KERALA SIDCO LIMITED

(A Government of Kerala Undertaking)

Housing Board Building, 6th Floor, Santhi Nagar,
Thiruvananthapuram, P.B. No:50, Pin No: 695001.
Ph: 0471-2330613, 2330614, 2327615
Website: www.keralasidco.com Email:
sidcoprocurement@gmail.com

TENDER DOCUMENT

e-tender for Design and Development of Online Data Base

Management System and Mobile App.
Tender Reference No: SIDCO/PROC/ITTC/DB/2020-21
SIDCO/PROC/ITTC/DB/2020-21 26.08.2020

TENDER NOTICE

Sub:- Inviting e-tender for the Design and Development of Online Data Base
Management System and Mobile App.-reg:-

The Deputy General Manager, Kerala Small Industries Development Corporation

Limited, Housing Board Building, 6th floor, Santhi Nagar, Thiruvananthapuram-
695001 invites 2-cover e-tender for the Design and Development of Online Data Base
Management System and Mobile App from experienced manufacturers /Suppliers
empanelled with Kerala SIDCO issued on or after 01.01.2018. Tender forms and other
tender details can be downloaded from the website: www.etenders.kerala.gov.in.

e-tender for the Design and Development of

Name of Work Online Data Base Management System and Mobile
App
Quantity As per BOQ
PAC Rs.12,00,000/- Excluding GST
EMD Rs. 30,000/-
Tender Fee Rs.2856/-

Tender Publishing Date And Time

26.08.2020 at 5.00 pm

Last Date And Time For Submission

of Bid
09.09.2020 at 11.00 am

Technical Bid Opening Date and

Time
10.09.2020 at 11.00 am

Period of validity of offer

180 days from the date of opening of Financial Bid

The EMD and cost of tender form has to be remitted 48 hours before the closing
time for bid submission online through SBI payment gate way link
www.etenders.kerala.gov.in.

Sd/-
Deputy General Manager
(In Bidders Letter Head)
From,
(Address of the Bidder)

To,
The Deputy General Manager,
Kerala SIDCO Limited,
Housing Board Building, 6th Floor,
Santhi Nagar, Thiruvananthapuram,
P.B. No:50, Pin No: 695001.
Sir, (Name of products/work)

Sub: Inviting e-tender for the Design and Development of Online Data Base
Management System and Mobile App.reg:-
(Tender Notice number) (Date of Tender Notice)

Ref:1) e-Tender Reference No SIDCO/PROC/ITTC/DB/2020-21

Tender ID:………………………in the e-Tender website :
www.etenders.kerala.gov.in

In response to your e-Tender No: SIDCO/PROC/ITTC/DB/2020-21 in the e-

Tender website www.etenders.kerala.gov.in for e-tender for Design and
Development of Online Data Base Management System and Mobile App in the State
of Kerala, we thereby offer the firm rates quoted in the Financial Bid Online.
I/We agree that this offer shall be valid for a period of 180 days from the
date of opening of the Financial Bid Online. Earnest Money Deposit (EMD)
furnished by me/us shall be forfeited, if I/We fail(s) to honor the tender.
I/We hereby agree to abide by and fulfill all the Terms and conditions of the
(Name of products/work) contract attached herewith for supply/execution
of ………………………………………. which shall be deemed to form an integral part of
this offer and I/We return herewith the same duly signed on each page in token
of my/our acceptance thereof.
I/We have transferred an amount of Rs……………/- (Rupees …………...….only)
through
Online/NEFT/RTGS towards the EMD & Tender Fee through online SBI Payment
Gateway link in the website www.etenders.kerala.gov.in
I/We hereby declare that this bid and your acceptance to be communicated
by you to Me/us by registered letter or by any means of written communication
shall constitute a valid and binding contract between us.
Yours faithfully,

Name & Signature of the

Bidder)
Encl: 1. Tender Notice, Item specifications, Terms and Conditions of
contract duly filed and signed with office seal.
2. Technical Bid documents duly signed with office seal.
(Seal of the Bidder)
 Cover –I Technical Bid/Eligibility Criteria

1. Duly signed and sealed Tender Documents.

2. Copy of MSME/Company Registration Certificate. In case of
Proprietorship/Partnership Firms (Enclose details of the same).
3. Work experience - The bidder should have experience in executing similar
works. Upload copy of Work Orders within past 3 years, cumulative total not
less than 6 lakhs).
4. Bank details – Banker’s name & address and details of Bank Account Number
of the bidder.
5. Project Warranty/Guarantee for 1 year in bidders letter head.
6. Upload the copy of Annual Income Tax return filed for the past year.
7. Upload the copy of latest GST return filed
8. Upload copy of PAN and GST registration.
9. Upload valid empanelment certificate with SIDCO issued on or after
01.01.2018
10. Detailed Product Specification with Implementation Plan
11. Bidders should arrange a detailed technical presentation of the software
(Demonstration) in SIDCO/Customer department as and when insisted by
SIDCO.

Cover 2:- Financial Bid (BoQ)

1. Should be submitted online only as per the BOQ format. The Bidder has to
enter the rates in the BoQ format only. Kindly note that no other alterations are
made in BOQ format otherwise it will not be validated. The rate quoted must
be inclusive of all taxes, levies and installation charges.

