PRESTIGE INSTITUTE OF

MANAGEMENT & RESEARCH

DBMS PROJECT
UNIVERSITY MANAGEMENT SYSTEM

Submitted by:
Mansi Agarwal
Shivam Sikarwar
Uday Bhardwaj
Ashmitha Yadav
BCA 2ND (B)

Prestige Institute Management and Research

Opposite DeenDayal Nagar, Bhind Road, Gwalior
E-mail: info@prestigegwl.org
 DECLARATION

Uday Bhardwaj, Shivam Sikarwar, Ashmita Yadav and Mansi Agarwal student of BCA (SEM-
2nd B) of Prestige institute of management and research, Gwalior here by declare that
our research presentation on Student university enrollment system is a result of our own
study and research. All the data and information gathered in this study is mainly took
books and google which is authentically correct.

Candidates:- Uday Bhardwaj, Shivam Sikarwar, Ashmitha Yadav, Mansi Agarwal

Faculty guide: - Asst. Prof. Shruti Dubey

 Certificate of Completion
This is to certify that the project titled “ UNIVERSITY MANAGEMENT SYSTEM ” has been
successfully completed by, Uday Bhardwaj, Shivam Sikarwar, Ashmitha Yadav and Mansi
Agarwal,, students of BCA 2nd Year, Section B. The project was undertaken under my guidance
as part of their academic curriculum, in partial fulfillment of the requirements for the completion
of their Bachelor of Computer Applications (BCA) degree.

The students have demonstrated exceptional skills and a deep understanding of the concepts
involved in the development of a comprehensive university enrollment system. Their dedication,
hard work, and thorough research have been evident throughout the course of the project. They
have successfully designed, implemented, and tested the system, ensuring its functionality and
usability.

The students’ approach was methodical, and they adhered to the project guidelines, meeting all
deadlines and requirements. They applied their theoretical knowledge to real-world problems,
resulting in the creation of an efficient and functional enrollment system.

I commend their efforts for their innovative approach and the quality of their work. I am confident
that the skills and knowledge they have gained during this project will prove valuable in their
future academic and professional pursuits.

The project has been completed under my supervision, and I am pleased to acknowledge their
successful completion of this project.

Date:
Faculty Guide:
Asst. Prof. Shruti Dubey
 ACKNOWLEDGEMENT

We, Uday Bhardwaj, Shivam Sikarwar, Ashmitha Yadav and Mansi Agarwal, would like to
express our sincere and heartfelt gratitude to Asst. Prof. Shruti Dubey, for providing us with
the invaluable opportunity to work under her expert guidance on the report titled “STUDENT
UNIVERSITY ENROLLMENT SYSTEM”.

We are extremely thankful for her continuous support, insightful feedback, and encouragement
throughout the entire process. Her guidance and expertise were crucial in shaping the project
and helping us understand the theoretical and practical aspects of the system we developed. We
deeply appreciate the time and effort she dedicated to reviewing our work and providing us
with valuable suggestions that greatly enhanced the quality of this report.

We would also like to extend our deepest thanks to the faculty members of our department,
whose advice and encouragement were instrumental in the successful completion of this report.
Each one of them contributed in their own unique way, whether through providing theoretical
knowledge, sharing industry insights, or simply being there to assist us during challenging
moments. Their kindness and willingness to help at every step of the process ensured that we
could execute this project to the best of our abilities.

Our gratitude also goes to the administrative staff and all other faculty members who took the
time to clarify our doubts, provide direction, and share their experiences. We are truly grateful
for their support, which allowed us to develop a deeper understanding of the concepts involved
in creating a student enrollment system.

In addition, we would like to express our sincere appreciation to the library staff for their
unfailing support. The library’s resources were vital to our research, and the staff’s readiness to
assist us with the necessary materials and resources was much appreciated. Their promptness in
fulfilling our requests for references, books, and journals played a key role in enhancing the
quality of our report.
 Table of contents

S.no Content Page no.

1. Introduction

2 Problem solving statement

3 Identified entities & attributes

4 ER diagram

5 Queries & screenshot

6 Conclusion

7 Future scope

8 References
 INTRODUCTION

A University Management System (UMS) is a comprehensive digital platform designed to

streamline and automate the administrative and academic processes of a university. It serves as
a central hub for managing various activities including student admissions, faculty
management, course registrations, examination handling, grading, library usage, fee collection,
and communication between stakeholders.

