USER MANUAL

FOR
JKPWDOMS

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 1 Contents
2 JKPWDOMS Website Address ................................................................................................................. 4
2.1 How to Open the JKPWDOMS website ............................................................................................... 4
3 THE LOGIN PROCESS ............................................................................................................................... 5
3.1 How to Login ....................................................................................................................................... 5
3.2 How to Retrieve Password .................................................................................................................. 6
3.3 The Home Page ................................................................................................................................... 6
4 Human Resource Information System (HRIS) ......................................................................................... 7
4.1 NEED FOR HRIS .................................................................................................................................... 7
4.2 Various Tabs in HRIS............................................................................................................................ 7
4.3 Documents required before login ....................................................................................................... 8
4.4 HUMAN RESOURCE MODULE ............................................................................................................. 8
4.5 Add New Employee ............................................................................................................................. 9
4.5.1 Entering the Basic Information ............................................................................................... 9
4.5.2 Entering the Official Information .......................................................................................... 13
4.5.3 Entering the Qualification details of an employee ............................................................... 14
4.5.4 Entering the Posting details of an employee ........................................................................ 16
4.5.5 Enter the Bank Details of an Employee................................................................................. 16
4.5.6 Enter the Address details ...................................................................................................... 17
4.5.7 Enter the Training Details ..................................................................................................... 19
4.5.8 Enter the Nomination details ................................................................................................ 19
4.6 Search/ View Employee .................................................................................................................... 21
4.7 Updating Personal Information ........................................................................................................ 29
4.7.1 Updating Official Information ............................................................................................... 32
4.7.2 Updating Qualification Details .............................................................................................. 33
4.7.3 Updating Posting Information .............................................................................................. 34
4.7.4 Updating Bank Details ........................................................................................................... 35
4.7.5 Updating Address Information ............................................................................................. 35
4.7.6 Updating Training Information ............................................................................................. 36
4.7.7 Updating Nomination Information ....................................................................................... 37
4.8 View Engineers of Department ......................................................................................................... 37
5 CONTRACTOR MAGEMENT ................................................................................................................... 40
5.1 How to Register a Contractor ........................................................................................................... 40
5.2 The Contractor Management Dash board ........................................................................................ 41
5.3 Apply for a New Contractor .............................................................................................................. 42
5.3.1 Entering the Basic Information ............................................................................................. 42

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 5.3.2 Entering Bank Account Details .............................................................................................. 43
5.3.3 Uploading the documents..................................................................................................... 44
5.4 Apply for Renew Contractor ............................................................................................................. 46
5.5 Upgrading Contractor ....................................................................................................................... 47
5.6 Search/ View Enlisted Contractor Information ................................................................................. 48
5.7 Edit the Contractor Info .................................................................................................................... 51
5.8 Search /View Black Listed Contractors ............................................................................................. 53
6 INFRASTRUCTURE MANGEMENT MODULE .......................................................................................... 55
6.1 Add Existing Infrastructure ............................................................................................................... 56
6.1.1 Add Existing Bridge ............................................................................................................... 57
6.1.2 Add Existing Building ............................................................................................................. 60
6.1.3 Add Existing Road.................................................................................................................. 63
6.2 Search/View Infrastructure ............................................................................................................... 70
6.2.1 Search/ View for Bridge ........................................................................................................ 70
6.2.2 Search/ View for Building...................................................................................................... 72
6.2.3 Search/ View for Road .......................................................................................................... 74

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2 JKPWDOMS Website Address

The JKPWDOMS website address is http://jkpwdoms.in/

Note: Make sure that there is an Internet Connection and a Web Browser (example- Internet Explorer, Google
\Chrome, etc.) on your Computer.

2.1 How to Open the JKPWDOMS website

Step 1: User will open the web browser.

Step 2: Type the address i.e. http://jkpwdoms.in/ into the web browser’s address bar.
Step 3: Then click on ‘Enter’ key from keyboard.

Enter this URL in the browser: ‘http: //

jkpwdoms.in/’.

Figure : Type the address in the web browser as shown in picture.

Press the Enter Key from the Keyboard, the JKPWDOMS User Login page will appear as
shown below in figure

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 Click here to
‘Login’.

Figure: The Home page will appear as shown in this figure.

3 THE LOGIN PROCESS

The Login Process is required for the System Security. Hence every user is given an
individual User Id and Password and they can gain access to the System only after they have
identified and authenticate themselves by using their valid User Id and Password.

3.1 How to Login

Step 1: Click on the “Login” button as shown in above figure.

Step 2: Enter the “username” and “password”.
Step 3: Click on the “Login” button.

Enter the ‘Username’.

Enter the ‘Password’.

Click here to retrieve

password. Click on ‘Login’ after entering
all the above details.

Figure: The Login page.

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3.2 How to Retrieve Password

Step 1: Click on “Forgot Password” on the login page

Step 2: Enter the “User name”.
Step 3: Enter the registered “email id”.
Step 4: Enter the value of the query.
Step 5: Click on “Send Mail”.

Enter the ‘username’.

Enter the ‘Email id’.

Enter the value of the
above question.
Click here after filing
in the details.

Figure: Forgot password page

3.3 The Home Page

After clicking on “Login” button, a home page will appear as shown below.

