Revision Worksheet

2024-2025

Subject: Information Technology (code 402) Grade : X Sec:__

Topic : Part B – SUBJECT SPECIFIC SKILLS - Unit 2 Electronic Spreadsheet (Advanced)

Name : _____________________________________________ Date :_________

SECTION A
MCQ - Each question is of 1 mark.

1. What is the extension of spreadsheet file in Calc?

(a) .odb (b) .odt (c) .odg (d) .ods

2. Which of the following feature is used to jump to a different spreadsheet from the current spreadsheet in
LibreOffice Calc?
(a) Macro (b) Hyperlink (c) connect (d) Copy

3. Which of the following operations cannot be performed using LibreOffice Calc?

(a) Store and manipulate data (b) Create graphical representation of data
(c) Analysis of data (d) Mail merge

4. Which of the following is an example for absolute cell referencing?

(a) C5 (b) $C$5 (c) $C5 (d) #C5

5. Imagine you are a financial analyst tasked with analysing quarterly sales data for a multinational
corporation. The data is stored in separate sheets within an Excel workbook, each representing sales figures
from different regions (e.g., North Zone, East Zone, South Zone).
How can you efficiently view and compare quarterly sales data from multiple regions in a single spreadsheet
to identify trends and relationships?
(a) By creating separate charts for each region’s data.
(b) By using the Consolidate function to combine information from all regional sheets into one summary
sheet.
(c) By manually copying and pasting data from each region’s sheet into a new sheet.
(d) By deleting unnecessary data from each region’s sheet.

6. Which of the following is an invalid Macro Name?

(a) formatword1 (b) FormatWord (c) format*word (d) Format_word

7. ___________ is specifically designed to minimize the results according to a set rules that we define in a
spreadsheet.
(a) Goal Seek (b) Scenario (c)solver (d) Subtotal
8. Sahil and his partners have created a list of their company employees in one of the spreadsheets in the
office. Now the rest of the task they want to complete from home. Which option they should use to access
the same Spreadsheet from home?
(a) Consolidate Worksheet (b) Link Worksheet
(c) Merge Worksheet (d) Lock Worksheet

9. ____________ can help to clarify the relation between cells while using “Multiple Operations”.
(a) Detective (b) Solver (c) Navigation (d) Hyperlink

10. Identify the part of a Spreadsheet using which a user can manage multiple sheets.
(a) Status Bar (b) Sheet Tab (c) Formula Bar (d) Worksheet Area

11. Spreadsheet software can find the changes by ___________ sheets.

(a) Changing (b) Comparing (c) Renaming (d) Editing

12. _________ means that the query uses criteria you provide to hide some data and display only required
data.
(a) Filtering (b) Report (c) Sorting (d) Forms

13. Which of the following application is not appropriate to store data about ABC Bank customers?
(a) Open Office Base (b) MS Access
(c) Open Office Writer (d) MS Excel

14. When you open a new spreadsheet, by default, it has a sheet named ________ which is managed using
tabs at the bottom of the spreadsheet.
(a) Sheet1 (b) Worksheet1
(c) Untitled1 (d) New Sheet 1

15. Reviewers and authors can add their ______ to explain their changes in the cell of Spreadsheet.
a. c. b. d.
(a) Comments (b) Worksheet
(c) Hyperlink (d) Macros

16. In Calc, Arguments passed to a macro from Calc are always ___________.
(a) Cell Reference (b) Value
(c) Both a and b (d) Sheet Reference

17. In a spreadsheet using to create a hyperlink to a web FTP or Telnet, click on the __________ icon
available in Hyperlink dialog box.
a. browser b. hyperlink
c. Internet d. mail & news

18. A _________ refers to a cell or a range of cells on a worksheet and can be used to find the values or data
that you want formula to calculate.
a. Cell reference b. Block
c. Sheet Reference d. Autofill
19. ________ function takes data from a series of worksheets or workbooks and summaries it into a single
worksheet that you can update easily.
a .Data Combination b. Data Merging
c. Data Consolidation d. Data Concatenation

20. __________, totals/adds data arranged in an array—that is, a group of cells with labels for columns
and/or rows Which step one must follow before using the Subtotal option?
a. Consolidate b. Rename Data
c. Filter Data d. Subtotal

21. Hema holds the title of chartered accountant. On a daily basis, she used to keep track of the accounts on
a spreadsheet. There are a number of steps that she must follow at all times. Can you recommend a
spreadsheet feature that will allow her to complete these activities quickly and without having to repeat the
processes each time?
a. Record Changes b. Track Changes
c. Goal Seek d. Using Macros

22. Raj has produced a worksheet in which he has entered all of his employees’ details. He wants each
employee to look over the spreadsheet and, if necessary, change their address and phone number. He’d also
like to know what modifications his employees have made. Which aspect of the spreadsheet should he enable
so that he can view the changes that his staff have made?
a. Macro b. Link Workbook
c. Change Worksheet d. Track Changes

