TRAINING, AWARENESS, AND COMPETENCY PROCEDURE

IDC - HSEP - 04 PAGE 1 of 11

IRAQI DRILLING COMPANY

IDC

TRAINING, AWARENESS, AND

COMPETENCY PROCEDURE

Nov. 2015

General Manager
Aug,2015 A OGS HSE Mgr.

Issue Date ISSUE Prepared BY Approved BY Authorized

ISSUE A Revision 1 ISSUE DATE : Nov, 2015

Prepared by OIL & GAS SKILLS "OGS"

 TRAINING, AWARENESS, AND COMPETENCY PROCEDURE

IDC - HSEP - 04 PAGE 2 of 11

REVISION RECORD

Revision Date Description of Changes

Number
0 Aug,2015 Issued as draft for review and comment
1 Nov, 2015 Issued for implementation

The custodian of this procedure is the IDC HSE Manager and any suggested changes to this
procedure or queries about the applicability of it should be addressed to him. He is also
responsible for co-ordinating periodic reviews of this procedure, which will take place every
Two years.

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 TRAINING, AWARENESS, AND COMPETENCY PROCEDURE

IDC - HSEP - 04 PAGE 3 of 11

Content

1. PURPOSE........................................................................................4

2. SCOPE.............................................................................................4

3. DEFINITIONS...................................................................................4

3.1. HSE MANAGEMENT SYSTEM (HSEMS):......................................4

3.2. HSE PERFORMANCES:..................................................................4

3.3. HSE POLICY:....................................................................................4

3.4. RECORDS........................................................................................4

4. REFERENCES..................................................................................5

5. PROCEDURE...................................................................................5

6. ASSOCIATED FORMS:....................................................................7

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 TRAINING, AWARENESS, AND COMPETENCY PROCEDURE

IDC - HSEP - 04 PAGE 4 of 11

1. PURPOSE
1.1. To identify the training needs associated with its HSE Hazards/Aspects and
its HSE management system, moreover to provide or take other action to
meet these needs and retain associated records.

1.2. To establish and implement and maintain a procedure to make persons

working for it or on its behalf aware of the basic requirements and elements
of the company HSE management system.

1.3. To ensure that any person(s) performing tasks for it or on its behalf that have
the potential to cause a significant impacts on HSE identified by the company
are competent on the basis of appropriate education, training or experience
and retain associated records

2. SCOPE
This procedure applies to all company’s sites and contractors’ activities,
products and services.

3. DEFINITIONS

3.1. HSE MANAGEMENT SYSTEM (HSEMS):

That part of the overall management system that includes organizational
structure, planning activities, responsibilities, practices, procedures,
processes, and resources for developing, implementing, achieving, reviewing,
and maintaining the HSE policy.

3.2. HSE PERFORMANCES:

Measurable results of the HSE management system related to an
organization’s control of the occupational Hazards based on its HSE policy,
objectives and targets

3.3. HSE POLICY:

The overall intention and direction of the company related to its HSE
performance as formally expressed by the top management

3.4. RECORD
Document stating results achieved or providing evidence of activities
performed

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IDC - HSEP - 04 PAGE 5 of 11

3.5. COMPETENCE
The application of knowledge, understanding, judgement, and skill to
consistently carry out an activity effectively and efficiently to a pre-set
standard

3.6. TRAINING
Training is the process of being conditioned or taught to do something, or is the
process of learning and being conditioned

3.7. AWARENESS

The state or condition of having knowledge; consciousness

4. REFERENCES

International standards (OHSAS 18001:2007/ISO 14001 / 2004 4.4.3)

5. PROCEDURE
5.1. On annually basis each Commission Manager after consultation with his
employees shall identify, numerate and submit his commission’s training
needs to improve the HSE performances to the commission Training
Coordinator.

5.2. Training Coordinator of EACH commission shall revise and numerate the
training needs of the employees whose work may have a significant Impact
on the HSE on a Form "HSEF – 4.1."

5.3. Training needs shall be sent to the TRAINING DEPARTMENT by the local
network or by a memorandum to issue a Collective Sheet for Training
Courses in a computerized manner.

5.4. TRAINING DEPT shall inform candidates who will be trained to attend the
stated training program, according to a trainee notification form HSEF – 4.2/
or by fax, at least three days in advance.

5.5. TRAINING DEPARTMENT shall communicate the proposed training center to

provide a copy of the program content to be distributed to the trainees with
notification form, Moreover, TRAINING DEPARTMENT shall receive a copy
of training certificate of the trainee to be attached it to his service file and
register the training course has acquired in his training register.

5.6. TRAINING DEPARTMENT shall send the training course evaluation form
HSEF – 4.3. to be attached to the trainee notification form HSEF- 4.2 and to
be filled in by the employee and returned back to the TRAINING
DEPARTMENT to be kept in the training center file .

