End User Training For Bank Reco

COST CENTER ACCOUNTING BANK ACCOUNTING
END USER TRAINING DOCUMENTS
FBCJ - Cash Journal Posting
Functionality Cash Journal allows you to post cash documents (like expenses, cash inflows etc.) in a simple way. Instead of typical accounting transactions for posting (e.g. FB50) you can use pre-defined business transactions. This function also allows you to print typical cash journal documents and cash report for a specified period. Scenario You want to process different transactions, relating to a cash journal. You can post different types of documents, using implemented transaction types. a) Expenses (E) b) Revenues (R) c) Cash transfer
Requirements
Defined cash journals per company code. Transferred opening balances for GL.
Menu Path
Transaction Code
Accounting Financial Accounting Banks Incomings FBCJ - Cash Journal

FBCJ
1.
Double click on FBCJ - Cash Journal.
SAPTOPJOBS
Page 1 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Cash journal 001 company code 5200
2.
Before you begin to enter a transaction, you need to select proper cash journal. Lets assume you want to post some transactions in the company code 5200. For this company code there are defined two cash journals:
3.
Click Change Cash Journal button to choose your cash journal for posting. The system will display cash journal initial data:
SAPTOPJOBS
Page 2 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Cash Journal: Initial Data

4.
Update the following fields:

Field Name Company code Field Description Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes Required cash journal ID Values Example: 5200
Cash journal
Example: 002
5.
Click Enter Button.
SAPTOPJOBS
Page 3 of 114
6.
Click Cash receipts tab. You can now enter a cash receipt transaction. Some transactions are pre-defined in the system, but you can also create a new one. To do so, simply type a name of your new transaction in the field Business transaction:
Field Name Business transaction Field Description Transaction code Values Example: CHECK
7.
Click Enter Button . The system did not find transaction CHECK in the database (since is not defined yet). So now it will allow you to create a new transaction:
SAPTOPJOBS
Page 4 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING New Business Transaction

8.

Field Name G/L acct for offsetting pstg Field Description For every transaction you need to define a GL account (except if you choose Vendor or Customer posting). For the transaction CHECK enter your bank GL account the posting will be as follows: a) Dt cash journal, b) Ct this bank account Mark this radio button. As you can see, only transactions relevant for cash receipt are available for posting. Values Example: 114350
Receipt from the bank
9.
The new business transaction is completed. To save it in the database for future use, click Create button. Cash journal 002 company code 5200
SAPTOPJOBS
Page 5 of 114

10.

Field Name Amount Recpt. Recipient Field Description Amount of the line item Name of the Receipt Recipient Values Example: 5000 Example: John Weber
11.
You can save your entry before postings. Click Save sel. Button
12.
There are now some money on our cash account and we can start to post expenses. Click Cash payments tab:
SAPTOPJOBS
Page 6 of 114
13.

Field Name Business Transaction Field Description Business transaction code Values Example: STAMPS2
14.
Click Enter Button . This transaction is also not defined in the system, so you will be now asked to create it:
SAPTOPJOBS
Page 7 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING New Business Transaction

15.

Field Name G/L acct for offsetting pstg Field Description For every transaction you need to define a GL account (except if you choose Vendor or Customer posting). For the transaction STAMPS2 enter your cost account the posting will be as follows: c) CT cash journal, d) Dt this cost account Mark this radio button. As you can see, only transactions relevant for cash payments are available for posting. Values Example: 450002
Expenses
16.
Click Create
to complete your entry.
SAPTOPJOBS
Page 8 of 114
17.

Field Name Amount Cost Center Field Description Amount of the line item Cost Center number Values Example: 1000 Example: 5211000
18.
To save your entry, click Save sel.
button.
19.
Both transactions: cash receipt (5.000,-) and cash payment (1.000,-) are saved in the system. To post them, simply mark them by pressing Select all press Post selection button. Then
button. All selected items will be posted.
SAPTOPJOBS
Page 9 of 114

20.
Cash journal also allows you to print a cash report. Click Print cash journal Button . The system will display a report of cash transactions for a specified period. Cash Journal
FCH1 - Display Check Information
SAPTOPJOBS
Page 10 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Functionality

This transaction allows you to display more detailed check information via the check number. From the check information display, you can request details on the check recipient and the check issuer as well as branch to display of the corresponding payment and invoice documents. Scenario You want to display previously posted check. Requirements Posted check payment
Menu Path
Accounting Financial Accounting Accounts Payable Environment Check information Display FCH1 - For check
FCH1
Transaction Code
21.
Double click on FCH1 - For check.
SAPTOPJOBS
Page 11 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Display Check Information

22.