23. Rohit received a 25 out of 30 grade in English and a 22 out of 30 grade in Math. In order to calculate the
score in IT, he needs to acquire an overall score of 85 percent. Provide him with the best selection from the
list below.
a. Macro b. Solver c. Goal Seek d. Sub Total

24. As a school project, Krish and Kritika conducted a survey of their neighborhood’s literacy rates by age,
which they recorded in a spreadsheet. They both want to work on it at the same time to finish it on time.
Which option should they use to access the same Spreadsheet in order to save time?
a. Consolidate Worksheet b. Shared Worksheet
c. Link Worksheet d. Lock Worksheet

25. Which option should we use to define the target range? (Where we want the result to be displayed)
a. Source data range b. Copy results to
c. Need result at d. target range

SECTION B
Answer the following questions. Each question is of 2 mark
1. What is use of What-if Scenarios?
Ans: It is used to explore and compare various alternatives depending on changing conditions. It can
be used in the beginning of any project to optimise the output. This tool is used to predict the output
while changing the inputs which reflects the output and thus one can choose the best plan of action
based on it.

2. How do Merging and Comparing Spreadsheets differ in Calc?

 Ans : Merging Spreadsheets combines data from multiple spreadsheets into a single sheet, often
consolidating or integrating information.
Comparing Spreadsheets involves analysing differences between two spreadsheets, highlighting
discrepancies in data or structure.

3. What do you mean by Sorting in a Spreadsheet?

Ans: Sorting is the process of arranging data into meaningful order so that you can analyze it more
effectively. For example, you might want to arrange sales data by calendar month so that you can
produce a graph of sales performance.

4. How is Goal Seek different from Solver in a Spreadsheet?

Ans : Goal seek determines what values needs to be input in a cell to achieve the described result in a
formula cell as it allows varying the value for one cell whereas Solver can solve equations that uses
several variables, so it can be used to determine what values need to be entered in multiple-input cells
to achieve the described result.

5. Mention any two operations that can be performed using Macros in a spreadsheet.
Ans: Macros are used to perform different types of operations in a Spreadsheet:
1.Formatting settings to be applied repeatedly in a spreadsheet
2.Sorting Data
3.Applying any Mathematical functions/formulas

6. What do you mean by Hyperlinks in Spreadsheets? Give the two different types of Hyperlinks that can
be used in Spreadsheets.
Ans: Hyperlinks can be used in Calc to jump to a different location from within a spreadsheet and can
lead to other parts of the current file, to different files. It can be stored within a file as either Relative
or Absolute hyperlinks.

7. What are Macros? How can we record a Macro?

Ans – When the same set of operations must be completed repeatedly, such as formatting or applying
a similar formula to a similar piece of data, macros can save time. It can be used to name and track a
sequence of events.
To record a macro, follow these steps:
1. Input data
2. Before performing any operation, go to tools->macro->record macro.
3. Now repeat the motion you just did.
4. Select “Stop Recording” from the drop-down menu. Now save the macro by giving it a name.

8. How can we rename a worksheet in Spreadsheet?

Ans: There are three ways you can rename a worksheet, and the only difference between them is the
way in which you start the renaming process. You can do any of the following:
 Double-click on one of the existing worksheet names.
 Right-click on an existing worksheet name, then choose Rename from the resulting Context menu.
 Select the worksheet you want to rename (click on the worksheet tab) and then select the Sheet
option from the Format menu. This displays a submenu from which you should select the Rename
option.

9. How can we add comments to the changes made?

Ans: To add a comment to a change:
 1. Make the change to the spreadsheet.
2. Select the cell with the change.
3. Choose Edit > Changes > Comments. The dialog shown below appears. The automatically-added
comment provided by Calc appears in the title bar of this dialog and cannot be edited.
4. Type your own comment and click OK.

10. Explain the feature of accepting or reject changes.

Ans: When you receive a worksheet back with changes, the beauty of the recording changes system
becomes evident. Now, as the original author, you can step through each change and decide how to
proceed. To begin this process:
1. Open the edited worksheet.
2. Select Edit > Changes > Accept or Reject. The dialog shown below opens.
3. Calc steps through the changes one at a time. You can choose to accept or reject each change as
you go through it. or you can also select Accept all and reject all if you want to do so.

Answer the following questions. Each question is of 4 mark

1. Imagine you are a student organizing a fundraising event for your school club. You have a spreadsheet
in LibreOffice Calc that lists donations from different sponsors. Each sponsor has contributed multiple
times, and you need to summarize the total amount donated by each sponsor.
a) Which tool in Calc can be used to create the group automatically?
b) Which functions can be applied to the grouped data?
c) Which menu option is used to apply this Tool?
d) What is purpose of e (-)or (+) signs on grouped data?
Ans
Imagine you are a student organizing a fundraising event for your school club. You have a spreadsheet
in LibreOffice Calc that lists donations from different sponsors. Each sponsor has contributed multiple
times, and you need to summarize the total amount donated by each sponsor.
a. Which tool in Calc can be used to create the group automatically?
Ans: In LibreOffice Calc, the tool that can be used to create groups automatically is Subtotals
b. Which functions can be applied to the grouped data?
Ans: The Subtotal tool in Calc creates the group automatically and applies common functions like
sum, average on the grouped data.
c. Which menu option is used to apply this Tool?
Ans: Data>Subtotals
d. What is purpose of e (-)or (+) signs on grouped data?
Ans ‘+’ sign to expand and ‘–’ sign to collapse the data.

