SINDH MARKET COMMITTEE

UNIFIED GRADE EMPLOYEES

LEAVE RULES 1986

1. (1) These rules may be called the “Sindh market Committees unified
Grade Leave Rules, 1986.

(2) They shall come into force at one.

(3) They shall apply to all employees.

2. Unless there is anything repugnant in the subject or context: -

(a) “Act” means the Agricultural Produce Markets Act, 1939;

(b) “Competent authority” means the appointing authority of the employees or the
authority designated by virtue of delegation or authorization to exercise
powers under these rules;
(c) “Director General” means the Director General, Bureau of Supply and Prices,
Sindh;
(d) “duty rendered” means the period of duty rendered by an employee in terms of
calendar months;
(e) “Earned leave” means the leave earned by an employee in accordance with
these rules together with the balance of such leave accumulated or debited to
the employee before the coming into force of these rules;
(f) “Employee” means a member of the said service;
(g) “Form” means a form appended to these rules;
(h) “Leave” means the earned leave applied for or granted to an employee out of
his leave account;
(i) “Leave Account: means the account of the earned leave and the leave granted
there from maintained in form-II by the Director General of the Bureau of
Supply and Prices, Sindh;
(j) “Service” means the Sindh Market Committees Unified Grade Service.

3. No leave can be claimed as a matter of right and the competent authority may,
where the exigency of service to require, refuse or revoke leave of any description.

4. Leave shall be applied for, expressed and sanctioned to an employee, by the

competent authority in terms of days.

CHAPTER-II. EARNED LEAVE

5. The duty rendered by an employee shall qualify him to earn leave in accordance
with these rules.

6. (1) The earned leave shall be calculated at the rate of four days for every calendar
month of the period of duty rendered and credited to the leave account as “Leave
on Full Pay” and duty period of fifteen days or less in a calendar month.
 being ignored and those or more than fifteen days being treated as a full calendar
month for the purpose,
Provided that all leave earned by an employee immediately before the coming
into force of these rules on average pay and accumulated plus half of the leave earned on
half average pay and accumulated shall be brought forward to the leave account as earned
leave.

(2) If an employee proceeds on leave during a calendar month and returns

from it during another calendar month and the period of duty in either month is more
than fifteen days, the leave to be credited for both the incomplete months shall be
restricted admissible for one full calendar month only.

(3) The earned leave admissible to an employee shall be calculated up to the

date of the grant of leave and at the end of every calendar year for that year and after
deducting the leave availed of from leave admissible, the balance shall brought forward
to the account for the calendar year immediately following thereafter.

(4) When an employee returns from leave not due, no leave on full pay shall
become due to him until the leave not due and availed of is balanced by the earned
leave.

7. The maximum period of leave on full pay that may be granted at one time shall be:
-

(a) One hundred and twenty days without medical certificate; and
(b) One hundred and eighty days with medical certificate.

8. (1) Except other wise stated, and application in form I for leave or for an
extension of leave shall be made to the Chairman of the Market Committees where the
employee is employed.

(2) An employee may apply for the type of leave which is due and
admissible to him and it shall not be refused on the ground that another type of leave
should be taken in the particular circumstances.

9. (1) On receipt of an application for grant of leave the admissibility thereof shall, as
for as possible, be assessed from the leave account of the employee before the leave is
granted.

(2) Leave may be granted by the competent authority.

(3) In case where all the applications for leave cannot, in the interest of
public service, be sanctioned simultaneously, the competent authority may consider as
how many applicants cam, for the time being be spared, and shall give priority to: -
7. The maximum period of leave on full pay that may be granted at one time shall be: -

8. (1) Exceptother wise stated, and application in form I for leave or for an extension
of leave shall be made to the Chairman of the Market Committees where the employee
is employed.

An employee may apply for the type of leave which is due and admissible to him and it
shall not be refused on the ground that another type of leave should be taken in the
particular circumstances.
9. (1) On receipt of an application for grant of leave the admissibility thereof shall as for
as possible be assessed from the leave account of the employee before the leave is
granted.