2. The rate quoted is inclusive of all taxes, fixation and all other charges(if any)

3. The sample should be produced/demonstrated as and when insisted by Cust.

Dept/SIDCO and only after the approval/inspection of the same purchase
order may be issued

4. All the works has to be executed and delivered within the stipulated time as
insisted by SIDCO.

5. All the rule and regulations regarding Pandemic COVID-19 of central and state
governments will be applicable for the tender processing and related works

For more details, Contact ITTC Section: 0471 2330613

Special Conditions for Creation of online Database Management
System and Mobile App
1. The successful bidder has to remit a Performance Guarantee (10% of the
total cost Rs. 1,32,000/-) along with the execution of agreement.
2. The Bidder shall arrange to rectify any kind of failure/modification of
software that may arise in the executed work within a period of 12
months after certified date of commissioning of the work
3. The firm shall maintain the system install led on round the clock basis
for its perfect working.
4. The firm’s engineer shall check all the system modules at least once in a
quarter for its perfect working and record the observations in the log
book to be kept in the custody of end user.
5. Bidder’s site engineer shall have contact number & Email shall be
accessible 24 hours, even on holidays so that he can be called during
failures on the system. This contact number shall be given to end user
for day-to-day dealings.
6. Responsibility for maintenance and proper upkeep of the systems
installed shall be fully of the contractor and expenditure incurred for the
same will be borne by the contractor.
7. In case of damage due to software corruption, the replacement and
reprogramming shall be contractor’s responsibility.
8. During Warranty if any change in software/hardware is required, the
contractor should be required to arrange the same without any additional
cost.
9. Tenders not accompanied with prescribed information or are Incomplete
in any respect, and/or not meeting prescribed condition, Shall be
considered as non-responsive and are liable to be rejected.
Work Description

1. Scope of work
The objective of the proposed contract is to develop an Online Database
Management System for carrying out the application processing and monitoring of
activities under the “Environmental Awareness and Incentives” scheme of
Directorate of Environment and Climate Change.

2. Scope of the services of the project

(a)The contract is essentially for providing an Online Database Management
System and Mobile App to function as a total Decision Support System (DSS) with
the following modules incorporated.

I. Bhoomithrasena Portal
1. Institution Online Registration Module
2. GIS Data Capture & Map Plotting in Web GIS Interface Module
3. Program plan and estimate budget creation module
4. Student Enrolment Module
5. Profile Management Module
6. Program Scheduling Module
7. Program Calendar Module
8. Program Report Generation Module
9. Financial MIS Module
10. Certificate Generation Module
11. Certificate Verification Module
12. Annual Report Module
13. Utilization Certificate Module
14. Plan Renewal Module
15. Training Management Module
16. Special Programs Module
17. BMC and FIC Ranking Module
18. Award Management Module
19. MIS Reports Module
20. Feedback Module
21. SMS and mail integration
22. User Management Module
23. Master Data Module
 24. Approval Hierarchy Management Module
25. Access Control Module
26. Public Website for BMC and MIS integration
27. Announcements Module

II. Paaristhithikam Portal

1. Online Registration
2. Plan and estimate
3. Approval and Fund Allocation
4. Reporting and Monitoring

III. Seminar/Symposium/Workshop Online Portal

1. Institution Registration
2. Programme Plan and estimate
3. Approval and Fund Allocation
4. Reporting and Monitoring

IV. Mobile Application

1. Authentication
2. Training Calendar
3. Photo Capture Module
4. GIS Data Capture in WebGIS platform
5. QR Code based Certificate Verification
6. Institution Profile View

User Interface- Wireframe for better visualization of the App

(b) Database shall be bilingual (English & Malayalam) and shall be linked with the
website of dept. The Contractor agrees to conduct system requirement study to
identify the details of the project.

3. Project milestones and Timeline

The Contractor agrees to complete the project milestones, deliverables and
services within the implementation period given below.
Number of weeks
Sl.
No.
Deliverables/ Milestones from the date of
contract signing
1 Task 1: Completion of Software Requirement Study (SRS) 2 Weeks
Task 2 : Completion of Development and implementation of
2 10 Weeks
the Bhoomithrasena Portal
Task 3 : Completion of Development and implementation of
the Paristhithikam Portal &
3 2 Weeks
Seminar/Symposium/Workshop Online Portal and Mobile
App
Task 4: Task 4: Preparation of User Manual and Completion
4 1 Week
of Training
Task 5: Technical support will be provided for a period of
5
12months from date of commissioning of the project.
Maintenance of milestones of implementation schedule is closely linked to prompt
feedback and document acceptance by the Purchaser. The Contractor shall be
responsible for the development, testing, validation and commissioning of the
application within the prescribed period of time. If the Contractor fails to deliver or
perform the service within the time/period(s) specified in the contract, delay
penalty will be imposed as per the Store Purchase Rules.
4. Payment terms
Payment as % of
Sl. No. Deliverable agreed contract
value (INR)
1 Successful completion of Task 1 (SRS) 20%
Successful completion of Task 2 (Development of
2 30%
Bhoomithrasena Portal)
Successful completion of Task 3 (Development of
3 30%
Paaristhithikam Portal and others)
Task 4: Preparation of User Manual and Completion of
4 10%
Training
Task 5: Technical support will be provided for a period of
5 10%
12months from date of commissioning of the project.

All payments to the Contractor will be made only after collecting the same from
Customer Department and no interest will be paid under any circumstances.