Figure: The Homepage of JKPWDOMS

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4 Human Resource Information System (HRIS)
4.1 NEED FOR HRIS
A HRIS, which is also known as a human resource information system is basically an
intersection of human resources and information technology through HR software. This is a
software solution for officers of PWD to automate and manage their Human resource
database management.
In order to conduct personnel research and personnel audit, and human resource accounting,
the personnel manager requires lots of data relating to employees working in the
organisation. However, the manual records system is found inadequate and insufficient to
meet the information requirements of a modern business organisation. In other words, the
difficulty in maintaining and the shortcomings of manual records system can be stated as the
basic reasons as the need for HRIS.
The difficulty here refers to the voluminous data on the employees which is not feasible to
track manually. Not only that, data needs to be updated from time to time and this makes the
clerical job quite labour-intensive and costly. The manual transfer of data from one record to
another increases the chance of error which affects the accuracy and reliability of data held.
Entries may be passed twice; data may be transferred to wrong documents leading to
confusion. Since data/information is maintained in a fragmented manner, i.e., manual records
are kept at separate locations handled by different persons in different departments, complete
information of an employee is not readily available at a central place. This hampers decision
making process of the organisation.
Our new HRIS is flexibly designed with integrated databases, a comprehensive array of
features, and powerful reporting functions and analysis capabilities that you need to manage
your workforce. This can give back hours of the HR administrator's day previously spent
attending to routine employee requests. It will be necessary to customize HRIS to the unique
needs of PWD so the system will remain flexible and relevant throughout the life of PWD.

4.2 Various Tabs in HRIS

The various tabs available in HRIS will be:

 Basic Information
 Official Information
 Qualification details
 Posting History
 Training details
 Address
 Bank Details
 Nomination

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4.3 Documents required before login
S.no Document required Size Format

1. Passport photograph 200kb .png,.jpeg,.jpg

2. Proof of disability(if any) 200kb Pdf
3. Proof of aliment(if any) 200kb Pdf
4. First Page of service book 200kb Pdf
5. Class10th qualification Certificate 200kb Pdf
6. Class 12th qualification Certificate 200kb Pdf
7. Degree certificate 200kb Pdf
8. Diploma Certificate 200kb Pdf
9. Post-graduation Certificate 200kb Pdf
10. PhD Certificate 200kb Pdf
11. Address Proof 200kb Pdf

4.4 HUMAN RESOURCE MODULE

On the left side, there is a menu bar, click on the “Human Resource” to go in the Human
Resource Management module as shown in the figure.

Click on ‘Human Resource’ tab

to open the HR homepage.

Figure: Click on the Human Resource.

The Human Resource Management dashboard will appear as shown in figure. On the
dashboard, user can view his/her current service and posting details.

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 Figure: The Human Resource Management Dashboard.

4.5 Add New Employee

To add new employee, click on the “Add New Employee” in the “Employee Information”
menu as shown in figure.

Click on ‘Add New Employee’

to add a new employee

Figure: Adding new employee.

4.5.1 Entering the Basic Information

After clicking on the “Add New Employee” a form will appear to enter the personal
information of the new employee. Enter the basic information in the “Basic Info” tab. User
can change the photo on an employee by clicking on the “Change photo”. If the person is
physically challenged, click “yes” on the “personal disability” field. Click on the “Browse”
button to upload the proof of disability. An “Open file” dialog box will appear as shown in

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figure .Select the desired file and then click “Open” .Similarly, if an employee is suffering
from health aliments, Click “yes” on the “person having health issues”. After entering all
the details click on the “Save Basic Info and Proceed Next” button. Clicking on this button
will open a pop up asking for confirmation. If you are sure, click on the “Confirm” button
otherwise click “Cancel”.
Note: All the fields marked with “*” are mandatory. If left empty, will invoke an error. The photo size of an
employee should be less than 200kb.

Enter ‘Basic’ details of an employee.

Click ‘Upload Photo to upload an employee’s

passport size photograph (less than 200kb).

Figure: Entering the Basic Information of an employee.

Enter ‘Health Information’.

Figure: Entering the Health information of an employee.

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 Select ‘Yes’ if a person is with physically
challenged .

Click on ‘Browse’ to upload proof for disability.

Figure: Uploading the disability proof of the new employee (if any)

Locate the document and

click on ‘Open’.

Figure: Select the document and click on Open button

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 Click on ‘Save Basic Info’
after filling all the details.

Figure: Click on Save Basic Info and Proceed Next

Click on ‘Confirm’ to save the

details or ‘Cancel’ button to cancel.
the operation

Figure: Click on Confirm to continue

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 Figure: Basic Information Successfully added

4.5.2 Entering the Official Information

After clicking on “Confirm” the official details form will appear as shown below. To upload
the first page of service book, click on the “Browse” button. An “Open file” dialog box
will appear. Select the document and click on the “Open” button. After filing all the details
click on “Save Official Information and Continue” Button to save the updated information
and continue to next form.

Click on ‘Official Info’ tab and

enter the details.

Figure: Entering the official details of an employee.

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 Locate the Service book page
and then click on ‘Open’.

Click on ‘Browse’ to
upload the file.

Figure: Uploading the first page of Service book

Click on ‘Save Official Info ’to

save the details of employee.

Figure: Click on the "Save official Information and Continue" to Save the details.

