MSF 4275 REV 10/20

ME
APPLICATION FOR AN ORAL EXAMINATION LEADING TO
THE ISSUE OF A CERTIFICATE OF COMPETENCY (STCW)
Engineer Officers in the Merchant Navy

IMPORTANT - BEFORE completing this form, please ensure you have read the guidance notes and instructions on
pages 6 to 9.

Due to the ongoing COVID-19 situation we are currently unable to accept any applications via
post. Please submit all applications and supporting documents via email. Please note that
scanned copies of supporting documents are currently acceptable. Please note this is subject
to change, visit our webpage to stay up to date with the latest information – Click here.
Please email your application to engineering@mcga.gov.uk
1 PERSONAL DETAILS
Title Mr/Mrs/Miss/Capt. etc. Sex Male/Female

Surname/Family name
Forename(s) in full
Date of Birth
Place of Birth Country of Birth

Nationality

Full home address Address for return of documents

(if different from home address)
Address

District

Town/City

County/State

Post Code/Zip

Country

Telephone No

Mobile No Email:
Sponsoring Company Email, for UK Cadets only; we will
copy your company in, if we request further documentation Email:
and when we issue your NOE:

2 CERTIFICATE APPLIED FOR

Capacity STCW Reference Power Limits (kW) Area Limitation Steam/ Motor/Combined Please tick 
OOW Engineer III/1 Unlimited None
Second Engineer III/3 Less than 3000 Near Coastal
Second Engineer III/3 Less than 3000 None
Second Engineer III/2 Less than 9000 Near Coastal
Second Engineer III/2 Unlimited None
Chief Engineer III/3 Less than 3000 None
Chief Engineer III/2 Less than 9000 Near Coastal
Chief Engineer III/2 Unlimited None
Marine Engine Operator Licence Less than 750
Senior Marine Engine Operator Licence Less than 750

Please do not write below this line

Received: Fee: Documents received:

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 3 – SEA SERVICE – Take details from your Discharge Book and/or Certificates of Discharge

Engineer Officers – This means service on crew agreement as an Engineer Officer on regular watch over the main propelling machinery or auxiliary machinery, or duty engineer on ships with
unattended machinery spaces or day work. Seagoing service must be entered in a Discharge Book or on a Certificate of Discharge and supported by testimonials signed by the Chief Engineer,
Engineer Superintendent or Master as appropriate. Seagoing Service Testimonials are available in MSN 1857 (Annex C, pages 35 to 38)

ALL RELEVANT SEA SERVICE MUST BE LISTED. If there is insufficient space, please continue on a separate sheet. Sea service on foreign flag ships will be accepted under the same
conditions as service on UK ships provided it can be properly verified.

LENGTH OF VOYAGE: this must be given in calendar months and days, e.g. from 3 January to 5 March = 2 months and 3 days. Odd days should be added together and reckoned at 30 days
to the month.
SHIP AND VOYAGE DETAILS DATES DURATION
Vessel Name Official Number Flag Reg. Power (kW) S/M Type Rank/Capacity From To Months Days

Total
S/M S = Steam, or M = Motor
Type 1 = Regular watch in the machinery spaces OR unmanned machinery spaces (U.M.S.) Duty Engineer
2 = Other

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 Before a Certificate of Competency can be issued, you will need to submit the following
4 CHECKLISTS documentation – Emailed copies of documents must be supplied

If you already hold a certificate of Competency or you must email it in with this application and give the following details below
Certificate No: Capacity: Country of Issue:

 if Official
4A FOR ALL APPLICANTS enclosed use only

Copy of Passport and Visa if applicable (refer to guidance notes)

Discharge Book OR Certificates of Discharge (must be originals)

Sea Service Testimonials (must be originals)

Two Passport Size Photographs

Valid Medical Fitness Certificate

* To comply with health and safety requirements in accordance with the Merchant Shipping Training & Certification (Medical Examination) Regulations 2002 and STCW
Regulation I/9, any seafarer employed or engaged in any capacity aboard a seagoing vessel must hold a valid medical fitness certificate attesting to their medical fitness
for the work for which they are employed. Further information may be obtained from the MCA. Medical Fitness Certificates must be valid at the time of issue of the
CoC. This should be re-submitted with your NOE pass.

