Report Writing

A report is a brief account of an event that has already taken place. The report helps in
recording the events of importance that occur in our day-to-day life. It attempts to present the
first hand information of an incident or event. A report of an event presents a record of events
that took place. A report of an event includes one’s ideas, opinions and impressions about the
event.

♦ Points to Remember:

 Mention the place, date, time and other relevant facts about the event.
 Include information collected from the people around or affected by the event.
 Write the name of the reporter.
 Provide a suitable title/heading.
 Write in past tense.
 Write in reported speech and use passive form of expression.
 Develop ideas (causes, reasons, consequences, opinions) logically.
 Write in a less formal and more descriptive manner, while writing a report for a
school magazine.
 Present your ideas and impressions to make the report interesting.

Magazine Report Format

Heading– A descriptive title that is expressive of the contents of the report.
By line- Name of the person writing the report. It is generally given in the question.
Remember, you are not supposed to mention your personal details in your answer.
The opening paragraph (introduction) – It may include the ‘5 Ws’ namely, WHAT, WHY,
WHEN, and WHERE along with WHO was invited as the chief guest.
The account of the event in detail- The proper sequence of events that occurred along with
their description. It is the main paragraph and can be split into two short paragraphs if
required.
Conclusion– This will include a description of how the event ended. It may include quote
excerpts from the Chief Guest’s speech or how did the event wind up.

Newspaper Report Format

Headline- A descriptive title that is expressive of the contents of the report.

By line- Name of the person writing the report along with the designation. It is generally
given in the question. Remember, you are not supposed to mention your personal details in
your answer.
Place and date of reporting- It is generally not mentioned in a magazine report separately,
but here, it is.
Opening paragraph- It includes the expansion of the headline. It needs to be short as it is a
general overview of the report.
The account of the event in detail- It is generally written in two parts: First, complete
account of what happened in its chronological sequence (preferably) and second, the
witness remarks.
Concluding paragraph- This will include the action that has been taken so far or that will be
taken. It is the last paragraph.

Magazine and Newspaper Report

MAGAZINE REPORT NEWSPAPER REPORT

Heading Headline

By line By line (along with the designation)

Opening paragraph Date and place

Account of the event Opening paragraph

Conclusion Account of the event and witness remarks

Conclusion

Question 1.

Recently your school held a Seminar on Conservation of Water as a part of World Water Day
celebrations. As the School Pupil Leader of Maryland School, Gurgaon, write a report in 100-
125 words for a local daily. Sign as Pritham/Preeti. (Delhi 2010)
Answer:

Seminar On Water Conservation

By: Preeti
Maryland School,

Gurgaon 16th March, 20xx, Gurgaon: Our school organised a seminar on ‘Water
Conservation’ as part of the World Water Day Celebrations on 13th August, 20xx. The main
aim of this seminar was to remind us all about the need to save the government and the non-
governmental organisations in providing help water as it is a precious source imperative for
our survival.

distinguished environmentalists and eminent personalities were our guest speakers and they
reiterated the need not only of conserving water but also spoke at length on how to conserve
water by stressing upon the fact that each drop of water is precious. Dr. Yashraj, an eminent
environmentalist, suggested rain-water harvesting as one of the best ways to conserve water.

Using visual aids to highlight his discourse, he suggested that to ensure availability of water
for the future generations the withdrawal of fresh water from an ecosystem should not exceed
its natural replacement rate. The seminar concluded on the note that water conservation is the
most cost-effective, environmentally sound way to reduce our demand for water and so each
one of us must do our bit towards improving water management to enhance optimum use of
water.