4.5.3 Entering the Qualification details of an employee

To enter the qualification of the employee, click on the “Qualification” tab. Fill in the
details. The following qualification certificates needs to be uploaded: 10th, 12th, Diploma (if
any), Graduation Degree (if any), Post-graduation (if any) and PhD (if any) certificates. The
fields marked with “*” are mandatory. If these fields left empty, it will invoke an error. To
upload the qualification certificates, click on the “Browse” button. The document should be
in pdf format and the maximum size should be 200kb.Click on the “Add Qualification”
button to save qualification details of the employee. The list of qualification added appears on
the right side of the page.

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 Click on ‘Qualification’ tab
to add the qualification details.

Figure: Entering the qualification details of employee

Click on ‘Choose File’ to upload

the qualification certificate.

Click on “Add Qualification’ to

save the qualification details.

Figure: Uploading the document and saving the qualification of employee

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 The list of qualification added appears
here.

Figure: The list of qualification details added

4.5.4 Entering the Posting details of an employee

To enter the posting details of employee, click on the “Posting history” tab. User has to
enter an employee’s posting history in his tenure. After filing the details click on the “Add
Posting” button to save the posting details of an employee.

Click on ‘Posting History’

tab to enter the details.

Click ‘Choose File’ select and

upload the ‘Posting’ file.

Click on ‘Add Posting’ to

save the posting details.

Figure: Entering and saving the posting details.

4.5.5 Enter the Bank Details of an Employee

To enter the Bank details of an employee, click on the “Bank Account” tab. After entering
the account number and “IFSC code”, click on “Get Branch” to get the “Name of bank &
branch” which will be automatically added in the next field. After filing the details click on
the “Save Bank Account Info and Continue” button.

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 Click on ‘Bank’ tab to enter the
details.

Click on ‘Save Bank Account After entering the ‘IFSC code’, click
Info’ to save the bank details. on ‘Get Branch’ to get the ‘Name of
Bank & Branch’

Figure: Entering and saving the bank details

4.5.6 Enter the Address details

Click on the “Address” tab to enter the address details of an employee. If the
employees’ “Residential Address” is same as the “Permanent Address” then click on the
check box and all the details of residential address will be copied in permanent address field
boxes. All the fields marked with “*” are mandatory and will invoke error if left empty. After
filing the details, click on “Save and continue”. The following documents can be used as an
address proof.

 Passport
 Arms License
 Driving License
 Election Commission I/Card*
 Ration Card (with address)
 CGHS/ECHS card
 Address card with photograph issued by Dept. Of Posts, Gov. of India
 Current Passbook of Post Office/any Scheduled Bank
 Photo Identity card with address (of Central Govt./PSU or State Govt./PSU
only)
 Pensioner's card with address
 Freedom Fighter Card with address.
 Kisan Passbook with address.
 Income Tax Assessment Order
 Credit card statement (not older than last three months)
 Telephone Bill of fixed line (not older than last three months).
 Permanent Residency Card issued by J&K Government.
 Fresh Certificate carrying the identity and address of the person(s) concerned
issued by the Lt. Colonel. (for serving officers/ jawans of the armed forces and
members of their families)

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  Certificate of identity and address of the person(s) concerned issued by Officer
Commanding of the rank of Lt. Colonel or above. (for serving officers/ jawans
of the Central paramilitary forces and members of their families)
 Tibetan Refugee Card
 Border ID Card
*Only Voter's identity cards (issued from 2008), which carry various security features such as
hologram etc., are acceptable as a proof of identity and address.

Click on ‘Address’ tab to enter

the details.

Click on Check Box, if the residential

address and permanent address are same.

Figure: Entering the address detail of an employee

Upload ‘PRC’ of an employee.

Click on ‘Save and Continue’ to save

the address details.

Figure: Click on Save to save the address details

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4.5.7 Enter the Training Details

Click on the “Training” tab to enter the training details of an of an employee. If an employee
has attended the training during the service, he has to fill in the training details. After filing
the details, click on the “Add training” to save the training details.

Enter training details of employee.

Click on ‘Choose File’ to select and upload the

training certificate of employee.

Click on ‘Add training’ button to save

the training details.

Figure: Entering and Saving the Training details of an employee

The list of training added.

Figure: The list of training added appears on the right side of the page.

4.5.8 Enter the Nomination details

Click on the “Nomination” tab to enter the nomination details of an employee. Fill in the
details and click on “Add Nominee “button to add more nominees. After clicking on the
“Add Nominee”, a list will appear on the right side of the form along with percentage added

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and the fields will get refreshed to enter the details of the other nominees. The total added
percentage should be 100. A confirmation dialog box will appear. Click on “Confirm” to
continue or else click on “Cancel” to cancel the operation.

Click here to enter the

nomination details.

Click here to add more

nominees.

Figure: Entering the Nomination details of an employee

The list of nominees

added.

Figure: The list of Nominees added.

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 Click here to save all
added nominees.

Figure: Click on Save All added Nomination

4.6 Search/ View Employee

On the menu bar, click on the “Employee Information”, a drop down list will appear as
shown in figure below.

Click on the ‘Employee

Information’ menu.

Figure: Click on Employee Information

Click on the “Search/View Employee” button to search/view employee details.

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 Click on ‘Search/ View Employee’
button to view the employee

Figure: Click on the "Search/ View Employee"

After clicking on the “Search/View Employee”, a page will appear showing the list of
employees as shown in the picture below.

Figure: List of employees

User can search an employee by Name, Posting, Designation and Employee type by clicking
on the dropdown as shown in the figure below. After selecting an item from the list, type the
respective query and the list will appear.

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 Click here to Search an
employee.

