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    Guidelines For Inception Reports: Internal Oversight Service Evaluation Section

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    imran ishaq
    This document provides guidelines for inception reports for evaluations conducted by the Internal Oversight Service Evaluation Section (IOS/EVS) at UNESCO. [1] An inception report is prepared after an evaluator reviews documentation and discusses the evaluation with UNESCO staff. [2] It describes the conceptual framework and methodology for the evaluation, including how each question will be answered, data collection methods, sources, and indicators. [3] It also includes a work plan with phases, deliverables, and milestones. The inception report is reviewed and approved by IOS or an evaluation reference group.

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    Guidelines For Inception Reports: Internal Oversight Service Evaluation Section

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    imran ishaq
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    This document provides guidelines for inception reports for evaluations conducted by the Internal Oversight Service Evaluation Section (IOS/EVS) at UNESCO. [1] An inception report is prepared after an evaluator reviews documentation and discusses the evaluation with UNESCO staff. [2] It describes the conceptual framework and methodology for the evaluation, including how each question will be answered, data collection methods, sources, and indicators. [3] It also includes a work plan with phases, deliverables, and milestones. The inception report is reviewed and approved by IOS or an evaluation reference group.

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    This document provides guidelines for inception reports for evaluations conducted by the Internal Oversight Service Evaluation Section (IOS/EVS) at UNESCO. [1] An inception report is prepared after an evaluator reviews documentation and discusses the evaluation with UNESCO staff. [2] It describes the conceptual framework and methodology for the evaluation, including how each question will be answered, data collection methods, sources, and indicators. [3] It also includes a work plan with phases, deliverables, and milestones. The inception report is reviewed and approved by IOS or an evaluation reference group.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    18 views3 pages

    Guidelines For Inception Reports: Internal Oversight Service Evaluation Section

    Uploaded by

    imran ishaq
    This document provides guidelines for inception reports for evaluations conducted by the Internal Oversight Service Evaluation Section (IOS/EVS) at UNESCO. [1] An inception report is prepared after an evaluator reviews documentation and discusses the evaluation with UNESCO staff. [2] It describes the conceptual framework and methodology for the evaluation, including how each question will be answered, data collection methods, sources, and indicators. [3] It also includes a work plan with phases, deliverables, and milestones. The inception report is reviewed and approved by IOS or an evaluation reference group.

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    Internal Oversight Service

    Evaluation Section

    IOS/EVS/PI/51
    Original: English

    Guidelines for Inception Reports

    March 2008
    An inception report is prepared by an evaluator shortly after reviewing relevant
    documentation and possibly visiting UNESCO and discussing the evaluation with
    relevant staff.

    The inception report describes the conceptual framework the evaluator will use in
    undertaking the evaluation. It sets out in some detail the evaluation methodology, i.e.
    how each question will be answered by way of data collection methods, data sources,
    sampling and indicators. The report must also contain a work plan, which indicates the
    phases in the evaluation with their key deliverables and milestones.

    The inception report will be reviewed and approved by IOS or the evaluation reference
    group for strategically significant evaluations.

    1 Introduction

     Describe the programme1 being evaluated, drawing from relevant documentation,


    particularly the desk study.

     State the purpose and scope of the evaluation as set out in the Terms of
    Reference. Include the complete set of evaluation questions and elaborate on them
    as necessary. Any questions added during the contract negotiations must be
    clearly indicated and any deleted questions must be mentioned with a reason as to
    their exclusion.

    2 Evaluation framework

     Discuss the overall approach of the evaluation, highlighting the conceptual


    model(s) adopted. This should incorporate an analysis of the intervention logic of
    the programme.

     Discuss risks and limitations that may undermine the reliability and validity of the
    evaluation results.

    3 Evaluation methodology

     Specify an indicator or indicators for each question that will be used as a guide
    in answering the question. Many indicators will serve as a measure of success.

     Discuss the data collection and data analysis methods that will be used for
    each question. State the limitations for each method. Include the level of precision
    required for quantitative methods and value scales or coding used for qualitative
    methods. Standard data collection methods for UNESCO evaluations are: surveys,
    questionnaires, interviews, focus groups, document review and observation.

    1
    An activity, project, programme, strategy, policy, topic, theme, sector, operational area or institution can be
    evaluated. For simplicity, this document refers solely to programme.

    2
     Present the key data sources that will be selected to answer each of the
    evaluation questions posed. Common sources include: programme recipients,
    programme deliverers, persons with knowledge of programme recipients,
    programme documents, programme records, databases, etc.

     Discuss the sampling methods and details. Include area and population to be
    represented, rationale for selection, mechanics of selection, sample size, sample
    precision and confidence and limitations.

     Summarise the evaluation methodology in an evaluation planning matrix


    containing the following column headings: evaluation question, indicator(s), data
    collection method(s), data source, sampling and comments.

    Evaluation Planning Matrix

    Evaluation Indicator(s) Data Data Sampling Comments


    Question Collection Source
    method(s)

    4 Work plan

     Develop a timeline which shows the evaluation phases (data collection, data
    analysis and reporting) with their key deliverables and milestones.

     Specify responsibility for each evaluation phase. Include any changes in the
    evaluation team.

    5 Logistics

     Discuss the logistics of carrying out the evaluation. Include specific assistance
    required from UNESCO such as providing arrangements for visiting particular field
    offices or sites.

    6 Appendices

     Append relevant draft data collection instruments, such as questionnaires and


    interview guides.

     Append the Terms of Reference.

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