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adv spreadsheet ch 2

The document provides an overview of using macros in spreadsheets, including multiple choice questions, fill-in-the-blank exercises, true/false statements, and short answer questions. It covers topics such as macro recording, naming conventions, and the differences between predefined functions and macros. Additionally, it highlights the efficiency improvements that macros can offer in automating repetitive tasks.

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6 views2 pages

adv spreadsheet ch 2

The document provides an overview of using macros in spreadsheets, including multiple choice questions, fill-in-the-blank exercises, true/false statements, and short answer questions. It covers topics such as macro recording, naming conventions, and the differences between predefined functions and macros. Additionally, it highlights the efficiency improvements that macros can offer in automating repetitive tasks.

Uploaded by

pinksanjuba
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Using Macros in Spreadsheet

A. Multiple choice questions


1. Macro Recordings can be enabled from the ________ option in the menu bar.
(a) Sheet (b) Data (c) Tools (d) Window
Answer:(c) Tools
2. Which of the following is an invalid Macro Name?
(a) 1formatword (b) format word (c) format*word (d) Format_word
Answer:(d) Format_word
3. Which of the following Libraries contains modules with prerecorded macros and should not be changed?
(a) My Macros (b) LibreOfficeMacros (c) Untitled1 (d) Test
Answer:(b) LibreOfficeMacros
4. Identify which of the following is a programming Language?
(a) Calc (b) BASIC (c) Writer (d) Macro
Answer:(b) BASIC
5. The Module can be executed from the IDE by pressing _____________.
(a) F3 (b) F4 (c) F5 (d) F6
Answer:(c) F5
6. Which of the following is the default name of the Macro _______________.
(a) Default (b) Main (c) Macro1 (d) Main_Macro
Answer:(b) Main

B. Fill in the blanks


1. ________ library is automatically loaded when the document is opened. Standard
2. IDE stands for _______________________________. Integrated Development Environment
3. Macro as a function is capable of accepting _____ and returning a ______. arguments/values, result/value
4. Macro ________________ allows us to add, delete a module. Organizer
5. The code of macro begins with ___ followed by the name of the macro and ends with ____. Sub, End Sub
6. By default a macro is saved in the _____________ . Standard Library

C. State whether the following statements are True or False


1. Macro is a group of instructions executing a single instruction. [False]
2. Once created, Macro can be used any number of times. [True]
3. By default, the Macro recording feature is turned on. [False]
4. It is not possible to stop recording of a Macro. [False]
5. Every Macro should be given a unique name.[True]
6. A macro once created can be edited later.[True]
D. Answer the following questions
1. What is a Macro? List any two real life situations where they can be used.
Answer: A macro in LibreOffice is a sequence of instructions that automate tasks. They are useful for
repetitive tasks to save time and reduce errors.
Two real-life situations where macros can be used are:
i) Automating Monthly Reports: For example, generating a sales report every month by extracting
data from various sheets and compiling them into a single document.
ii) Data Formatting: Automatically formatting a large dataset, such as applying specific fonts, colors,
and borders to tables in a document.

2. List the actions that are not recorded by a macro.


Answer: Actions not recorded by a macro in LibreOffice include:
i) Moving the cursor with the mouse.
ii) Opening and closing dialogs or interacting with dialog controls (other than simple actions like
clicking a button).
3. How is LibreOffice Macros Library different from my Macros?
Answer:

LibreOffice Macros Library: This contains macros provided by LibreOffice or installed extensions. They
are accessible to all documents and users within the LibreOffice suite.
My Macros: These are user-defined macros specific to an individual user’s profile. They are usually
customized for personal use and can be accessed across different documents created by the user.

4. Differentiate between predefined function in Calc and Macros as a function


Answer:
Predefined Functions in Calc: These are built-in functions provided by Calc, such as SUM(),
AVERAGE(), and VLOOKUP(). They are optimized for performance and ease of use, requiring no
programming knowledge.
Macros as a Function: Macros are custom scripts written by users to perform complex or repetitive
tasks that predefined functions cannot handle. Writing and using macros require some programming
knowledge, typically in languages like Basic or Python.

5. List the rules that should be kept in mind while naming a macro.
Answer:
i) The name must start with a letter or an underscore (_).
ii) Subsequent characters can be letters, numbers, or underscores.
iii) The name should not contain spaces or special characters (e.g., @, #, $, %, etc.).
iv) The name should be descriptive of the macro’s function for clarity and future reference.

6. Give any one advantage of macros.


Answer:
Efficiency Improvement: Macros significantly increase productivity by automating repetitive tasks,
reducing the time and effort required to perform them manually.

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