Supplier Evaluation Form & Evaluation Form

Download as xlsx, pdf, or txt
Download as xlsx, pdf, or txt
You are on page 1of 10

Doc No: BSCI COC/EF/UC/002

U.E (PVT) LIMITED Date of Issue: 02-01-2023


Issue No: 002

Annexure 01
Supplier General Information (Jan-22 to Dec-22) V 02
2-Jan-23
Wove Circul Flat
Product Type: Paper,nCard, Ink Others
ar Knit Knit
Underw
Pants/
Shoes
Date: 05/01/23 Skirt ✘ Sweat ✘ T-Shirt Shirt/
Perfum
Knitwe POS(Pro ear
Trouse
✘ ✘ Polo Fashion Nightw
Blouse
Supplier Name: Alfaiz Traders e
ar motion)
Knit
✘ rs ✘ Lady ShoesLeather ar
Coat Denim
pants Dress Jacket
Supplier Contact person: Abid✘ AliAccess Beach Blazer/
Jeweller
Belts Bodies
oire wear Vest
y
Supplier Address: 16, Hospital Road Lahore

Established Year: 2001

Province: Punjab

Country: Pakistan

Telephone: 0300-9477513

Fax:

Email: sales@aftraders.com

Website:
N
Language(s): Urdu & English ✘ Yes
o
N
N
Office/ Supporting Staff Workers o ✘ Yes
o
(a) Management Staff: 5 (d) Production:
Employees:
(b) Supervisor Staff: 8 (e) Non-production: 4

(c) Production Staff: 98 Total: 115

Y
✘ No
Yes ✘ e
s

Information Provided By: __________________________


Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002

Annexure 02
Social Compliance Audit V 02
2-Jan-23
Scoring Instruction:
Yes = Requirements are met, No = Not able to meet such a requirement
1 score = Requirements are met, 0 score = Not able to meet such a requirement
N/A = Not Applicable, meaning this specific question does not apply to the factory structure
Yes No
A. Compliance with Laws and Workplace
A1 Does factory obtain current information on all relevant laws and regulations? Yes
A2 Do factory have written procedure for current information on all relevant laws and regulations? yes
Does facility have a qualified person responsible for informing the facility and its workforce of
A3
changes to laws and regulations or access to current publications on national or local labour laws? yes
Has factory established procedures/ mechanisms to involve workers and/ or workers' representatives
A4
for information exchange on workplace related issues? yes
A5 Does factory take effective steps to make workers aware of their rights and responsibilities? yes
A6 Are workers well aware of their rights and responsibilities working in the factory? yes
Are there any written commitments to employees about social compliance with defined goals and
A7
plans for implementation? yes
Do employees within the factory understand well about the social compliance/ CSR practices through
A8
orientation programme, regular communication sessions, awareness raising and training? yes
A9 Are employees aware of the Grievance Mechanism and encouraged to use it whenever appropriate? yes
Does factory conduct regular review/ survey on the grievance mechanism to ensure it is satifsfactory
A10
and up-to-date? yes

B. NO BONDED/ FORCED LABOUR

B1 Has factory established No Bonded/ Forced Labour Policy and implemented properly? yes
B2 Are workers employed of their own free will? yes
B3 Is overtime working voluntary for employees and with a mechanism to assure it? yes
Are workers provided freedom of movement including free to go to toilet and/ or refreshment during
B4
working hours? yes
Has factory established all applicable disciplinary procedures in writing (registered in local authority
B5
where appropriate) and explained them verbally to all employees in clear and understandable terms? yes
B6 Does factory ensure there is no illegal monetary fine/ penalties taken as disciplinary punishment? yes

C. NO CHILD LABOUR

C1 Has factory established No Child Labour Policy and implemented properly? yes
C2 By local law, do all workers meet the minimum working age? yes
Does factory establish effective recruitment procedures, which specifies the minimum age and
C3
preventive measures, to avoid employing child labour? Yes
C4 Does the factory keep a copy of worker age verification document? yes
C5 Has factory established policy/ mechanism to handle the child labour if found? yes

