STORES/N F RLY

TENDER DOCUMENT
Tender No: 61245125 Closing Date/Time: 27/06/2024 14:30

PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 61245125 Closing
Date/Time 27/06/2024 14:30 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 61245125 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 61
Inspection Agency TPI Agency Publishing Date / Time 16/05/2024 16:51
Bidding to be Done on IREPS
Procure From Approved
Yes Approving Agency RDSO
Sources
Closing Date Time 27/06/2024 14:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 0.00

25 mm Thick Nylon Cord Reinforced Elastomeric Pad having size

Tender Title
245mm*240mm*25mm similar to RDSO's Drawing No.- B-1636/1/R-2.

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 601400010105 Goods (Y) Non Stock --- Yes TPI INR
Agency
Description :25 mm Thick Nylon Cord Reinforced Elastomeric Pad having size 245mm*240mm*25mm similar t
o RDSO's Drawing No.- B-1636/1/R-2 [ Warranty Period: 30 Months after the date of delivery ]
Consignee SSE/P.WAY/TD/BNGN, NFR Assam 4000.00 Numbers

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : Within 0 Days of issue of Contract, Completion : However, Rly. may fix
Within 90 Days thereafter the DP as per need.

Payment Terms

S.No Description
Payment Terms
1 100% payment after receipt and acceptance of the materials by the consignee.

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 STORES/N F RLY
TENDER DOCUMENT
Tender No: 61245125 Closing Date/Time: 27/06/2024 14:30

Statutory Variation Clause

S.No Description
1 Statutory variation in taxes and duties, or fresh imposition of taxes and duties by state/central government in
respect of the items stipulated in the contract (and not the raw Materials thereof), within the original delivery
period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account.
Only such variation shall be admissible which takes place after the submission of bid. No claim on account of
statutory variation in respect of existing tax/duty will be accepted unless the tenderers has clearly indicated in his
offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of Misclassification by the supplier/contractor.

Standard Governing Conditions

S.No Description
1 The Contract shall be governed by (a) Instructions to tenderers for E-tenders (b) Special conditions of contract
(SCOC) (c) IRS conditions of contract and all other terms and conditions incorporated in the tender document.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Tendered item is restricted to be procured from RDSO approved vendors. Yes Yes Allowed
The vendor list is published by approving agencies and granting of approval (Optional)
is a continuous ongoing activity therefore vendor list can undergo changes
after opening of tender. The status of firm shall be reckoned as on the date
of tender opening and not thereafter. But in case of
downgrading/removal/suspension/banning etc. after opening of the tender
such changes will be taken in to account while deciding tenders. Tenderers
are requested to submit their valid vendor approval certificate along with
tender. For detail appreciation, Para-2.1 to Para-2.4 of special conditions of
contract may be referred.
2 As per public procurement policy ( preference to make in India) order no P- No No Not Allowed
45021/2/2017-PP (BE-II)2019 dated16/09/2020 of Ministry of Commerce, it
has been found that there is sufficient local capacity and competition in
supply of the tendered item of required quantity and therefore public
procurement of the item is restricted to class I local suppliers only and the
vendors who do not qualify to be class I local suppliers should not quoted in
the tender as their offers shall not be considered for any ordering. In case
any vendor who does not qualify to be a class I local suppliers for the
tendered item participates in the tender it does so at its own risk and cost
and Railways shall not be liable for any lost or damaged caused to the
vendor
3 (a) Tenderers are hereby instructed to supply the tendered quantity to the Yes Yes Allowed
respective consignee(s) as indicated in tender document (b) If tenderer(s) (Optional)
mentioned anywhere in its offer contrary to (a) above and/or mentions not
to supply to some of the consignees, such offer may not be considered for
ordering for such consignee(s) where the tenderer has not agreed to
directly deliver the stores without any back reference.

