Basic

Computer
Skills
Learning Objectives:
1. Understand the Basic Parts of a
Desktop Computer and their functions
2. Explain the components of Microsoft
Office Application (MS Word and MS
Powerpoint)
3. Use presentation software to create,
edit, and publish appropriate file.
Why Learn to Use a
Computer?
Why Learn to Use a Computer?
• To open up a world of information
• To easily access government &
other organizations
• To connect with family &
friends
• To have fun!
Parts of a Desktop Computer

• Monitor
• Keyboard
• Mouse
• Tower
 Parts of the Mouse
• Left button (think of this as
the “action” button)
• Right button (displays
menu options)
• Center wheel (scrolls pages
up and down)
• USB Cable (Connects mouse
to the Tower)
 Using the Mouse
Moving the cursor
• There are three different
types of cursors: the
arrow, the hand, and the
hourglass.
• When the mouse is moved
along the top of a solid
surface such as a table or
mouse pad, the cursor on
the screen will move in
the same direction.
 Using the Mouse
Single Click (selects things)
• Quickly click the left
mouse button once and
let go.

Double Click (opens

things)
• Quickly click the left mouse
button two times successively
and let go. Think of a quick
“knock, knock”.
 Using the Mouse
Drag and Drop (moves
objects)
• Select the item using the
left button & keep the
button pressed down.
• Move the mouse and the item
will move with the cursor.
• When you have the item where
you want it, release the left
button.
• The item will now remain
where you dropped it.
 Using the Mouse
Right Button (options display)
• Click and release the right
mouse button. A menu of
options appears. You are
then able to move the
mouse and select an option
from the menu.
• To exit the menu, simply move
the mouse away from the menu
and Left Click. The menu will
disappear.
 The Keyboard
• Letters • Num Lock • Shift
• Numbers • Return • Tab
• Symbols • Backspace • Windows
• Space bar • Caps Lock • Arrows
 Using the Keyboard
Letter Keys
• Press a letter key to type letters in lower
case.
• Press the shift key and the letter key at
the same time to type the letter in upper
case.
• To type in all uppercase, press the caps lock
key and then the letter keys. Press the caps
lock key again to turn caps lock off.
 Using the Keyboard
Numbers, Symbols & Num Lock
• Press a number key to type numbers.
• Press the shift key and a number key at
the same time to get the symbol above
the number.
• The Num Lock button turns
the 10 key pad (the numbers
at the right of the keyboard)
on and off.
 Using the Keyboard
Arrow keys, Windows key & Ctrl+Alt+Del
• Press the arrow keys to move the cursor around
the page.
• The windows key is a feature on most
computers. Press the windows key to bring up
the windows menu. Press the windows key again
to leave the windows menu.
Arrow keys, Windows key & Ctrl+Alt+Del
• Press the ctrl key, the alt key & the
delete key all at the same time to bring
up the computer’s user options window. To
close the window, press the escape key.
Desktop and Icons
 Using Windows
• When you double click on a folder, file or
program icon, a window will open.
• Windows allow you to use multiple
programs, websites, files, etc. at the same
time.
• The term windows can also be used to
refer to a computer’s operating system,
such as Windows7, WindowsVista, and
WindowsXP.
Using Windows
The Internet
Ways to Navigate the Internet
 Navigating with the Address Bar
• Takes you on a direct path to the
webpage of your choice
• Eliminates steps required in using a
Search Engine
• Must know the exact web address – it’s
like getting in your car and driving to a
destination.
Navigating with Search Engines
• Good to use when you do not
know a specific website address
• Uses keywords to scour the
internet
• Provides a list of relevant sites
Navigating with Search Engines
• Google
• Bing
• Ask
• Yahoo
Navigating with Hyperlinks
• Following links
= surfing the web
• A good
way to
discover
new sites
• Fast and
easy
• They are gateways between
different places.
Useful Internet Features
 Using Email
• Allows you to send/receive massages.
• You can attach and send/receive
documents and pictures.
• Create a contact list and address book
• Information is stored in the “cloud”
and is unlikely to be lost.
• It’s like sending a letter in the mail –
except you don’t have to wait for a
mail carrier!
Using Email

Many FREE services

are available online
• Hotmail
• Gmail
• Yahoo
 Using Email
• Inbox – shows messages that
have been received
• Sent – shows messages that have
been sent to others
• New – creates new message
• Reply – replies to sender of a
message that was received
• Forward – sends message
received to a new address
 Safety on the Internet

• If it’s sounds too good to be true,

it is (you will never win P1,000,000
or a car on the internet.)
• A website is only secure if the web address
begins with https://
• Do not give your debit or credit card
information to unsecure websites or
businesses you don’t trust.
• If you don’t feel comfortable with what you
are seeing or doing, don’t proceed.
 Safety on the Internet

• Be careful with who you give your

personal information to.