D. Prohibition of Harrassment & Abuse

D1 Has factory established No Harassment and Abuse Policy and implemented properly? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002

E. Compensation & Benefits


Has factory established wage and benefit policies in accordance with the law and/ or collective
E1
bargaining agreement? yes
Are all workers well aware of and understood about their wages and benefits through awareness
E2
raising, training and promotion programme(s)? yes
E3 Is minimum wage met (for normal working hours)? Yes
E4 Is overtime wage/ premium paid per the legal requirement? No
Are paid leaves provided to workers according to statutory regulation, including statutory holidays,
E5
annual leaves, maternity and/ or paternity leaves, etc.? yes
Does Social Insurance/ Provident Fund cover all workers and pay in accordance with applicable law,
E6
with respective payment records available for review? yes
Does factory arrange last wage payment for terminated/ resigned employee(s) according to the legal
E7
requirement and keep all records in place? yes
Has factory established wage calculation/ scheme to pay workers in accordance with their skill and/ or
E8
education levels rather than other attribute e.g. gender? yes

F. HOURS OF WORK

F1 Is a proper working hour management policy established and implemented according to law? yes
Has factory established proper production planning and workforce capacity plan to meet the
F2
expectations of order delivery and avoid excessive overtime? yes
Does factory communicate with workers/ workers representatives/ union(s) and agree on the working
F3
hours? yes
F4 Does workers have at least 1 day off (24 hours) in every 7-day's period? yes
F5 Are workers allowed to breaks in accordance with the law? yes
F6 Does factory maintain an effective attendance system and ensure the records are correct? yes

G. NO DISCRIMINATION

G1 Is there written anti-discrimination policy in the factory? Yes


G2 Does factory take any measures to avoid or eradicate discrimination in the workplace? yes
Are employment policies, procedures and practices applied equally to all people regardless of their
G3
ethnicity, gender, religion or other characteristics? yes
G4 Are people hired and promoted on the basis of their ability to do their job? yes
Does factory require candidates/ employees to only participate in physical examinations that are
G5
allowed by the law? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002

H. OCCUPATIONAL HEALTH AND SAFETY

H1. Management System and Risk Assessment


Has the factory established Occupational Health and Safety Policy complying with applicable laws and
H1.1
regulations? yes
H1.2 Does factory conduct comprehensive risk assessment on a regular basis? Yes
H1.3 Has the factory established an Occupational Health and Safety Committee involving workers? yes
Does factory provide orientation and regular training on occupational health and safety to all
H1.4
workers? yes

H2. Equipment Safety


Does factory ensure special (production) equipment/ machines are safe and respective work
H2.1
instructions/ procedures are well in place? yes
H2.2 Are employees aware of the safety devices and understand how to use such devices properly? yes

H3. Personal Protective Equipment (PPE)

H3.1 Does factory provide appropriate and qualified PPE (in accordance with law) for employees? yes
H3.2 Does factory provide PPE for employees for free? yes
H3.3 Does factory replace/ repair/ inspect on a regular basis for the PPE? yes
H3.4 Do employees wear proper and appropriate PPE for their work during working hours? yes
Does factory provide training to employees on how to use PPE properly during orientation and on a
H3.5
regular basis? yes
Has factory posted appropriate signages/ warnings to indicate the correct PPE usage at specific
H3.6
locations? yes

H4. Chemical Safety


Has factory established chemical purchasing, management policy, procedures and chemical inventory
H4.1
list? yes
Are employees handling chemicals provided with training related to chemical safety and usage during
H4.2
orientation and on a regular basis? No
Are all chemicals stored/ used in the factory (including samples) with Materials Safety Data Sheets
H4.3
(MSDS) available in local languages and posted at site of use? yes
Are all chemical containers with correct labels including names and hazard warnings in local
H4.4
languages? yes
Is secondary containment available and sufficient for all chemical containers (including large diesel
H4.5
drums)? No
H4.6 Is there appropriate equipment for emergency handling in case of chemical leakage? yes
Is the workshop/ work station well ventilated for areas using volatile chemicals including glue and
H4.7
spot cleaning agents? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002

