Section 3.

Terms of Reference
ENGAGEMENT OF PROJECT MANAGEMENT
CONSULTANT FOR THE REPAIR OF OXYGEN PLANTS
IN FEDERAL TERTIARY HOSPITALS IN NIGERIA

Background of Services required

The government of Nigeria, through the Country Coordinating Mechanism (CCM) of the Global
Fund to fight AIDS AIDS TB and Malaria has received a grant to support Nigeria’s response to
COVID-19. This support is aligned with the National COVID-19 Pandemic Response Plan
developed by the Presidential Task Force on COVID-19. The PTF recently conducted a mid-
term review of the response during which critical areas of intervention were identified for
support. One of such areas is the supply of medical oxygen at the health facilities serving as
isolation centres. To address this need, the Global Fund project in the National Agency for the
Control of AIDS (NACA) intends to use funds from the COVID 19 RM (C19 RM) grant for the
procurement of project management consultancy services for the repair of oxygen plants at
federal tertiary hospitals in 36 states of the Federation.

Objectives of Services required

The objectives of this consultancy are;
i. to support NACA to determine the scope of repairs required to restore the oxygen plants
to optimum functionality,
ii. to provide technical and managerial leadership to the repairs of the oxygen plants,
including development of planned preventive maintenance plan for each plant.

Scope of Services required

The client solicit the services of reputable consultancy firms with relevant experience in the
design, servicing, and maintenance of oxygen plants to manage the repairs of oxygen plants at
the tertiary hospitals in 36 states and Federal Capital Territory of the Federation. The scope of
this assignment is as follows:
i. Conduct site assessment and recommend repairs to be carried out in each tertiary
facility’s oxygen plant to make it functional
ii. Development of Bill of Quantities for each of the recommended repairs
iii. Provide technical support to the process of identification and engagement of vendors to
carry out the repairs
iv. Provide supervisory leadership to the repairs of the oxygen plants
v. Certify the quality of the repairs carried out by the vendors
vi. To certify payments raised by vendors
vii. Prepare inception, progress and final reports for the project.
viii. Indicative Work Programme and Location(s) of the various Activities to be carried out
by the Consultant

Team Composition

1 Team Leader
1 Project Manager
2 Biomedical Engineers
1 Electrical Engineer
1 Mechanical Engineer
2 Quantity Surveyors

Project Manger
This project requires Project Manager to manage and supervise the project as described in the
below responsibilities:
 Managing staff and overseeing the day-to-day activities related to the management and
implementation of the Project, including procurement, project monitoring and evaluation,
financial management, progress and financial reporting, leading members of the project
team.
 Overall supervision of project activities and arrange for public consultations as required.
 Participate and represent the team as non-decision-making member in the Project
Steering Committee (PSC) and serve as secretary of the committee.
 Draft Terms of References and management of other project staff, monitoring progress
on deliverables under those contracts and providing feedback as necessary, and
coordination of the work of the team consistent with the overall project implementation
plan.
 Undertake external high-level communication.
 Prepare, or as appropriate supervise the preparation of, progress reports, field reports,
project completion report and other reports that may be required by the NACA and other
stakeholders.
 Prepare, or as appropriate, supervise the preparation of, work plans and budgets and
present to the NACA for approval.
 Supervise project staff in the performance of their respective duties and ensure the
efficient functioning of the unit and ensure that clear working arrangements are
established for collaborating with the NACA authorities on all management, financial,
accounting and procurement matters.
 Participate in building and implementing the detailed concept and approaches as part of
the overall framework and methodology of the oxygen plant assessment project.
 Lead the development of work plans, workshops and periodical work sessions and
meetings for the project management team and hold orientation seminar for his team
members from the project.
 Identify implementation arrangements and needed resources to implement the project and
ensure proper management of funds, including accounting, financial control and audit
procedures acceptable to NACA and the Global Fund as well as the procurement of
goods, works and services in accordance with Global Fund guidelines.
 The Project Manager will report directly to the Head of Procurement, the National
Agency for the Control of IADS(NACA).
Qualifications:
 The person suitable for this position should have the following qualifications:
 University degree in engineering, medicine, or equivalent.
  At least 10 years of project management experience and at least 5 years of work
experience in the field of engineering and management of projects.
 Proven experience and technical ability to manage a large project.
 Effective interpersonal, management and negotiation skills proven through successful
interaction with stakeholders, including senior government officials, experts and
NGOs/communities.
 Demonstrated ability in team management and collaboration.
 Computer literacy

Biomedical Engineers
The biomedical Engineer is expected to review medical equipment technical specifications,
evaluate medical procurement activities, as well as supervise the installation of Medical
equipment in the designated areas.
The Biomedical Engineer will execute the following tasks:
 Support the assessment of the existing oxygen equipment infrastructures at the selected
facilities. This must include the development of an assessment checklist.
 Support the development of the assessment report from the selected facilities.
 Draft the technical specifications of the needed Medical Equipment and facilities.
 Evaluate procurement activities related to Medical Equipment provisions,
 Review Medical Equipment technical specifications
 Execute field visits to supervise the installation of Medical equipment and ensure that the
equipment are delivered as per the approved technical specifications.
 Support the technical evaluation of bidding documents during Invitation to Tender stage.
 The Biomedical Engineer will work under the direct supervision of the Project Manager
and in close coordination
Qualifications:
 Graduate degree in Electronic Engineering emphasis on biomedical or relevant field.
 Relevant experience of not less than 4 years in operational experience.
 Experience in community based assistance and participatory community actions are an
asset.
 Proficiency in the use of computer programs such as outlook, power point and social
tools.
 Excellent writing, editing and oral communications skills in English.
 Excellent public speaking and presentation.