Field Name Paying company code Field Description In this field you find the company code that processes the payment transactions (possibly for other company codes too). Identification number for the house bank to which the transaction corresponds Code identifying the account to which the General Ledger account corresponds Enter the required check number Values Example: 5200
House bank
Example: CITI
Account ID
Example: OP001
Check number
Example: 1000000
Tip: If you dont know your check number, press Press [F4] or click the in the Check Number field
button
SAPTOPJOBS
Page 12 of 114

23.
Click Enter Button
to confirm your entries.
Display Check Information
24.
Click Check recipient Button check was issued:
. The system will display for whom the
SAPTOPJOBS
Page 13 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Check Recipient

25.
Click Enter Button.
to close this screen.
SAPTOPJOBS
Page 14 of 114

26.
Click Check issuer... Button the check transaction:
. You will see the user details that posted
27.
Click Enter Button.
SAPTOPJOBS
Page 15 of 114

28.
Click Accompanying docs Button accounting document(s) regarding this posting:
. The system will display the
SAPTOPJOBS
Page 16 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Check line items

29.
Double-click on line item 150000015
to display document details:
SAPTOPJOBS
Page 17 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Display Document: Line Item 002
30.
Click Back Button
SAPTOPJOBS
Page 18 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Check line items

31.
Click Back Button
SAPTOPJOBS
Page 19 of 114

32.
Click Payment document Button . The system will display an overview of the accounting document posted when the check was issued:
SAPTOPJOBS
Page 20 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Display Document: Overview

33.
Click Back Button
SAPTOPJOBS
Page 21 of 114

34.
You can also cash the check using this trnsaction. Click Change Button
SAPTOPJOBS
Page 22 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Change Check Information / Cash Check
35.
Click Enter Button
36.

Field Name Check encashment Field Description Date on which the check was cashed at the bank by the payee. Values Example: 030702
37.
Click Enter Button
38.
Click Save Button.
. Page 23 of 114
SAPTOPJOBS

Display Check Information
FCH2 - Display For Payment Document
Functionality This transaction allows you to display more detailed check information via the payment document number. From the check information display, you can request details on the check recipient and the check issuer as well as branch to display of the corresponding payment and invoice documents.
SAPTOPJOBS
Page 24 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Scenario

You want to display the payment document that underlies previously posted check.
Requirements
A recorded check and a related posted payment document.
Menu Path
Accounting Financial Accounting Accounts Payable Environment Check information Display FCH2 - For payment document
FCH2
Transaction Code
39.
Double click on FCH2 - For payment document.
SAPTOPJOBS
Page 25 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Payment Document Checks

40.

Field Name Payment document no. Paying company code Field Description Payment document posted by a check transaction (e.g. F-58) In this field you find the company code that processes the payment transactions (possibly for other company codes too). Fiscal year number Values Example: 150000016 Example: 5200
Fiscal year
Enter value in Fiscal year. Example: 2002
41.
Click Enter Button details:
to confirm your entries. The system will display the check
SAPTOPJOBS
Page 26 of 114

42.
Click Check recipient Button check was issued:
. The system will display for whom the
SAPTOPJOBS
Page 27 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Check Recipient

43.
Click Enter Button.
to close this screen.
SAPTOPJOBS
Page 28 of 114

44.
Click Check issuer... Button the check transaction:
. You will see the user details that posted
45.
Click Enter Button. Display Check Information
SAPTOPJOBS
Page 29 of 114

46.
Click Payment document Button . The system will display an overview of the accounting document posted when the check was issued:
SAPTOPJOBS
Page 30 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Display Document: Overview

47.
Click Back Button
SAPTOPJOBS
Page 31 of 114

48.
Click Exit
FCH3 - Void Checks
SAPTOPJOBS
Page 32 of 114

The checks can be voided both before and after they have been printed. The transaction shows you how to void blank checks before posting a payment. Scenario One of the check forms was accidentally damaged before being used by SAP system for payment. You need to void this check.
Requirements
The relevant check lot must be maintained in the system.
Menu Path
Accounting Financial Accounting Accounts Payable Environment Check information Void FCH3 Unused checks
FCH3
Transaction Code
49.
Double click on FCH3 - Unused checks.
SAPTOPJOBS
Page 33 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Void Checks Not Used

50.

Field Name Paying company code Field Description The company code which processes the payment transactions Identification number for the house bank to which the transaction corresponds Bank account ID The check you want to void Values Example: 5200
House bank
Example: CITI
Account ID Check number from
Example: OP001 Example: 1000017
SAPTOPJOBS
Page 34 of 114

51.
Press [F4] or click the
button in the Void reason code field
Check void reason code (2) 11 Entries found
52.
Select 06 - Destroyed/unusable in list box.
SAPTOPJOBS
Page 35 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Void Checks Not Used

53.
Click Enter Button
54.
To void the check, click Void Button
FCH5 - Create Manual Checks
SAPTOPJOBS
Page 36 of 114

This functions allows you to link manually issued checks with the payment documents. In order to keep the use and management of manually created checks separate from those created automatically, a separate number range should be reserved for them. Scenario The automatic payment run was made without having the relevant check lot in the system. You have to enter the check details in the check register manually.
Requirements
You need to manually post a payment document before you can use this transaction.
Menu Path
Accounting Financial Accounting Accounts Payable Environment Check information Create FCH5 Manual checks
FCH5
Transaction Code 55.
Double click on FCH5 - Manual checks.
SAPTOPJOBS
Page 37 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Create Check Information

56.