H5. First Aid


Does factory establish written procedures on first aid and communicate with first-aiders and
H5.1
employees accordingly? yes
H5.2 Is the first aid procedure properly posted and easy to read and follow? yes
Are there sufficient no. of trained first-aiders available in the factory for every workfloor and shift,
H5.3
with their photos, names and contacts posted near the first-aid kits onsite? yes
Are the first-aiders provided with regular training on first-aid (at least annually) or re-certification
H5.4
training where appropriate? yes
Is there a medical/ first-aid room operating during working hours which should have proper operating
H5.5
license (where appropriate) and equipments, and doctor(s) and/ or registered nurses on duty? yes
H5.6 Is the medical/ first-aid room in clean and hygienic condition and with regular sterilisation? yes
H5.7 Is factory located near to clinic/ medical treatment centre/ hospital for in case accident happens? yes
Has factory entered into any contract/ agreement with nearby hospital for earliest medication in case
H5.8
of emergency? yes
Are first-aid kits available on every floor (including canteen, kitchen and dormitory) with proper
H5.9
signages to ensure they are always visible and accessible? yes
H5.10 Are all first aid kits sufficiently stuffed with necessary items compliant with legal requirements? yes

H6. Electrical Safety

H6.1 Is electrical system under regular inspection and maintenance by competent person/ party? yes
H6.2 Are maintenance/ inspection records for electrical system available for review? yes
Are all electricical/ switch boards, power hubs, electrical control station maintained in good condition
H6.3
and with lockable devices? yes
Are electrical/ switch boards posted with warning signs and installed with rubber mats on the floor to
H6.4
prevent employees from electric shock? yes
H6.5 Are electrical/ switch boards free from any obstructions? Yes

H7. Emergency Preparedness


Does factory maintain documented emergency procedure and make all employees aware of it
H7.1
through orientation and regular training sessions? yes
Does factory regularly review the emergency procedure and update accordingly to ensure
H7.2
appropriateness/ applicability to the workplace? yes
Does factory set up and maintain injury records and analysis mechanism detailing background,
H7.3
treatment, handling, investigation, corrective measures and preventions? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002

H8. Fire Protection


Is there sufficient and functioning firefighting equipment (e.g. fire hoses and fire extinguisher) per
H8.1
legal requirement? yes
H8.2 Are fire extinguishers visible and readily accessible? yes
Are there sufficient and functioning smoke detectors and sprinklers installed to cover the complete
H8.3
floor per legal requirement? yes
Does factory establish fire fighting brigade with provided training and equipment in accordance with
H8.4
legal requirement? yes
H8.5 Are sufficient no. of employees trained on how to use fire extinguishers? yes

H9. Escape Routes and Emergency Exits


Are all emergency exits, stairs and escape routes free of obstruction and not locked or blocked for
H9.1
production workshops during working hours? yes
Are emergency exits, stairs and escape routes clearly marked and led to an unobstructed and safe
H9.2
assembly point? yes
Are the no. of emergency exits sufficient per the floor area and no. of employees located on each
H9.3
floor (minimum two emergency exits per floor)? yes
H9.4 Are the emergency exit doors opening only outwards to facilitate escape? yes
H9.5 Does factory conduct sufficient no. of fire drills in accordance with legal requirement? yes
Are all workers being trained and having good understanding of the evacuation path(s) and
H9.6
direction(s)? yes
Is the evacuation plan posted in a visible place and intuitive enough to be understood regardless of
H9.7
the literacy level? yes
H9.8 Does the evacuation plans match with the actual/ current layouts? yes
Are emergency lights and back-lit evacuation signages properly installed and well-functioning and
H9.9
inspected/ verified on a regular basis? yes
H9.10 Are emergency exits marked with backlit "Exit" signs? yes