5. COMPLIANCE CONDITIONS

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Tenderers have to quote the FOR destination rate. Yes No Not Allowed

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 STORES/N F RLY
TENDER DOCUMENT
Tender No: 61245125 Closing Date/Time: 27/06/2024 14:30

2 Make in India Policy: (a) This tender complies with Public Procurement Yes Yes Allowed
Policy (Make in India) Order 201, revised on 16.09.2017, issued by (Optional)
department of Industrial, Promotion and Policy, Ministry of Commerce
circulated vide Rly. Bd letter No. 2015/RS(G)/779/2/Pt.1, dtd. 25.09.22. (b)
Please enter the percentage of local content in the material being offered.
Please enter 0 for fully imported item and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated at Para-14 of Special conditions of
contract attached. (c) In case of procurement for value in access of Rs. 10
Crs. the Class-I local supplier/Class-II local supplier shall be required to
provide a certificate from the statutory auditor or cost auditor of the
company (In case of companies) or from practicing cost accountant or
practicing chartered accounts (In respect of suppliers other than
companies) giving the percentage of local content.
3 (A) MSE sources, who are interested for availing benefits under MSE act No Yes Allowed
mentioned in the notification of Ministry of MSME, should upload valid (Optional)
document maintained under MSE act such as UDYAM Registration
certificate duly marking the tendered item in the certificate otherwise claim
for benefits under MSE act may not be entertained.
4 (B) MSE source owned by SC/ST/Woman should upload necessary Yes Yes Allowed
documents to get the benefits in regard to their category i.e. the ownership (Optional)
of MSE pertains to SC/ST/Other category clearly. Absence of this
information in the registration certificate would be taken as MSE falling in
the category of Others.
5 Please enter the percentage of local content in the material being offered. No Yes Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items. (Optional)
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Inspection by TPI. No No Not Allowed
2 Firm to mention HSN code of the tendered item and GSTIN No. Yes Yes Allowed
(Optional)
3 Firm should mentioned detail address of the place of inspection. Yes Yes Allowed
(Optional)
4 Firm to mention HSN code of the tendered item and GSTIN No. No Yes Allowed
(Optional)
5 (i) The offers shall be evaluated based on the GST rate as quoted by each No No Not Allowed
bidder and same will be used for determining the inter se ranking. While
submitting offer, it shall be the responsibility of the bidder to ensure that
they quote correct GST rate and HSN number. (ii) Purchaser shall not be
responsible for any misclassification of HSN number or incorrect GST rate
if quoted by the bidder. (iii) Wherever the successful bidder invoices the
goods at GST rate or HSN number which is different from the incorporated
in the purchase order; payment shall be made as per GST rate which is
lower of the GST rate incorporated in the purchase order or billed. (iv)
Vendor is informed that she/he would be required to adjust her/his basic
price to the extent required by higher tax billed as per invoice to match the
all inclusive price as mentioned in the purchase order. (iv) Any amendment
to GST rate or HSN number in the contract shall be as per the contractual
conditions and statutory amendments in the quoted GST rate and HSN
number, under SVC.
6 Validity of the offer will be 90 days from the date of closing of the tender Yes No Not Allowed

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TENDER DOCUMENT
Tender No: 61245125 Closing Date/Time: 27/06/2024 14:30

7 Tenderers, to please quote the equated Freight for all consignees falling Yes No Not Allowed
under jurisdiction of N. F. Railway. If firm quotes different freight, in that
case lowest quoted freight among the all consignees will be considered for
placement of order (not for consideration of inter-se ranking. Inter-se
ranking will be considered as per the original bid) and no back references
will be made for their consent of becoming agree.
8 (a) In case of any contradiction or conflict between special conditions of Yes No Not Allowed
contract to that instruction to tenderers/IRS conditions of contract the
special conditions of contract will prevail. (b) In case of any contradiction or
conflict between tender schedules to that instruction to tenderers/Special
condition of Contract/IRS condition of contract, the conditions pointed out in
tender schedule will prevail.
9 Acceptance of tender: (a) The purchaser reserves the right to reject any or Yes No Not Allowed
all of the tenders in part or full at his sole discretion without assigning any
reason. ( b) Railway does not pledge itself to accept the lowest or any
tenders and reserves to itself the right of acceptance of the whole or any
part of the quantity offered. (c) The decision of Railways with regard to
allotment of quantity so as to insure uninterrupted supply of Sleepers will be
final. (d) The acceptance of the tender will be communicated by letter of
acceptance direct to the tenderers. In case where a counter offer is issued,
the unconditional acceptance of counter offer will result in a validity
concluded contract through formal letter of acceptance may be forwarded
to the contractor at a letter date.
10 Unloading to be done by supplier at consignee depot. Yes Yes Not Allowed
11 Firm to mention Number of stages (excluding final/product stage Yes Yes Not Allowed
inspection), if any.
12 Firm to mention part quantity inspection (if required) in commercial Yes Yes Not Allowed
deviation.
13 If any modification is required in P.O., it should be applied with in 7 days Yes Yes Not Allowed
from the date of issue of P.O. to be eligible for D.P. re-fixation.