Figure: Search an employee by his/her name.

Type the respective query.

Figure: Select the item from the list and type the query as shown

User can also search a particular list of employees by clicking on Advance Search.

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 Click on 'Advance Search'.

Figure: Click on the Filter.

A series of filters will appear as shown in figure. To select the district, click on the
“District”, a list of districts will appear in the drop down menu. Then select the desired
district. Similarly, select the desired department, DDO office and designation and then
click on “Filter” to generate results.

Click ‘Filter’ to show the number

of employee list on the screen.

Figure : Search/View Employees

A table will appear showing your desired result. User can change the table view by clicking
on the “Show entries”. User can select the number of entries he/she want to view in one
page.

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 Click ‘Show entries’ to show the
number of employee list on the
screen.

Figure: Click on the "Show entries" option to select the number of entries you want to view in one page.

User can search the employee by typing the employee id in the search box as shown below.

Enter the ‘Employee id’ in

search box.

Figure: Searching the employee

User can also download the excel or pdf file of the employee list by clicking on the “Excel”
and “pdf” button.

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 Click here to download
‘excel file’ of employee
list.

Figure: Downloading an excel file

Click ‘PDF’ to download pdf

file of employee list

Figure: Downloading a pdf file

Click on “Next” to see the next list of employees and click on “Previous” to see the previous
list of employees as shown below.

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 Click here to see ‘next’
list of employees.

Click here to view ’previous’ list of

employees.

Figure: Next and Previous list of Employees

Click on the “+” sign to get additional details of the selected employee. User can also check
the other details of employee by clicking on “Get details”. A Pop up will open showing the
different options of the details of employee. User can click on any option he/she wants to
view. Click close button after viewing the details. There is a radio button near the “+”. Click
on that button to edit the employee details. A dialog box will pop up asking for confirmation
to edit. Click on “Edit”, to update details otherwise click on “Cancel”.

Click ‘Get Details’ to get

other details of employee.

Figure: Click on Get details

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 Click on ‘Close’ Click on ‘Basic Details’
after viewing to view Basic
details. Information.

Figure: The pop up showing the Employee Information Details.

Figure Click on the option you want to view information.

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 Click on‘+’ sign button to get
additional employee details.

Clicking this button will open a popup to edit employee

details.

Figure: View additional employee details and edit.

Click on ‘Edit’.

Figure: Dialog box asking for confirmation to edit the employee details.

4.7 Updating Personal Information

Clicking on the “Edit” button will open an “Update Personal Information” form. Update
the basic information in the “Basic info” tab. User can change the photo on an employee by
clicking on the “Change photo”. If the person is physically challenged, click “Yes” on the
“Personal disability” field. The additional fields will appear asking for the “Proof of
disability”. Click on the “Browse” button to upload the proof of disability. An “Open file”
dialog box will appear. Select the desired file and then click “Open”. Similarly goes for
“Person having health issues”. After entering all the details click on the “Update Basic
Info and Proceed Next” button. Clicking on this button will open a pop up asking for
confirmation. If you are sure, click on the “Confirm” button otherwise click “Cancel”.
Note: All the fields marked with “*” are mandatory. If left empty will invoke an error. The photo size of an
employee should be less than 200kb.

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 Update the basic details of
an employee.

Figure: Update the basic information of the employee

Update health related

information.

Figure: Update the health related Information.

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 Select ‘yes’ if a person is
with disability.

Click ‘Browse’ to upload

document proof for disability.

Figure: Select yes if a person is physically challenged.

Locate the document of

proof and click on
‘Open’ button.

Figure: Select the document and then Click Open.

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 Click ‘Update basic info’
to update basic

Figure: Click on the "Update basic info and Proceed Next”

Click on ‘Confirm’ to save the

details or ‘Cancel’ button to
cancel the operation.

Figure: Click on Confirm to continue.

4.7.1 Updating Official Information

After clicking on “Confirm” the official details form will appear. After filing all the details
click on “Save Official Information and Continue” button to save the updated information
and continue to next form.

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 Enter official details 0f
employee.

Figure: Enter the official details of the employee.

Click ‘Save’ to save the

official details of employee.

Figure: Click on the "Save Official Information and Continue"

4.7.2 Updating Qualification Details

To edit the qualification of the employee, click on the “Qualification” tab. Fill in the details.
The fields marked with “*” are mandatory. If these fields left empty, it will invoke an error.
To upload the qualification certificates, click on the “Choose file” button. The document
should be in pdf format and the maximum size should be 200kb.Click on the “Add
Qualification” button to save qualification details of the employee.

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 Click here to update qualification
details of employee.

Figure: Updating the Qualification details of Employee.

Click ‘Choose File’ to

upload the qualification
certificate of employee.

Click ‘Add Qualification’ to

save the qualification details of
employee.

Figure: The Qualification information Form

4.7.3 Updating Posting Information

To edit the posting details of employee, click on the “Posting history” tab. To upload the
posting file of an employee, click on “Choose File” button. The file should be less than
200kb. After filing the details click on the “Add Posting” button to save the posting details
of an employee.

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 Click here to update posting
details of employee.

Click ‘Choose File’ to select and Upload the posting file

of employee.

Click ‘Add Posting’ to save the

posting details of employee.

Figure: Updating and saving the posting details of an employee.

4.7.4 Updating Bank Details

To update the Bank details of an employee, click on the “Bank Account” tab. After filing the
details click on the “Save Bank Account Info and Continue” button as shown in figure

Enter bank details of

employee.