(2) Leave may be granted by the competent authority.

(3) In case where all the applications for leave cannot, in the interest of public
service, be sanctioned simultaneously, the competent authority may consider
as how many applicants can, for the time being be spared, and shall give
priority to; -

(a) the applicants who were last recalled compulsorily from leave; and

(b) the applicants who were required to make adjustment in the timing of their
leave on the occasion to the instant time.

10. (1) Leave on full pay may be converted into leave half pay on the request of the
employee, but the debit to the leave account shall be at the rate of one day for
every two days of such leave, fraction of one half counting as one full day’s leave
on full pay.

(2) There shall be no limit on the grant of leave on half pay so long as it is
available by conversion.

11. Leave may be granted ex-Pakistan on full pay to an employee, who applies for
such leave or who proceeds abroad firing leave and makes a specific request for
leave to be enjoyed ex-Pakistan.

12. If at any time there is no leave at the credit of an employee and the employee is
likely to resume duly after availing leave, such employee may be granted leave not due
on full pay to be offset against leave to be earned in future, for a maximum period of 265
days in the entire period of service, subject to the condition that during the first five years
of service such leave shall not exceed 90 days in all, and the aforesaid limit shall be
subject to conversion in accordance with these rules if the whole or any part of such leave
is granted on half pay.
 13. (1) Subject to the availability, and employee may be granted leave preparatory to
retirement on full pay from the leave account to a maximum of 365 days ending on the
date of superannuation or on the date of voluntary retirement or on completion of thirty
year qualifying service and convertible partly or wholly into leave on half pay but the
duration of the total leave including the actual period of leave on half pay, if any shall not
exceed 365 days.

(2) Application for leave preparatory to retirement shall be submitted at least 120
days before the date of the proposed commencement of the leave.

CHAPTER-III OTHER TYPES OF LEAVE

14. A female employee shall be granted maternity leave on full pay for a maximum
period of ninety days ending on the fortieth day of confinement, and the leave after that
day or the period exceeding ninety days up to that day shall be treated as leave admissible
to and desired by the employee:
Provided that earned leave may granted in lieu of the maternity leave after the
third maternity.

15. (1) A female employee shall, on the death of her husband, be granted special leave
when applied for on full pay, for a period not exceeding 180 days, which shall not be
debited to her leave account.

(2) The special leave shall commence from the date of the death of the husband
of the employee and the employee shall furnish the death certificate to the competent
authority either along with the application for special leave or, if that is not possible, at
any time thereafter.

16. Disability leave may be granted to an employee disabled by injury, aliment or

disease contacted in the course or in consequence of duty, outside the leave account on
such occasion, up to a maximum of seven hundred and twenty days of which 180 days
shall be on full pay and the remaining on half pay on such medical advice as the
competent authority may consider necessary.

17. (1) Extra-ordinary leave may be granted on any ground up to maximum of five
years at a time : provided the employee to whom such leave is granted has been in
continuous service for a period of not less than ten years, and in case if an employee who
has not completed ten years of continuous service extra- ordinary leave for a maximum
period of two years may be granted at the discretion of the competent authority;

Provided that the maximum period of five years shall be reduced by the period
of leave on full pay or half pay, if granted in combination with the extra-ordinary leave.

(2) Extra-ordinary leave may be granted retrospective in lieu of absence without

leave.
 18. (1) If leave preparatory to retirement cannot for reasons of public service be
granted to an employee or the employee opts at least ninety days before the
commencement of such leave not to avail of the same, the employee shall be allowed
encashment of half the leave preparatory to retirement, provided that such encashment
shall not exceed one hundred and eighty days.

(2) For the leave so encashed the employee shall in addition to his salary be
paid leave pay in lump sum at the time of retirement or for thirty days after month by
presenting arrears bills, a month being counted as consisting of thirty days

19. In case an employee on leave preparatory to retirement dies before completing 180
days of such leave, his family shall be entitled to lump sum payment equal to period
falling short of one hundred and eight days.

20. In case an employee dies while in service, lump sums payment of full pay up to
130 days out of the leave at his credit shall be made to his “family” as defined for the
purpose of family pension.

21. If an employee is recalled to duty compulsorily, with the personal period of

leave draw the pay or half-pay, as the case may be, and all allowances admissible to such
employee immediately before proceeding on such leave.

22. If an employee is recalled to duty compulsorily, with the personal approval of

competent authority from leave of any kind that he is spending away from his head-
quarters, he may be granted a single return fare plus daily allowance as admissible on
tour from the station where he is spending his leave to the place where he is required to
report, for duty:

Provided that if the employee is recalled to duty at the headquarters and his
remaining leave is canceled, the fare then admissible shall be for one-way journey only.

23. An employee who remains absent after the expiry of his leave shall not, unless the
leave is extended by the competent authority, be entitled to any remuneration for the
period of such absence, and besides any disciplinary action that may be taken against
such employee, doubt any period of such absence shall be debited against the leave
account of such employee and such debt shall, if there is insufficient credit in the leave,
be adjusted as leave not due.

24. Any type of leave may be combined with joining time or with any other type of
leave otherwise admissible to the employee.

Provide that leave preparatory to retirement shall not be combined with any
other kind of leave.
 25. Notwithstanding any date or dates mentioned in the orders granting any type
of leave, the leave shall commence from the day following the day on which the
employee hands over charge of the post held by such employee and on the day proceeding
the day on which employee resumes duty.

26. Unless the employee is permitted to do so by the authority which sanctioned

the leave such employee may not return on duty before the expiry of the period of leave
granted to such employee.

27. (1) An employee proceeding on leave shall hand over the charge of his
post, and if he is in Basic scale-16 and above, he shall, while handling over charge of the
post sign the charge relinquishing report.

(2) If leave ex-Pakistan has been sanctioned on medical grounds, the

employee shall take abroad with him a copy of the medical statement of his case.

28. (1) An employee, on return from leave, shall report for duty to the authority that
sanctioned his leave and assume charge of the post to which he is directed by that
authority unless such direction has been given to him in advance.

(2) In case an employee is directed to take charge of a post at a station other

than that from where he proceeded on leave, travel expenses as on transfer shall be
payable to him.

29. Leave account in respect of an employee shall be maintained in form II as part

of his service book.

30. All leave at the credit of an employee shall lapse when he quits service.

31. (1) An employee employed in a non-continuous establishment may be granted

only earned leave and disability leave as admissible to him, and subject to the conditions
laid down for an employee employed in a continuous establishment, and no other kind of
leave shall be admissible to such employee.

(2) An employee who is transferred from a non-continuous establishment to

continuous establishment and vice-versa shall carry forward the balance of earned leave at
credit on the date of his transfer.

Explanation: in this rule “Non-continuous establishment” means an establishment

which does not function throughout the year, and “Continuous establishment means an
establishment which function throughout the years.
 FORM – I
(See rule 8 (1))
G.P.R. 13.
APPLICATION FOR LEAVE

1. Name of applicant.
2. Post held.
3. Office.
4. (a) Nature of Leave applied for
(b) Period of leave in days
(c) Intended date of commencement of the leave.
5. Particular rule or rules under which the leave is admissible.
6. (a) Date of return from last leave.
(b) Nature of the last leave.
(c) Period of last leave in days.

Dated: Signature of applicant.

7. Remarks and recommendation of the immediately superior Officer. Certified that

leave applied for is admissible under Rule _______ and necessary conditions are
fulfilled.

Dated: Signature of the immediately

Superior officer.
Designation.

8. Orders of the sanctioning authority certifying that on the expiry of leave the
applicant is likely to return to the same post or another post carry the compensation
allowances being drawn by him.

Dated: Signature
Designation.