• Overall, just remember to use your best

judgment and common sense.
Microsoft Offi ce Applicati on
(Word, PowerPoint)
(ICT)
Microsoft Offi ce
Word
(ICT)
Wh at i s Mi c ros of t Word ?
Microsoft Word is a word-processing
program, designed to help you create
professional-quality documents. With
the finest document formatting tools,
Word helps you organize and write
your documents more efficiently.
Word also includes powerful editing
and revising tools so that you can
collaborate with others easily.

By default, documents saved in Word

are saved with the .docx extension.
M i c ro s o f t Word P ro g r a m F e a t u re s
HOME TAB
This is the most used tab; it
incorporates all text
formatting features such as
font and paragraph changes
INSERT TAB
This tab allows you to insert
a variety of items into a
document from pictures,
clip art, tables and headers
and footers.
PAGE LAY-OUT TAB
This tab has commands to
adjust page elements such as
margins, orientation, inserting
columns, page backgrounds and
themes.
REFERENCE TAB
This tab has commands to use when
creating a Table of Contents and
citation page for a paper. It provides
you with many simple solutions to
create these typically difficult to
produce documents.
MAILING TAB
This tab allows you to create
documents to help when sending out
mailings such as printing envelopes,
labels and processing mail merges.
REVIEW TAB
This tab allows you to make any changes
to your document due to spelling and
grammar issues. It also holds the track
changes feature which provides people
with the ability to make notes and
changes to a document of another
person.
VIEW TAB
This tab allows you to change the view
of your document to a different two
page document or zoom.
Mi c r o s o f t Wo r d P a r t s &F u n c t i o n s
Microsoft Offi ce
PowerPoint
(ICT)
What is M i c ro s o f t Power P o i n t?

Microsoft PowerPoint is a presentation

program that offers various effects,
Themes, Layouts and formatting options
that can be used to quickly and
efficiently create and share dynamic
presentations with your audience.

By default, documents saved in

PowerPoint are saved with the .pptx
extension whereas, the file extension
of the prior PowerPoint versions is .ppt.
 Benef its of Power Point
PowerPoint provides multiple benefits to users,
including:

• It is widely used, and considered the

"standard" for presentation software. If you
create a PowerPoint presentation, it's likely
that anyone you want to share it with will be
able to open and view it, either with
PowerPoint or with a compatible application.

• It includes many optional presentation

features, including slide transitions,
animations, layouts, templates, and
more.
PowerPoint provides multiple benefits to
users, including:

• It offers the option to export its slides

to alternative file formats, including
GIF and JPG images, MPEG-4 video, PDF,
RTF (rich text format), WMV (Windows
Media Video), and PowerPoint XML.
Mi c ro s o f t Pow e r Po i n t P ar ts
Powe r Poi n t K e y b oard Shortcuts
 The Quick Access Toolbar
Located just above the Ribbon, the Quick
Access Toolbar lets you access common
commands no matter which tab is selected. By
default, it includes the Save, Undo, Redo, and
Start From Beginning commands. You can add
other commands depending on your
preference.
 Z oom and other v iew options

PowerPoint has a variety of viewing options

that change how your presentation is
displayed. You can choose to view your
presentation in Normal view, Slide Sorter
view, Reading view, or Slide Show view. You
can also zoom in and out to make your
presentation easier to read.
SWITCHING SLIDE VIEWS
Switching between different slide views
is easy. Just locate and select the
desired slide view command in the
bottom-right corner of the PowerPoint
window.
 Backs tag e v iew
Backstage view gives you various options for
saving, opening, printing, and sharing your
presentations. To access Backstage view, click the
File tab on the Ribbon.
 Slide Transiti ons
Slide transitions are motion effects that
occur in Slide Show view when you move
from one slide to the next during a
presentation.
 Slide Transiti ons
• You can control the speed, add sound, and
even customize the properties of transition
effects.
• To add a transition first of all select a slide
in the left hand panel that contains the
Slides and Outline tabs.
• The transition will occur immediately before
the selected slide is displayed.
• Click Transitions > Transition To This Slide, and
then click on the transition you want to use. If you
want to see a larger selection of transitions, click
on the more button (the down arrow at the bottom
right of the group.
 Animati ons
Animations can be applied to text boxes,
bullet points, and images so they move on
the slide during a slide show.
Animation presets in versions of
PowerPoint affect all the content on the
slide. Entrance and exit animation effects
are a quick way to add movement to your
slides.