Field Name Payment document number Paying company code Field Description Number of payment document you want to create a check for The company code which processes the payment transactions Fiscal year number Identification number for the house bank to which the transaction corresponds Code identifying the account to which the General Ledger account corresponds The unique check number per company code, bank, and account number Values Example: 150000020 Example: 5200
Fiscal year House bank
Example: 2002 Enter value in House bank. Example: CITI Enter value in Account ID. Example: OP001 Example: 1000015
Account ID
Check number
57.
Click Enter Button
SAPTOPJOBS
Page 38 of 114

Create Check Information
58.

Field Name Amount paid Payee name Field Description Amount for which the check is written Name of the vendor being paid Values Example: 10000 Example: Enter Payee name here
59.
You can display, if you want, the payment document details. Click Payment document Button . Display Document: Overview
SAPTOPJOBS
Page 39 of 114

60.
Click Back Button
SAPTOPJOBS
Page 40 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Create Check Information

61.
Click Save Button.
to create the check data for the payment document.
62.
The message bar displays Check 5200 CITI OP001 1500000015 created manually.
FCH7 - Reprint Check
Functionality
SAPTOPJOBS
Page 41 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING This function allows you to reprint a check. The check is reprinted and a new number is assigned for in the system, according the check lot. Scenario A check form was jammed in the printer and you need to reprint the check.
Requirements A posted check. END USER TRAINING DOCUMENTS
Menu Path
Accounting Financial Accounting Accounts Payable Environment Check information Change FCH7 Reprint check
FCH7
Double click on FCH7 - Reprint check.
SAPTOPJOBS
Page 42 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Reprint Check

64.

Field Name Paying company code Field Description In this field you find the company code that processes the payment transactions (possibly for other company codes too). Identification number for the house bank to which the transaction corresponds Account defined for a house bank Number of the check you want to reprint Description of the Check lot number. Values Example: 5200
House bank
Example: CITI
Account ID Check number Check lot number
Example: OP001 Example: 1000010 Enter value in Check lot number. Example: 1
65.
Press [F4] or click the
button in the Check Void Reason field
SAPTOPJOBS
Page 43 of 114

66. 67.
Select 05 - Printed incorrectly in list box. Click Print immediately Button the printer: to send the printout directly to
68.
Click Enter Button
69.
To reprint the check, select Check -> Reprint from the menu path
70.
The message bar displays Check number 1000010 voided, check 1000011 reprinted.
SAPTOPJOBS
Page 44 of 114
FCH8 - Reverse Check Payment
Functionality The system allows you to cancel a check and reverse a payment in a one transaction run. The check in question will be marked as void in the system, the payment document reversed and the invoices reopened for payment again. Scenario You have forgotten to block a check payment when processing the payment proposal, or if the wrong invoice was selected for the online check print.
Requirements A posted check and a payment.
Menu Path
Accounting Financial Accounting Accounts Payable Environment Check information Void FCH8 Cancel payment
FCH8
Double click on FCH8 - Cancel payment.
SAPTOPJOBS
Page 45 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Cancel Check Payment

72.

Field Name Paying company code Field Description The company code which processes the payment transactions Identification number for the house bank to which the transaction corresponds Bank account ID The unique check number per company code, bank, and account number Code identifying the reason for voiding a check number Reason for reversing a document. Values Example: 5200
House bank
Example: CITI
Account ID Check number
Example: OP001 Example: 1000018
Void reason code Reversal reason
Example: 07 Example: 03
73.
Click Enter Button
SAPTOPJOBS
Page 46 of 114

74.
Click Cancel payment Button
to cancel the check payment.
75.
The message bar displays Payment for check XXXXX was cancelled, reverse document XXXXXXX.
FCHN - Check Register
Functionality This program creates a list of all check information (prenumbered checks and manual checks) belonging to a paying company code, providing this is sufficient to fulfill the specified selection criteria. The list is sorted according to payment method and check number. Checks voided manually appear at the beginning and checks issued manually at the end of the list. Scenario You want to display the data regarding printed checks.
Requirements
Printed checks.
Menu Path
Accounting Financial Accounting Accounts Payable Environment Check information Display FCHN Check register
FCHN
Transaction Code
SAPTOPJOBS
Page 47 of 114

76.
Double click on FCHN - Check register.
SAPTOPJOBS
Page 48 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING SAP Easy Access

77.