 if Official
4B APPLICANTS FOR FIRST CERTIFICATE OF COMPETENCY
enclosed use only

Letter of Initial Assessment OR College letter confirming approved training programme (this must confirm the
date you enrolled on the programme)
MNTB Training Record Book (If applicable)
Elementary First Aid STCW A-VI/1-3

Fire Prevention and Fire Fighting STCW A-VI/1-2

Personal Survival Techniques STCW A-VI/1-1

Personal Safety and Social Responsibilities STCW A-VI/1-4

Advanced Fire Fighting* STCW A-VI/3

Certificate of Proficiency in Survival Craft and Rescue Boats* STCW A-VI/2

Medical First Aid* STCW A-VI/4-1

MNTB Workshop Skills Certificate* or MSQ equivalent*
High Voltage (>1000V) Certificate/College Letter/Service Letter if applicable * (see guidance notes)
MNTB/MCA Approved UK Academic Qualifications OR IAMI Assessment Letter AND relevant qualification
certificates and transcripts, if applying for exemptions.
* These documents may be submitted later when applying for your Certificate of Competency.

 if Official
4C APPLICANTS FOR SUBSEQUENT CERTIFICATES OF COMPETENCY enclosed use only

MNTB/MCA Approved UK Academic Qualifications OR IAMI Assessment Letter AND relevant qualification
certificates and transcripts, if applying for exemptions.

High Voltage (>1000V) Systems Management Certificate (see guidance notes)

4D HELM REQUIREMENTS  if Official

enclose use only
MCA Approved HELM Operational Certificate * or HELM Management Certificate

* EOOW – This is not required for cadets following an MNTB approved officer training scheme. If you are following an MCA approved overseas
collaborative programme (so called one plus one schemes) you should consult with the UK parent college as agreements will be made with the
MCA on a programme by programme basis.

The HELM certificate is not required for the issue of your NOE, but this certificate must be received by the MCA prior to the issue of your
CoC.

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 4D For all applicants expecting to receive a Certificate of Competency after the 1st January 2017
From 01 January 2017 you will be required to provide documentary evidence of either completing the
training course or updating your training within the 5 years preceding the issue of you Certificate of
Competency for (for further information please refer to MSN 1865):

Fire Prevention and Fire Fighting < 5 years old

Personal Survival Techniques < 5 years old

Advanced Fire Fighting < 5 years old

Proficiency in Survival Craft and Rescue Boats < 5 years old

5 DECLARATION (The maximum penalty for a false declaration is £5000)

I declare that the data contained in this application is, to the best of my knowledge, true and complete. I also declare that the documents are genuine,
given and signed by the persons whose names appear on them. I consent to any processing of the data contained in this application by the MCA
(including any processing necessary to establish the authenticity and validity of the issued certificate). Please refer to our privacy statement in Section
2 of the guidance notes which explains how we use the personal information we collect from you.

Please sign this form in the centre of the

space opposite, in BLACK BALL POINT
PEN, this will be transferred to your new
STCW certificate

FOR OFFICIAL USE

ONLY
IMPORTANT – KEEP WITHIN THE BORDER
FAILURE TO COMPLY WITH THIS INSTRUCTION
WILL INVALIDATE THE APPLICATION
Date……………………………………

Print name ……………………………………………………………………………………………………………………………..

Due to the ongoing COVID-19 situation we are currently unable to accept any applications via post.
Please submit all applications and supporting documents via email. Please note that scanned
copies of supporting documents are currently acceptable. Please note this is subject to change,
visit our webpage to stay up to date with the latest information – Click here. Please email your
application to engineering@mcga.gov.uk

6 COUNTER SIGNATURE

Name

Address

Town /City

County/State

Post Code/Zip Country

Telephone No Occupation

Capacity in which you know the applicant

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I declare that the information given is, to the best of my knowledge, true and complete. I also declare that the documents submitted are, to
the best of my knowledge, genuine and relate to the person(s) whose names appear on them. I confirm that the photographs submitted
bear a true current likeness of the applicant.