Click Save button to

update employee bank
details.

Figure: Updating the Bank account details.

4.7.5 Updating Address Information

Click on the “Address” tab to fill in the address details of an employee. All the fields marked
with “*” are mandatory and will invoke error if left empty. After filing the details, click on
“Save and continue” button.

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 Enter address details
of employee

Figure: Update the address details of an employee.

Click here to view

residential proof
Click “Update and Continue”

Figure: Click on Update and continue to save the details.

4.7.6 Updating Training Information

Click on the “Training” tab to update the training details of an employee. After filing the
details, click on the “Add training” to save the training details.

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 Click here to update training
details of employee.
Click on ‘Choose File’ to select
and upload the training certificate
of employee.

Click on ‘Add training’ button to save

the training details.

Figure: Entering and saving the training details

4.7.7 Updating Nomination Information

Click on the “Nomination” tab to enter the nomination details of an employee. Fill in the
details and click on “Add Nominee” button to add more nominees (if any). The list of
nominees will be shown in right side. Click on the A confirmation dialog box will appear.
Click on “Confirm” to continue or else click on “Cancel” to cancel the operation.

Click here to update the

nomination details.

Click here to add more

nominees.
Click here to
delete
nominee

Click here to save all added nominees.

Figure: Updating and saving the nomination details of an employee

4.8 View Engineers of Department

To view the list of engineers of the department, click on the “Engineers of Dept.” menu in
the Human Resource dash board. A drop down will appear. Click on Mechanical/Civil Wing
as shown.

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 Click here to view the list
of engineers

Figure: Click on Engineers of the Dept

A page will open with a list of mechanical and Civil Engineers. User can select one of the
two options from Degree and Diploma to filter out the list. To View the Mechanical Wing
list, click on the Mechanical Wing Tab and similarly to view the Civil Wing list, click on
Civil Wing tab as shown. To search an employee by name, enter the name of the employee in
the Search box and a list will appear. To upload the file, click on the “Choose file”, an open
file Dialog box will appear. Select the desired file and click on Open. After the file has been
chosen, click on “Upload Mechanical Wing”.

Select any of the two

options by clicking on the
Click on the tab to view the button.
list of particular wing.

Click on ‘Choose File’ to Enter the name of

upload the file. employee.

Figure: Civil/Mechanical Engineering list

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 Locate the file and click on ‘Open’.

Figure: Open File dialog box.

Click here to Upload the file.

Figure: Uploading Mechanical Wing file

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5 CONTRACTOR MAGEMENT

5.1 How to Register a Contractor

Step 1: Click on the “Contractor Sign up” at the bottom of the home-page of
JKPWDOMS.
Step 2: Enter the user name, email id, password.
Step 3: Enter the mobile number and click on Send OTP button, an OTP will be
generated on the number provided.
Step 4: Upload the Character Certificate by clicking on Choose File. Only Pdf with
maximum size of 200 kb is allowed.
Step 5: Click on Submit button.

Enter the ‘User id’.

Enter the ‘Mobile Enter the ‘email id’

number’.

Click on ‘Send OTP’

Enter the ‘OTP’.

Figure: Contractor Sign up Form

Enter the ‘Password’ .

Click on ‘Choose File’ to

upload the file.

Click on ‘Submit’.

Figure: Contractor Sign up Form

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5.2 The Contractor Management Dash board

Once the user is registered as a Contractor, he can login in the portal using the Login Button
at the top of the JKPWDOMS home page. After logging in, go to the menu bar on the left
side and Click on Contractor Management. A Contractor Management dashboard will appear
as shown.

Click on the Contractor

Management.

Figure: Click on the Contractor Management

Figure: Contractor Management Dashboard

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5.3 Apply for a New Contractor

To apply for a new contractor, click on the “Apply” menu on the Contractor Management
dashboard. A drop-down menu appears, click on the “New Contractor” Option.

Click here to apply for New

Contractor.

Figure: Click on the New Contractor

5.3.1 Entering the Basic Information

After clicking on the “New Contractor”, a form will appear. If user is a Contractor, select on
the “Contractor” option else select the “Supplier” option. Enter the basic details. Select
Issuing Authority, State and District from the list. The Registration number will be auto
generated. After filing in all the necessary details, click on the “Next” button.
Note: All the fields marked with “*” are mandatory. If left empty, will invoke an error.

Enter the basic details .

Click on the desired
option.

Figure: Entering the Basic Information

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 After filing in the details,
click on ‘Next’.

Figure: Click on Next to continue

Click on ‘Confirm’ to
continue

Figure: Click on Confirm

5.3.2 Entering Bank Account Details

To enter the Bank details of a contractor, click on the “Bank account” tab. After entering the
account number and “IFSC code”, click on “Get Branch” to get the “Name of bank &
branch” which will be automatically added in the next field. Enter the MICR Code. After
filing the details click on the “Next” button.

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 Enter the ‘Bank Click on ‘Get Branch’ after
Account no.’ entering the IFSC

Enter the ‘IFSC code’.

Click on ‘Next’ after filing

the details.

Figure: Enter the Bank Account Details

5.3.3 Uploading the documents

The following documents are required to complete the Contractors Registration. All the
documents should be in a pdf format with Maximum size 500Kb. The passport size
photograph should be jpg, jpeg, png format Max 200 Kb.

