GUIDANCE DOCUMENT ON FIELD TRAINING REPORT PREPARATION

Certification Review Page

CePSO Feb 2022 1

GUIDANCE DOCUMENT ON FIELD TRAINING REPORT PREPARATION FOR

CERTIFIED ENVIRONMENTAL PROFESSIONAL IN SCRUBBER OPERATION
(CePSO)
1. INTRODUCTION

Preparation of Field Training Report (FTR) is the last step that candidates need to
complete the certification process. The FTR provided will show that the candidate
is willing to carry out his responsibilities as a competent person as required under
Section 49A, Environmental Quality Act 1974.

In general, the FTR report prepared by the candidate should have been able to
explain the candidate's involvement in the following processes/activities task:

• Carry out performance monitoring data measurement for scrubber system

using equipment and instrumentation that has been provided for air pollution
control system operating on-premises.
• Prepare performance monitoring analysis reports and present them to the
performance monitoring committee established on the premises.
• Implement schedule maintenance activities and take corrective action on
the operation of scrubber system
• Initiate efforts to introduce/improve work procedures and performance
monitoring for scrubber systems that have been operating on the premises.

The successful preparation of the FTR demonstrates the fruitful collaborative

efforts between the candidate and the management in his organization in
implementing the environmental mainstream at the work premises.

Therefore, the FTR report provided must show that the management of the
industry/organization/company has accepted the Guided Self-Regulation (GSR)
approach in conducting its business by implementing environmental
mainstreaming tools (EMTs) in the premises/company/industry organization.

The evaluation of the FTR report prepared by the candidate will look at the
candidate's contribution to the overall improvement efforts that have been made in
the operation of scrubbers and performance monitoring activities in accordance
with relevant laws and guidelines in ensuring the success and compliance of the
premises in air pollution control operations.
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2. GENERAL SPECIFICATION AND FORMAT

The field training report should follow the general specification and format as below:

2.1 Specification

Covers and Binding

The report should be bound preferably in hard cover (BLACK Color with GOLD
LETTERING)
➢ Typeface to be used is Arial
➢ Front Cover of the report is attached for reference.

Language of Report
Report may be written in English or Bahasa Malaysia

Typeface and Font Size of the Main Text

Typeface to be used is Arial. Font size of 12 point should be used for the main
body of the text.

Margins and Spacing

The margin on the document must comply with the specifications below:
Top – 20 mm
Bottom – 40 mm
Left – 40 mm
Right – 25 mm

Text
Text should be: typed one side of the paper only, one and a half-spaced, left-
right justified. For captions of figures and tables, single spaces can be used.

Pagination
Every page except the title page must be numbered; PRELIMINARY PAGES
are to be numbered in lower case Roman numerals (i, ii, iii etc.); and MAIN
TEXT pages are to be numbered at the center of the page (1, 2, 3...) and all
pages must be numbered consecutively and continuously.

2.2 Format
The structure of the report is based on standard format which contains the
following sections:

A. Preliminary Pages
B. Main Text
C. Appendices
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The report should contain a minimum of 15 pages (excluding executive summary,

illustrations, photographs, appendices, or figures).

Photographs should be printed in COLOR.

3.0 FIELD TRAINING PERIOD

The candidates are required to undergo field training on operating and maintaining
a scrubber system at their work place for a minimum of six (6) months.

4.0 SUBMISSION OF FIELD TRAINING REPORT

The FTR report shall be submitted to EiMAS within one (1) year from the date
the Temporary Competent Certificate is issued

The FTR report must be submitted to EiMAS at the following address:

The Director
Environment Institute of Malaysia (EiMAS)
Department of Environment
Universiti Kebangsaan Malaysia
43600 BANGI, SELANGOR
(Attn: Industry Certification and Competency Centre)

Report must be submitted in in one (1) hardcopy report and one (1) in softcopy
report (CD or USB drive)

If you have any technical questions regarding the field training report preparation,
please email your questions to pkpi@doe.gov.my
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The structure of the report is based on standard format which contains

the following sections:

A. PRELIMINARY PAGES

(The preliminary pages shall include at least the following)

a) GENERAL INFORMATION ON THE CANDIDATE

1. Name of trainee:
………………………………………………………………………………

2(i). Contact Address:.…………………………………………………………

………………………………………………………………………………
2(ii) Email: ……………………………………………………………………
2(iii) Handphone No: …………………………………………………………

3. Designation:
………………………………………………………………………………

4. Nature of Business:
Indicate the type of your organization, whether a consulting company or a
manufacturing industry. If your company is a manufacturing industry, you
should provide the following information:

Type of manufacturing:

………………………………………………………………………

Others please specify:

………………………………………………………………………

5. Date of attending the course on Certified Environmental Professional in

Scrubber Operation conducted by the Environment Institute of Malaysia
(EiMAS):

………………………………………………………………………………
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6. Name and address of the premise where you underwent the field training
on operating and maintaining a Scrubber System.

i) Name:………………………………………………………………

ii) Address:……………………………………………………………

7. Period of Field Training:

………………………………………………………………………………

8. Contact officer in the above organization who could verify your training
experience:

Name: ……………………………………………………………………
Designation: …………………………………………………………......
Phone number: ……………………………….…………………………
Fax number: ………………………………………………………………
E-mail address: ……………………………………………………………

b. List of Duties:

9. i)…………………………………………………………
ii)…………………………………………………………
iii)…………………………………………………………

c. Continuing Professional Development (CPD)

10. List of seminars, workshops, training courses, etc attended in the

past 3 year, if any;
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
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Verification and Declaration must be type written using the OFFICIAL

LETTERHEAD of the company the candidate is attached to.

d. Verification (to be filled out by the candidate’s supervisor)

“I hereby declare that (Mr/Ms)…………………………………………has completed

the six months field training as required and the information provided in the report
is true to my best knowledge”

Name of Supervisor:…………………………. NRIC number: ………………

Designation :…………………………………..

Signature: ………………………………. Date: …………………………

Company’s stamp:

e. Declaration (to be filled out by the trainee)

“I declare that the entire report is the product of my own work and all the facts
stated in it and the accompanying information is true and correct and that I have
not withheld or distorted any material facts”

Name of Candidate:…………………………. NRIC number: ………………

Designation :…………………………………..

Signature: ………………………………. Date: …………………………

Company’s stamp:
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The Main Text shall contain SEVEN (7) CHAPTERS and sub-CHAPTERs as
below

B. MAIN TEXT

CHAPTER 1: INTRODUCTION

1.1 Background of Company or Industry

In this subchapter, you should describe the background of the company

(name of the company/premises, location of the premises, establishment
information, operating hours of the premises, employee strength,
manufacturing carried out, etc.)

Describe the type of manufacturing carried out in your factory and the
products produced/carried out in this premises.

Brief the whole process/activity - attach process flow chart - raw material -
product produced - waste generated - which process/activity generates air
pollution control through scrubber

1.2 Situation before course attendance

In this subchapter, you should describe how the APCS - scrubber was being
monitored before you attended the CePSO course and
improvement/changes were made.

Attach photos and caption of changes made before attending the course as
evidences).
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CHAPTER 2: ORGANIZATION’S ENVIRONMENTAL COMMITMENT

2.1 Environmental Policy (EP)

In this subchapter, at the minimum you should reproduce an extract of your

company’s/industry’s Environmental Policy. Mention the date the policy was
made and identify whether the policy is an existing policy or a new policy
which has been developed. If it is a new policy, explain how and where you
were involved in its development.

Attach a copy of the official EP with the CEO’s/president’s/manager’s

signature or retype it and have it formally endorsed

Note:
The environmental policy (EP) of successful organizations uses strong and
unequivocal statements to convey their environmental commitment to their
employees, clients, stakeholders and the public. The EP is disseminated to
all relevant parties and translated into action in the organization’s work
procedures, materials purchasing policy, business decision making process
and cascades down to the supply chain.