Q2

MMD School, Nashik, recently organized a science symposium on the topic:

‘Effect of pollution on quality of life’. You are Amit/Amita Raazdan, editor of
the school magazine. Write a report on the event for your school magazine.
(120 – 150 words)
(SOURCE- CBSE 2020)
Answer:
Report on Science Symposium held at MMD School, Nashik
-By Amit/ Amita Raazdan, Editor of the school magazine

A symposium was organized on 1 January 2021 in the school on the topic “Effect of
Pollution on Quality of Life”. All the science students were a part of the elucidative program.
The event started with the felicitation of the guest speakers. Thereafter, the participants were
espoused by Sh. Suraj Prakash. He acquainted them with the objectives and goals of the
workshop. The resource person Dr. Hari Om Gupta reflected his profound knowledge on the
topic and highlighted how important it is to curb the menace of pollution.

An exalting demonstration of the effects of pollution on our lives galvanized the engrossed
participants. After the lunch break Dr. K.K. Arora, Resource Person, exhibited the possible
steps that can be undertaken at the personal level to reduce pollution. It was followed by
another session on the basic concept behind pollution reduction which triggered the young
minds into thinking innovative ways.

An interactive concourse ignited the inquisitiveness of participants. They have committed

themselves completely to bring about a change in the situation. The informative workshop
culminated with a vote of thanks proposed by the head of the science department.

Q3
3. Recently your school held a Seminar on Conservation of Water as a part
of World Water Day celebrations. As the School Pupil Leader of Maryland
School, Gurgaon, write a report in 100-125 words for a local daily. Sign as
Pritham/Preeti.

Seminar On Water Conservation

By: Preeti
Maryland School,

Gurgaon 16th March, 20xx, Gurgaon: Our school organised a seminar on

‘Water Conservation’ as part of the World Water Day Celebrations on 13th
August, 20xx. The main aim of this seminar was to remind us all about the
need to save the government and the non-governmental organisations in
providing help water as it is a precious source imperative for our survival.

Distinguished environmentalists and eminent personalities were our guest

speakers and they reiterated the need not only of conserving water but
also spoke at length on how to conserve water by stressing upon the fact
that each drop of water is precious. Dr. Yashraj, an eminent
environmentalist, suggested rain-water harvesting as one of the best
ways to conserve water.

Using visual aids to highlight his discourse, he suggested that to ensure

availability of water for the future generations the withdrawal of fresh
water from an ecosystem should not exceed its natural replacement rate.
The seminar concluded on the note that water conservation is the most
cost-effective, environmentally sound way to reduce our demand for
water and so each one of us must do our bit towards improving water
management to enhance optimum use of water.

4. You are Pulkil/Prema, a staff reporter of The Times of India.

You have been asked to cover an incident of daylight robbery on
the outskirts of Delhi when the inmates were present in the
house. Write a report

Daylight Robbery
Prema, Staff Reporter
Tire Times of India

17th August, 20xx, Delhi: A daring, daylight robbery has set fear and
anxiety in the minds of the residents of Najafgarh, that lies on the
outskirts of Delhi. Four armed robbers entered the house of a retired IAS
official in broad daylight at about 4 p.m. The official himself was present in
the house along with his wife, daughter-in-law and two-year-old grandson.
Though the robbers did not harm the inmates, they locked them up in a store-
room before escaping with? 75,000 cash and gold jewellery worth about? 3
lakhs. This incident evoked a lot of resentment among the residents of the area
who complained about a total security lapse in their colony.

The police have registered a complaint of robbery and on the basis of the
appearance of the robbers given by the inmates a search has been launched to
apprehend all the four.

Practice Questions
1. You witnessed a bomb blast in a Delhi market when you went there for
shopping along with your parents for Diwali purchases. Write a report in
120-150 words for your school magazine
2. Your school organised an exhibition-cum-sale of the items prepared under
Work Experience Certificate by your school students. There was an
overwhelming response from the public. Prepare a report in 120=150
words for a local daily. You are the Coordinator, S.U.P.W. activities, Nita
School, Gurgaon.
3. You are Poorva/Partha, Cultural Secretary of your school, D.B. Senior
Secondary School, Ambur. A week-long Music and Dance festival was
organised by your school. Write a report in 120-150 words for your school
magazine. Invent the details.