Signed……………………………………………………………………………….

Date………………………………………………………………………………….

7 PAYMENT

You must ensure you pay the appropriate fee (as laid down in the current Merchant Shipping Fees Regulations)

Payment should be made in pounds sterling (£), by BACs transfer, credit or debit card via online payment facility Gov.uk
Pay by following the links below.

We are unable to accept cheques, postal orders, banker’s drafts or cash.

The fee for an NoE application is £220.00 which includes the cost of a courier service.

The fee for an upgrade with no oral examination is £77. Postage to the UK is an additional £10, postage to Europe is an
additional £20 and postage to the rest of the world is an additional £30.

Please tick () the appropriate box below to indicate your chosen method of payment.

Notice of Eligibility Application

To pay via Gov.UK Pay for your Notice of Eligibility: £220.00

https://www.gov.uk/payments/seafarer-training-courses/new-application-for-engineering-certificate-of-competency-
including-marine-engineer-operators-licence-or-fishing-or-upgrade

UK Certificate of Competency Upgrade Applications without Oral Examination.

To pay via Gov.UK Pay for delivery to the UK: £87.00

https://www.gov.uk/payments/seafarer-training-courses/uk-upgrade-application-for-engineering-certificate-of-competency-
including-marine-engineer-operators-licence-or-fishing-or-upgrade

To pay via Gov.UK Pay for delivery to the European Union or EEA: £97.00

https://www.gov.uk/payments/seafarer-training-courses/eu-upgrade-application-for-engineering-certificate-of-competency-
including-marine-engineer-operators-licence-or-fishing-or-upgrade

To pay via Gov.UK Pay for delivery to the Rest of the World: £107.00

https://www.gov.uk/payments/seafarer-training-courses/row-upgrade-application-for-engineering-certificate-of-
competency-including-marine-engineer-operators-licence-or-fishing-or-upgrade

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GUIDANCE NOTES FOR THE COMPLETION OF THIS APPLICATION FORM

PLEASE ENSURE THAT YOU READ AND UNDERSTAND THESE NOTES BEFORE COMPLETING THE FORM

Further guidance is available in MSN 1857.

Please complete this form in BLOCK LETTERS and in black ink.

ENSURE YOU COMPLETE THIS FORM IN FULL - FAILURE TO DO SO MAY MEAN THAT WE WILL HAVE TO RETURN YOUR
APPLICATION TO YOU AND WILL RESULT IN A DELAY TO YOUR APPLICATION BEING PROCESSED.

Enclose all documents necessary to establish your eligibility for examination for an STCW Certificate of Competency. Document checklists are
provided on page 3 to help you.

If eligible you will be issued with a Notice of Eligibility enabling you to sit an MCA oral examination. The Notice of Eligibility will advise you how
to apply for an appointment for the examination and what you should do once you have taken the examination. The NoE will be valid for 5 years
from the date of issue. Oral examination passes for each level of certification are valid for three years. The oral examination pass must be in
date at the time of issue of the CoC.

A series of Training and Certification Guidance Notes, giving further details of requirements are available from the Seafarer Training &
Certification Branch; the contact details are overleaf or they can be found on our website: Search www.gov.uk for “Engineer CoC”.

1 PERSONAL DETAILS

Enter your personal details in the boxes provided. Your name should be given IN FULL and should be given in the same format as appears in
your passport or other national identity document.

Your date of birth should be given in the format DD/MM/YYYY, e.g. 18 February 1965 would be written 18/02/1965.

You should give your permanent home address, where you are normally resident. You may also provide an alternative address for return of
documents or correspondence relating to this application, e.g. if you are away at College.

2 CERTIFICATE APPLIED FOR

Please tick () the capacity / limitations for which you are applying. Only tick ONE box.

3 PRIVACY STATEMENT

Personal information which you supply to us will be used to process your application to meet the applicable Standards of Training Certification
and Watchkeeping (STCW) requirements. To check and report on how effective the MCA and the services it commissions have been. To make
sure that the MCA gives value for money. We may use your information to investigate complaints, legal claims or important incidents. We may
use your information for crime prevention and prosecution of offenders.
The information you provide is primarily used for issuing your UK Certificate of Competency (CoC)/Certificate of Equivalent Competency (CEC)
but may also be used for other related purposes and shared with other statutory bodies/organisations to enable them to fulfil their statutory
obligations.

We will not disclose any financial details you provide to us. Once your payment has been processed all financial details are securely destroyed.

For more information on how we use your information, and your rights to access information we hold on you, please see our full privacy policy
available on our website:

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

4 SEA SERVICE

Sea service must be supported by Discharge Book entries OR Certificates of Discharge, sea service testimonials, and where appropriate, watch
keeping certificates. Testimonials must be signed by the Chief Engineer or Master or in exceptional circumstances by the Superintendent
responsible for the vessel.

Requirements: this is a summary only, please refer to MSN 1857 for the full requirements.

If you have been issued with a Letter of Initial Assessment (LIA) by the MCA, then this will detail the sea time and education requirements that
you must meet to gain a NOE and COC.

Unlimited COCs (for limited COCs refer to flowchart on page 9)

Engineer Officer of the Watch:

• Approved cadetship route: requirement will depend on when programme was started:
o If cadetship began prior to 1st July 2013: 6 months sea time, including 4 months watchkeeping
o If cadetship began after 1st July 2013: 6 month sea time with watchkeeping duties, plus additional 3 months of: seagoing
service, or; combined workshop/industrial training, or; 1 month MCA approved lab time and 2 months seagoing/industrial
training.

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 • Experienced seafarer route: a total of 33 months sea time in order to obtain the COC. 24 months before registering with the college
and a subsequent 9 months (including 6 months watchkeeping) whilst completing the training programme.

Second Engineer: 12 months seagoing service as EOOW, including 9 months watchkeeping time

Chief Engineer: 12 months seagoing time as Second Engineer since issue of Second Engineer COC, or 36 months sea time since issue of
EOOW COC, including 18 months watchkeeping on vessels of 3000 kW or more

The unlimited progression route is summarised on a flow chart on page 8.

The near-coastal progression route is summarised on a flow chart on page 9.

5 CHECKLISTS

Before a United Kingdom Certificate of Competency can be issued, you will need to submit certain documentation as specified in this section.
Any candidate failing to submit all the required documents may have their application returned without being processed.

4A - ALL APPLICATIONS - ALL the documents in this section MUST be provided with this application before a Notice of Eligibility will be
issued. Please ensure you tick () each box to indicate that you have enclosed the documents.

Photographs: Your photographs must be taken full face without a hat and must be UK approved passport photographs, measuring a maximum
of 50mm x 40mm, in colour with a plain white background.

4B - APPLICATIONS FOR A FIRST CERTIFICATE: Documents in this section must be provided with this application unless otherwise stated.
Please ensure you tick () the relevant boxes to indicate which documents you have enclosed with this application.

4C - APPLICATIONS FOR A SUBSEQUENT CERTIFICATE: Documents in this section must be provided with this application. Please ensure
you tick () the relevant boxes to indicate which documents you have enclosed with this application.

Further Evidence of Training required before your CoC can be issued

The following documentary evidence will need to be provided before your CoC can be issued, however it is not required for the
issue of your NOE.

EOOW:

Approved cadetship route:

• HND/HNC/Foundation degree completion certificate
• IAMI Engineering Knowledge General and Motor/Steam (not required if Foundation degree completed)

Experienced Seafarers:
• IAMI Engineering Knowledge General and Motor/Steam (less than 3 years old)
• IAMI Control Engineering (less than three years old)
• IAMI Science A & B
• HELM (Operational)

Second Engineer: the following SQA academic subjects at Second or Chief Engineer level, or an award which gives exemption:
• Applied Mechanics
• Applied Heat
• Electrotechnology
• Naval Architecture
• Engineering Drawing
• Mathematics
The following Engineering Knowledge examinations sections at Second Engineer level:
• General
• Motor and/or steam (as applicable)

HELM (Management) - see below for more information

Chief Engineer: the following SQA academic subjects at Chief Engineer level, or an award which gives exemption:
• Applied Mechanics
• Applied Heat
• Electrotechnology
• Naval Architecture
The following Engineering Knowledge examinations sections at Chief Engineer level:
• General
• Motor and/or steam (as applicable)

HELM (Management) - see below for more information

4C Continued: - HIGH VOLTAGE (HV) CERTIFICATES (>1000V): Documentary evidence for completion of high voltage training is required in
order for your Certificate of Competency (CoC) to be valid on vessels with HV systems after 31 December 2016. If you have not competed this
training your certificate will carry the following limitation:

“From 1 January 2017 this certificate is not valid for service on ships fitted with High Voltage (over 1000V) systems”.

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For EOOW CoC Reg. III/1 (Operational Level):

• College letter confirming the High Voltage (HV) Operational element has been completed as part of your MCA approved education
programme (HNC/HND or Foundation Degree) or;
• Completion of MCA approved HV course or;
• Completion of the following sea service in the engine room on vessels fitted with HV systems:

o Six months in the preceding five years; or three months sea service during the last twelve months (sea service evidence
should be provided in the form of a company letter signed by an authorised official within the company).

For Second/Chief Engineer Officer CoC Reg. III/2 and III/3 (Management Level):

• Completion of MCA approved High Voltage Management course

Human Element, Leadership Management (HELM) Certificate: STCW Convention and Code, 1978 as amended 2010, brings in new
requirements for leadership and management training. Although the UK has identified that these requirements are broadly met in the current
MNTB approved officer training programmes for the operational level, specific training programmes in Human Element, Leadership and
Management (HELM) have been developed at both the operational level (to be used for non MNTB officer cadet training programmes) and at
the management level.

Engineer Officer of the Watch Applications: If you are not following an MNTB approved officer training scheme (e.g. experienced seafarer,
engineer graduate entry, engineer apprenticeship entry, Royal Navy transfer, etc.) you must include a certificate of completion of an approved
HELM operational course. If you are following an MCA approved overseas collaborative programme (so called one plus one scheme) you
should consult with the UK parent college as agreements will be made with the MCA on a programme by programme basis.

Second Engineer (unrestricted) and Chief Engineer (unrestricted): Applications You must include a certificate of completion of an
approved HELM management level course. This includes those working on Standby, Seismic Survey and Oceanographic Research Vessels.

For further information please refer to Section 6.5 (pages 17 & 18) of MSN 1857 which is available on our website: go to www.gov.uk and
search MSN 1857

6 YOUR SIGNATURE AND DECLARATION

Please read the declaration. Once you are sure that the information you have given is, to the best of your knowledge, true and complete, and
that the documents submitted are genuine, given and signed by the persons whose names appear on them, you should sign the declaration with
your usual signature, including the date. Please ensure your signature is inside the box as this will be transferred to your CoC.

7 COUNTER SIGNATURE

You should obtain a counter signature from a responsible person who is NOT related to you and has known you for at least 2 years. They
should enter their details in this section. This person must endorse the rear of one of your passport style photographs "I confirm that this is a
true current likeness of [your name]” and add their usual signature and date. See also guidance note 4 on photographs.

8 PAYMENT
You must enclose the appropriate fee with your application. The fee includes worldwide postage. Please tick () the appropriate box to indicate
your chosen method of payment. Payment must be made in pounds sterling (£). Please sign to confirm the amount and chosen method of
payment.

9 APPLICATION TRACKING

Due to the ongoing COVID-19 situation we are currently unable to accept any applications via post.
Please submit all applications and supporting documents via email. Please note that scanned copies
of supporting documents are currently acceptable. Please note this is subject to change, visit our
webpage to stay up to date with the latest information – Click here. Please email your application to
engineering@mcga.gov.uk

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 New Sea Time Requirements for
Full Requirements in MSN 1857
Unlimited Route
Chief Engineer, unlimited, III/2:
Applicable education and training
*18 months’
Oral Exam
seagoing service
(MSN 1857, refer to section 3.6,
page 10)

No

Have they
sailed as Second 12 months’ *24 months’
Yes
Engineer seagoing service seagoing service
for 12 months?