H10. Building and Construction


Is the factory premise used by single entity only?
H10.1 (i.e. not shared with other companies with separate ownerships) yes
(Not scored)
H10.2 Is valid building completion certificate/ safety certificate/ inspection report available for review? yes
Are the buildings well maintained, looked structurally sound without any visible cracks and ground
H10.3
settlement? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002

H11. Workplace and Social Facilities

H11.1 Are employees provided with sufficient spaces for doing their work? yes
Does factory monitor temperature, noise level and humidity in accordance with the legal
H11.2
requirement)? yes
H11.3 Is the production area well-ventilated? yes
H11.4 Does factory ensure the illumination is at appropriate level suitable for work requirement? yes
H11.5 Is clean potable drinking water made available, clean & hygienic and accessible to workers? yes
Does factory conduct regular testing (e.g. every six months) to ensure the drinking water is safe for
H11.6
employees (per legal requirement, especially on the parameters checked)? yes
Does factory provide workers with an appropriate, clean area for storing food, eating and/ or cooking
H11.7
(per legal requirement)? yes
Are the kitchen set-up and staff working inside with proper and valid operating licenses and health
H11.8
certificates? yes
Is the kitchen area (including food storage and food preparation) kept clean and hygienic with regular
H11.9
cleaning plan in place? yes
Are there sufficient toilets provided in the factory per ratios of the employees for separate genders in
H11.10
accordance with legal requirement? yes
H11.11 Are toilets kept clean and hygienic with regular cleaning plan in place? yes
Are toilets equipped with (liquid) soap and the necessary accessories (e.g. tissue paper, hand dryer,
H11.12
towels)? yes
Does factory ensure the transportation service provided to employees are safe and in compliance
H11.13
with legal requirements (where applicable)? yes
Does factory provide auxiliary facilities, e.g. child care centre and breast-feeding room, per legal
H11.14
requirement? yes
H11.15 Are the buildings and production floors clean in general? No
Does factory maintain regular cleaning/ housekeeping schedule to ensure the working condition is
H11.16
good? yes

I. FREEDOM OF ASSOCIATION & Collective Bargaining

I1 Has factory established policy on freedom of association (in accordance with applicable law)? yes
I2 Is there any recognized union or Worker Management Council in the factory? yes
Are workers free to elect/ be elected in the workers' representatives election which should be done
I3
democractically? yes
Is there any regular meetings between factory management and union(s)/ workers' representatives
I4
for workers to voice opinions with respective meeting minutes/ records kept for tracking? yes
I5 Are workers' representatives free to access and/ or interact with workers in the workplace? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002

J. ENVIRONMENT
Does factory have mechanism in place to ensure updating of applicable laws and regulations related
to environment management and protection on a regular basis and hence compliance?
J1 yes
(Please
Has the provide details for answering
factory established "No".)Policy in place complying with applicable laws and
Environmental
J2
regulations? yes
Does factory maintain valid environmental permits per legal requirement (e.g.: air emissions permit,
J3
wastewater/ effluent discharge, noise)? yes
Is factory subjected to regular environmental monitoring by the regulatory agency with
J4
Environmental Inspection report(s) for review? yes
J5 Does factory conduct regular tests to environmental parameters per legal requirement? yes
J6 Does factory have any remediation mechanism in place if any parameters failed in the tests? yes
Has factory established any waste management policy and procedures that included handling of non-
J7
hazardous and hazardous waste?? yes
Does factory engage only qualified service providers for collecting and handling of hazardous waste
J8
(service contract/ agreement, business registration, qualification certificate, etc. should be available)? yes
Is waste generated properly stored and segregated in the factory and managed by assigned
J9
personnel? yes