Field Name Paying company code House bank Account ID Field Description Description of the Paying company code. Enter here required bank ID This ID together with the ID for the house bank uniquely defines a bank account. Values Example: 5200 Example: CITI Example: OP001
78.
Click Enter Button
79.
Click Execute button
to display your report.
SAPTOPJOBS
Page 49 of 114

Note: The system will display a report that fulfills your criteria. You can export this report to MS Excel or MS Word. Check Register
Tip: You can double click on one of the line items to display the details regarding particular check. The system will automatically switch to the transaction FCH1
FCHT - Assignment to Payment

SAPTOPJOBS Page 50 of 114

Functionality This function allows you to allocate checks to different payment document. If the numbered checks are allocated to the wrong payments (for example, because the checks were fed into the printer in the wrong order), you can reallocate the checks to the correct payments before sending them out. Scenario A manual check was assigned to a wrong payment document. You need now to change the assignment.
Requirements
Posted checks with payment.
Menu Path
Accounting Financial Accounting Accounts Payable Environment Check information Change FCHT Assignment to payment
FCHT
Transaction Code
80.
Double click on FCHT - Assignment to payment.
SAPTOPJOBS
Page 51 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Change Assignment of Checks to Payments

81.

Field Name House bank Field Description Identification number for the house bank to which the transaction corresponds This ID together with the ID for the house bank uniquely defines a bank account. A unique check number per company code, bank, and account number. You enter this check number in the check number file (under a so-called lot in which the check is contained). When the checks are used, the check information is stored in the payment transfer medium file. Identification number for the house bank to which the transaction corresponds Values Example: CITI
Account ID
Example: OP001
Check number
Example: 1000013
House bank
Example: CITI
SAPTOPJOBS
Page 52 of 114

Field Name Account ID

Field Description This ID together with the ID for the house bank uniquely defines a bank account. Second check number. This is the check number you want to relocate a payment document to.
Values
Example: OP001
Check number
Example: 1000011
82.
Click Enter Button
83.
To change the allocation , click Change assignment Button
84.
The message bar displays Check info for 1000013 and 1000011 reallocated.
FF68 - Manual Check Deposit
Functionality This function allows you to enter the checks youve received. After the input is complete, you can access the additional functions to further process the entered checks. Additionally, you can enter several document numbers and different invoice amounts for one incoming check / memo record. This is useful if a customer pays several invoices with one check. The system highlights the account assignment field when you have entered several values in it. Scenario You need to post incoming checks
Requirements
SAPTOPJOBS
Page 53 of 114

END USER TRAINING DOCUMENTS Configured house bank account(s), start variants.
Menu Path
Accounting Financial Accounting Banks Incomings Check Deposit FF68 - Manual Entry
FF68
Double click on FF68 Manual Entry
SAPTOPJOBS
Page 54 of 114

86.
Before entering checks you need to define what entry variant youd like to use and how do you want to post process the checks. Select from the menu pathSettingsSpecifications. Specifications
87.

Field Name Start variant Field Description The variant name you enter here specifies which account assignment variant the system is to begin with during memo record processing. You can change the variants at any time during memo record processing. Using this matchcode ID, the system searches for customers if you make an entry in the Customer matchcode field in memo record processing. Use this field to control whether postings via batch input are carried out online or as a background job. Values Example: Z001
Customer matchcode ID
Example: D
Processing type
Example: 2
SAPTOPJOBS
Page 55 of 114

In the field Processing type you can also use key 4 Further processing online, instead of 2 Further processing as batch input (generate batch). In such case, after posting of checks, the system will not create batch input session, but will post the documents automatically. However, to complete the process you need to use the transaction code FEBA (Postprocess) to check the results of this automatic posting and eventually complete the postings.
88.
Click Transfer value date
89.
Click <checkbox> Int. bank determin. . Instead of entering full bank account number, you can now use short bank name, defined in the system (like CITI e.g.). Click Enter Button. enter checks: Now you need to enter other parameters before you begin to
90.
SAPTOPJOBS
Page 56 of 114

SAPTOPJOBS
Page 57 of 114

91.

Field Name Company code House bank Account ID

Field Description Values Example: 5200 Example: CITI Example: OP001
Enter desired CC number here Short key for a house bank This ID together with the ID for the house bank uniquely defines a bank account. Feature for differentiating check deposit lists. The group name is freely definable. Date the document was entered into the system Using the transaction you determine how and to which accounts the system is to post the payment. Date that the business transaction occurred Today's date Code identifying the type of currency used in a transaction or for all transactions pertaining to a specific account Name of batch input session to post to GL Accounts Name of batch input session to post to Customer Accounts
Group
Example: 22
Entry date Transaction
Example: 180702 Example: Z001
Posting date Value date Currency
Example: 180702 Example: 180702 Example: USD
Bank posting session Subledger session
Example: Bank Example: Customers
92.
Click Enter Button
SAPTOPJOBS
Page 58 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Edit Check Deposit List

93.