GENERAL INSTRUCTIONS TO BIDDERS REGARDING E-TENDER

 1. Bidder should do the registration in the tender site
http://etenders.kerala.gov.in using the options available. Then the digital
signature registration has to be done with the e-token, after logging into
the site. The e-token may be obtained from one of the authorized certifying
authorities such as SIFY/EMUDHRA. The Bidders must have internet
banking facility.
2. Bidder has to login to the site through giving user ID/password chosen during
registration.
3. The e-token that is registered should be used by the Bidder and should not be
misused by others.
4. The Bidders can update well in advance, the documents such as certificates,
work/Purchase Order details etc. under my documents option and this can be
selected as per tender requirements and can be uploaded during bid
submission.
5. After downloading/getting the tender schedules the Bidder should go through
them carefully and then submit the documents required otherwise the bid will
be rejected.
6. Bidder should take in to account of the Corrigendum published before
submitting the bids online.
7. Bidder in advance should get ready the bid documents to be submitted as
indicated in the tender schedule and they should be in PDF/XLS/RAR/DWF
formats. If there is more than on document they can be clubbed together.
8. The Bidder may submit the bid documents by online mode through the site
www.eteners.kerala.gov.in.The documents submitted by the Bidders will
bedigitally signed using the e-token of the Bidder and has to be submitted.
9. Common errors which can be occurred during online payment.
a) Bidder making a payment of incorrect amount / making partial payment.
b) The additional parameters regarding tender, not keyed in properly by the
Bidder's bank.
In all the above cases, the entries in the routing account will remain
unmatched and un reconciled. On the next bank working day, State Bank of
India shall provide an MIS to Government as well as to State Bank of India's
Trivandrum Treasury Branch, with the details of unmatched entries. State
Bank of India's Trivandrum,. Treasury Branch shall process the reversal
transactions.
10. Refund of Payment:
Processing of refunds will be carried out by State Bank of India in the
following stages
a) After opening of Bid (incomplete bid or withdrawal of bids)
b) After Technical Bid evaluation (rejected bids)
c) After Financial Bid Evaluation (all bids other than L1 & L2)
d) EMD of L2 Bidder will be reversed after Award of Contract/ execution of
Agreement with L1.
After award of Contract, the EMD amount of LI Bidder shall be remitted
online to the District Treasury, Thiruvananthapuram/ respective PSU account
from the- common collection account of State Bank of India opened for e-
 Procurement project of Kerala and EMD amount of L2 Bidder will be retained in
the collection account of State Bank of India. On receiving a confirmation from
Tender Inviting Authority on the Award of Contract/ execution of an agreement
with L1 Bidder, the EMD amount of L2 Bidder, retained by State Bank of India,
will be refunded online to his/ her bank account. In case L1 Bidder is
disqualified/ withdraws his/ her bid, the EMD amount of both L1 and L2 Bidder
will be remitted to the District Treasury, Thiruvananthapuram/ respective PSU
account by State Bank of India.

By submitting tender online it is presumed that the Tenderer accept all

the terms and conditions attached to this tender.

GENERAL TENDER TERMS & CONDITIONS FOR E-PROCUREMENT

This tender is an e-Tender and is being published online for the .........................
tender is invited in 2 cover system from the registered and eligible firms through e-
procurement portal of Government of Kerala (www.etenders.kerala.gov.in).
Prospective Bidders willing to participate in this tender shall necessarily register
themselves with above mentioned e-procurement portal. The tender timeline is
available in the critical date section of this tender published in
www.etenders.kerala.gov.in.

 Online Bidder registration process:

Bidders should have a Class II or above Digital Signature Certificate (DSC) to
be procured from any Registration Authorities (RA) under the Certifying Agency
of India. Details of RAs will be available on www.cca.gov.in. Once the DSC is
obtained, Bidders have to register on www.etenders.kerala.gov.inwebsite for
participating in this tender. Website registration is a one-time process without
any registration fees. However, Bidders have to procure DSC at their own cost.
Bidders may contact e-Procurement Helpdesks of Kerala State IT Mission over
telephone or email for assistance in this regard.
Trivandrum - 0471- 2577088, 2577188,
2577388 Ernakulam – 0484 - 2336006,
2332262
Kannur – 0497 - 2764788,
2764188 Email:
etendershelp@kerala.gov.in

 Online Tender Process:

The tender process shall consist of the following stages:
• Downloading of tender document: Tender document will be available for free
download on www.etenders.kerala.gov.in. However, tender document fees
shall be payable at the time of bid submission as stipulated in this tender
document.
• Pre-bid meeting: If any as per tender only
• Publishing of Corrigendum: All corrigenda shall be published on
www.etenders.kerala.gov.inandshall not be available elsewhere.
• Bid submission: Bidders have to submit their bids along with supporting
documents to support their eligibility, as required in this tender document on
 www.etenders.kerala.gov.in. No manual submission of bid is allowed and
manualbids shall not be accepted under any circumstances.
• Opening of Technical Bid and Bidder short-listing: The technical bids will be
opened, evaluated and shortlisted as per the eligibility and technical
qualifications. All documents in support of technical qualifications shall be
submitted (online). Failure to submit the documents online will attract
disqualification. Bids shortlisted by this process will be taken up for opening
the financial bid.
• Opening of Financial Bids: Bids of the qualified Bidder’s shall only be
considered for opening and evaluation of the financial bid on the date and time
mentioned in critical date’s section.
• Documents Comprising Bid:

• The First Stage (Pre-Qualification or Technical Cover based on 1 cover or 2 cover

tender system):
Pre-Qualification or Technical proposal shall contain the scanned copies of
the following documents which every Bidder has to upload as stated in the tender
document terms and condition of the tender. The Kerala SIDCO Ltd. doesn’t take
any responsibility for any technical snag or failure that has taken place during
document upload.