2.2 Environmental Budgeting (EB)

In this subchapter, briefly describe budget allocated for proper operation

and maintenance of pollution control systems. EB includes setting up
facilities, provision of personnel and purchase of performance monitoring
equipment and etc

List the environmental budget for operation and maintenance of pollution

control system that have been approved and signed by the management

Note:
Sufficient budget must be set aside solely for the purpose of taking
measures to comply with the environmental regulatory requirements and
other environmental-related efforts. At the design stage, budget must be
available for the design and installation of the pollution control facilities,
while at the operational stage, budget must be allocated for proper
operation and maintenance of pollution control systems and management
of waste generated by the industry. The environmental budget also includes
the cost for setting up of laboratory facilities, provision of personnel, and
purchase of performance monitoring equipment.
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2.3 Environmental Competency (EC)

In this subchapter, you should show an organizational structure where you

as a CePSO are placed.

Provide a certified copy of your list of duties / job description (JD) where it
shows the conduct a scrubber performance monitoring function is one of
your core duties.

List all other competent person personnel in your industry/company.

Attach
• Overall organization chart. Label your position as Competent Person
(CP) in the organization chart; and
• Certified copy of Job Description (JD). JD must include his duty as a
competent person
• Certificate of attendance CePSO course
• Certificate of Competence (1 year)

Note:
The relevant personnel involved in discharging various environmental
responsibilities within an organization need to possess the required
competencies. The personnel include those who have been assigned the
task to perform DOE-regulated functions: to conduct performance
monitoring of air pollution control system. The organizations must draw up
a comprehensive training program to produce competent persons and
trained support staff to ensure full compliance with the DOE requirements
in the regulated activities.

2.4 Environmental Monitoring Committee (EMC)

In this subchapter you should show an organizational management

committee structure where you as a CePSO would report regularly

Attach:
• Environmental Performance Monitoring Committee (EPMC) -
chaired by a senior official of your company’s/industry’s organization
– which would monitor on a monthly basis on the scrubber
performance.
• Environmental Regulatory Compliance Monitoring Committee
(ERCMC), which chaired by chief executive officer or chairman of the
company’s/industry’s organization – which would monitor on overall
environmental compliance.
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Describe your roles in this EMC and provide sample of minutes of meeting.
Note:
The success of an organization to comply with the environmental
requirements is contingent upon the relevant personnel in different
departments in the organization playing their role in an effective manner. To
promote collective responsibility to be environmentally compliant, two
monitoring committees are set up: one at the working level, the other at the
policy level. At the working level, the committee known as the
environmental performance monitoring committee (EPMC) is chaired by a
senior official of the organization and it meets on a monthly basis. At the
policy level, the committee is known as the environmental regulatory
compliance monitoring committee (ERCMC), which meets once a year. The
chief executive officer or chairman of the organization chairs the ERCMC.

CHAPTER 3: OPERATIONAL ENVIRONMENTAL COMMITMENT

3.1 Environmental Facility (EF)

In this chapter you should describe about all air pollution control system
(APCS) that be installed at premise.

Provide building layout showing location of all APCS in the premise.

Identify the regulation applicable under the Environmental Quality (Clean

Air) Regulations, 2014 and the compliance status of this installed pollution
control system against the regulation. Explain on compliance status of:

➢ Notification
➢ Installation of performance monitoring equipment
➢ Emission monitoring; Periodic or CEMS?
➢ Emission limit to comply

Highlight the scrubber system which will be describe detail on this FTR.

3.1.1 Description of Scrubber

In this subchapter you should briefly describe and focus on one (1) unit of
scrubber systems on your premise. Explain why this scrubber are selected.

Provide scrubber technical data which at least includes;

➢ Component of scrubber system
➢ Dimension of scrubber
➢ Type of scrubber
➢ Capacity of scrubber
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➢ Type of packing,mist eliminator, scrubbing liquid, type nozzle, fan

type etc.

Provide scrubber typical range of operational data (max-min)- pressure

drop across scrubber/packing/demister, inlet gas temperature, gas flowrate,
liquid flowrate, pH, motor running amp, fan speed, etc.)

Attach relevant document (Written approval, notification form, manufacture

catalog, schematic diagram, drawing layout scrubber system etc.) and
photo to support your explanations.

3.1.2 Conduct of Performance Monitoring

In this chapter, you should describe how and what changes were made
through your efforts or intervention to the way how performance monitoring
of the scrubber system is conducted in your premise to be in line with the
procedure taught in the CePSO course at EiMAS and the Guidance
Document on Performance Monitoring of Scrubber publish by EiMAS.

Explain performance monitoring parameter monitor for selected scrubber

system – what type of equipment/instrument use

Provide diagram show location of performance monitoring of scrubber

system

Describe in detail how preventive maintenance and performance monitoring

of the scrubber system is being conducted after the changes you proposed,
were accepted and implemented in your premise.

Describe routine procedure to conduct performance monitoring of scrubber

system – responsibility of staff in conduction performance monitoring

Provide list of performance monitoring equipment (photos, model/brands,

scale and actual photo) - must be attached in Appendix 1

Provide a copy of 6 months data performance monitoring record – must be

attached as Appendix 2

Provide a copy of preventive maintenance record - must be attached in

Appendix 3
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3.2 Environmental Reporting and Communication (ERC)

Briefly describe and show, how scrubber performance monitoring report is

made to Environmental Performance Monitoring Committee (EPMC)
and how environmental compliance report is made to Environmental
Regulatory Compliance Monitoring Committee (ERCMC).

Describe on management response when report is made.

Provide sample of reporting to EPMC & ERCMC. Example of performance

monitoring reports prepared by you as competent person must be
attached in Appendix 4

Note:
A formal communication channel must be established for reporting
environmental concerns and system upsets which warrant prompt actions
to be instituted. Internal reporting can be initiated to report on a regular basis
the regulatory compliance status of the organization to the chief executive
officer (CEO) and various heads of the department within the organization.
Updates of new environmental requirements and their implications can be
disseminated to the relevant company personnel. ERC requires systematic
data, which must be summarized in appropriate format for easy
understanding and communication and maintained for management review
purposes.

3.3 Environmental Transparency (ET)

Briefly describe how your industry’s/company’s transparent in their

environmental compliance and achievement.

Provide information such as photos of billboard/website, copy of

flyers/brochure, noticeboard - showing the environmental compliance to
public.

Provide related environment corporate social responsibility (CSR) involving

with community.

Note:
To foster rapport with the immediate neighbors, promote green image, and
improve public confidence, companies are encouraged to be more
transparent in their environmental compliance and achievement.
Compliance status can be displayed on company website or billboard
located at the boundary or entrance to the company’s premise. An
environmental sustainability report can be prepared for the company to
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showcase its success in managing the environmental concerns of the

company and minimizing the environmental footprint of its business. The
corporate image of the organization is markedly enhanced through
environmental transparency.

CHAPTER 4: DISCUSSION OF PERFORMANCE MONITORING RESULTS

In this subchapter, you should discuss the performance monitoring and preventive
maintenance results obtained within the 6 month training period.

Provide monthly analysis graph of performance monitoring data (all numeric

parameter) and compare with the operating range or recommended design
range. (control chart)

Discuss the performance monitoring trends for each parameter. Explain the
possible cause, if trends shown upset (higher or lower than operating range)

It is highly recommended that you also use the techniques in statistical data
analysis.

CHAPTER 5: CORRECTIVE ACTIONS ON UPSET CONDITIONS

This chapter should contain information and description of the following:

➢ Details of upset conditions encountered during operation of scrubber

system; which should include the date of occurrences, nature of upset
conditions. The upset condition must be related with the control chart in
previous chapter.