 Passport Size photo

 Registration Card
 Solvency certificate
 Income Tax Clearance certificate
 Legal Bond
 Character Certificate
 Certificate of Clearance
 Affidavit
To upload the files, click on Choose File. An open file dialog box will open. Locate the
desired file from your system and Click on Open.

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 Click on ‘Choose
File’

Figure: Uploading the documents.

Locate the file and

click on ‘Open’.

Figure: Open File Dialog Box.

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 Click on ‘Upload Documents’
after uploading all the
documents.

Figure: Click on Upload Documents

5.4 Apply for Renew Contractor

To renew contractor, click on Apply menu in the Contractor Dashboard. A dropdown menu
will appear, click on Renew Contractor option.

Click here to Renew

Contractor.

Figure 1: Click on Renew Contractor

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 Figure: Renew Contractor form

5.5 Upgrading Contractor

To upgrade Contractor to a new class, click on Upgrade Contractor option in Apply Menu.
An upgrade form appears. Enter the Registration no., Email and Mobile number. Click on
Get Details

Click here to Upgrade

Contractor to a new class

Figure: Click on Upgradation

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 Click here to
get details.

Figure: Upgrade Contractor form

Click here after filing the

form.

Figure: Click on Upgrade

5.6 Search/ View Enlisted Contractor Information

To View a list of Enlisted contractor, click on the Contractor info in the Contractor
Management Dashboard, a drop-down menu will appear, Click on Enlisted Contractor
List. A page will appear with a list of all Enlisted Contractors. Click ‘Show entries’ to show
the number of employee list on the screen. To View the Basic details of the Contractor, click
on Basic Details. A window will open showing the basic details of the Contractor. To
view the other details of the Contractor, click on the Details of the particular item.

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 Click here to view a list of
Enlisted Contractor list.

Figure: Click on Enlisted Contractor List

Click here to
Click here to upload download an Excel.
file.

Click here to upload.

file

Figure: Enlisted Contractor info

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 Search by name

Click ‘Show entries’ to show the

number of employee list on the Click here to get the basic details.
screen.

Figure: Enlisted Contractor List

Figure: Basic Contractor Details

Click on the Details

Click on the Previous /Next

to view previous/next page

Figure: Get details of the particular items.

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5.7 Edit the Contractor Info

To edit the Contractor Information, click on the Edit link. A confirm dialog box will appear.
Click on Edit. A page will appear with the basic information of the Contractor. Edit the
details and then click Next. Similarly Edit the bank details if u wish to change and then click
on next.

Click on ‘ Edit’.

Figure : Click on Edit

Click on ‘Edit’ to edit the contractor

information or else click ‘Cancel’.

Figure :Click on Edit

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 Figure : Editing the Basic Information

Edit the Bank details.

Click on Next.

Figure: Edit the Bank Information

Click on ‘Choose
File’

Figure: Uploading the documents

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 Click on ‘Upload Documents’
after uploading all the
documents.

Figure: Uploading the documents

5.8 Search /View Black Listed Contractors

To Search/View Blacklisted Contractors, click on the Contractor Info menu in the

Contractor management dashboard. A dropdown menu will appear, click on the Blacklisted
Contractors option.

Click on the Black

Listed Contractors

Figure: Click on the Blacklisted Contractors

A page will appear with a list of Blacklisted Contractors.

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 Search by name

Click ‘Show entries’ to show the

number of employee list on the
screen.

Figure: Blacklisted Contractors list

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6 INFRASTRUCTURE MANGEMENT MODULE

On the left side, there is a menu bar. Click on the “Infrastructure Management” to go in
infrastructure management module as shown in the picture.

Click ‘Infrastructure Mgmt’ to go

to infrastructure management.

Figure: Click on Infrastructure Management

Figure: Infrastructure Management dashboard

To view roads on a map, select the District, Department, Block and Road Category and then
click on Filter Road as shown in figure.

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 Select District Select Department

Select Block
Select Road type
Click on
Filter Road

Figure : Filter Road

6.1 Add Existing Infrastructure

To add infrastructure, click on the “Add Existing Infrastructure” in the menu bar. A drop-
down list will appear.

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 Click here to add existing
infrastructure.

Figure: Adding new infrastructure

6.1.1 Add Existing Bridge

To add new bridge, select the “Add existing bridge” option from the “Add Infrastructure
menu”. A form will appear

Click here to add existing

bridge.

Figure: Adding existing bridge

6.1.1.1 Basic Information

In this form, all the basic information related to the bridge shall be entered by the user. To
select a district, click on District and a drop down list will appear. User shall select the
desired district. To select a block, click on the block and all the blocks of the particular
district selected in previous field will appear. The bridge number will be auto generated by
the system. If the footpath is present on the bridge, click “Yes” and the additional fields
asking for information of the footpath will appear. After filing in all the information, click on
“Save & Continue”. The Confirm box will appear. Click “Confirm” to continue. If you
are not sure, then click on “Cancel”. After clicking on the “Confirm” a message pops up

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showing the “New bridge added successfully”. The new form appears wherein the advance
information of the bridge will be entered.
Note: All The fields marked with * are mandatory. These fields if left empty will invoke an error
message and form will not be submitted.

Add basic information

about a bridge

Figure: Basic Information form

Click on ‘Yes’ if footpath is

present on the bridge.

Figure: Click “Yes” if footpath is available on the bridge

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 Click ‘Save &
Continue’ to continue.