The primary goal of a UMS is to enhance the efficiency, accuracy, and accessibility of
information within a university's ecosystem. Traditional methods of managing university
operations involve extensive paperwork, manual coordination, and repetitive administrative
tasks. These approaches are not only time-consuming but also prone to errors. By implementing
a robust management system, universities can minimize these issues, ensure better data
integrity, and provide a more seamless experience for students, faculty, and administrators
alike.

A typical University Management System is structured into various modules, each responsible
for handling specific tasks. These modules are interconnected to allow real-time data sharing
and coordination across departments. For instance, when a student enrolls in a course, the
system simultaneously updates the student's profile, adjusts the course roster, notifies the
faculty, and reflects changes in fee structures and academic calendars.

Moreover, UMS platforms often include reporting and analytics tools that assist in strategic
decision-making by providing insights into academic performance, resource allocation, and
institutional growth. With increasing demand for digital transformation in education, University
Management Systems play a pivotal role in improving transparency, optimizing resource
utilization, and ensuring regulatory compliance.

In conclusion, a University Management System is not just a software solution but a catalyst
for institutional development. It empowers universities to operate more effectively in a fast-
paced, technology-driven world while offering students and staff a better academic
environment.
Problem-Solving Statement: Manual Process inefficiency

Problem:
Universities that rely on manual methods for managing administrative and academic operations
often face significant inefficiencies. Tasks such as student registration, timetable scheduling,
result generation, and fee collection are handled through physical forms and spreadsheets,
which are time-consuming and prone to human errors. This not only delays essential processes
but also impacts the quality of services provided to students and staff.

Objective: To eliminate inefficiencies caused by manual processes by developing a centralized,

automated University Management System (UMS) that streamlines all academic and
administrative functions. The goal is to improve speed, accuracy, and coordination across
departments while reducing the dependency on paper-based systems.
Challenges :

1. Resistance to Change – Staff may be reluctant to shift from manual to digital systems.

2. Data Migration – Transferring existing paper records into the new system can be
complex.
3. Security Concerns – Ensuring that student and university data is protected from
breaches.
4. Cost of Implementation – Budget constraints for system development, training, and
maintenance.
5. System Downtime – Risk of system failure affecting important university operations.

PROPOSED SOLUTIONS:

1. Conduct Training Programs – Regular workshops and support to help staff adapt to the
system.
2. Phased Implementation – Gradually introduce modules to ease the transition from manual to
digital.
3. User-Friendly Interface – Design the system with simple navigation to support all users.

4. Data Encryption & Access Control – Implement strict security protocols for data safety.

5. Budget Planning – Allocate funds in phases and explore affordable tech solutions.
ER Diagram
🔍 Identified Entities & Attributes
1. Department

 Attributes:
o DEPARTMENT_ID (Primary Key)
o DEPARTMENT_NAME (Unique)

2. Faculty
 Attributes:
o F_ID (Primary Key)
o NAME (assumed)
o Mobile_No(unique)
o DEPARTMENT_NAME (Used for mapping)
o Salary

3. Course
 Attributes:
o NAME (assumed)
o CID (Primary Key)
o DURATION
o INSTRUCTOR_ID (Foreign Key → Professor.INSTRUCTOR_ID)

4. SUBJECT
 Attributes:
o SUBJECT_ID (Primary Key)
o SUBJECT_name (Unique)

5.Hostel
 Attributes:

o HOSTEL_ID (Primary Key)

o HOSTEL_NAME (UNIQUE)
o CITY
o STATE
o ADDRESS
o PIN_CODE
o

6. Student

 Attributes:
o S_ID (Primary Key)
o F_NAME (assumed)
o L_NAME (assumed)
o AGE
o HOSTEL_ID(FOREIGN KEY)
o PHONE_NO
o DOB (Date of Birth)
7.EXAM

 Attributes:

o EXAM_CODE (Primary Key)

o EXAM_NAME (UNIQUE)
o ROOM
o DATE
o TIME

Relationships TABLES
1.STUDENT_COURSE
 Attributes:

o S_ID (Foreign Key)

o COURSE_ID (Foreign key)

2.