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IDC - HSEP - 04 PAGE 6 of 11

5.7. In case of need to HSE training programs or to certify an employee whose

job may have an impact on HSE Management System, and which was not
mentioned in the approved training plan, THE CONCERNED DEPARTMENT
MANAGER to whom the employee is reporting, shall send a training request
memorandum/fax To be approved by the TRAINING MANAGER, and in case
of approved, the same procedures indicated above will be followed.

5.8. HSE commission MANAGER shall assure that HSE policy is communicated
to all persons working for or on behalf of the company at his location.

5.9. The Company shall assure the competence of person(s) performing tasks for
it or on its behalf that have the potential to cause a significant Impact on HSE
is in accordance to " operational Control Procedure HSEP-8 "

5.10.All persons must be properly trained, instructed, equipped and supervised

as required.

5.10.1.It is the responsibility of the contractor to provide basic training for its
employees however, the company may, in special situations, assist
the contractor in fulfilment of some of its specialized training
obligations; however, this does not relieve the contractor responsibility
to provide basic training for his employees.

5.10.2.The contractor will also ensure that all sub-contractors meet the same
requirements and condition as imposed upon the contractor.

5.11.HSE commission in conjunction with TRAINING DEPT shall hold awareness

courses inside the company premises for HSE awareness periodically. These
awareness sessions shall be attended by the persons working for the
company or on behalf of it (Employee and contractors & sub contractors) and
shall include the following items and kept in the form HSEF – 4.4

5.11.1. HSE policy and importance of conformity with it and other HSEMS
procedures and requirements.

5.11.2. Actual / potential HSE Hazards / Aspects of work activities and the
added HSE value of improved personnel performance

5.11.3. The roles and responsibilities in achieving conformance with HSE

policy, procedures and the requirement of HSEMS, including
emergency preparedness and response requirement.

5.11.4. The potential consequence of deviation from specified operating

procedures.

5.12. Continuous completion of training records should be assured to be

kept in a way that facilitates reviewing them to be able to see to what

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IDC - HSEP - 04 PAGE 7 of 11

extent the employee requires any kind of qualification or any training

courses through Training Passport. HSEF-.4.6

5.13. Training records of employees should be kept in their training

register during their service period at the company and for a year
after terminating their work at the company as per "Control of HSE
Records procedure ". HSEP-13

5.14. HSE follow up section will report in a monthly base a training

statically report for all training performed during period this report
will demonstrate the achievement percentage of HSE training plan

6. ASSOCIATED FORMS:
- TRAINING NEEDS COLLECTIVE FORM "HSEF 4.1"
- TRAINEE NOTIFICATION FORM "HSEF 4.2"
- EVALUATION FORM "HSEF 4.3"
- AWARENESS PROGRAMS FORM "HSEF 4.4"

7. APPENDICIES:
- Training Matrix table

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 TRAINING, AWARENESS, AND COMPETENCY PROCEDURE

IDC - HSEP - 04 PAGE 8 of 11

‫نموذج تجميعي لالحتياجات التدريبية‬

TRAINING NEEDS FORM

) To be Sent to Training Department ‫(يرسل هذا النموذج للتدريب‬

.Dept : ‫اإلدارة العامــــــة‬

:Training Course Name : ‫أسم االحتياجـ التدريبيـ‬

‫مالحظات‬ ‫القطاع‬ ‫الوظيفة‬ ‫األسم‬ ‫الرقم الوظيفي‬ ‫م‬

Remarks Sector Job. Title Name Payroll No. Ser.
”In house“ ‫داخلي‬
”External ”‫الدراسة بمراكز خارجية‬
”night courses“ ‫دراسة مسائية‬
”Day Courses“ ‫صباحيـ‬/‫تفرغ‬
)‫المواعيد الغير مناسبة للتدريب (مثل أوقات إعداد الموازنة‬
Unsuitable dates for training ( Budget
preparation…..etc.)
‫تقسيم المجموعات مع مراعاة ظروف العمل‬
Training groups according to Job
routine requirement

‫إعتماد مدير اإلدارة‬ ‫منسق التدريب الرئيسي لإلدارة‬

Dept. MGR Dept. training Coordinator

ISSUE A Revision 1 ISSUE DATE : Nov, 2015

Prepared by OIL & GAS SKILLS "OGS"

 TRAINING, AWARENESS, AND COMPETENCY PROCEDURE

IDC - HSEP - 04 PAGE 9 of 11

ISSUE A Revision 1 ISSUE DATE : Nov, 2015

Prepared by OIL & GAS SKILLS "OGS"

