Fab N Sew Garmenents Automation

Software Development Project

The purpose of this document is to collect and analyze all assorted ideas that define
Automation software for Fab N Sew garments. In addition, we hope to provide guidelines
regarding how our software application will be used, outline concepts and document ideas,
which may be used or dropped as the application development is completed. Also, the purpose
of this proposal is to provide a detailed overview of our software product, its parameters and
goals.

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Company Profile

Ant Colony Technologies is a private limited software company based in Cochin, Kerala. We
build intelligent software systems, which are primarily cloud based CRM projects for Office
Automation, Customer Relationship Maintenance, Marketing Automation, Team Management,
Documents Management and Mobile Learning. Our objective is to provide smart, responsive
and flexible automation tools for service oriented industries.

Mission Statement: To build long term relationships with our clients based on trust and
provide customer services by pursuing business through innovation and advanced technology.

Core Values: We believe in treating our customers with respect and faith. We grow through
creativity, invention and innovation. We ensure honesty, integrity and business ethics into all
aspects of our life and business.

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Scope of Work

The project consists of designing and developing the Online Application with following
activities:

1. System Analysis and Design

2. UI Design

3. Database Design

4. Application Development

5. Testing and Bug fixing.

6. Hosting and Implementation.

The system will be studied and analyzed to create the design and application elements. The
functional specifications will be developed to aid the development process. The system will be
developed according to the functional specifications. Testing and bug fixing will be conducted
for Quality Assurance. User manual will be prepared and finally the website will be implemented.

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Application Description

Our main aim is to increase the efficiency of system and reduce human errors and
provide high quality services to the customers of the Fab N Sew Garments. This
application will help admin to automaize complete activities of their business. This
business management application is designed to make it easy to maintain detailed
records of leads ,customers,orders, works , and track production progress.

Module Descriptions

1) CRM Customer Relationship Management (Sales Follow up)

Automate sales and customer support section. All the customer relationship activity will
be managed by this module. Customer details, Style Management, follow-up reminders,
Purchase order generation, Order Progress and Credit/Debit Finance details can be managed in
this section.

2) Production /Style Estimation / Planning & Scheduling

Styles can be categorized by Brand, Color, Size or Price etc. Importing the dimensions
from the textile design works, it is possible to get the estimate of an order. This indicates the
quantum of resources viz. Material, Labor, Assets, Time & Tenders and Worksheet with Terms &
Conditions

. With our order scheduling solution, easily keep track of your job schedules in real-time
and know that your schedule information is always up-to-date. Daily work sheet will be
generated

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All Orders can be managed in this module. All order work flow can be monitored

and managed by this module. With our order management section, you can create and

track all of the tasks related to order. From the project control screen, team managers can

manage every aspect of the job, such as:

• Accessing all information related to a job from one screen, including project

views.• efficency estimation related to each task Actual estimated project cost

estimations .The project management module will not only help strengthen team

collaboration, but also improve the success of your projects as well.

3) Inventory Management (Stock ,Own Purchased/ Contractors or partly)

The unique problem which every garment industry facing is no proper

management of stocks which leads into disturbed accounts. The inventory modules is a

fully functional, inventory tracking system that maintains complete control over stock

and material management. You are able to invoice parts or materials directly through

the inventory module, while performing parts markups and track sales at the same time.

4) Labour Management (for Employed/Hired/Contractors/or part of both)

Complete Labour management module will help you to manage all labour activities

Production Stock Management

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This section will help you to view information about the product on your stock. User can

easily predict the number of expected stock between two dates.

5) Job Costing

Users can also set up billing rates for each styles, with mark-ups possible at the

overall job level, or by cost item or cost type. The job management module also provides

billing tables to be set up with predetermined rates by trade/occupation code and

equipment unit. It is a fully integrated module, as the system validates against existing

employee and occupation codes as well as equipment units.

