilated? yes
H11.4 Does factory ensure the illumination is at appropriate level suitable for work requirement? yes
H11.5 Is clean potable drinking water made available, clean & hygienic and accessible to workers? yes
Does factory conduct regular testing (e.g. every six months) to ensure the drinking water is safe for
H11.6
employees (per legal requirement, especially on the parameters checked)? yes
Does factory provide workers with an appropriate, clean area for storing food, eating and/ or cooking
H11.7
(per legal requirement)? yes
Are the kitchen set-up and staff working inside with proper and valid operating licenses and health
H11.8
certificates? yes
Is the kitchen area (including food storage and food preparation) kept clean and hygienic with regular
H11.9
cleaning plan in place? yes
Are there sufficient toilets provided in the factory per ratios of the employees for separate genders in
H11.10
accordance with legal requirement? yes
H11.11 Are toilets kept clean and hygienic with regular cleaning plan in place? yes
Are toilets equipped with (liquid) soap and the necessary accessories (e.g. tissue paper, hand dryer,
H11.12
towels)? yes
Does factory ensure the transportation service provided to employees are safe and in compliance
H11.13
with legal requirements (where applicable)? yes
Does factory provide auxiliary facilities, e.g. child care centre and breast-feeding room, per legal
H11.14
requirement? yes
H11.15 Are the buildings and production floors clean in general? No
Does factory maintain regular cleaning/ housekeeping schedule to ensure the working condition is
H11.16
good? yes
I1 Has factory established policy on freedom of association (in accordance with applicable law)? yes
I2 Is there any recognized union or Worker Management Council in the factory? yes
Are workers free to elect/ be elected in the workers' representatives election which should be done
I3
democractically? yes
Is there any regular meetings between factory management and union(s)/ workers' representatives
I4
for workers to voice opinions with respective meeting minutes/ records kept for tracking? yes
I5 Are workers' representatives free to access and/ or interact with workers in the workplace? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002
J. ENVIRONMENT
Does factory have mechanism in place to ensure updating of applicable laws and regulations related
to environment management and protection on a regular basis and hence compliance?
J1 yes
(Please
Has the provide details for answering
factory established "No".)Policy in place complying with applicable laws and
Environmental
J2
regulations? yes
Does factory maintain valid environmental permits per legal requirement (e.g.: air emissions permit,
J3
wastewater/ effluent discharge, noise)? yes
Is factory subjected to regular environmental monitoring by the regulatory agency with
J4
Environmental Inspection report(s) for review? yes
J5 Does factory conduct regular tests to environmental parameters per legal requirement? yes
J6 Does factory have any remediation mechanism in place if any parameters failed in the tests? yes
Has factory established any waste management policy and procedures that included handling of non-
J7
hazardous and hazardous waste?? yes
Does factory engage only qualified service providers for collecting and handling of hazardous waste
J8
(service contract/ agreement, business registration, qualification certificate, etc. should be available)? yes
Is waste generated properly stored and segregated in the factory and managed by assigned
J9
personnel? yes
K. Customs Compliance
K1 Does your facility keep copies of all applicable customs / trade program laws and regulations? yes
Does the responsible person ensure that origin determining documents are maintained for atleast the
K2
period of records retention required by law? yes
Does your facility stay current with possible illegal transshipment activities in the host country
K3
through communication with appropriate bodies such as the host government, trade associations etc? yes
Does your facility maintain an organized system of production documentation that contains the
K4
following records: yes
K5 Records of the country of origin for all goods produced in this facility? yes
K6 Raw material invoices (indicating country/origin/manufacturing facility? yes
Shipping/ receiving documents (outgoing and incoming records of components/ inputs send to or
K7
received from another facility? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002
L. Security Compliance
Does the facility have a security program to ensure the security of its premises, its good in the
L1
facility? yes
Has the facility conducted security risk assessment to identify any security vulnerabilities in its facility
L2
and mitigate them by taking the necessary measures? yes
Does the facility ensure risks addressing towards crisis management, business continuity, security
L3
recovery plan and business resumption? yes
L4 Does the facility address the weakness found in its business partners security assessments? yes
L5 Are the actions taken to mitigate any identified deficiency effective and in time? yes
L6 Does the facility have a written cybersecurity procedures to protect its IT systems? yes
Does the facility have documented procedures in place to verify the physical integrity of the container
L7
structure prior to loading? yes
L8 Does facility conduct 7-point inspection on its containers? No
L9 Does the facility affix a high security seal to all loaded trailers? yes
Does the facility have security officer or other designated personnel during the loading/ stuffing of
L10
cargo into containers? yes
Does the facility have written procedures designated to prevent visible pest contamination to include
L11
compliance with wood packaging materials regulations? yes
L12 Does the facility have a physical access control for cargo handling and storage facilities? yes
Does the facility have written procedures governing how identification badges and access devices are
L13
granted, changed and removed? yes
L14 Does the facility have a code of conduct for security personnel? No
Has the facility established and maintained a security training and awareness program, including
L15
code of conduct training, for its personnel in sensitive areas and positions? yes
Annexure 02
Social Compliance Audit V 02
2-Jan-23
Audit Risk
Assessment by
No. SECTION Section Comments
(pass/medium/hig
hl)
A COMPLIANCE WITH LAWS & WORKFORCE Passed
B NO BONDED/ FORCED LABOUR Passed
C NO CHILD LABOUR Passed
D PROHIBITION OF HARRASSMENT & ABUSE Passed
E COMPENSATION & BENEFITS Medium Risk
F HOURS OF WORK Passed
G NO DISCRIMINATION Passed
H OCCUPATIONAL HEALTH AND SAFETY Medium Risk
I FREEDOM OF ASSOCIATION & COLLECTIVE BARGAINING Passed
J ENVIRONMENT Passed
K CUSTOMS COMPLIANCE Passed
L SECURITY COMPLIANCE Medium Risk
M QUALITY MANAGEMENT SYSTEM Passed
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