➢ Corrective actions taken such as maintenance report, work order, photos

and etc., to serve as evidence that you have been involved in taking
corrective actions to address the upset conditions and the condition have
returned normally. The sample of corrective action record must be endorsed
by CP.

If there is no major upset condition encountered, you should discuss any

preventive maintenance related activities that have been carried out during field
training
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CHAPTER 6: FURTHER IMPROVEMENT

In this chapter, you should describe future efforts to be initiated by you to further
ensure smooth running of the scrubber system on a sustained basis.

Describe any planning of corrective action to be taken that cannot be accomplished

during period of FTR

Attach evidence of documentation: quotes, gantt charts, proposals, minutes of

meetings showing further improvement work being planned

CHAPTER 7: CONCLUSIONS

In this chapter, you should make some conclusions on the overall performance of
your scrubber system and discuss how performance monitoring procedure has
benefited your company or industry.

➢ Advantages gained
➢ Limitations encountered
➢ Suggestions for future improvements
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The appendices should comprise all the evidences your write. The
evidences should be any documents, layout plan, policy, chart,
photos or video, record keeping data or any with the following;

C. APPENDICES

Produce in the appendix:

Appendix I
A list of measuring equipment used for performance monitoring

Appendix II
Daily performance monitoring record of the scrubber system

Appendix III
Preventive maintenance record (daily, weekly, monthly, annually) of the
scrubber system

Appendix IV
Scrubber Performance Monitoring Report submitted by you to the
Environmental Performance Monitoring Committee (EPMC)

Appendix V and more

Any evidence to support your write-up Chapter 1-Chapter 7

References
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EXAMPLE OF FRONT COVER FIELD TRAINING

REPORT

CERTIFIED ENVIRONMENTAL PROFESSIONAL IN

SCRUBBER OPERATION Arial 18 font,
Bold
(CePSO)

FIELD TRAINING REPORT Arial 12 font

Submitted to Arial 12 font

The Director
Environment Institute of Malaysia (EiMAS)
Department of Environment
Arial 12 font, Bold
Universiti Kebangsaan Malaysia Campus
Bangi, Selangor

By Arial 12 font

Name of candidate
I/C number Arial 12 font
Month/year

In Partial Fulfillment of the Requirement for the Certificate of Certified

Environmental Professional in Scrubber Operation (CePSO)
Arial 12 font
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EXAMPLE OF REPORT CONTENT OF

FIELD TRAINING REPORT

TABLE OF CONTENTS

Page
A PRELIMINARY PAGES
a. General information on the candidate i
b. List of Duties ii
c. Continuing Professional Development (CPD) iii
d. Verification iv
e. Declaration iv
Nomenclature/Abbreviation v
List of Tables vi
List of Figures vii
Table of contents viii
Abstract (Executive Summary) ix

B MAIN TEXT

Chapter 1: Introduction 1
1.1 Background of industry/company 1
1.2 Situation before course attendance 3

Chapter 2: Organization’s Environmental Commitment 4

2.1 Company/Industry Environmental Policy 4
2.2 Environmental Budgeting 5
2.3 Environmental Competency 6
2.4 Environmental Monitoring Committee 7

Chapter 3: Operational Environmental Commitment 8

3.1 Environmental Facility 8
3.1.1 Description of Scrubber 9
3.1.2 Conduct of performance monitoring 12
3.2 Environmental Reporting and Communication 15
3.3 Environmental Transparency 16

Chapter 4: Discussion of Performance Monitoring Results 17

Chapter 5: Corrective Actions on Upset Conditions 20

Chapter 6: Further Improvement 22

Chapter 7: Conclusions 25
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C APPENDICES

Appendix I
A list of measuring equipment used for performance monitoring

Appendix II
Daily performance monitoring record of the scrubber system

Appendix III
Preventive maintenance record (daily, weekly, monthly, annualy) of the
scrubber system

Appendix IV
Scrubber Performance Monitoring Report submitted by you to the
Environmental Performance Monitoring Committee (EPMC)

Appendix V and more

Any evidence to support your write-up Chapter 1-Chapter 7

References