 ‫‪HSE MANAGEMENT SYSTEM‬‬ ‫‪OH&SF – 4.3‬‬ ‫‪Training Evaluation‬‬

‫استمارةـ تقييم برنامجـ تدريبيـ‬

‫الزميل العزيز ‪...‬ـ يسعدنا أن تشاركنا بآرائك في تقييم هذا البرنامج من جميع الجوانب ‪ ,‬األمر الذي يمكننــا مســـتقبالً من تالفي أي قصــور‬
‫و تدعيم الجوانب اإليجابية للوصولـ بالعملية التدريبية إلى مستوى أفضل ‪.‬‬
‫مـركــز التدريب ‪:‬‬ ‫االســــم ‪:‬‬
‫إســـم البرنامـجـ ‪:‬‬ ‫الرقم التأميني ‪:‬‬
‫‪:‬‬ ‫مكانـ انعقادـ البرنامج‬ ‫‪:‬‬ ‫اإلدارة‬
‫إلى ‪:‬‬ ‫الفترة ‪ :‬من ‪:‬‬ ‫الموقـــع ‪:‬‬
‫مالحظــــــــاتـ‬ ‫التقييــــــــم‬
‫أقل‬ ‫‪20‬‬ ‫‪40‬‬ ‫‪60‬‬ ‫‪80‬‬ ‫‪100‬‬
‫أوالً‪:‬ـ مكانـ انعقاد البرنامجـ ‪:‬‬
‫سهولة الوصول للمكان ‪.‬‬ ‫‪-1‬‬
‫قاعة التدريب مجهزة للتدريب بالمساعدات التدريبية‬ ‫‪-2‬‬
‫الالزمة ومريحة للمشاركين ‪.‬‬
‫مدى جودة خدماتـ الضيافة ‪.‬‬ ‫‪-3‬‬
‫ثانياً‪:‬ـ تصميمـ البرنامج‪.‬ـ‬
‫محتويات البرنامج حديثة وذات قيمة ‪.‬‬ ‫‪-1‬‬
‫الكتيب وافى ويصلح استخدامه كمرجع ‪.‬‬ ‫‪-2‬‬
‫محتويات البرنامج متوافقة مع احتياجاتي ‪.‬‬ ‫‪-3‬‬
‫التدريب الذي تلقيته في هذا البرنامج سوف يساعدنيـ على‬ ‫‪-4‬‬
‫تحسين أدائي ‪.‬‬
‫مدة البرنامجـ مناسبة ‪.‬‬ ‫‪-5‬‬
‫ً‬
‫ثالثا‪:‬ـ المحاضرين ‪ ( .‬يتم كتابة اسم محاضر أو أكثر إن وجد)‬
‫مدى تغطية المحاضر لمحتويات البرنامجـ ‪.‬‬ ‫‪-1‬‬

‫مدى استخدام المحاضر للمساعداتـ التدريبية ‪.‬‬

‫‪-2‬‬
‫وطرق التدريب المختلفة ‪.‬‬

‫مدى التفاعل بين المحاضر و المتدربين ‪.‬‬ ‫‪-3‬‬

‫رابعاً‪ :‬هل ترغب في التعليقـ على أي من النقاط السابقةـ ؟‬

‫خامسا ً‪ :‬هل هناك مقترحات متعلقةـ بالبرنامجـ أو بغيرهـ تريد أن توجههاـ إلى مسئوليـ التدريب بالشركةـ ؟‬

‫سادسـا ً ‪ :‬ما هو المجالـ ‪ /‬المجاالت التيـ سيساعدك البرنامجـ على تحسين أداؤك بها ؟‬

‫***برجاء استيفاء بيان الحضور خلف االستمارة‬

‫** يرفق صورة من شهادة الحضور‬

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 HSE MANAGEMENT SYSTEM OH&SF – 4.3 Training Evaluation

‫سجل تدريبي داخلي‬

Internal Training Record
Date : ..................................... ‫التــــاريـــخ‬: ....................................
Subject: ..................................... ‫الموضــوع‬: ....................................
Training Hours: ……………………... ‫ عددـ الساعات‬: ........................................
Items : ..................................... ‫العناصــــر‬: ....................................
1- …………………………………………….. 1- ..................................................................
2- …………………………………………….. 2- ...............................................................
...
3- …………………………………………….. 3- ...............................................................
...
4- …………………………………………….. 4- ...............................................................
...
‫التوقيع‬ ‫الوظيفة‬ ‫الرقم الوظيفي‬ ‫اإلسم‬ ‫م‬
SIGNATURE TITLE PAYROLL No. NAME Ser.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

HSE Commission Instructor name

‫إدارة السالمة والصحة المهنية‬ ‫القائم بالتدريب‬

PAGE 11/1 ISSUE A Revision 0 ISSUE DATE : August, 2015