1- What benefits are generally gained from using a disciplined file naming structure

outside of Aconex? (multiple answers)

It helps with comprehension and understanding

It removes the need to classify documents further

It helps speed up revising/updating documents when uploading

It makes uploading documents faster

2- The activity you see in the Event Log shows which of the following? (single
answer)

Only activity from Document Controllers

Only uploads and downloads

Only documents that have been transmitted

All activity from users within your organization

All activity from any user from any organization

3- The Event Log only tracks activity for users within your own organization.
(True/False)

True

False

4- When you get a mail with a response due by date and you have replied, what is
the status for that mail item you received? (single answer)

N/A

Outstanding

Responded

Closed-out

Overdue

5- Over-classifying information results in larger file sizes. (True/False)

False

True
 6- What does Bulk Edit help you to do? (single answer)

It automatically changes the revision of the documents

It prevents duplicate information being entered into the fields

It allows information to be added to multiple fields and documents quickly

It copies information from the file content to the fields automatically

7- Mail statuses are applied to mail items automatically with the exception of
"Closed-Out". (True/False)

True

False

8- When you mark a document confidential you can only make it confidential for
people within your organization. (True/False)

True

False

9- Mailing Groups are used to create distribution lists for mail recipients.
(True/False)

True

False

10- What does selecting the Show Document History feature enable you to see in your
document register? (single answer)

All versions of a document that have been updated in the last 30 days

All versions of a document marked as confidential

All versions of a document for the entire project team

All versions of a document that are part of a workflow

All versions of a document that your organization has added or been sent

11- When someone is added to a Workflow as a participant (reviewer), how will they
know a document requires review? (single answer)

They will receive a Workflow Actions Mail

They will receive a Workflow Participant Mail

They will receive a Workflow Review Mail

They will receive a Workflow Transmittal

They will receive a Workflow Task Mail

12- You cannot delete files from Temporary Files. (True/False)

True

False

13- What feature would you use to display older versions or revisions of a document
in the document register? (single answer)

Show Document History

Show Document Revisions

Show Document Activity

Show Document Updates

Show Document Versions

14- What feature allows multiple documents to be updated or revised? (single answer)

Multiple File Update

Multiple Supersede

Multiple Update

Bulk Edit

Bulk Revise

15- The Register Incoming Mail feature allows us to record correspondence

information from outside of Aconex. (True/False)

False

True

16- Aconex only keeps the last 3 versions of any document. (True/False)

True

False
 17- Which of the following documents would be an obvious choice for marking
confidential? (single answer)

Drawing

Site progress photo

Health & Safety Plan

Manual

Cost Report

18- If you need to record the contents of an email received outside of Aconex, what
feature would you use? (single answer)

Register Incoming Mail

Copy Mail

Import Mail

Upload Mail

Record Mail

19- What is one of the biggest causes of project delays and cost overruns? (single
answer)

Poor information management

Using large files

Too many people on a project

20- What does an upload profile allow us to do? (single answer)

Set the defaults for the various document fields

Automatically generate PDFs

Complete the registration process automatically

Bypass the registration process

21- The primary purpose of a workflow in Aconex is to help automate the distribution
of documents in a review process? (True/False)

True
False

22- When you view different versions of a document via the Show Document History
feature, how is the current version displayed? (single answer)

Highlighted in yellow

Highlighted in red

In bold

In italics

23- How is a confidential document identified in the register? (single answer)

It is shown with a red exclamation mark

It is shown highlighted in red

It is shown in bold

It is shown highlighted in yellow

It is shown in bold and italics

24- Which are the two most common wildcard search characters used in Aconex?
(multiple answers)

The ampersand (&)

The question mark (?)

The asterisk or star (*)

The tilde (~}

The hashtag (#)

25- The asterisk or star (*) wildcard is used to replace multiple characters when
searching. (True/False)

True

False

26- Good classification helps us to...(multiple answers)

Control access

Reduce file sizes

Group related information

Increase upload speeds

Retrieve information efficiently

27- The name of the function that allows you to update documents in bulk is called
Bulk Revise. (True/False)

False

True

28- What are the main benefits of good document classification? (multiple answers)

Consistency

Clearer reporting

Smaller file sizes

Efficient retrieval of information

29- What document field must be unique within a project? (single answer)

Revision Date

Title

Document Number

Type

Revision

30- Which of the following would help you decide to mark a document confidential?
(single answer)

One that contains financial or cost information

One that's required for construction

One that provides safety information for everyone

One that contains publicly available information

31- Which of the following statements is generally true about having lots of
confidential documents within a project? (single answer)

It makes it easier because people only get to see what they need to see
It makes overall collaboration for the team more efficient

Administration is increased because each one needs to be controlled separately

Administration is easier because documents are confidential by default

32- When a mail has been sent without a response due by date, what is the status
that's shown for that mail item? (single answer)

Overdue

Outstanding

Closed-out

Responded

N/A

33- What's the name of the mail type used in Workflows? (single answer)

Workflow Actions Mail

Workflow Participant Mail

Workflow Transmittal

Workflow Task Mail

Workflow Review Mail

34- Upload profiles allow us to automatically upload lots of documents without the
need to classify them. (True/False)

True

False

35- The Document Activity feature displays the documents that have been updated in
the register recently. (True/False)

False

True

36- When updating documents in bulk, what feature can help you enter common
information efficiently (e.g. for example adding the same revision date to lots of
files). (single answer)

Bulk update button

Bulk Edit

Multiple copy function

Multi-file upload

Transmittal report by document

37- Aconex can automatically determine the document number and its revision from
the filename, if that filename follows a certain convention. (True/False)

True

False

38- Workflows are useful when you need to... (multiple answers)

Automate movement of docs between organizations for review purposes

Reduce bottlenecks in a review process

Implement a review process that is unknown

Sign off documents automatically

Review documents

39- When looking in the Document Register how can you tell if a document is a
Placeholder? (single answer)

Placeholders aren’t added to the document register

Placeholders don’t have an icon associated with them

The document number is shown in red

The document number is shown in bold

40- What is stored in Temporary Files? (multiple answers)

Exported reports from the document and mail registers

Documents uploaded but not yet registered

User contact details

Previous versions of a document

41- In Documents, how can we see what's been happening (i.e. activity)? (single
answer)
Export an activity report

Click Document Activity

Select User Activity

Open the Event Log for a document

42- Which of the following statements most accurately describes what the Document
Activity feature shows? (single answer)

Only documents that have been recently updated

All the activity for a single document in your document register

Only the recent document uploads

Recent activity for documents in your organization’s document register

43- The question mark (?) wildcard is used to replace multiple characters when
searching. (True/False)

True

False

44- By default, Administrators can see all confidential documents on a project.

(True/False)

True

False

45- When mail has been sent with a response due by date and that date has passed,
what is the status for that mail item? (single answer)

Outstanding

N/A

Responded

Overdue

Closed-out

46- If we entered "plan*" using search, which of the following could be returned in the
results? (multiple answers)

Planned
Plant

Planning

Plan

Plain

47- Aconex can automatically recognize the revision of the document if a particular
file name structure is being used. (True/False)

False

True

48- Which of the following are valid operator or boolean search terms? (multiple
answers)

AND

THAT

NOT

OR

THEN

49- Good classification is key to efficient information retrieval. (True/False)

True

False

50- If you had to create 500 Placeholders which would be the best method to use?
(single answer)

Excel

Manual