Figure: Click on Save & Continue

6.1.1.2 Maintenance Information

After filing up the Basic Information tab, the new forms appear where in the user will enter
the Maintenance information of the existing bridge. To select a date, click on the
Maintenance Start date, a date box will appear, click on the desired date, month and year.
To upload the Agreement file, click on “Browse”. An open file dialog box will appear.
Locate the relevant file and click “Open”. The file should be in PDF format and the
maximum size should be 200kb. After filing in all the details, click on “Save and Finish”
button.

Enter maintenance
bridge details.

Figure:Maintenance form.

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 Locate the relevant file and
click ‘Open’.

Click on ‘Browse’ to
upload file.

Figure: Upload Agreement file

Click “Save & finish”

to complete adding
bridge.

Figure: Click on the Save & Finish button.

6.1.2 Add Existing Building

To add existing building click on the “Add Existing Infrastructure”, a drop-down menu
appears. Then click on the option “Add Existing Building”.

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 Click here to add
existing building.

Figure: Click on the Add Existing Building

6.1.2.1 Basic Information

A form appears where in the user will enter the basic information about the building. To
select the district, click on the district, a drop down menu will appear with list of all districts.
Select the desired one. Similarly, to select a block, click on the block and all the blocks in the
already selected district will appear. The building number will be auto generated. The age of
building will also be auto generated by the date of completion entered by user in previous
field. To enter the features in a building, user shall simply click on the check-boxes of the
features that are available in the existing building. To upload the Geo-tagged photograph,
click on “Browse”, an Open file dialog box will appear. Locate the relevant picture and click
Open. A form will appear, Enter the image title and image description and Then click on
Save as shown. After filing all the information, click on “Save & Continue”.

Note: All The fields marked with * are mandatory. These fields if left empty will invoke an error message and
form will not be submitted.

Figure :Basic information form

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 Click here to add Geo Tagged
photograph.

Locate the relevant file and

click ‘Open’.

Figure :Adding Geo tagged photograph.

Enter ‘Image
Title’.

Enter ‘Image
Description’.
Click ‘ Save’.

Figure:Uploading Geo Tagged photo

Click ‘Confirm’ to complete the

operation or click ‘Cancel’ to
cancel the operation.

Click ‘Save & Continue’

to save the details.

Figure: Click on Next and then click on Confirm to continue.

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6.1.2.2 Valuation of Building

After filing in the basic information about the Building, a new form appears where in the user
shall enter the valuation details of a building. The Percentages of the components of the
building will be auto generated on the basis of the Class type of Building selected in Basic
information. Click on ‘Category’ to select the desired type of category used in each
component. Click ‘Save & Next’ button to save the details. A confirm dialog box will
appear. Click on ‘Confirm’ to complete the operation otherwise click “Cancel” to cancel the
operation.

6.1.2.3 Maintenance Information

After filing the valuation details of building, a form appears wherein the maintenance
information of the building will enter by the user. To select a date, click on the Maintenance
Start date, a date box will appear, click on the desired date, month and year. To upload the
Agreement file, click on “Browse”. An Open file dialog box will appear. Locate the
relevant file and click “Open”. The file should be in PDF format and the maximum size
should be 200kb. After filing in all the details, click on “Save and Finish”.

6.1.3 Add Existing Road

To add new road, click on the “Add Existing infrastructure” menu. A drop-down menu
appears, click on the “Add Existing Road”. A new Road form will appear.

Click here to
add
existing

Figure :Add Existing Road.

6.1.3.1 Basic Information

The form will appear where the user will enter all the basic information of the road. To
select district, click on the District, list of all the districts will appear, select the desired
one. User can select more than one district. Similarly, to select block click on the Block, a list
will appear, select the desired one. User can select more than one block. Road number will be

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auto-generated by the system. Click on the Road type, a drop-down list will appear. Select the
particular road type. To enter the route details, start with the origin of the road and enter the
latitude and longitude up to 6 decimal points. Upload the geo tagged photograph by clicking
on “Choose File” button. If user wishes to add more via points to end destination, click on
the + button and more fields will appear. User can also view the Route details on Map by
clicking on the “View Routes” button.

Enter basic information.

Click here to Add

Road Routes.

Figure: Entering basic Information

Click here to zoom in/out

Click here to draw a route

on a map

Figure: Adding Route details

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 Click on Ok

Click here to remove the

marked lines.

Figure: Adding Route details

Click here to View

Routes

Figure: Viewing Route details

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 Figure: Viewing Route details

Click here to upload Geo

Tagged photograph.

Locate the relevant file

and click on Open.

Figure: Uploading Geo-Tagged Photograph

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 Enter ‘Image
Title’. Ente
r
Ente
r
Enter ‘Image
Ente
Description’.
r
Click ‘Save’.

Figure: Uploading Geo-tagged photograph

Click on ‘Save & Continue’.

Figure: Click on Save & Continue

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6.1.3.2 Road Utilities & Furniture

After filing in the Basic information of the road, a new form will appear wherein the user will
enter the information related to the road like utilities, Trees and Plants and road
infrastructure. Select the Category in drop-down and then select the in Road Utility, a list
will appear, click on the type of utility present on the road and mention the Start Road and
End Road details and the number of that particular utility. Repeat this process again to
add more type of utilities that are present on the road. Same goes for the “Road Trees &
Plants” and “Road Furniture”. After filing in all the information, click on “Save &
Continue”.

Select ‘Utility’.
Select ‘Category’
Select
Cat

After filing the details,

click here.

Figure: Adding Road Utilities & Furniture

6.1.3.3 Traffic Intensity

After filing the other information of the road, a new form appears where in the user will enter
the Traffic details on that road. Click on the Traffic Category drop down list to select the type
of traffic that runs on that road. It will automatically generate the Traffic Intensity/ESAL
range of the road. To select the Sub Grade Class, click on the Sub grade class, a drop down
list will appear. Select the desired option. After filing all the details, click on Continue to save
information and continue to next form.

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 Click here to enter the
Traffic Intensity of road.
Click here to select the type
of ‘Traffic category’ on
that road.

Click here to select the

‘Sub grade’ class. Select ‘Range CBR%’.

Click here to Save.

Figure: Entering Traffic Intensity details on the road.

6.1.3.4 Maintenance Information

After filing in the traffic intensity details of the road, a new form will appear where the user will enter
the Maintenance Information of the road. Click on the “Browse” to upload the Maintenance
Agreement file. Click on “Save & Finish” after completing all the details of the road.

Click here to Upload

Click here to enter the Maintenance

Information of the road

Click here to ‘Add Maintenance’

Figure :Entering the Maintenance information of the road.

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 Click here to Save

Figure: Saving the Maintenance details

6.2 Search/View Infrastructure

On the menu bar, there is an option “Search/View infrastructure”. Click on this option and
a drop-down list will appear as shown.

Click on “Search/view infrastructure” to

open a dropdown list menu.

Figure: Click on the Search/View Infrastructure.

6.2.1 Search/ View for Bridge

To Search/view bridge, click on the “Search/view for bridge” option as shown below in the
picture. After clicking on the “Search/View for Bridge”, a Bridge report page will appear.
Click On the “Select District” dropdown menu to select the particular district for which you
want to view/search the bridge report. After selecting the district, select the particular
department by clicking on the “Select Department” drop down menu. After Selecting the
district and the block, click on the “Filter Bridge” button. This will give user the desired
bridge report. User can also search the bridge with name or number using the “Search” box.
To copy the data from here to some other place, simply click on the “Copy” option. To

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download an Excel file of the data, click on the “CSV” option. To download the pdf of the
same, click on the “PDF” option. The “column visibility” button provides options that can
be used to very easily control the visibility of columns in a table. To add/remove columns,
you need to click on the “column visibility” option and a drop-down list will appear. Select
the options that you want to view/remove. To go back to Infrastructure.management
dashboard, you can either click on the “Go back” option on the right side or click on the
“Infrastructure Mgmt.” on the left side of home menu.

Click here to select the Click here to select the

district. department.

Click here to generate

results.

Figure: Search/View Bridge Infrastructure

Click on Copy, CSV or

PDF button to download
Excel or pdf report.

Click ‘Previous’ to go to the Click ‘Next’ to go to

previous page of bridge list. the next page of bridge.

Figure: Previous and Next details of bridge

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 Click on Column Visibility
button to view the list of columns Click on Search input for
that can be set on bridges. searching a bridge.

Figure: Column Visibility and Search box

6.2.2 Search/ View for Building

To search/view for building, click on the “Search/view Infrastructure”, a drop down list
will appear. Click on the “Search/view for building”. A view building report page will
appear. To select the district, click on the “District”. A drop-down list will appear. User can
select the desired district. Similarly, to select the particular department, click on the
“Department” drop down list. Then click on “Generate” button to generate the desired
report. The desired building report appears as shown. To know about the maintenance details
of the building, click on “Get Details”. Click on “+” sign to view additional details of the
building. To view the location of building on a map, click on “G-Map”. Click on “Details”
under Action tab to view the basic details of the building.

Click on ‘Search/View for

building’.

Figure: Click on Search/view for building.

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 Click on ‘Generate’ to show the list of
buildings based on set options.

Click on here to view

buildings from a particular
district.
Click on here to view bridge report
department wise.

Figure: Search/View Building

Enter the building name or

number to search

Click on the ‘Get Details’.

Click on G-MAP to open the

location of the building on a map.

Figure: Search/View Building

Click on ‘Edit’ to open a

form to update a building.

Figure: Edit the existing building

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 Click on Edit if you are sure to
edit otherwise click on
Cancel

Figure: Edit confirm Dialog box!

6.2.3 Search/ View for Road

To search/view road infrastructure, click on “Search/View for road” from the Search/View
Infrastructure” menu. A View road page will appear. Select district, department and
road category from the district, department, and road category menus respectively. Click
on “List Road” to get the desired list. To search a road by name, enter the road name in the
Search box. Click on “Get details” under the Other Information column to view additional
details of the road. To copy data from here to some other place, click on “Copy”. To
download data in an excel format, click on “CSV”. To download data in a PDF format, click
on “Pdf”. To add/remove columns, user needs to click on the “column visibility” option, a
drop-down list will appear and then select the options to view/remove.

Click on ‘Search/View
road’ to get the road lists.

Figure: Search/View for Road

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 Click here to select District.

Click here to select

Department.

Click here to select

Road category.

Figure: Search/View Road

Click here to generate the desired

result.

Enter the road name or

number to search a road.

Figure: Search/View Road

Click here to copy/download excel or

pdf file of the report

Click on Column Visibility button to

view the list of columns that can be set
on road list.

Figure: Search/View Road

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