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Warranty: Railway Standard guaranty/warranty clause as per IRS No No Not Allowed
conditions of contract or as per specification whichever is higher will be
applicable.

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 STORES/N F RLY
TENDER DOCUMENT
Tender No: 61245125 Closing Date/Time: 27/06/2024 14:30

2 PVC Formula : All types of GRSP P1 = [(P0/100)x{20+(46xC1/C0)+ No No Not Allowed

(14xI1/I0)+(10xL1/L0)+(10xF1/F0)}] Po = Accepted unit rate. P1 =
Escalated/de-escalated price C1 = Average monthly price of Natural
Rubber (RSS-4) as circulated by Indian Rubber Board as prevalent during
the month just preceding the month of call of inspection of finished goods
by the agency. Co= Average monthly price of natural rubber (RSS-4) as
circulated by Indian Rubber Board as prevalent during the month just
preceding the month in which tender was opened. I1 = WPI for
Manufacture of Basic Chemicals prevalent during the month just preceding
the month of inspection, as per Economic Advisor, Ministry of Industry web
site http://eaindustry.nic.in as per series 2011-12. Io= WPI for Manufacture
of Basic Chemicals prevalent during the month just preceding the month of
the date of opening of the tender, as per Economic Advisor, Ministry of
Industry web site http://eaindustry.nic.in as per series 2011-12. L1 = All
India Consumer Price Index for Industrial Workers as published by Labour
Bureau, Ministry of Labour on their website http://labourbureau.nic.in
Prevalent during the month just preceding the month of issue of call letter
for inspection. Lo= All India Consumer Price Index for Industrial Workers
as published by Labour Bureau, Ministry of Labour on their website
http://labourbureau.nic.in. Base month for the PVC formula shall be taken
as the month just preceding the month of the date of opening of the tender.
F1 = WPI ( Base Year 2011-12)for Fuel & Power as published by
Economic Advisor, Ministry of Industry on their website
(http://eaindustry.nic.in ) prevalent during the month just preceding the
month of issue of call letter for inspection. Fo = WPI ( Base Year 2011-
12)for Fuel & Power as published by Economic Advisor, Ministry of
Industry on their website (http://eaindustry.nic.in ) . Base month for the
PVC formula shall be taken as the month just preceding the month of the
date of the opening of the tender.

Technical-Compliances

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Tenderers to quote and supply the materials exactly as per tendered size Yes Yes Allowed
and specification. (Optional)

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 1. I/We agree to supply the tendered stores at the rates quoted by me/us in No No Not Allowed
accordance with special and other conditions specified/attached with the
tender. 2. I/We have gone through the instructions to tenderers, IRS
conditions of contract and special conditions of contract including other
conditions specified/attached with the tender and I/we agree the same.
2 Undertaking for GST- We hereby declare that in quoting the basic price, we No No Not Allowed
have taken into account the full effect of Input Tax Credit available under
GST. We, further agree to pass on any financial gain/benefit as may
become available in future in respect of all the input tax credit on the date of
supply by way of reduction in price and advise the purchaser accordingly.
We also undertake that we are aware of the provisions of section 171 of the
CGST Act and consequences thereof if we fail to comply with the same.
We shall file their GSTR-1 and GSTR-3B for transaction with Railways in
due time preferably every month so that ITC benefit can be availed by
Railway.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

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 STORES/N F RLY
TENDER DOCUMENT
Tender No: 61245125 Closing Date/Time: 27/06/2024 14:30

1 4935149.pdf UNIFIED BIDDING DOCUMENTS

2 4936256.pdf Drawing
3 4936261.pdf TPI Special condition for inspection

7. RESPONSIVENESS

S.No. Description
S. No. Description 1 Validity of offer No deviation from the offer validity period stipulated in the tender is permitted.
1
2 Price variation clause No deviation from the Price variation clause stipulated in the SCOC is permitted.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &
email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the
GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.

Digitally Signed By

Dy.CMM/ E and G ( VIKAS RATHI )

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