Field Name Amount Issuer Field Description Amount of the check The issuer of the check is used for specifying the customer if no other criterion is specified for it. The name entered here is then used as a match code for clearing in Accounts Receivable. This field can be printed on the list of checks received. Enter here the value of the field Search term from Customer Master. Check number Values Example: 120000 Example: NESTE SWAP
Check no.
Example: 7322113
SAPTOPJOBS
Page 59 of 114

Field Name Reference doc no

Field Description Enter a ref. Doc. Number (usually customer invoice). This field can be used for clearing the open items on the customer account. The invoice number is being copied to FI document from SD module when the posting is done.
Values
Example: invoice 2873/200
94.
Click Enter Button
95.
Click Save Button
to save the list.
Edit Check Deposit List
96.
Click Save Button.
to post the checks.
SAPTOPJOBS
Page 60 of 114

You choose posting through the batch input session, so now to do the postings, you need to process the two batch input sessions.
97.
Select from the main menu SystemServicesBatch InputSessions.
SAPTOPJOBS
Page 61 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Batch Input: Session Overview

98.
Select the session to be processed, e.g. mark BANK
session.
99.
To begin posting, click Process Button
SAPTOPJOBS
Page 62 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Process Session BANK

100.
Click <radio button> Display errors only
101.
Click Process Button
Information
102.
Click Exit batch input Button
If you select in your specifications Processing type 4 (on-line posting), the system will not create a batch input session. Youll need to process your checks using transaction FEBA Postprocess:
SAPTOPJOBS
Page 63 of 114

When you enter the check data and save your statement, the system will display a report (log) presenting which items have been cleared automatically and what is the number of items that still need to be cleared manually. This report shows postings separately for GL account and for sub-ledger (AR). In the column Errors you can see how many transactions needs to be processed manually. In this example
SAPTOPJOBS
Page 64 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Post Bank Statement/Check Deposit List
SAPTOPJOBS
Page 65 of 114

103.
Click Back Button
104.
Follow the menu path: Accounting Financial Accounting Banks Incomings Check Deposit FEBA - Postprocess
SAPTOPJOBS
Page 66 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Bank Statement Subsequent Processing

105.
Choose from the menu Check deposit transaction .
106.
Click Enter Button to confirm your entries. The system will display a list of check transactions that need to be processed.
Note: The transactions (line items) marked with green ticks have been processed automatically system has found the relevant open items, based on reference document number and customer name and cleared them automatically. The transactions marked with red ticks need to be processed manually.
SAPTOPJOBS
Page 67 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Bank Statement Overview

107.
Double-click the required check statement, e.g. 021000089 40753699 USD.
108.
System will display a document overview:
SAPTOPJOBS
Page 68 of 114

Bank Statement Overview
109.
To process this document, select from the menu path: Line itemsPost.
SAPTOPJOBS
Page 69 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Post with Clearing: Select open items
110.

Field Name Account Field Description Code identifying the Customer account Values Example: 10000076
111.
Click Process open items Button
SAPTOPJOBS
Page 70 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Post with Clearing: Process open items
112.
Select the required open item and click Save Button
to post the document.
SAPTOPJOBS
Page 71 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Bank Statement Overview

113.
The message bar displays Document XXXXXXXXX was posted in company code 5200
FF_5 - Import Electronic Bank Statement
Functionality Using this function you can import bank statements into the system and then process them. This report can perform automatic postings or create batch input session. It posts to G/L accounts and to sub-ledger accounts.
SAPTOPJOBS
Page 72 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING You can specify whether both sessions should be created in one run or only the session for G/L accounting first. For incoming payments, the notes to payee lines of the account statement can be searched either for document numbers or reference document numbers by specifying the selection field (BELNR or XBELNR). Thus, the relevant information for clearing customer payments is obtained. If you do not specify a selection field, the note to payee fields are not interpreted and you need to clear open items manually (use transaction FEBA Postprocess) For outgoing payments, the system always searches for the document number. Scenario Youve received files that contain bank statement from your bank and now you want to use this information to post bank statement. Requirements Electronic bank statement.
Menu Path
Transaction Code
Accounting Financial Accounting Banks Incomings Bank Statement FF_5 - Import

FF_5
114.
Double Click on FF_5 Import.
SAPTOPJOBS
Page 73 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Bank Statement: Various Formats (SWIFT, MultiCash, BAI...)
115.
Click <checkbox> Import data
116.

Field Name Statement file Line item file BELNR number interval Field Description Enter full path & name of the file that contains document headers Enter full path & name of the file that contains information about line items. In this field you can specify search criteria for incoming payments. The account statement will be searched for FI document numbers. This information is necessary for clearing customer payments. Values Example: c:\temp\ebs\header.txt Example: c:\temp\ebs\items.txt Example: 180001053 180001057
SAPTOPJOBS
Page 74 of 114

117.
Click Multiple selection Button range).
to enter additional search criteria (number
SAPTOPJOBS
Page 75 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Multiple Selection for BELNR number interval
118.
Click Single vals
119.

Field Name BELNR number interval Field Description In this field you can specify search criteria for incoming payments. The account statement will be searched for FI document numbers. This information is necessary for clearing customer payments. Values Example: 10001306 10001309
120.
Click Copy Button
SAPTOPJOBS
Page 76 of 114
121.
Click <checkbox> Print posting log
122.
Click <checkbox> Print statistics
123.
Click <checkbox> Print bank statement
124.
Click Execute button
SAPTOPJOBS
Page 77 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Post Bank Statement/Check Deposit List
The system has displayed posting log. You can print the log or download it as a local file.
125.
Click Back
button.
SAPTOPJOBS
Page 78 of 114
The system has displayed bank statement.
126.
Click Back
button.
After posting electronic bank statement use transaction FEBA Postprocess account statement to check have all the documents been posted and post / clear manually some documents, if necessary.
FI01 - Bank Master Record
Functionality
SAPTOPJOBS
Page 79 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Bank Master Records are stored in the bank directory. Their details are stored also in Customer / Vendor Master Data and are used by payment program to prepare payment documents. You can create new Bank Master Record using transaction FI01 or you during maintaining Cust. / Vendor Master Data. Scenario You want to store in the system the details of a new bank. Requirements
No. END USER TRAINING DOCUMENTS
Menu Path
Transaction Code
Accounting Financial Accounting Banks Master Data Bank Master Record FI01 - Create
FI01
127.
Double click on FI01 Create.
SAPTOPJOBS
Page 80 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Create bank: Initial screen

128.

Field Name Bank country Bank key Field Description Enter country code here Bank key is the bank code. This field is country specific. Usually the bank key consists of first 8 digits of your full bank account number and is followed by hyphen Values Example: UUS Enter value in Bank key. Example: 083000108
129.
Click Enter Button
. The system will ask you to enter bank details:
SAPTOPJOBS
Page 81 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Create bank: Detail screen

130.

Field Name Bank name Region Street City Branch Field Description Name of the bank Country specific field. Enter a state code here Street name City in which the bank is located Name identifying the branch of the bank, if the bank is part of a multibranch system Values Example: First Union Bank & Trust Example: IL Example: 500 Main Street Example: Chicago Example: Main Office
131. 132.
Click Enter Button
. to store bank details in the database. Page 82 of 114
Your entry is ready. Click Save Button
SAPTOPJOBS

FI03 - Bank Master Data - Display Bank
Functionality Bank Master Records are stored in the bank directory. Their details are stored also in Customer / Vendor Master Data and are used by payment program to prepare payment documents. You can create new Bank Master Record using transaction FI01 or you during maintaining Cust. / Vendor Master Data. Scenario You want to display bank master.
Requirements
Created previously bank master record.
Menu Path
Transaction Code
Accounting Financial Accounting Banks Master Data Bank Master Record FI03 Display.
FI03
133.
Double click on FI03 Display.
SAPTOPJOBS
Page 83 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Display bank : Initial screen

134.
First you need to select the bank master you want display. Enter bank country (e.g. US) and press tab to switch to the field Bank key. Press [F4] or click the button in the Bank key field. The system will display a search screen. Enter your search criteria or just click Enter Button :
135.
SAPTOPJOBS
Page 84 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Bank Address

136.
The system will display a list of Bank Masters that fulfill your search criteria:
SAPTOPJOBS
Page 85 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Bank data (1) 4 Entries found
137.
Select the required bank master from the list double click on the field Name of Bank (e.g. US - 083000108 - First Union Bank & Trust).
138.
The selected bank master number will be entered to the field Bank key:
SAPTOPJOBS
Page 86 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Display bank : Initial screen

139.
Click Enter Button
SAPTOPJOBS
Page 87 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Display bank: Detail screen

140.
The system displays bank details.
Tip: On this screen the following buttons are available: Change documents and Edit. You can use them to display bank master changes or edit bank master respectively.
SAPTOPJOBS
Page 88 of 114
F110 - Automatic Payments - Create SWIFT file MT100 format
Functionality The Accounts Payable personnel will prepare a payment proposal in SAP, edit it and take out a hard copy for approval and sign-off. The hard copy would be forwarded to an employee who has authority to carry out a payment run. The person who carries out the Payment run in SAP shall compare the details approved on the hard copy with the edited proposal pending in SAP and on his satisfaction about these being identical, shall carry out a payment run in SAP. The system will post documents recording debit of the Vendor and crediting the Bank subaccount. The system has been set up so as to produce DME data for download in the Printout & DME Variant maintenance. A payment advice & payment summary will be produced via the spool. Scenario Youve received a confirmed copy of payment proposal from AP Dept. You want now to create the DME file in SWIFT MT100 format, so you can process the payment electronically. Youre going also to post the payment proposal clear open items on Vendor accounts and post to the bank clearing account.
Requirements
A duly signed hard copy of payment proposal that corresponds with the payment proposal in SAP is handed over by Accounts Payable to the employee carrying out the Payment Run.
Menu Path
Transaction Code
Accounting Financial Accounting Banks Outgoings Automatic Payment F110 - Open Items
F110
141.
Double Click on F110 Open Items.
SAPTOPJOBS
Page 89 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Automatic Payment Transactions: Status

142.

Field Name Run date Identification Field Description It is the date on which the program is to be carried out as planned Additional identification to distinguish between several runs with the same reconciliation key date Values Example: 111202 Example: cs1
143.
Click Enter Button
144.
Click on Printout / data medium printing program RFFOAVIS_FPAYM.
and check the variant for the
SAPTOPJOBS
Page 90 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Automatic Payment Transactions: Printout and DME
The variant for the program RFFOAVIS_FPAYM should pop up automatically. If its not the case, youll need to manually enter the proper variant, e.g. 0011 PAY_PMW for Sharq.
145.
Click on Status
tab screen.
SAPTOPJOBS
Page 91 of 114

146.
Click Pmnt run Button
SAPTOPJOBS
Page 92 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Schedule Payment

147.
Select Start immediately
check-box.
148.
Select Create payment medium
check-box.
149.
Click Enter Button
SAPTOPJOBS
Page 93 of 114

The system has started to process payment data. This process may take a few minutes, depending on the number of transactions to be processed. As a result, the system will produce payment documents and post the FI documents.
Tip: You can click Status Button
to refresh the screen.
150.
When the system displays as message that postings are completed, you can click Proposal Button to display payment proposal.
SAPTOPJOBS
Page 94 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Job Log Entries for F110-20021211-CS1 -X
151.
Click Back
button.
SAPTOPJOBS
Page 95 of 114

152.
Now you can download the file with payment data. Select EnvironmentPayment medium DME Administration: from the menu path.
SAPTOPJOBS
Page 96 of 114

SAPTOPJOBS
Page 97 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Data Medium Overview

You can see the file data that has been created as a result of payment run.
153.
Click Display Button
to display the file.
154.
Click Cancel Button
155.
Select ExtrasDME attributes to display Reference number for this file, as on the screen below:
SAPTOPJOBS
Page 98 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Data Medium Attributes

156.
Click Back
button.
SAPTOPJOBS
Page 99 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Data Medium Overview

If youre happy with the file content and format, you can download as Read only file to the secure Unix directory.
157.
Click on Download
Button.
SAPTOPJOBS
Page 100 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING File Name

158.
Enter, if necessary, valid menu path and file name into the File name field and click on Enter Button .
159.
The message bar displays Download successfully completed
F110 - Payment run (check)
Functionality The Accounts Payable personnel will prepare a payment proposal in SAP, edit it and take out a hard copy print-out for approval and a sign-off. The hard copy would be forwarded to an employee who has authority to carry out a payment run. The person who carries out the Payment run in SAP shall compare the details approved on the hard copy with the edited proposal pending in SAP and on his satisfaction about these being identical, shall carry out a payment run in SAP. The system will post documents recording debit of the Vendor and crediting the Bank subaccount. Scenario You want to print the checks according to the previously prepared payment proposal. Requirements Check lots are maintained in the system
SAPTOPJOBS
Page 101 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Menu Path

Transaction Code
Accounting Treasury Cash Management Planning Payment Program F110 - Payment Proposal
F110
160.
Double Click F110 Payment Proposal:
SAPTOPJOBS
Page 102 of 114

161.

Field Name Run date Field Description The run date is used for identifying the parameters. It is the date on which the program is to be carried out as planned. However, a program run at an earlier or later date is also possible. You can use the additional identification to distinguish between several runs with the same reconciliation key date. You can freely define the identification. Values Example: 14.07.2002
Identification
Example: MSH8
SAPTOPJOBS
Page 103 of 114

The payment proposal was already created (it includes the invoices to be paid). You need to now create the payment documents and perform postings to update GL accounts and sub ledgers (AP and AR).
162.
Click Pmnt run Button
to begin processing.
Schedule Payment
163.
Mark radio button Start immediately and click Enter Button. perform postings.
The system will
SAPTOPJOBS
Page 104 of 114

164.
Click Status Button
to refresh the screen.
Sometimes you need to press Status button several times, if there are lots of transactions to be processed.
165.
The first phase (posting documents) is done. To display / print the list of payment document select from the menu path: EditPaymentsPayment list....
SAPTOPJOBS
Page 105 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING List Variant

166.
Select a variant Payment List and click Enter Button.
Payment list
167.
The system has displayed a list of documents included in the payment proposal. The list can be printed or stored as a local file.
SAPTOPJOBS
Page 106 of 114

168.
Click Back
SAP R/3
169.
Click No Button
Automatic Payment Transactions: Status
SAPTOPJOBS
Page 107 of 114

170.
Now you can print the checks. First, click <tab button> Printout/data medium .
Automatic Payment Transactions: Printout and DME
171.
In the field Variant enter the variants name PAYMENT ADVICE, in the same line wheres the program RFFOAVIS
Tip: You can also search for the variant. Press [F4] or click the Variant field
button in the
172.
Next, in the field Variant enter the variants name CHECK, in the same line wheres the program RFFOUS_C: Page 108 of 114
SAPTOPJOBS

Automatic Payment Transactions: Printout and DME
Sometimes you need to maintain the print variant. Keep the cursor in the field Variant (to select it for edition) and press the icon Maintain Variants The system will allow you to change variant parameters. .
173.
Click Back n
. The system will ask you to save the changes:
Exit editing
SAPTOPJOBS
Page 109 of 114

174.
Click Yes Button
Automatic Payment Transactions: Status
175.
Once the variants were chosen, you can print the checks. Click Printout Button .
SAPTOPJOBS
Page 110 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Schedule Print

176.
Mark Start immediately radio button and update the following fields:
Field Name Job name Description Job name for the print job Values Example: F110-20020714-MSH8
177.
Click Enter Button.
SAPTOPJOBS
Page 111 of 114

The print job was created and saved in the spool. The system created three print jobs:
a) payment summary b) payment advices, c) checks
178.
To print the checks, select from the menu path: SystemServicesOwn spool requests. (Transaction SP02)
SAPTOPJOBS
Page 112 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Output Controller: List of Spool Requests
179.
Mark the required print job, e.g. click 2733 checkbox
180.
You can display your print job before printing it. Click Display Button
SAPTOPJOBS
Page 113 of 114
COST CENTER ACCOUNTING BANK ACCOUNTING Print Preview for LOCA Page 00001 of 00002
181.
Click Back
182.
In the same way you can display other print jobs.
183.
Now you can print the checks. Make sure that the 2733 checkbox selected and press Print Directly icon.
is
SAPTOPJOBS
Page 114 of 114

End User Training For Bank Reco

Uploaded by

Copyright:

Available Formats

End User Training For Bank Reco

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

End User Training For Bank Reco

Uploaded by

Copyright:

Available Formats

COST CENTER ACCOUNTING BANK ACCOUNTING

END USER TRAINING DOCUMENTS

FBCJ - Cash Journal Posting

Accounting Financial Accounting Banks Incomings FBCJ - Cash Journal

Double click on FBCJ - Cash Journal.

COST CENTER ACCOUNTING BANK ACCOUNTING Cash Journal: Initial Data

Update the following fields:

Click Enter Button.

COST CENTER ACCOUNTING BANK ACCOUNTING New Business Transaction

Update the following fields:

Receipt from the bank

COST CENTER ACCOUNTING BANK ACCOUNTING

Update the following fields:

Update the following fields:

COST CENTER ACCOUNTING BANK ACCOUNTING New Business Transaction

Update the following fields:

to complete your entry.

Update the following fields:

To save your entry, click Save sel.

button. All selected items will be posted.

COST CENTER ACCOUNTING BANK ACCOUNTING

END USER TRAINING DOCUMENTS

FCH1 - Display Check Information

COST CENTER ACCOUNTING BANK ACCOUNTING Functionality

Double click on FCH1 - For check.

COST CENTER ACCOUNTING BANK ACCOUNTING Display Check Information

Update the following fields:

COST CENTER ACCOUNTING BANK ACCOUNTING

Click Enter Button

to confirm your entries.

Display Check Information

Click Check recipient Button check was issued:

. The system will display for whom the

COST CENTER ACCOUNTING BANK ACCOUNTING Check Recipient

Click Enter Button.

to close this screen.

COST CENTER ACCOUNTING BANK ACCOUNTING Display Check Information

Click Check issuer... Button the check transaction:

. You will see the user details that posted

Click Enter Button.

COST CENTER ACCOUNTING BANK ACCOUNTING Display Check Information

Click Accompanying docs Button accounting document(s) regarding this posting:

. The system will display the

COST CENTER ACCOUNTING BANK ACCOUNTING Check line items

Double-click on line item 150000015

to display document details:

Click Back Button

COST CENTER ACCOUNTING BANK ACCOUNTING Check line items

Click Back Button

COST CENTER ACCOUNTING BANK ACCOUNTING Display Check Information

COST CENTER ACCOUNTING BANK ACCOUNTING Display Document: Overview

Click Back Button

COST CENTER ACCOUNTING BANK ACCOUNTING Display Check Information

Click Enter Button

to confirm your entries.

Update the following fields:

Click Enter Button

to confirm your entries.

Click Save Button.