• The Second Stage (Financial Cover or as per tender cover system):

The Bidder shall complete the Price bid as per format given for download
along with this tender.
Note: The blank price bid should be downloaded and saved on Bidder’s computer
without changing file-name otherwise price bid will not get uploaded. The Bidder
should fill in the details in the same file and upload the same back to the website.
Fixed price: Prices quoted by the Bidder shall be fixed during the Bidder's
performance of the contract and not subject to variation on any account. A bid
submitted with an adjustable/variable price quotation will be treated as non-
responsive and rejected.

• Tender Document Fees and Earnest Money Deposit (EMD)

The Bidder shall pay a tender document fees and Earnest Money Deposit or
Bid Security as per the tender. The Bid security is required to protect the
purchaser against risk of Bidder’s conduct, which would warrant the forfeiture of
security.

• Online Payment modes:

The tender document fees and EMD can be paid in the following manner
through e-Payment facility provided by the e-Procurement system:
• State Bank of India(SBI) Internet Banking: If a Bidder has a SBI internet
banking account, then, during the online bid submission process, Bidder shall
select SBI option and then select Internet banking option. The e-Procurement
system will re-direct the Bidder to SBI’s internet banking page where he can
enter his internet banking credentials and transfer the tender document and
EMD amount.
• National Electronic Fund Transfer (NEFT)/Real Time Gross Settlement
(RTGS): If a Bidder holds bank account in a different bank, then, during the
 online bid submission process, Bidder shall select NEFT / RTGSoption. An
online remittance form would be generated, which the Bidder can use for
transferring amount through NEFT / RTGS either by using internet banking
of his bank or visiting
nearest branch of his bank. After obtaining the successful transaction receipt
no., the Bidder has to update the same in e-Procurement system for
completing the process of bid submission. Bidder should only use the details
given in the Remittance form for making a NEFT / RTGS payment otherwise
payment would result in failure in e-Procurement system.
As NEFT payment status confirmation is not received by e-Procurement
system on a real-time basis, Bidders are advised to exercise NEFT mode of
payment option at least 48 hours prior to the last date and time of bid
submission to avoid any payment issues.
As RTGS payment status confirmation is not received by e-Procurement
system on a real-time basis, Bidders are advised to exercise RTGS mode of
payment option at least 24 hours prior to the last date and time of bid
submission to avoid any payment issues.

• NEFT / RTGS payment should done according to following guidelines:

• Single transaction for remitting Tender document fee and EMD: Bidder should
ensure that tender document fees and EMD are remitted as one single
transaction.
• Account number as per Remittance Form only: Account no. entered during
NEFT/RTGS remittance at any bank counter or during adding beneficiary account
in Internet banking site should be the same as it appears in the remittance form
generated for that particular bid by the e-Procurement system. Bidder should
ensure that tender document fees and EMD are remitted only to the account
number given in the Remittance form provided by e-Procurement system for that
particular tender.
Bidders must ensure that the banker inputs the Account Number (which is case
sensitive) as displayed in the Remittance form. No additional information like
Bidder name, company name, etc. should be entered in the account no. column
along with account no. for NEFT / RTGS remittance.
• Only NEFT / RTGS Remittance Allowed: Account to Account transfers, State Bank
Group Transfers (GRPT), Payments from NRE Accounts, SWIFT Transfers or Cash
payments are not allowed and are treated as invalid mode of payments. Bidder
must ensure that the banker does NEFT or RTGS (for above 2 lakhs payments as
per RBI guidelines) transaction only and specially instruct the banks not to
convert the payment type to GRPT or any other payment mode.
• Amount as per Remittance form: Bidder should ensure that the amount being
remitted is neither less nor higher than the amount shown in remittance form.
• UTR Number: Bidders should ensure that the remittance confirmation (UTR
number) received after NEFT / RTGS transfer should be updated as it is, in the e-
Procurement system for tracking the payment.
• One Remittance Form per Bidder and per Bid: The remittance form provided by e-
Procurement system shall be valid for that particular Bidder and bid and should
not be re-used for any other tender or bid or by any other Bidder.
 Any transaction charges levied while using any of the above modes of online
payment has be borne by the Bidder. The supplier/contractor's bid will be
evaluated only if payment status against Bidder is showing “Success” during bid
opening.