6) Financial Accounts (Complete upto finalization, taxation & MIS)

This module maintains all of the information needed to track profitability and

make key financial decisions. Consists of Cost Centers, Texile-wise, Shop-wise, Project-

wise accounting. Transactions include Customer Billing; tracking actual work done

add/less compensations. Indent, Material Inward, Quality approval, Order comparison,

Approval/permissions, etc.

Compares track record of Client/Vendor. Rates category wise, etc. Contract Labour

entry/payments cross checked with actual work done/attendance. Stage wise

Entry/output details of project/ construction/ slab/ plastering, paneling etc.Contractor

Rate Tender Comparison Service bill Entry with statutory Tax slabs applicable,TDS

Remittance

7) HRM Human Resource Management (Payroll etc.)

, Attend

ance Management, Time & Wage sheet Generation..etc

8) Analytics and Reporting

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Complete Business report Section

Project Based Reports-Estimated / actual financial condition of the organization and the

actual value of project.

Finance Reports – Income Expence Reports

Estimated Price

Price : 68000 INR [Including 18% GST) (Sixty Eight Thousand)

Online Application

S/N Tasks Estimated Elapsed Needed Project

no. of man- Time Requirements Members
days (week) From Client Involved
required

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1. Software requirements and 7 1)Software Business

details gathering Requirement Analyst
Specifications

2) Complete
Manual
Operation Details

3)Product Images
and Details

2. Design 10 Technical
Team
3. Implementation & Coding 7 Technical
Web side Team

4. Web Version 1.1 Release 6

5. Review & Update 4 Technical

Team

6. Version 1.2 Release 3 Technical

Team

7. Training 7 Support

8. Product Final Review and Update

Estimated Total Time for Entire 35 days after deducting Parallel Tasks
Project After deducting Parallel
Tasks

Terms and Conditions

Usability: Simplicity, user friendly, clean visual design, and ease of operation for the end-
User will be high-priority considerations at each stage of the development process.

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Third Parties Services: We (Ant Colony Technologies Private Ltd) use third party services
for Payment gateway, Webhosting and SMS services. Client responsibility to purchase all
third party services.

Privacy: We are responsible to assure the privacy and security of client’s information.

Testing: Application will be tested for compatibility with all common operating systems,
browsers and monitor resolutions according to standard company policy

Change Orders: The addition of pages or significant functions or features not specified
here may result in additional costs; Ant Colony Technologies Pvt Ltd will make this clear
via Change Orders.

Contract: A standard Agreement and Specification will be provided upon verbal

acceptance of this estimate.

This estimate is good for 30 days from the date above.

Schedule: Work will begin on the projects within one week of signing of contract and
receipt of deposit payment. Approximately 30 days will be required from start to finish,
assuming that the processes of providing content, feedback, purchase materials
needed(SMS, mail, etc.) and approval are free from delays.

Maintenance : Ant Colony Technologies shall be responsible for fixing any defects or
bugs that occur because of the code or program developed by Ant colony Technologies
within the first three months (90 days) from date the application hosted .It is to be
noted that any tasks or enhancements or feature specification change or architecture
changes related task beyond the functional requirements given in this agreement, shall
not be considered as bugs or defects in the code, and those shall be done by Ant colony
Technologies by taking separate time efforts and at the cost of 300 per man hour.

Jurisdiction
The laws of Republic of INDIA shall govern this agreement. Any disputes or problems
arising out of this agreement shall be subject to the jurisdiction of the courts located in
or near Cochin, Kerala, INDIA

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End of Terms of Service

If you have any questions or concerns regarding this agreement, please contact us at
support@antcolony.in

Please Note: After the client has signed off on the creative and structural definitions,
any changes may affect the timeline and/or the budget of the project.

Thanks & Regards,

Ratheesh T. S

Operations Manager

ANT COLONY TECHNOLOGIES PVT. LTD.

Phone: +91 8606090523, Mobile: +91 7736877278
Email: info@antcolony.in, Website: www.antcolony.in

©2017 Ant Colony Technologies Pvt. Ltd.