2. Explain the term ‘Scenarios’ in relation to the Spreadsheets with example.

Ans:
 Scenarios are a tool to test “What-if” questions.
 Each scenario is names and can be edited and formatted separately.
 When you print the spreadsheet, only the content of the currently active scenario is printed.
 A scenario is essentially a saved set of cell values for your calculations.
 You can easily switch between these sets using the navigator or a drop-down list which can be
shown beside the changing cells.
 For example, if you wanted to calculate the effect of different interest rates on investment,
you could add a scenario for each interest rate and quickly view the results. Formulas that rely
on the values changed by your scenario are updated when the scenario is opened. If all your
sources of income used scenarios, you could efficiently build a complex model of your possible
income.

3. Anshita is preparing spreadsheet notes for her Term Exam. Help her to write short note on the
 following:
i. Scenarios ii. Goal Seek iii. Solver iv. Subtotal
Ans: Ashu must apply Goal seek to get the desired result.
i. Scenarios: Scenarios are a tool to test “what-if” questions. Each scenario is named, and can
be edited and formatted separately. It is essentially a saved set of cell values for your
calculations. You can easily switch between these sets using the Navigator or a drop-down list
which can be shown beside the changing cells
ii. Goal Seek: It is used to calculate a result based upon existing values. Using Goal Seek option
under Tools menu, we can discover what values will produce the result that we want.
iii. Solver: It is more elaborated form of Goal Seek. The difference is that the Solver deals with
equations with multiple unknown variables. It is specifically designed to minimize or maximize
the result according to a set of rules that we define.
iv. Subtotal: SUBTOTAL is a function listed under the Mathematical category when you use the
Function Wizard (Insert > Function). Because of its usefulness, the function has a graphical
interface. SUBTOTAL, totals/adds data arranged in an array—that is, a group of cells with
labels for columns and/or rows. Using the Subtotals dialog, you can select arrays, and then
choose a statistical function to apply to them. For efficiency, you can choose up to three
groups of arrays to which to apply a function.

4. Explain how to create a reference to

(a) Other worksheets within the same workbook
(b) worksheet of another workbook with keyboard and mouse.
OR
What are the two ways of referencing cells in other worksheets?
Ans:
a) Other worksheets within the same workbook
1. Click on the = icon next to the formula bar.
2. Now, click on the sheet tab for the sheet containing the cell to be referenced. (eg. Sheet2)
3. Click on cell F3 (where the balance is) in sheet2. The phrase ‘Sheet2’.
F3 should appear in the formula bar. With the help of a keyboard, you have to type down the above
formula in the formula bar.

b) Worksheet of another workbook Mouse:

1. Click the = icon next to the formula bar.
2. Switch to the other spreadsheet (the process to do this will vary depending on which operating
system you are using).
3. Select the sheet (Savings account or any) and then the reference cell (F3).

Keyboard: Creating The Reference with The Keyboard

Typing the reference is simple once you know the format the reference takes.
The reference has three parts to it:
 Path and file name
 Sheet name
 Cell Looking at the figure above, you can see the general format for the reference is
=’file:///Path &File Name’#$SheetName.cell name.

5. a. Explain features and use of Record changes.

b. What is the purpose of adding comments?
c. How can we add comments to the changes made?
Answer:
a. Calc has the feature to track what data was changed when the change was made, who made the
change, and in which cell the change has occurred. A colored border, with a dot in the upper left-
hand corner, appears around a cell where changes were made. Other reviewers then quickly know
 which cells were edited. A deleted column or row is marked by a heavy-colored bar. Example: If
you are the sponsor of a youth baseball team. The coach has submitted a budget to you for the
season and you need to edit the costs and return them to her. You are concerned that if you just
make the changes, then the coach won’t see the changes you made. You decide to use Calc with
the record changes feature turned on so that the coach can easily see the changes you have made.
b. Comments are mostly used in shared Calc sheet which is used to explain the changes made in the
sheet to the author of the sheet.
c. Ans. Comments can be added as follows:
1. Make the change to the spreadsheet.
2. Select the cell with the change.
3. Choose Edit > Changes > Comments. The automatically-added comment provided by Calc
appears in the title bar of this dialog and cannot be edited.
4. Type your own comment and click OK. After you have added a comment to a changed cell, you
can see it by hovering the mouse pointer over the cell.