Conferences & Retreats

Paying by card, check, or cash?  See  Conference Standard Rates

If paying directly from a UW budget (regardless of UW affiliation), see Conference UW Budget Rates.

Field Trips

A Field Trip consists of instructors with a group of students, visiting FHL as part of a credited course or program. To help organizers plan expenses, we charge the same for all field trip students regardless of housing assignment. If it is a University of Washington (or other Washington State public university) course, the group is charged at UW Field Trip Rates.  For all other field trips, see Non-UW Field Trip Rates.

Research Groups

A small group of researchers collaborating on a project at FHL will be charged at Visitor/Researcher rates.  See Rates – paying by card/check/cash or Rates – paying on UW budget.

Cancellation policies

All cancellations must be in writing to the FHL Visitor Coordinator. The First Cancellation Deadline is 90 days prior to the group’s scheduled arrival, at which point a non-refundable deposit is due, equal to 25% of total estimated charges for housing, dining, and fees (plus, if applicable, the cost for one hour of research vessel time). The Second Cancellation Deadline is two weeks (14 calendar days) prior to arrival.  If notice of cancellation is received after the Second Cancellation Deadline, the remaining balance of total estimated charges will be due to FHL. It is your responsibility to notify the FHL Visitor Coordinator of any changes to housing or dining arrangements before the Second Cancellation Deadline.

UNIVERSITY OF WASHINGTON COURSE FIELD TRIPS – Cancellation policies are different than above. Contact the FHL Visitor Coordinator for information.