Relationships types :

1. Department → Professor: One-to-many (One department can have many professors).

2. Department → Course: One-to-many (One department can offer many courses).
3. Professor → Course: One-to-many (One professor can teach many courses).
4. Course → Enrolment: One-to-many (One course can have many students enrolled).
5. Student → Enrolment: One-to-many (One student can enroll in many courses).
6. Classroom → Department: One-to-many (Each classroom belongs to one department).
7. Enrolment → Course: Many-to-one (Many enrollments refer to one course).
8. Enrolment → Student: Many-to-one (Many enrollments refer to one student).
"List of Databases in MySQL Server" To list all databases in a MySQL server,
you can use the following SQL command

“List of tables in MY SQL databases” To list all tables within a specific MySQL
database, follow these steps:

◆ Step 1: Choose the database Use the USE statement to select the database you're
working with. For example:

◆ Step 2: List the tables

Then run:
Using Command Line to Run SELECT * FROM in MySQL: Open the Command Line or
MySQL Shell

Using DESC in MySQL Command Line: Open your terminal or command prompt

Steps to Use INSERT in the MySQL Command Line Interface: Open Terminal or
Command Prompt

•9„
.
A

˙ Tip: When pasting multiline SQL in the command line, make sure to include the
semicolon (;) at the end to execute it.
This MySQL command is used to find the highest (maximum) value in the column E_id
from the table enrolment.
\This SQL command updates the DEPARTMENT_ID field in the professor table based on
matching department name values from the department table

This command modifies the enrolment table by adding a new column named coursed with
data type INT (integer).

This command adds a foreign key constraint to the enrolment table, linking the course_id
column to the CID column in the course table.

This command adds a UNIQUE constraint on the instructor column in the professor table.

This command adds a foreign key constraint to the course table, linking the instructor_id in
course to the instructor_id in the professor table.

Links the department_id column in professor to the DEPARTMENT_ID column in the

department table.
Enforces a proper relational structure between professors and departments.
This SQL query retrieves constraint details for the course table from MySQL’s metadata
(information_schema.KEY_COLUMN_USAGE).

It renames a table called course (likely a misspelling) to the correct name course

the SQL query is to retrieve information about courses along with their corresponding
department names by performing a JOIN between two tables: course and department.

the query is to modify the existing table cource by adding a new column called
DEPARTMENT_ID, which will store integer values.

To retrieve all information about classrooms that belong to the Physics department.
The queries shown in the image are UPDATE statements used to assign the correct
DEPARTMENT_ID to each professor in the professor table based on their department name.

Links the department_name column in classroom to the DEPARTMENT_NAME column in

the department table.
Ensures that every department_name in classroom must exist in the department table — this
maintains referential integrity.

To insert multiple classroom records into the classroom table, each associated with
department name.

This query updates the duration field to a value of '2' for the record(s) where the cid (likely
"customer ID" or similar) equals 110.
This gives you a quick overview of the professor table, helping you understand how the data
is stored and how to interact with it (e.g., what columns to insert data into, join on, etc.)

This command permanently deletes the entire table named institute and all of its data from
the database.

The MySQL query retrieves all unique department names from the professor table:

This query updates missing department IDs in the professor table by matching professors
with their corresponding departments from the department table.
 Conclusion
The development of a University Management System (UMS) using a Relational Database
Management System (RDBMS) marks a significant step toward improving the overall efficiency and
productivity of university operations. As universities continue to expand in size and complexity, the need
for a well-organized, reliable, and easily accessible system becomes critical. This project demonstrates
how an RDBMS-based system can effectively manage and automate various administrative and academic
processes such as student registration, faculty assignments, course management, fee handling, attendance,
and examination results.

The core advantage of using RDBMS in this project lies in its ability to store and manage data in a
structured and logical manner. It ensures data consistency, eliminates redundancy, maintains data
integrity, and provides secure access to authorized users. By designing and implementing an entity-
relationship model for the university, the project showcases how different entities such as Students,
Faculty, Courses, Departments, and Examinations can be linked efficiently using primary and foreign
keys. This relational approach simplifies data retrieval and enhances the overall management of records
within the system.

Throughout the project, normalization techniques were used to design optimal tables that avoid data
duplication and ensure integrity. Queries written in SQL (Structured Query Language) enable efficient
data manipulation, such as inserting new student records, updating course details, and generating reports.
The use of forms and reports further enhances usability by allowing non-technical users to interact with
the database through a simple interface.