K. Customs Compliance

K1 Does your facility keep copies of all applicable customs / trade program laws and regulations? yes
Does the responsible person ensure that origin determining documents are maintained for atleast the
K2
period of records retention required by law? yes
Does your facility stay current with possible illegal transshipment activities in the host country
K3
through communication with appropriate bodies such as the host government, trade associations etc? yes
Does your facility maintain an organized system of production documentation that contains the
K4
following records: yes
K5 Records of the country of origin for all goods produced in this facility? yes
K6 Raw material invoices (indicating country/origin/manufacturing facility? yes
Shipping/ receiving documents (outgoing and incoming records of components/ inputs send to or
K7
received from another facility? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002

L. Security Compliance
Does the facility have a security program to ensure the security of its premises, its good in the
L1
facility? yes
Has the facility conducted security risk assessment to identify any security vulnerabilities in its facility
L2
and mitigate them by taking the necessary measures? yes
Does the facility ensure risks addressing towards crisis management, business continuity, security
L3
recovery plan and business resumption? yes
L4 Does the facility address the weakness found in its business partners security assessments? yes
L5 Are the actions taken to mitigate any identified deficiency effective and in time? yes
L6 Does the facility have a written cybersecurity procedures to protect its IT systems? yes
Does the facility have documented procedures in place to verify the physical integrity of the container
L7
structure prior to loading? yes
L8 Does facility conduct 7-point inspection on its containers? No
L9 Does the facility affix a high security seal to all loaded trailers? yes
Does the facility have security officer or other designated personnel during the loading/ stuffing of
L10
cargo into containers? yes
Does the facility have written procedures designated to prevent visible pest contamination to include
L11
compliance with wood packaging materials regulations? yes
L12 Does the facility have a physical access control for cargo handling and storage facilities? yes
Does the facility have written procedures governing how identification badges and access devices are
L13
granted, changed and removed? yes
L14 Does the facility have a code of conduct for security personnel? No
Has the facility established and maintained a security training and awareness program, including
L15
code of conduct training, for its personnel in sensitive areas and positions? yes

M. Quality Management System

M1 Does the factory have a documented company-wide Quality Program? yes


M2 Does factory have an Independent Quality Department? yes
M3 Is there a documented Quality policy, objectives and manual? yes
M4 Are the quality manual well communicated to and available at each department within the organization? yes
M5 Does factory have full documented SOPs to achieve results as expected? yes
M6 Are SOPs communicated and understood by related employees? yes
M7 Quality Data records are clear and concise? yes
M8 Are quality records proper filled and reviewed at quality meetings, action plans developed and documented? yes
M9 Are action plans reviewed on a regular basis? yes
Does factory initiate quality improvement projects based on quality data analysis & customer's expectation,
M10 market trend… for mid and long term directions? yes
Doc No: BSCI COC/EF/UC/002
U.E (PVT) LIMITED Date of Issue: 02-01-2023
Issue No: 002

Annexure 02
Social Compliance Audit V 02
2-Jan-23
Audit Risk
Assessment by
No. SECTION Section Comments
(pass/medium/hig
hl)
A COMPLIANCE WITH LAWS & WORKFORCE Passed
B NO BONDED/ FORCED LABOUR Passed
C NO CHILD LABOUR Passed
D PROHIBITION OF HARRASSMENT & ABUSE Passed
E COMPENSATION & BENEFITS Medium Risk
F HOURS OF WORK Passed
G NO DISCRIMINATION Passed
H OCCUPATIONAL HEALTH AND SAFETY Medium Risk
I FREEDOM OF ASSOCIATION & COLLECTIVE BARGAINING Passed
J ENVIRONMENT Passed
K CUSTOMS COMPLIANCE Passed
L SECURITY COMPLIANCE Medium Risk
M QUALITY MANAGEMENT SYSTEM Passed

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy