TRUE EXTRACT OF THE ORDINARY BOARD MEETING OF THE CANTONMENT

BOARD, SECUNDERABAD HELD AT THE CONFERENCE HALL, OFFICE OF THE

CANTONMENT BOARD, SECUNDERABAD ON ‘WEDNESDAY’ THE 11TH DAY OF
OCTOBER, 2023 AT 1100 HOURS.

The following were present:

1. Brig. K Somashankar, SM, President Cantonment Board, Secunderabad

2. Shri Madhukar Naik D, Chief Executive Officer & Member Secretary

3. Shri J. Ramakrishna, Civilian Nominated Member

Special Invitee:

Shri A. Revanth Reddy, Hon’ble Member of Parliament, has not attended the
meeting.

At the outset, the CEO welcomed the President Cantonment Board

Brig. K Somashankar, SM, and other members of the meeting. CEO has informed the
Board as the Election Commission of India (ECI) through their press release dt: 09-10-
2023 had announced the conduct of elections to the Telangana State Legislative
Assembly (TSLA), with the date of notification of the elections as 03-11-2023 and date
of elections as 30-11-2023, hence with the press release of the ECI the Model Code of
Conduct ( MCC) has come into force, hence the development works of maintenance/
repairs to roads, drains etc. proposed in the agenda, will not be taken up for discussion
during the meeting and the same will be taken up after the completion of the elections.

NOTING OF CIRCULAR AGENDAS / SPECIAL SANCTIONS

[ 01 ] To note the Circular Agendas / Special Sanctions approved by the Board on the
following subjects:
CIRCULAR AGENDA /
SL.
SPECIAL SANCTION SUBJECT
NO.
NO. & DATE
Circular agenda No.01 APPLICATION RECEIVED IN GATISHAKTI SANCHAR PORTAL
01.
dated 29-08-2023 FROM M/S.JIO DIGITAL FIBRE PVT. LTD.
ANNUAL CONSERVANCY CONTRACT FOR THE WORK OF
Circular agenda No.02
02. SWEEPING OF COLONIES/MAIN ROADS IN CIRCLE NO.I,
dated 29-08-2023
BOWENPALLY AREA IN SECUNDERABAD CANTONMENT
ANNUAL CONSERVANCY CONTRACT FOR THE WORK OF
Circular agenda No.03
03. SWEEPING OF COLONIES/MAIN ROADS IN CIRCLE NO.II,
dated 29-08-2023
BALAMRAI AREA IN SECUNDERABAD CANTONMENT
ANNUAL CONSERVANCY CONTRACT FOR THE WORK OF
Circular agenda No.04
04. SWEEPING OF COLONIES/MAIN ROADS IN CIRCLE NO.III,
dated 29-08-2023
KARKHANA AREA IN SECUNDERABAD CANTONMENT

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workflow is already decided based on previous selection, it can’t be changed which
causes invalid application. Reject existing application & create a new application if
application has to be processed by DEO before CEO's approval”.

Hence, the building plan application may be rejected and processing fee paid by
applicant may be returned to the applicant.

The relevant file is placed before the Board.

Resolution: The Board considered and approved to reject the building application due
to the technical glitch in the system and also to reimburse the processing fee to the
applicant.

SANCTION OF INTERIM RELIEF TO THE PENSIONERS OF CANTONMENT BOARD,

SECUNDERABAD

[ 23 ] To consider and to note the matter of sanction of Interim Relief (IR) of five percent
(5%) of the Basic Pension of Revised Pay Scales 2020 to the employees of the Cantonment
Board Secunderabad as per Government of Telangana G.O.Ms.No.133, Dated 02-10-
2023 w.e.f. 01-10-2023.

As per the terms of Para 14 of Memorandum of Settlement, and whenever the

respective State Government revises the Pay / Dearness Allowance etc. (any other
allowance) the same are applicable to the employees / Pensioners of Cantonment
Board.

The total financial implications on account of sanction of Interim Relief to the

Pensioners of Cantonment Board is comes to Rs.7.50 Lakhs (approx.) per month,
Rs.90.00 Lakhs (approx.) per annum on revised pay scales 2020.

The relevant file is placed on the table.

Resolution: Considered and approved.

REVISED PROPOSAL FOR RENEWAL OF LEASE WITH CONDONATION DELAY

Ref: CBR No.15 dated 10-05-2023

[ 24 ] To consider the matter for Renewal of lease with condonation in delay in respect
of GLR.Sy.No.30-828, Bollarum Bazar Secunderabad Cantonment., Classified as B3
land, to an extent of area 0.320 Acres, the lessee being Hon. Secretary Provincial Branch
Indian Red Cross Society, Telangana Branch. The lease was granted to Hon’ble Secretary
Provincial Branch, Indian Red Cross Society Secunderabad for Child Welfare Centre on
lease as per CLAR Rules 1937 for a period of 13 years, from 29-01-1948 to 28-01-
1961 with annual rent of Rs.5/ p.a. The lease agreement was executed on 7th August
1952 in Schedule VIII of CLAR 1937 for a period of thirteen years from 29th day of
January 1948 renewable at the option of lessee upto seventy three years.

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 This Board had earlier recommended for Renewal of lease with Condonation delay
vide C.B.R.No.15, dated 10-05-2023. However, the option of renewal of lease was upto
seventy three years as per the lease deed which was erroneously misinterpreted and
seventy three years was taken from postdate of first expiry of lease i.e. from 28-01-1961,
as 28-01-2034 instead of 28-01-2021. This has been pointed out by the Principal
Directorate, Defence Estates, Southern Command, Pune vide their letter
No.31951/3/MLC/DE/SC/L/ SBD/SY.No.30-828, dated 27-09-2023 and have sought
clarification in the matter.

The first term of lease expired on 28-01-1961 and the remaining period of lease
(60 years) has also expired on 28-01-2021. The lease rent will be Rs.7.50 ps for the
period from 29-01-1961 to 28-01-2021 (60 Years) for final term. Further extension of
lease will be as per the interim policy on leases by Government of India, Ministry of
Defence, New Delhi vide its No. 11013/2/2016/D(Lands) dated 10-03-2017 circulated
vide DGDE letter No. 18/48/L/DE/57 dated 10-03-2017, one year at a time as per the
prevailing STR rates.

The concerned area engineer has submitted the site inspection report that there
is no encroachment on Defence /Cantonment land, no further construction at site and
existing structure is in dilapilated condition and not in use. There is no breach of
conditions in lease case. The Hon. Secretary, Provincial Branch, Indian Red Cross
Society has now requested vide their dated 20-01-2023 to renew the lease.

The relevant papers are placed before the Board.

Resolution: The Board considered and noted the erroneously interpreted period of
renewal of lease. The Board resolved to correct the said error and the lease for the first
period is from 29-01-1948 to 28-01-1961 with annual rent of Rs.5/- per annum for a
period of 13 years. The renewable tenure of lease is from 29-01-1961 to 28-01-2021 (60
Years).

The Board further resolved to condone the delay and renew the lease for further
period up to 28-01-2021 and the Board also resolved to extend the lease as per the
interim policy dated 10-03-2017, one year at a time as per the prevailing STR rates.

Accordingly, a revised proposal be forwarded for delay condonation and renewal

of lease.

TERM CONTRACT FOR MAINTENANCE & REPAIRS TO CEMENT CONCRETE

ROADS IN SECUNDERABAD CANTONMENT AREA FOR A PERIOD OF ONE YEAR.

[ 25 ] To consider the report submitted by the Engineering Branch with regard to “Term
Contract for Maintenance & Repairs to Cement Concrete Roads in Secunderabad
Cantonment Area for a period of one year”.

As per the said report, this office has invited online tender for “Term Contract for
Maintenance & Repairs to Cement Concrete Roads in Secunderabad Cantonment Area
for a period of one year” vide this office Lr.No.SCB/EB/CC Roads/2023/1521,
Dt.07.07.2023 with an estimated cost of Rs.6,00,00,000/- and the same was published
in the website eprocure.gov.in.

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