Electrical Engineer
The Electrical Engineer (would essentially be a professional utility engineer) and will be
working closely with the Biomedical Engineer Manager and the Chief Engineer. The individual
must have knowledge of oxygen machines and tools, including their designs, uses, repair, and
maintenance.

Academic Qualification and Experience:

The individual must possess, as minimum, the following requirements:
  A Bachelor’s Degree in Electrical Engineering and a registered member of a recognized
professional engineering society.
 Must have at least 5 to 7 years in the field of electrical or electronics engineering or
similar environment.

Duties and Responsibilities:

The Electrical Engineer will be expected to perform the following:
1. The Electrical Engineer is to support the assessment of compressors, and pressures on
oxygen pipelines in the identified project sites.
2. To develop plans and systems maintenance and monitoring of power generators and their
associated switchgears, controls, alarms and shutdown systems, protections and auxiliary
equipment.
3. To support NACA with the evaluation of proposals submitted by interested vendors.
4. To provide oversight and monitoring on behalf of NACA as may be applicable in the
monitoring plan.
5. Any other duties that may be requested by the Project Manager.

Mechanical Engineers
The Electrical Engineer and will be working closely with the Biomedical Engineer Manager and
Quantity Surveyor. The individual must have knowledge of oxygen machines and tools,
including their designs, uses, repair, and maintenance.

Academic Qualification and Experience:

The individual must possess, as minimum, the following requirements :
 A Bachelor’s Degree in Electrical Engineering and a registered member of a recognized
professional engineering society.
 Must have at least 5 to 7 years in the field of mechanical engineering or similar
environment.
 The individual must have experience in the areas of Medical Engineering, Gas Manifold
Plants, Oxygen generator pumps, Pneumatic Transport System, Fire Fighting and
extinguishers,Water supply and Drainage, Plants and Generators.

Duties and Responsibilities:

The Mechanical engineer will be responsible for:
 Assessment of heating, cooling, ventilation and air conditioning systems relating to the
identified health facilities. 
 Assessment of the fire protection systems around the oxygen plants and the immediate
environment.  This will include assessment of adequacy of fire sprinkler coverage and
compliance with NFPA requirements.

Quantity Surveyor
The Quantity Surveyor will be responsible for checking of Bills of Quantities and preparation of
BOQ and other types of cost estimates for oxygen optimization project. Each bidder must have at
least one Individual fulfilling one of the following criteria in order for firms to be eligible for
consideration.
Should have a Master’s Degree in Quantity Surveying with a minimum of two projects Or,
Should have a Bachelor’s Degree in Quantity Surveying with a minimum of three projects Or,
Should have minimum 10 years work experience with more than five projects
The Individual or Key Personnel shall submit proof of professionally recognized practicing
certificates/ relevant degrees.

Reports and Time Schedule

Contents of Persons to
S/N Reports
Reports Receive them
- Detailed Workplan (Methodology,
1 Inception Report (Assessment) Director General
Leadtime etc)
Interim Progress Report
2 For each location based on
(a) First Status Report Director General
assessment.
(b) Second Status Report
BoQ + estimated costs for repairs
3 Draft Report Director General
(parts + labour)
4 Final Report (Assessment phase) To include maintenance plan Director General
Detailed Workplan (Methodology,
5 Inception Report (Repair) Leadtime etc)
Director General
Interim Progress Report
6 (a) First Status Report For each location based on repairs. Director General
(b) Second Status Report
7 Draft Report Repair phase Director General
8 Final Report (Repair phase) To include maintenance plan Director General

Work Location(s)

S/N INSTITUTION STATE

1 UBTH Benin City Edo
2 UNTH Enugu Enugu
3 FMC Nguru Yobe
4 UCTH Calabar Cross River
5 OAUTHC Ile-Ife Osun
6 FMC Gusau Zamfara
7 FMC Katsina Katsina
8 FMC Birnin Kebbi Kebbi
9 UPTH Port-Harcourt Rivers
10 FMC Ebute Metta Lagos
11 FMC Yola Adamawa
12 FMC Umuahia Abia
13 FMC Lokoja Kogi
14 LUTH Lagos Lagos
15 FMC Jabi FCT
S/N INSTITUTION STATE
16 JUTH Jos Plateau
17 NH Abuja FCT
18 ISTH Irrua Edo
19 FMC Makurdi Benue
20 UITH Ilorin Kwara
21 UMTH Maiduguri Borno
22 UCH Ibadan Oyo
23 UATH Gwagwalada FCT
24 FTH Gombe Gombe
26 FMC Yenagoa Bayelsa
27 FMC Yenagoa (Otuoke Outstation) Bayelsa
28 FMC Azare Bauchi
29 FMC Keffi Nasarawa
30 FMC Jalingo Taraba
31 FMC Birnin Kudu Jigawa
32 FMC Owo Ondo
33 UUTH Uyo Akwa Ibom
34 FETH, Ido Ekiti Ekiti
35 UDUTH Sokoto Sokoto
36 FMC Bida Niger
37 FMC Asaba Delta