Have they
sailed as Second
Yes No
Engineer
for 12 months?
This must be a minimum
of 12 months sailing as a
*This period may be reduced if they have
Second Engineer –
completed more than the required amount of
otherwise they must
sea time as an EOOW prior to obtaining a
complete the full sea time
Second Engineer CoC (12 or 18 months). Meets all the requirements for
requirement.
They will need to complete a total of 36 Second Engineer unlimited III/2:
Second Engineer unlimited III/2: Second Engineer unlimited III/2: months from EOOW. For example: Applicable education and training
Applicable education and training Applicable education and training Oral Exam
Oral Exam If the completed 22 months as an EOOW (MSN 1857 Section 3.5 page 8)
Oral Exam prior to qualifying as a Second Engineer,
(MSN 1857 Section 3.5 page 8) (MSN 1857 Section 3.5 page 5) they must now complete a further 14 months
as a Engineer Officer to obtain a Chief
Engineer CoC:

22 + 14 = 36.

They should submit all sea service since

obtaining an EOOW CoC. Check SDS if not
18 months’ 12 months’ or recall file as last resort. 36 months‘
seagoing service seagoing service seagoing service

EOOW Unlimited, III/1:

Applicable education and training
Came though old route (MGN 93) 12 months’ seagoing/workshop service (or 36 months’ for non-approved route),
Oral Exam
(MSN 1857 refer to section 3.2, page 4)

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This flow chart is to summarise the progression through the limited Certificate of Competency structure. To be issued with a Certificate of
Competency (CoC) you must meet the full requirements listed in the applicable section of MSN 1857.

Have completed: 12 months approved

sea service. Pass: Second Engineer, III/ 3, Second Engineer, III/3,
less than 3000 kW, near coastal, MCA oral <3000 kW, near coastal This Certificate can
exam. be applied for at the
same time as an Complete: 8 months
EOOW, III/1,
Second Engineer, near coastal, less than 9000 kW seagoing service in
unlimited
charge of the watch.
Yes
Pass: SQA General
Engineering Science (GES) What
I and II (if applicable), endorsement do
EOOW, III/1, Applied Marine Engineering, you require?
Near coastal?
unlimited Advanced Hotel Services,
Chief Engineer Statutory Second Engineer,
and Operational III/3, near coastal,
Requirements and the MCA less than 9000 kW
No Second Engineer, III/3 less
than 3000 kW, oral exam. Chief Engineer, less than 3000 kW, unlimited area.
Have completed: 12 months
approved sea service. Pass: SQA
General, Engineering Science
(GES) I and II (if applicable), Applied
Second Engineer,
Marine Engineering, Advanced
III/3, <3000 kW, Complete: 12 months sea
Chief Engineer, III/3,
Hotel Services, Chief Engineer
unlimited area service on vessels of at least
less than 9000 kW
Statutory and Operational 750 kW. Pass: Chief Engineer
Requirements and the MCA Second near coastal
less than 3000 kW MCA oral
Engineer, III/3, less than 3000 kW exam
oral exam.

8 months seagoing service of which at least:

• 4 months seagoing service must be on

Pass: Chief Engineer, less Chief Engineer, III/3,
Second Engineer, vessels of at least 750 kW and
than 3000 kW, MCA oral <3000 kW, unlimited
III/2, unlimited • 4 months seagoing service must be on
examination area
vessels of at least 3000 kW (this can be
obtained prior to Chief Engineer, III/3, <3000 kW,
unlimited area CoC)

To be issued with a Certificate of Competency, you must meet all the requirements of the relevant section of MSN 1857; for CoCs less
than 3000 kW, unlimited area, please refer to section 3.7 and for CoCs with a near coastal limitation please refer to section 3.8.

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