Rental Management System

Submitted by: [Your Name Here]

USN: R2014605

Department of Computer Applications

Bangalore North University

Academic Year: 2024–2025

CERTIFICATE
This is to certify that the project entitled “Rental Management System” has been
satisfactorily completed by [Your Name Here], USN: R2014605, in partial fulfillment of the
requirements for the Project Lab for the IV Semester BCA course as prescribed by Bangalore
North University.

Guide: ____________________ HOD: ____________________

Internal Examiner: ____________________ External Examiner: ____________________

STUDENT DECLARATION
I, [Your Name Here], USN: R2014605, hereby declare that the project report entitled “Rental
Management System” was prepared by me during the academic year 2024–2025 and was
submitted to Bangalore North University in partial fulfillment of the requirements for the
award of the degree in Bachelor of Computer Applications. I also declare that this project
report is original and has not been submitted to any other University for the award of any
degree, diploma, or similar titles.

Date: ____________
Place: ____________

Signature: ____________________
ACKNOWLEDGMENT
I would like to express my deep gratitude to my project guide, faculty, and the department
for their constant support, guidance, and encouragement throughout the completion of this
project. I also thank my classmates and friends who have helped me in many ways to
successfully complete this project.
ABSTRACT
This project titled 'Rental Management System' is a web-based application developed using
HTML, CSS, JavaScript, PHP, and MySQL. The system is designed to manage property rentals
through an interactive platform that supports both tenants and landlords. It includes
features such as property listing, booking, rent tracking, and user authentication. This
system enhances operational efficiency, ensures transparency, and simplifies the
management of rental processes.
1. INTRODUCTION
The Rental Management System is a robust software solution that addresses the challenges
in managing rental properties. This system benefits both landlords and tenants by
streamlining the rental process, reducing manual errors, and providing a centralized
platform for communication, agreement handling, and payment tracking.

The system enables landlords to list their properties with descriptions, availability dates,
and pricing. Tenants can browse, apply for, and manage rental agreements through a secure
portal.
2. OBJECTIVES
• To develop a web-based rental management platform.

• To automate property listing, rental agreements, and rent collection.

• To reduce manual errors and improve record keeping.

• To ensure secure and scalable handling of user and property data.

• To provide administrators with tools for monitoring and reporting.

3. PROBLEM DEFINITION
Managing rental properties manually involves a lot of paperwork, missed follow-ups,
inconsistent record-keeping, and a lack of centralized data.

This project aims to solve these issues by developing an automated system that simplifies
rental property management.
4. SYSTEM REQUIREMENTS
Hardware Requirements:

- Processor: Intel Core i3 or above

- RAM: Minimum 4 GB

- Hard Disk: Minimum 100 GB

Software Requirements:

- Operating System: Windows 10 / Linux / macOS

- Frontend: HTML5, CSS3, JavaScript

- Backend: PHP or Python (Django/Flask)

- Database: MySQL or PostgreSQL

- Server: Apache / Nginx

- IDE: Visual Studio Code / Sublime Text / PyCharm

- Browser: Google Chrome / Mozilla Firefox

5. SYSTEM DESIGN
The system follows a three-tier architecture:

1. Presentation Layer: Handles user interface with HTML/CSS/JavaScript

2. Application Layer: Manages logic using PHP or Django

3. Database Layer: Stores all persistent data in MySQL/PostgreSQL

The design includes Data Flow Diagrams (DFDs), Entity Relationship Diagrams (ERDs), and
UML diagrams for each module.
6. UML DIAGRAMS
Use Case Diagram: Shows user interactions with the system such as login, register,
list/view/book properties, and make payments.

Activity Diagram: Shows the workflow of property booking from search to confirmation.

Sequence Diagram: Depicts interaction between user, system, and database during booking
and payment.
7. MODULES DESCRIPTION
User Module: Allows registration, login, and profile management.

Property Module: Lets landlords list, update, and manage properties.

Booking Module: Allows tenants to book properties and landlords to approve or reject.

Payment Module: Facilitates rent transactions and maintains history.

Admin Module: Admins manage users, listings, and reports.

Feedback Module: Users submit queries or complaints for review.

8. DATABASE DESIGN
Core Tables:

- users(user_id, name, email, password, role, phone, address)

- properties(property_id, owner_id, title, description, location, rent, status)

- bookings(booking_id, property_id, tenant_id, start_date, end_date, status)

- payments(payment_id, booking_id, amount, date_paid, method)

- feedback(feedback_id, user_id, message, submitted_at)

Relationships are defined through foreign keys to maintain data integrity.

9. TECHNOLOGY STACK AND TOOLS USED
Frontend: HTML5, CSS3, JavaScript, Bootstrap

Backend: PHP / Python (Django or Flask)

Database: MySQL / PostgreSQL

Development Tools: VS Code, phpMyAdmin, GitHub, Postman

Hosting: XAMPP/WAMP for local testing

10. IMPLEMENTATION AND TESTING
Implementation followed a modular approach:

- Phase 1: Design database and frontend

- Phase 2: Implement backend logic

- Phase 3: Integrate modules and perform unit testing

Testing:

- Login Test: Passed

- Property Listing Test: Passed

- Booking Functionality Test: Passed

- Payment Processing Test: Passed

11. SCREENSHOTS AND OUTPUT RESULTS
Include the following screenshots in the report:

- Home Page

- User Registration

- Property Listings

- Booking Confirmation

- Admin Dashboard

- Payment Receipt
12. SECURITY CONSIDERATIONS
Security Features:

- Password hashing

- SQL injection prevention using prepared statements

- Role-based access control

- Session management and data validation

13. LIMITATIONS
- No mobile app support

- Limited integration with online payment gateways

- No live chat feature

- Limited scalability in current local environment

14. FUTURE ENHANCEMENTS
- Develop mobile application

- Integrate cloud hosting and payment gateways

- Add real-time chat and AI-powered recommendations

- Enable digital lease signing

15. CONCLUSION
The Rental Management System simplifies rental operations by providing a centralized
platform for managing listings, tenants, bookings, and payments.

The system meets its core objectives and offers a scalable foundation for future upgrades.
16. REFERENCES
- W3Schools

- GeeksforGeeks

- TutorialsPoint

- PHP.net

- MySQL Documentation

- MDN Web Docs

- Stack Overflow

- GitHub

- YouTube Tutorials