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    Professional Practices

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    Saifi Sulehri
    This document discusses time management techniques. It outlines the benefits of time management such as greater productivity and less stress. Common obstacles to effective time management are identified as unclear objectives, disorganization, and interruptions. The document recommends employing strategies like Covey's Four Quadrants model to categorize tasks by importance and urgency. Tasks that are important but not urgent should be prioritized to avoid wasting time on unimportant urgent or non-urgent tasks. An action plan for analyzing time usage and prioritizing key tasks is presented to help professionals better manage their time.

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    Professional Practices

    Uploaded by

    Saifi Sulehri
    19 views23 pages
    This document discusses time management techniques. It outlines the benefits of time management such as greater productivity and less stress. Common obstacles to effective time management are identified as unclear objectives, disorganization, and interruptions. The document recommends employing strategies like Covey's Four Quadrants model to categorize tasks by importance and urgency. Tasks that are important but not urgent should be prioritized to avoid wasting time on unimportant urgent or non-urgent tasks. An action plan for analyzing time usage and prioritizing key tasks is presented to help professionals better manage their time.

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    This document discusses time management techniques. It outlines the benefits of time management such as greater productivity and less stress. Common obstacles to effective time management are identified as unclear objectives, disorganization, and interruptions. The document recommends employing strategies like Covey's Four Quadrants model to categorize tasks by importance and urgency. Tasks that are important but not urgent should be prioritized to avoid wasting time on unimportant urgent or non-urgent tasks. An action plan for analyzing time usage and prioritizing key tasks is presented to help professionals better manage their time.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    19 views23 pages

    Professional Practices

    Uploaded by

    Saifi Sulehri
    This document discusses time management techniques. It outlines the benefits of time management such as greater productivity and less stress. Common obstacles to effective time management are identified as unclear objectives, disorganization, and interruptions. The document recommends employing strategies like Covey's Four Quadrants model to categorize tasks by importance and urgency. Tasks that are important but not urgent should be prioritized to avoid wasting time on unimportant urgent or non-urgent tasks. An action plan for analyzing time usage and prioritizing key tasks is presented to help professionals better manage their time.

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    © All Rights Reserved
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    of 23

    Professional Practices Lecture 5

    Agenda

    Time Management

    Benefits of Time
    Management
    Obstacles to Time
    Management
    Time Management
    Technique
    ? What is Time Management

    Time management refers to the way


    that you organize and plan how long
    you spend on specific activities.
    Benefits of
    Time Management

    • Greater productivity and efficiency.


    • A better professional reputation.
    • Less stress.
    • Increased opportunities for advancement.
    • Greater opportunities to achieve important life and career goals.
    Obstacles to effective
    Time Management

    •Unclear objectives

    •Disorganization

    • Inability to say “no”


    Obstacles to effective
    Time Management

    •Interruptions

    •More interruptions

    • Periods of inactivity
    Obstacles to effective
    Time Management

    • Too many things at once

    •Stress and fatigue

    • All work and no play


    ?What can we do

    • Recognize that obstacles exist


    • Identify them
    • Employ strategies to overcome
    Time Management Technique

    • Spending a little time learning about time-management


    techniques will have huge benefits now and throughout your
    career.
    • One of Important Time Management technique is Covey’s
    Four Quadrants for time management
    Four Quadrants for
    Time Management
    Another Examples
    Quadrant I

    • Represents things that are both “urgent” and “important” – we need to


    spend time here
    • This is where we manage, we produce, where we bring our experience
    and judgment to bear in responding to many needs and challenges.
    • Many important activities become urgent through procrastination, or
    because we don’t do enough prevention and planning.
    Quadrant II

    • Includes activities that are “important, but not urgent”- Quadrant of


    Quality
    • Here’s where we do our long-range planning, anticipate and prevent
    problems, empower others, broaden our minds and increase our skills
    • Ignoring this Quadrant feeds and enlarges Quadrant I, creating stress,
    burnout, and deeper crises for the person consumed by it
    • Investing in this Quadrant shrinks Quadrant I
    Quadrant III

    • Includes things that are “urgent, but not important” - Quadrant of


    Deception.
    • The noise of urgency creates the illusion of importance.
    • Actual activities, if they’re important at all, are important to someone
    else.
    • Many phone calls, meetings and drop-in visitors fall into this category
    Quadrant IV

    • Reserved for activities that are “not urgent, not important”- Quadrant
    of Waste.
    • We often “escape” to Quadrant IV for survival.
    • Reading addictive novels, watching mindless television shows, or
    gossiping at office would qualify as Quadrant IV time-wasters.
    ?Is it bad to be in Quadrant I

    • Are you in Quadrant I because of the urgency or the importance?


    • If urgency dominates, when importance fades, you’ll slip into
    Quadrant III.
    • But if you’re in Quadrant I because of importance, when urgency
    fades you’ll move to Quadrant II.
    ?What is the problem with urgency

    • Urgency itself is not the problem…


    • When urgency is the dominant factor in our lives, importance isn’t
    • What we regard as “first things” are urgent things
    Where do I get time to spend in
    ?Quadrant II

    • From Quadrant III


    • Time spent in Quadrant I is both urgent and important- we already
    know we need to be there
    • We know we shouldn’t be there in Quadrant IV
    • But Quadrant III can fool us
    TIME WASTERS
    Minor Time Waster Major Time Waster
    • Interruptions we face during the • Procrastination
    day • Afraid to Delegate
    • Being a slave on the telephone • Not Wanting to Say "NO"
    • Unexpected/Unwanted visitors • Low Self-Esteem
    • Needless reports/Junk mail • Problems With
    • Meetings without agenda Objectives/Priorities
    ?WHAT CAN STOP YOU

    • Negative Thoughts
    • Negative People
    • Low Self-Esteem
    • Fear of Failure
    • Fear of Rejection / Criticism
    How do I use this to
    ?make my life better
    ACTION PLAN

    • Analyze your use of TIME - "80/20“


    • Do not “REACT” to Urgency
    • Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV)
    • "TO DO LIST“ (Top 3 Priorities today)
    • Have a Follow through
    • Learn to say two letter word - "NO"
    • Visualization and Auto-Suggestion
    • Delegate low Priority Item

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