Another significant achievement of this project is its focus on real-world application. By simulating the
actual functions of a university, it becomes evident how much time and effort can be saved by automating
routine processes. Tasks such as course allotment, student admissions, result processing, and fee
management, which usually involve a lot of paperwork and manual handling, can be performed quickly
and accurately through the UMS. This not only improves service delivery but also increases satisfaction
among students, faculty, and administrative staff.

Moreover, the system provides scalability, meaning it can be expanded and upgraded as the university
grows or as more functionalities are needed. Future enhancements such as mobile app integration, online
learning platforms, biometric attendance, and AI-based analytics can be easily integrated into this
RDBMS-based foundation. This makes the system not only functional for present needs but also adaptable
for future technological advancements.

In conclusion, the University Management System project using RDBMS is a successful demonstration
of how technology can be effectively used to modernize and simplify university operations. It highlights
the importance of a centralized, well-structured database system in managing complex institutional
workflows. By reducing manual workload, ensuring data accuracy, improving communication, and
enabling faster decision-making, this system contributes significantly to the digital transformation of
educational institutions. As universities move toward a more digital and data-driven future, systems like
this will play a crucial role in shaping efficient, transparent, and student-friendly academic environments.
 Future Scope
The University Management System has a promising future with advancements in technology. It can
evolve by integrating AI for automated grading and smart scheduling, and by offering mobile apps for
easy access to services. Cloud-based systems will improve scalability and remote access, while data
analytics can support better academic planning. Features like biometric attendance, chatbots for student
support, and multi-language options will enhance user experience. Integration with national platforms
and blockchain technology can ensure secure, verifiable academic records, making UMS more efficient,
transparent, and future-ready.

1. AI-Based Automation
Integration of Artificial Intelligence for smart scheduling, predictive analytics, and automated
grading.

2. Mobile App Integration

Development of mobile-friendly apps for easy access to academic and administrative services
on the go.

3. Cloud-Based Deployment
Shift towards fully cloud-hosted systems for improved scalability, data storage, and remote
access.

4. Advanced Analytics & Reporting

Use of data analytics for tracking student performance, resource optimization, and academic
forecasting.

5. E-Learning & Virtual Classrooms

Integration with e-learning platforms like Moodle or Google Classroom to support blended
learning.

6. Biometric & RFID Integration

Enhanced attendance tracking and security through biometric scanners and RFID cards.

7. Chatbots & Virtual Assistants

Use of AI chatbots to handle student queries and guide users through system navigation.

8. Multi-Language Support
Supporting multiple regional and international languages for broader accessibility.

9. Blockchain for Record Keeping

Ensuring secure, tamper-proof storage of degrees, certificates, and transcripts using blockchain.
 References
Websites

1. W3Schools (https://www.w3schools.com/)
W3Schools offers a vast collection of tutorials and references on web development
technologies such as HTML, CSS, JavaScript, PHP, and MySQL. It is an excellent
resource for anyone
2. TutorialsPoint (https://www.tutorialspoint.com/)
TutorialsPoint provides comprehensive guides and tutorials on a wide range of
programming languages, web development technologies, and database management
systems. It's especially useful for learning backend technologies and understanding how
to integrate them into your enrollment system.
3. GeeksforGeeks (https://www.geeksforgeeks.org/)
GeeksforGeeks offers easy-to-understand tutorials and examples on a variety of
computer science topics, including algorithms, database management, and
programming. It’s a great resource for getting practical examples and explanations,
particularly for backend development.
4. GitHub (https://github.com/)
GitHub is a platform for version control and collaborative development. It's where
developers share their open-source code, including projects for university management
and enrollment systems. Browsing repositories can give you ideas on how to structure
your project and what frameworks and libraries to use.

Online Courses & Tutorials

1. Coursera (https://www.coursera.org/)
Offers various courses related to web development, database management, and
educational technology. You can find specific courses like "Building Scalable Web
Applications" or "Database Management Systems" that can aid in building your
enrollment system.
2. Udemy (https://www.udemy.com/)
Udemy offers many affordable online courses on software development and system
design. There are courses specifically for building student management systems, as well
as courses focused on web development and database integration.
3. edX (https://www.edx.org/)
edX offers courses from top universities around the world on computer science and
software engineering. You might find courses on software design,