• Submission Process:
For submission of bids, all interested Bidders have to register online as
explained above in this document. After registration, Bidders shall submit their
Technical bid and Financial bid online on www.etenders.kerala.gov.inalong with
online payment of tender document fees and EMD.
For page by page instructions on bid submission process, please visit
www.etenders.kerala.gov.inandclick “Bidders Manual Kit” link on the home page.
It is necessary to click on “Freeze bid” link/ icon to complete the process of bid
submission otherwise the bid will not get submitted online and the same shall not
be available for viewing/ opening during bid opening process.
• Miscellaneous :
• The NEFT/ RTGS Remittance form downloaded from the e-Tendering website
is not valid for remittance through SBI branches
• Beneficiary account no. is alpha-numeric and should be entered as it appears
above where “TCP” are the only alphabets & case sensitive in above
beneficiary account number.
• For RTGS or NEFT transactions , Date and time at which payment is received
in SBI would be relevant for the purpose of determining the issue as to
whether payment was received in time or not. Therefore, Bidders should
make transactions well in advance so as to ensure that the payment reaches
SBI before date and time for submission of tender.
• Bids for which Payment is received after closing date/time for submission of
tender/bid would be rejected and would not be considered for further
processing. The payment would be returned back to the bank account from
which the transaction was made.

For any clarification on e-Procurement system or refund details, please raise

an issue ticket on www.eprocurement.kerala.gov.infor online registration and
tracking of issues or contact Kerala State IT Mission’s e-Procurement Helpdesks
directly at the following addresses.

Kerala State IT Mission PMU Office,

Pension Treasury Building, Opposite BSNL
CSC, Uppalam Road, Statue, Trivandrum.
0471 2577088, 2577188, 2577388
Kerala State IT Mission e-Procurement Project
Office ITES Habitat Centre, Room No. 18-C, Sector
E-Hall, Jawaharlal Nehru International Stadium,
Kaloor, Cochin. 0484 2336006, 2332262

Kerala State IT Mission e-Procurement Support

Centre 1st Floor, Civil Station, Collectorate,
Kannur.
0497 2764788, 2764188

Email: etendershelp@kerala.gov.in
 TERMS AND CONDITIONS

1. The tender is invited for and on behalf of the Deputy General Manager ,
Kerala SIDCO Limited, Housing Board Building, 6th Floor, Santhi Nagar,
Thiruvananthapuram .

2. The Tenderer should submit the e-tender in two cover bid system through
online only. Cover 1 is for the Technical Bid and cover 2 is for the Financial Bid.
The Technical and Financial Bids are to be submitted through online only.

3. Tender document may be downloaded from www.etenders.kerala.gov.inand

required documents as per the requirements of the tender. Duly prepared
tender may be uploaded in the above e-Tender website.

4. All Tenders should be submitted through the e-Tender website of Govt. of

Kerala. Tenders submitting after the specified time and incomplete tenders will
not be eligible for further processing.

5. Tenders will not be entitled to claim any costs, charges, expenses or incidentals
for or in connection with the preparation and submission of their tenders.
Tenderers who failed to comply with earlier contractual obligations of SIDCO
which resulted in short closure/cancellation of any contracts, due to reasons
not on the part of SIDCO are not eligible to participate in this tender for two
years. Firms Blacklisted by SIDCO are not eligible to apply.

6. A performance security of 5% has to be remitted at the time of executing the

agreement and same will be released only after the successful completion of
work and after producing non compliance certificate from the department.

7. Please note that the online payment of EMD and cost of the Tender Form has to
be remitted 48 hours before the closing date of the tender submission.

8. The Technical bid details(Technical specifications of the item(s) and

commercial
terms) with supporting documents has to be submitted online as per the
format uploaded in the websitewww.etenders.kerala.gov.in
9. The duly signed and sealed Technical bid documents should be submitted
online only (scanned and uploaded)
10. Financial Bid details has to be submitted online as per the BoQ format
uploaded in the websitewww.etenders.kerala.gov.in
The Bidder has to enter the Rates in the BoQ format only. Kindly note
that no other alterations are made in BoQ format otherwise it will not be
validated.

11. The rate quoted must be inclusive of all taxes, levies and installation charges.
12. The quantity mentioned in the tender may vary according to the
requirements of customer department and the bidder should be willing to
supply the items with same specifications and the rate quoted in the tender.

13. Tender document is to be submitted by the Authorized Signatory of the firm.

14. The Tenderer should sign on all pages of the Tender Notice and Terms &
Conditions with office seal affixed and submit the same online with the
Technical Bid, in acceptance of the terms and conditions, along with required
documents specified in the tender.

15. Submitted tender should be free from overwriting. All corrections and
alterations should be duly attested by the tenderer.

16. On the due date of opening, only the Technical bid (Cover-1) of the tender will
be opened, online. The Tenderers will get automatic e-mail alerts from the
portal about the status of tendering process.

17. The Financial bid (Cover 2) of those who are qualified in the Technical bid
evaluation only be opened.

18. SIDCO reserves the right to modify the e-Tender prior to the last date of
submission. Amendments if any will be uploaded in the website
www.etenders.kerala.govin as Corrigendum. The tender also will be modified
accordingly in the website based on the corrigendum. All the Tenderer are
requested to verify the amendments if any uploaded in Corrigendum online
and to submit/resubmit the tenders online only.

19. SIDCO reserves the right to cancel the E- tender at any time .

20. SIDCO reserves the right to cancel the E- tender at any time or reject any
bidder if the documents submitted by the bidder is seen false.

21. SIDCO reserves the right to modify and amend the terms & conditions and
announce the same at any time before the e-tender concludes. Announcements
during the e-tender on the website and/or by facts including announcement of
any additional conditions or correction in the tender and/or additions or
deletions of items being offered for purchase are binding on the bidder.

21. The Corporation reserves the right to accept or reject any or all offers, amend
or relax the conditions of this e-Tender Notice, e-Tender Conditions or
apportion the work amongst the different Tenderers in any manner as it may
choose, without assigning any reason what so ever.

22. Those who have been terminated or black listed by Govt. / SIDCO will not be
able to participate in this tender.
23. Tenderer must upload the data/submit tender as per the conditions of the e-
Tender website. If there is any technical error in submission or opening of the
submitted documents SIDCO will not be responsible for the same. Due
attention and care has tobe taken while submitting the tender.

24. In the case of the successful Tenderer(s) and the L2 Tenderers, the EMD shall
be
retained. In the case of other Tenderers, the EMD will be refunded/reversed.
EMD can be converted to Security Deposit on awarding of work. No interest
will be paid on the EMD/Security Deposit.

26. Any offer made in response to this e-Tender, when accepted by SIDCO by
means of Award of Contract (AOC) in the e-Tender website will constitute a
contract between the parties.

27. The successful bidder has to execute agreement in prescribed format in

Annexure II in stamp paper worth Rs.200/- or at the prevailing value tariff as
per rules on award of work /issue of Purchase Order.

28. Terms and Conditions of Purchase order/Work Order:

(a) The Successful bidder on award of Work/Purchase order based on the
tender, copy of the same has to be returned to SIDCO duly signed.
(b) The items specifications must be strictly adhered the bidder and if there is
any variation in the specification of the product supplied the same has to be
replaced.
(c) By submitting the bid it is presumed that the bidder has verified the tender
documents and technical specification of the items in details and has quoted
the tender rate accordingly.
(d) The items supplied against the tender must strictly confirm to the
specifications as prescribed in tender.
(e) The delivery should be made on supply point mentioned in order on or
before due date and failing of this can leads to penalty/damages decided by
the Corporation
(f) SIDCO or the ultimate consumer will be doing final inspection for
product/work supplied/delivered and shall reject the material at the cost of
supplier in case of quality/specification complaint. The rejected goods are to
be removed from supply point at the expense of supplier and materials
should be replaced with in time limit by intimated by SIDCO.

(g) Products/services are supplied to the customer as directed by SIDCO an

acceptance certificate indicating the quality and quantity of the materials
delivered should be produced by the successful bidder.
(h) Following documents are to be presented by the successful bidder for
payment after supply
i. Duplicate of delivery challan
ii. Triplicates of invoices
iii. Test certificate
 iv. Acceptance certificate from authorized officer of the customer
department regarding quality and quantity
(i) Two purchase order copy shall be sent to successful bidder. Supplier has to
return one copy with signature and seal to SIDCO.
(j) SIDCO shall make payment to successful bidder only after collecting sales
proceeds and deducting the service charges. No interest is paid to bidder for
belated payments from customer department.

29. The bidder should see that all the documents required for transportation of the
products/execution of work are ready with the truck and should be
accompanied along with invoice from SIDCO, including E-declaration. If any
issue arises at Check Posts or any other places, the Corporation will not be
responsible.

30. Quality Complaints: Any kind of Quality Complaints, if noticed, will be making
good from the bidders bill or to bidder from any other amount due from the
Corporation or other means, including by Revenue Recovery, which the
Corporation thinks fit. It is the duty of successful bidder to prove that they have
not caused any Quality Complaints of the product/execution of work is
delivered to the customers of the Corporation.

31. The assurance of quality, time bound supply, loading, delivery and installation
of the products/execution of works at customer site will be the sole
responsibility of the bidder. In case of damage in supplied products or any
defects found in the executed works, replacement or rectification of
damage/defects should be done by the bidder. Collecting the damaged
products or rectification of damage/defects from the customer site and
replacing the products to the customer site including loading, unloading and
installation will be at the cost of the bidder only.

32. If the bidder fails to honor the Purchase/Work Order or fails to deliver the
products/execution of works in time, the Corporation will make its own
arrangement for supplying the products/execution of works at the cost of the
bidder. If the Corporation incurs any loss in this account, the amount will be
recovered from the bidder.

33. The corporation will in no way indemnify against any eventualities arising out
of Quality Complaints by the Legal/Statutory Authorities due to negligence on
the partof the bidder or his representative. All such issues are to be solved by
the bidder at his own risk and cost if any.

34. TDS or if any taxes as applicable for execution of work/service and

transportation imposed by the Govt. will be deducted from the bidder’s bill.

35. The bidder should be always committed to his responsibilities and be loyal to
the Corporation and should not, in any way, disclose the details of the business
information to any other parties or bidders, which may affect the business of
the Corporation.
36. The quality, quantity of the products/works must be ensured by the bidder/
his authorized representative while making delivery of products

37. The bidder must obtain acknowledgement from the customers on delivery of
the products/completion of works stating that they have received the
products/works in proper quantity, quality, condition. Quality complaints
reported will be the responsibility of the bidder. Bidder will be liable to replace
the products/rectification of damage to customer at their own cost and
transporting charges for the same has to be borne by the bidder. Otherwise
corporation will deduct the amount of the products and transportation
charges, including loading and unloading charges, from the bill and or from the
Security Deposit remitted by him or by initiating Revenue Recovery Action as
per rules in force.

38. If the products are supplied to the customer as directed by SIDCO an

acceptance certificate indicating the quantity and quality of the
products/works delivered should be produced by the bidder in the prescribed
format.

39. The successful Bidder will be responsible for making delivery of the product
and for clearing the loads delivered from the Check Posts by producing the
required documents. The E-declaration has to be obtained from SIDCO where
ever required by the bidder. The bidder will have the full responsibility to
transport and deliver the products to the customers of SIDCO in time. The
bidder should see all the documents required for the transportation or
installation or execution of work are ready with the transporting vehicle and
accompanied along with Invoice from SIDCO. If any issue arises at Check Posts
or any other places during the transit the Corporation will not be responsible.

40. Time is the essence of this bid and hence the bidder should see that the
products delivered/works executed on time stipulated without fail.

41. Rate should be firm for the period of bid. Request for enhancement of the rate
during the bid period will not be entertained under any circumstances
including hike in oil price, labour charge, etc. If any such hike is demanded
during theagreement period the Corporation will have the liberty to make its
own arrangement and any additional charge or loss incurred to the
Corporation, while arranging alternative arrangement, will be recovered from
the bidder’s bill or from any other amount due from the Corporation or other
means, including by Revenue Recovery, which the Corporation thinks fit.

42. In case of electronic goods/computer system and peripherals onsite warranty

certificate copy from the manufacturer has to be submitted to Corporation.

43. Once the tender has been accepted, the bidder will be liable to supply the
products/execute the works to the destinations as per the Purchase/Work
Order within the time stipulated for delivery
44. The corporation will in no way indemnify against any eventualities arising out
of low quality of product/work/service and punishments by the
legal/statutory authorities due to negligence, willful act on the part of the
bidder or his representative engaged by the bidder. All such issues are to be
solved by the Bidder at his own risks.

45. SIDCO reserves the right to cancel the tender and call retender if the rate
quoted by the Tenderer is exorbitant. Hence the Tenderers are advised to
quote the lowest possible rate for the bid.

47. A security deposit of 5% will be deducted and same will be released after
completion of warranty period .
48. SIDCO reserves the right to provide the work order to other bidders, who have
participated in tender, matching the L1 price.

49. Disputes: All disputes in this regard, if any, will be settled by Arbitration. The
venue of the Arbitration will be either in Thiruvananthapuram or Ernakulam.
The Arbitrator will be appointed by the Managing Director of Kerala SIDCO Ltd.
and the law will be Indian law and language will be in English.

50. The bidder should ensure the genuinity of all the documents uploaded. Any
fraud if found will leads to disqualification of the bidder.

51. The L1 bidder should furnish the details of concerned person acting on behalf
of the company , their Aadhar/Passport/Electrol ID card, Father’s details, Latest
photographs, L1 bidder’s and Witness address [both official and residential with
village , taluk details] etc during / before execution of agreement.
 ANNEXURE-I (TO BE UPLOADED IN BIDDER’S TECHNICAL BID)

BIDDER PROFILE

Name of Bidder

Address

Email

Telephone No.

Mobile No
 ANNEXURE-II

(Only the successful bidder has to execute the agreement in prescribed format
in stamp paper worth Rs.200/-)

FORM OF AGREEMENT (Draft)

(For contract for supply of specific quantities)

AGREEMENT executed ……………….. day of ………………………………2020

by M/s. ……………………………………………………………........(Called the Contractor)
and The Manager, SIDCO …….……………………………………….. on behalf of Kerala
SIDCO Limited. (Hereinafter call the SIDCO)

WHEREAS the Contractor has tendered for the supply of articles for the use of the
Government as per the Tender Notification No.…………………………. ….dated
…….……….. published at website: etenders.kerala.gov.inwhich tender notifications shall
form part of this Agreement as if incorporated herein.

AND WHEREAS the SIDCO has/has been pleased to accept the offer in respect of
the article mentioned in the copy of the order attached.

AND WHEREAS the Contractor has as security for the due fulfillment of his
obligations under this deed deposited Rs………………….. being ………………………..
percent of the estimated

NOW THESE PRESENTS WITNESS AS FOLLOWS

1. The contractor hereby declares that the goods sold to the buyer under this contractshall be
of the best quality and workmanship and shall be strictly in accordance with the
specifications as sample and particulars contained in the copy of the order attached
herewith and the contractor hereby guarantees that the said goods would continue to
conform to the description and quality aforesaid for a period of one year from the date of
delivery of the said goods to the SIDCO and that notwithstanding the fact SIDCO may
have inspected and/or approved the said good, if during the aforesaid period of one year
the said goods be discovered not to conform to the description and quality aforesaid or
have deteriorated (and the decision of SIDCO in that behalf will be final and conclusive)
SIDCO will be entitled to reject the said goods or such portion thereof as may be
discovered not to conform to the said description and quality. On such rejection, the
goods will be at the Contractor’s risk, and all the provisions herein contained relating to
rejection of goods etc. shall apply. The contractor shall, if so called upon to do replace
the goods etc. or such portion thereof as is rejected by SIDCO. Otherwise the Contractor
shall pay to SIDCO such damages as may arise by reason of the breach of the condition
herein contained. Nothing here in contained shall prejudice any other right of SIDCO in
that behalf under this contractor or otherwise.

2. Request for enhancement of rates once accepted will not be considered except where
SIDCO have, prior to the actual suppliers, expressly agreed in writing for any price
variation under specified circumstances. Conditions of sales or other special terms and
 conditions if any printed on the quotation sheet of the contractor or attached with
contractor’s tender or any other letter or paper from the contractor will not govern this
contract nor bind SIDCO in any manner whatsoever unless such terms have been
expressly accepted by the SIDCO in writing.

3. The articles and quantities to be supplied are as shown in the copy of the order
No………………………………. dated………………………… Here with attached,
which shall be considered as part o this Agreement. The contractor agrees to supply the
quantities of the articles shown in the order at the rate tendered by him for each articles /
within the time fixed.

4. The contractor agrees that time is the essence of this contract.

5. If the contractor defaults in the supply of all or any of the articles correctly and promptly
as above SIDCO is at liberty to procure the same from elsewhere without canceling the
contract as a whole. If SIDCO incur, in thus procuring such materials, higher cost than
the agreed rate such excess cost may be deducted by SIDCO from the Contractor’s bill
or adjusted or otherwise realized from his security deposit or recovered from him by
other means. The contractor agrees that he shall not be entitled to claim the excess, if any
of the tendered rates over such cost to SIDCO.

6.
(a) All payments to the contractor for suppliers effected satisfactorily will be made
after scrutiny of his bills.
I. Either by cheques drawn on Government Treasuries.
II. Or by account payee cheque drawn on SIDCO’s Bankers.
III. Or in the case of supplies from abroad by Drafts or otherwise as may be
agreed to.
(c) The firms will produce stamped pre-receipted invoices for payments.

7. All incidental expenses incurred by SIDCO for making payment outside the District in
which the claim arises shall be borne by the contractor.

8. The contractor shall not assign or make over in part or wholly the contractor or the
benefits or burdens thereof. The contractor shall not underlet or sublet the execution of
the contract or any part thereof without the consent of SIDCO in writing SIDCO shall
have absolute power to refuse such consent or rescind such consent (if given) at any
time. The contractor shall not be relieved from his obligation, duty or responsibility
under this contract even if consent to let or sublet is given by SIDCO.

9. Notwithstanding the provisions contained in clause 4 SIDCO shall have the right to
cancel the contract for any default on the part of the contractor in due performance
thereof.

10. It shall be lawful for the SIDCO from and out of any moneys for the time being payable
or due to the contractor from SIDCO under this contract or otherwise to set off any loss
or expense, cost of damages, sustained or incurred by SIDCO by reason of the
cancellation of the contract
11. The security deposit shall subject to the conditions specified herein be returned to the
contractor within three months after the expiration of the contract, if the contractor has
performed his obligation under the contract. In all cases where are guarantee for the
goods supplied the security deposit will be released only after the expiry of the guarantee
period.

12. The contractor agrees that any communication addressed to him may be handed over to
him or his agent personally or left at his residence or place of business or may be sent by
prepaid post to his address as mentioned in this deed.

13. The contractor agrees that all sums found due to SIDCO under or by virtue of these
presents shall be recoverable from him and his properties movable and immovable under
the provisions of the Revenue Recovery Act for the time being in force as though they
are arrears of land revenue or in any manner as SIDCO may deem fit.

14. The contractor agrees that any sum of money due and payable to him from SIDCO shall
be adjusted against any sum of money due to SIDCO from him under any other
contracts.
It is mutually agreed that all amounts due to SIDCO toward damages or lose from the
contractor shall be recovered either by initiating revenue recovery proceedings under the
Revenue Recovery Act of through the courts at Ernakulam only.

NOW THEREFORE IN CONSIDERATION OF THE MUTUAL COVENANTS AND

OBLIGATIONS IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:

1 The First party warrants that the goods supplied by them to the second
Party shall be free from defects in materials, workmanship and
installation for a period of ………years/ after the
completion/commissioning/installation and from the date of purchase.
2 That the purchase bill of and copy of warranty card shall be produced
in the event of claiming Warranty by the Second Party.
3 That the first party shall replace the defective parts/ product to the
complete and total satisfaction of the second party.
4 The First Party unconditionally agreed to rectify all or any of the
defects with respect to the goods, expeditiously within the time as
required by the Second Party and shall also be liable and responsible to
pay damages to the Second Party on breach of warranty.
5 Any dispute – controversy and difference arising between the parties
here to out of or in relation to these terms or its agreements or any
breach thereof shall be settled by mediator appointed in consensus
with the Managing Director SIDCO and Managing Director,
…………………………………………………….……………………………………… And the
matter which cannot be settled amicably shall be referred to and finally
settled in accordance with the provision of the Indian Arbitration and
conciliation Act 1996 and in respect of all disputes, the Court of
Thiruvananthapuram shall bare the exclusive jurisdiction.
 6 Amendments/ modifications to this agreement shall be made in writing
signed by both parties.

IN WITNESS WHERE OF THE CONTRACTOR …………………………………….

…………………………………………………………………………………………… (H.E.
name and address of the contractor and Shri……………………………………
……………………………………….. Manager/Special Officer/Sr. Manager SIDCO
……………………………………………………………. For and on behalf of the Kerala
Small Industries Development Corporation Ltd., Thiruvananthapuram have here unto set
their hands. Signed sealed and Delivered by:

SIGNATURE OF THE CONTRACTOR

In the presence of witnesses:

1.

2.

Signature Not Verified

Digitally signed by RIYAS H M
Date: 2020.08.26 16:56:41 IST
Location: Kerala-KL